MULTI-FIND/CHANGE

Automatication VERSION 2.0

Automatication Multi-Find/Change

© 2010 Automatication Limited

The information in this document is furnished for informational use only, is subject to change without notice, and should not be con-
strued as a commitment. Automatication Limited assumes no responsibility or liability for any errors or inaccuracies that may appear
in this document. The software described in this document is furnished under license and may only be used or copied in accordance
with the terms of such license.

Adobe Acrobat, Flash, InDesign and InCopy are either registered trademarks or trademarks of Adobe Systems Incorporated in the United
States and/or other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries. Mac OS is a trademark of Apple Computer, Inc., registered in the United States and other countries. All other
trademarks are the property of their respective owners.

Automatication Limited
PO Box 10122
Dominion Road
Auckland 1446
New Zealand

www.automatication.com
support@automatication.com

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CONTENTS

Welcome to Multi-Find/Change 1 Duplicate a Set 9

Organize Find/Change Queries Into Sets
 1 Rename a Set 9
Execute Multiple Find/Change Queries
 1 Add a Description to a Set 9
Export, Import and Share Sets
 1 Rename a Query 9
Rename and Delete Find/Change Queries
 1 Add a Description to a Query 9
Reveal a Query File or a Shared Set Linked File. 10
What’s New in Version 2.0 ? 1 Edit “Find What” and “Change To” in Text and GREP Queries 10
Convert Results to UPPERCASE, lowercase or Title Case 10
System Requirements 2 Associate a Find/Change List to a Text or GREP query 10
Load a Query Into the Application Find/Change Editor 11
Export a Set 11
Installing/Updating Multi-Find/Change  3 Import a Set 11
For OS X 10.8.x and older  5
Add a Shared Set 12
Enable Access For Assistive Devices: 5
Update, Re-link and Reveal Shared Set 12
Allow Adobe InDesign Accessibility 5
Export Queries 12
Execute Multiple Find/Change Queries 13
Uninstall Multi-Find/Change 6
Getting Started 7 License Activation and Deactivation 15
Open and Close MFC Panel 7 Activate MFC on a computer with internet access 15
Managing the MFC Panel 7 Activate MFC on a computer behind a Firewall or Proxy server 16
Query Categories 7 Activate MFC on a computer without internet access 17
Query Sets 8 Deactivate MFC 18
Select and Deselect Queries and Sets 8
Expand or collapse a Set 8 Support18
Create a Set 8 Contact Automatication 18
Add Queries to a Set 8 Updates18
Remove Sets and Queries 9
Automatication Multi-Find/Change

Welcome to Multi-Find/Change What’s New in Version 2.0 ?

Multi-Find/Change (MFC) is an Extension for Adobe InDesign • MFC panel is now a native InDesign/InCopy panel, this means it
and InCopy (CS6 a& CC) to manage and execute batches of saved can be docked, minimized or expanded.
Find/Change queries. MFC is the ideal tool for those who rely or
want to rely on Find/Change queries to correct and/or format • MFC is compatible with the themes of the new InDesign/ InCopy
text. CC interface.

Organize Find/Change Queries Into Sets
 • Perform Find/Change on Paragraph and Characater Styles.
MFC organizes Find/Change queries into Sets (lists). Easy to use,
the user interface enables drag and drop of different types of • Associate a Find/Change list of strings or grep expressions to a
Find/Change queries into Sets, so they can be executed later at (Text or GREP) query.
the click of a button.
• Have the option to delete page items with Object queries (Add
Execute Multiple Find/Change Queries
 Delete behavior).
Rather than executing individual Find/Change queries, MFC gives
you the ability to perform Multiple Find/Change queries in a
single operation. As a safeguard, it supports “Change All” undo to
undo all the changes or undo by individual Find/Change query.

Export, Import and Share Sets


MFC has the ability to allow workgroups to share Sets and Find/
Change queries. Sets and Find/Change queries can be exported
into self–contained files (xml) for other users to import or share.

Rename and Delete Find/Change Queries


MFC complements the native Find/Change Editor, by adding
simple one-step rename and description properties to Find/
Change queries, as well as providing an easier way to delete Find/
Change queries.

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System Requirements
Adobe InDesign or InCopy CS6 or CC (Mac OS or Windows)
PDF Reader Application (Adobe Acrobat Reader).
Internet Connection (for license activation).

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Installing/Updating Multi-Find/Change
Installation/Update
•Installation Procedure
• Quit Adobe InDesign/InCopy
• Open Adobe Extension Manager
If you have previous versions of Adobe InDesign/InCopy installed in the same computer, you are likely to also have Adobe older
version of Extension Manager, please make sure that you open the correct version of Adobe Extension Manager.
Select Adobe InDesign in the PRODUCTS section.

• Double-click MultiFindChange2.zxp file in Windows® Explorer (Windows) or in the Finder (Mac OS).

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• The MultiFindChange extension should appear immediately in the extension list.

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Allow Multi-Find/Change to Open the Find/Change editor (Mac OS Only)

You need to enable access to assistive devices for MFC to open automatically the Find/Change editor when loading a query.

For OS X 10.8.x and older

Enable Access For Assistive Devices:

• Open System Preferences from either the Dock or the Apple menu.
• Click on the Universal Access icon.
• Check Enable Access for Assistive Devices.
• Quit System Preferences.

From OS X 10.9.x (Mavericks)

Allow Adobe InDesign Accessibility

• Open System Preferences.
• Click Security & Privacy.
• Click the Privacy Tab.
• Click the Accessibility section.
• Click the Lock button in the bottom left-hand corner and enter your administrator
password if required.
• From the Finder drag and drop Adobe InDesign application in the area just under the
“Allow the apps below to control your computer.”
• Check the box next to ADobe InDesign.
You must restart Adobe InDesign for the changes to take effect.

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Uninstall Multi-Find/Change
• Quit Adobe InDesign/InDesign
• Open Adobe Extension Manager
• Select Adobe InDesign/InCopy on the PRODUCTS Section
• Select Multi-Find/Change extension from the extensions list and click the Remove button

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Getting Started
Open and Close MFC Panel
Choose Window > Multi-Find/Change to show or hide the MFC panel.

Assign a Shortcut to MFC Panel

• Choose Edit > Keyboard Shortcuts.
• For Set, select a shortcut set or click New Set to create a new shortcut set.
• Choose Window > Product Area.
• Choose Multi-Find/Change from the Commands list.
• In the New Shortcut field, press the keys for your new keyboard shortcut.
If the key sequence is currently being used for another command, InDesign displays that command under Current Shortcuts.
Click the Assign button to create a new shortcut.

Managing the MFC Panel

MFC panel behaves as a native Adobe InDesign panel. The panel can be resized moved, docked and collapsed.

Query Categories

Text – Search for and change specific occurrences of characters, words, groups of words,
or text formatted a certain way.
GREP – Use advanced, pattern-based search techniques to search for and replace text and
formatting.
Glyph – Search for and replace glyphs using Unicode or GID/CID values, especially useful
to search for and replace glyphs in Asian languages.
Object – Search for and replace formatting effects and attributes in objects and frames.

To show the queries list for an individual category, click the category name.

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Query Sets
Query Sets are Find/Change collections that contain references to one or more Find/Change queries and are recognized by their folder
icon. Query Sets may also be nested.

Select and Deselect Queries and Sets

To select multiple queries, Shift-click to select contiguous items; Command-click [Mac OS] or Ctrl-click [Windows] to select items that
are not adjacent. Command-click [Mac OS] or Ctrl-click [Windows] can also be used to deselect items.

Expand or collapse a Set

To expand or collapse only one set, click the triangle icon next to it.

Create a Set
To create a set at root level, deselect all sets, and then click the Add Set button.
To create a set within another set, expand the destination set, then click the Add Set button.
To move a set into another set, drag the set to the destination set. When the destination set is highlighted, release the mouse button.

Add Queries to a Set

Select one or multiple queries.
Drag the selected queries over the set. When the set is highlighted, release the mouse button.
A black line indicates where the queries will insert; a highlighted set indicates that the queries will be added to that set.

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Remove Sets and Queries

Select the set or query you want to remove.
Click the Remove button and click Yes.

Duplicate a Set
Select the set you want to duplicate.
Click the Duplicate Set button or hold down the Option key [Mac OS] or Alt Key [Windows] and drag the set to a new destination.

Rename a Set
Double-click the set you want to rename.
In the MFC Options dialog box, type a new name for the set, and click OK.

Add a Description to a Set

Double-click the set you want to add a description to.
In the dialog box, type in the Description field, and click OK.

Delete a Query
Select one or multiple queries.
Click the Delete Set button and then click Yes.
This will permanently delete the query files.

Rename a Query
In the MFC panel, double-click the query you want to rename.
In the MFC Options dialog box, type a new name for the set. If you want the names of all the existing instances of this query in the sets
to be updated, keep Rename Query Instances in Set checked. Click OK to apply the new name.

Add a Description to a Query

Double-click the set you want to add a comment to.
In the dialog box, type in the Description field, and click OK.

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Reveal a Query File or a Shared Set Linked File.

Double-click the query or shared set you want to reveal.
Click the Reveal button.

Edit “Find What” and “Change To” in Text and GREP Queries
Double-click the set you want to add a comment to.
In the dialog box, edit the “Find What” and “Change To” fields, and click OK.

Convert Results to UPPERCASE, lowercase or Title Case

Select a query belonging to a set
Click the Convert Results button and select the type change you wish to apply to the results of the selected query.
The conversion type (UPPERCASE, lowercase or Title Case) will appear on the right end side of the query name.

Associate a Find/Change List to a Text or GREP query

Select a query belonging to a set
Click the Add button and enter the “Find What” and “Change To” fields.
Alternatively click the Import button to bring in the Find/Change data from a CSV (Comma Separated Values) file.

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MFC will only import the two first columns of a CSV file, the rest of the columns wil be ignored.

Load a Query Into the Application Find/Change Editor

Select a query
Click the Load Query button

Export a Set
Select the set you want to export.
Click the Export Set button, specify a location and filename, and click Save.
The set data will be saved as XML and the files extension is .xml

Important: Avoid reserved characters that have special meanings in some operating systems. For example, avoid filenames with
spaces, tabs, or initial periods, or filenames that use these characters: / \ : ; * ? < > , $ %. Similarly, avoid using characters with accents
(such as ü, ñ, or é), even when using a non-English version of Adobe InDesign (or InCopy). Problems may occur if the file is opened in a
different platform.

Import a Set
To import a set at the root level, deselect all sets.
To import a set within another set, select and open a destination.
Click the Import Set button and select a file (.xml) that was exported with MFC.
This operation will add new queries into the Adobe InDesign (or InCopy) user preferences folder. You may be prompted with the

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warning dialog box if a query with the same name already exists.

Add a Shared Set

A shared set is connected to MFC, but remains independent. You cannot move or delete individual components of the shared set.
To import a set at the root level, deselect all sets.
To import a set within another set, select and open a destination.
Click the Shared Set button and select a file (.xml) that was exported with MFC.

Update, Re-link and Reveal Shared Set

Double-click a Shared set.
If the Update button is enabled, it means that the set file has been modified since you last imported it. Click the Update button.

Import Queries
Click the Import Query button below the queries categories and select a folder containing loose Find/Change queries.
This operation imports the Find/Change queries directly into the Adobe InDesign (or InCopy) user preferences folder. You may be
prompted with the warning dialog box if a query with the same name already exists.

Export Queries
Select one or multiple queries.
To import a set within another set, select and open a destination.
Click the Import Set button below the queries categories and select a folder to where the Find/Change queries will be stored.
You may be prompted with the warning dialog box if a query with the same name already exists.

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Execute Multiple Find/Change Queries

Select a set.
Specify a range to search on the Search menu. The option are:
• All Documents - Search all open documents
• Documents - Search the entire active document
• Story or Stories - Search all text in the currently selected frame, including text in other threaded text frames and overset text.
Select Stories to search stories in all selected frames. This option appears only if a text frame is selected or an insertion point is
placed. For Object queries it searches from the current text frame, including other threaded text frames.
• To End Of Story - Search from the insertion point. This option appears only if an insertion point is placed. For Object queries it
searches from the current text frame to last threaded text frames.
• Selection - Search only selected text and objects. This option appears only if there’s a selection (text or other objects).
• Character Styles - Search in Character Styles (valid only for Text and GREP queries).
• Paragraph Styles - Search in Paragraph Styles (valid only for Text and GREP queries).

If you specify as a search range, “Character Styles” or “Paragraph styleS”, the values in “Find What” and “Change To” fields will target the
style names. Trying to change the name of style to an existing one won’t work.
In order to use this feature you must be familiar with the attributes of the Character and Paragraph Styles.

Each saved query includes options to omit specific parts of a document (Master Pages, Hidden Layers and Footnotes). If you want to
override any of these options, check the Override Query Options check box and select any of the options available.

Select the Undo by Query check box if you want to be able to undo each queries one at the time. By default, Undo by Query is
disabled; this means that the all the queries applied will be undone in a single step.

Add Delete Behavior only applies to Object queries that have an empty “Change Format” section.
Select the Add Delete Behavior check box if you want to be able delete page items that match a certain Object query criteria.

• Click the Change All button.

Queries and sets are executed sequentially from top to bottom.

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Icons and their meaning

Query Icons Stored in the User Preferences Stored in the Application Stored inside Shared Set File Missing in the User Preferences Missing in the Application
Folder Presets Folder Folder Presets Folder

Text

GREP

Glyph

Object

Set Icons Default Warning Missing

Set
Contains Shared Outdated Share Set(s) Contains Missing Shared Set(s) or/and Queries

Shared Set
Outdated Shared Set, Missing Shared Set

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License Activation and Deactivation

You will need to active MFC using the serial number you have received after the purchase. The serial number should be kept in a safe
place in case there’s a need to re-activate MFC (when changing computers or reinstalling the operating system, for example).

If multiple copies of MFC were purchased in a single order, the serial number issued will activate the number of copies purchased.
After purchasing MFC through our web store it might take up to 20 minutes for the activation servers to be updated. The error
message “Unknown Serial Number” could be displayed if the activation servers are still in the process of being updated.

Activate MFC on a computer with internet access

• Intsall the MFC trial version.
• Start Adobe InDesign (or InCopy).
• Choose menu Window > Multi-Find/Change to display MFC panel.
• Click Activate/Deactivate button and enter or paste (Command-V [Mac OS] or Ctrl-V [Windows]) the serial number.
• Click Activate button.

When MFC is successfully activated , “LICENSED” will be displayed in the lower right corner of the panel.

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Activate MFC on a computer behind a Firewall or Proxy server

• Intsall the MFC trial version.
• Start Adobe InDesign (or InCopy).
• Choose Window > Multi-Find/Change to display the MFC panel.
• Click the Activate/Deactivate button and enter or paste (Command-V [Mac OS] or Ctrl-V [Windows]) the serial number.
• Check the Manual Activation check box.
• Click the Activate button.
• Select the option Activate using web browser in this computer, click Next.
• Click http://activate.esellerate.net to reach the eSellerate Activation Services.
• Click Submit (the installation ID should be filled out).
• Copy the content of the Activation ID field (Command-C [Mac OS] or Ctrl-C [Windows]) .
• Return to MFC in Adobe InDesign (or InCopy) and click Next.
• Select the first Activation Key field (labelled as ‘A’) and paste the Activation ID (Choose Edit > Paste [Mac OS] or Ctrl-V [Windows])
• Click the Activate Button.
• Click the Done Button.

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Activate MFC on a computer without internet access

1. Intsall the MFC trial version.
2. Start Adobe InDesign (or InCopy).
3. Choose Window > Multi-Find/Change to display MFC panel.
4. Click the Activate/Deactivate button and enter or paste (Command-V [Mac OS] or Ctrl-V [Windows]) the serial number.
5. Select the Manual Activation check box.
6. Click the Activate button.
7. Select the option Activate using a different computer that has web access, then click Next.
8. Save and print the Installation ID.
9. Click the Cancel button, to close the Automatication- Product Activation dialog box.
10. On a computer with internet access, visit http://activate.esellerate.net.
11. Enter the Installation ID and click Submit.
12. E-mail or print the Activation Key.
13. Return to the computer where MFC is installed, and repeat steps 2 - 6.
14. Select the option I already have an Activation key and would like to activate now, then click Next.
15. Enter the Activation ID and click the Activate Button.
16. Enter the Activation ID in the Activation Key field (starting in field labelled as ‘A’). To paste the Activation ID, position then cursor
in the Activation Key field labelled ‘A’ and then choose Edit > Paste [Mac OS] or Ctrl-V [Windows].
17. Click the Done Button.

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Deactivate MFC
Deactivation is normally used to move an MFC license to another computer. The process of deactivation is simple and limited to 3
deactivations. You need to have internet access to deactivate your serial number.

• Start Adobe InDesign (or InCopy).

• Choose Window > Multi-Find/Change to display the MFC panel.
• Click the Activate/Deactivate button. The serial number should appear automatically in the Serial Number text field if MFC has
been activated.
• Click the Deactivate button.

Once MFC has been successfully deactivated, it will default to Trial mode. “Trial Version” will appear in the lower right corner of MFC
panel.

Support
Contact Automatication
Click the e-mail button to send an e-mail to Automatication.

To report a problem or a flaw in MFC, include the following information:

• The version of MFC
• The version of Adobe InDesign (or InCopy) where MFC is installed
• The computer Operating System and version
• Description of the problem

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