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CSP004 Contractor Performance Monitoring

The document outlines the University of Exeter's contractor performance monitoring process to ensure contractor health and safety on projects. It states that project coordinators are responsible for planning and conducting weekly inspections of contractor works using a "Spot Safety Check" form. Inspections are done with contractor representatives to address any issues immediately. Safety improvement notices or further actions may be taken if serious or recurring non-compliance is found.

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Mohit Kumar
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46 views3 pages

CSP004 Contractor Performance Monitoring

The document outlines the University of Exeter's contractor performance monitoring process to ensure contractor health and safety on projects. It states that project coordinators are responsible for planning and conducting weekly inspections of contractor works using a "Spot Safety Check" form. Inspections are done with contractor representatives to address any issues immediately. Safety improvement notices or further actions may be taken if serious or recurring non-compliance is found.

Uploaded by

Mohit Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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University Of Exeter, Campus Services

H&S Arrangements – Contractor Performance Monitoring (Projects) Issue: Aug.12

Contractor Performance Monitoring (Projects)


Responsibility: All Employees

Purpose
Contractor control on projects working for Estate Development Service. To ensure that the
H&S performance of contractors is regularly monitored using the ‘Spot Safety Check’ process.
In addition these arrangements aim to ensure that the monitoring process is planned and that
the results good or bad are shared with the contractors to ensure that improvements are
made and/or corrective action taken if required.

Performance Monitoring
Estate Development Service has a duty to ensure that all contractors undertake their work in
a safe and orderly fashion and in addition to the checking and approving of method
statements, the Department will carry out regular monitoring of the contractors when on site to
ensure that they are following the safe system of work agreed and abiding by Site Rules and
local requirements etc.

Planning
Project Coordinators should ensure that all contractors are monitored on a regular basis.
There should be a plan to undertake an inspection of all works at least at weekly intervals
during the works.

Undertaking
The Project Coordinator overseeing the works should arrange an inspection recording their
findings on the ‘Spot Safety Check’ form as attached to this arrangement. The inspection
should ideally be undertaken together with the Contractors Representative to ensure that the
issues raised are dealt with at the time of the inspection. If the Representative is not able to
accompany the inspection then the findings of the inspection should be discussed with the
person in charge of the works at the end.
A copy of the ‘Spot Safety Check’ form should be handed to the Foreman and the original
handed to the Department Administrator for filing. The Department Administrator should on
receiving a completed form, update the Schedule to show the date undertaken.

Advice
Health and Safety advice is available from the University Construction H&S officer, based at
Lafrowda House.

Feedback/disciplinary measures
Where serious or recurring issues of non-compliance are found, a Safety Improvement Notice
should be issued and the Contract’s Manager or Managing Director should be called in to
discuss the matter. Measures to rectify the issue should be discussed and agreed, including
timescale, and these should be noted on the back of the Spot Safety Check form.

Where the nature of non-compliance could have jeopardised the health or safety of members
of staff, students or a member of the public or there are signs of continuous poor
performance, the Project Coordinator should refer the matter to the Director to decide on
further action, and ultimately if the contractor should be allowed to continue providing services
to the University.

Page 1 of 1
SPOT SAFETY CHECK
Project: …………………………………… Purchase Order : …………………………………..
Contractor: ………………………………. Room/Area: …………………………………..
Building: …………………………………..

Description of work: ………………………………………………………


Personal Protective Equipment
Condition acceptable
Hard hat Y / N / NA ASBESTOS Register/Survey - checked/carried out Y /N/ NA
Eye protection Y / N / NA
Footware Y / N / NA
Ear protection Y / N / NA
Gloves Y / N / NA Type ………………………………………………………………
Protective clothing Y / N / NA Type ……………………………………………………………….
Respirator Y / N / NA Mask type ……………………Cartridge type …………….………
Respirator in date Y / N / NA
Work Area Conditions
Conditionacceptable
Barriers installed Y / N / NA Condition acceptable
No unprotected trailing Y / N / NA Warning notices posted Y / N / NA
Area generally tidy Y / N / NA No exposed electrical equipment Y / N / NA
Adequate & qualified staff Y / N / NA Adequate edge protection Y / N / NA
F10 present/displayed Y / N / NA Hazardous waste/Asbestos control Y / N / NA
Permit to work in force Y / N / NA Safety harness in use Y / N / NA
Type of permit ……………………………………………..
Access Equipment
Condition acceptable
Working at Height compliance Y / N / NA
Protection for third party Y / N / NA
Sectional scaffold tower Y / N / NA Date last checked……………….
Tube and clamp scaffold Y / N / NA Date last checked ………………
‘Scaff tag’ present Y / N / NA Date last checked ………………
Powered access M/C Y / N / NA

Tools & Equipment


Condition acceptable
Power tools Y / N / NA Type Battery / 110V / Other
Extension leads Y / N / NA Type 110V / Other
Temporary lights Y / N / NA Type 110V / Other
Temporary generator Y / N / NA Type 110V / Other
Transformer Y / N / NA
Hand tools Y / N / NA
Isolations
Electrical
Electrical circuit isolated Y / N / NA Circuit reference ……………. Dist. board ……………….
Safety lock fitted Y / N / NA Warning label fitted Y / N / NA
Test equipment on site Y / N / NA Calibration in date Y / N / NA
Mechanical
Gas supply isolated Y / N / NA Compressed air/’process’ gas isolated Y / N / NA
Water isolated Y / N / NA Steam isolated Y / N / NA
Ventilation/extraction made safe Y / N / NA Heating circuits isolated Y / N / NA

Spot check by ………………………………………………………. Date …………………………


Tick in this box if additional information is given overleaf
ADDITIONAL INFORMATION / COMMENTS

1)

2)

3)

ACTIONS REQUIRED REQUIRED BY


Immediate/Date/Time

1)

2)

3)

COMMENDABLE ASPECTS

1)

2)

3)

Received by ………………………………………………Date……………………
(Contractors Person in charge of the works)

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