PEAC Certification

Ms. Josephine Bernardino

Ms. Donna Edralin
Overview
WALK THROUGH THE RECERTIFICATION
PROCESS
▪ Part 1: Principles of Certification
▪ Part 2: Preparing for a School Visit
▪ Part 3: Sharing/Question and Answer
▪ Part 4: Review of Documents/Exhibits
 Basic Philosophy
Quality Education System is:
• One that succeeds in meeting its goals;
• One that is relevant to the needs of
students, communities and society;
• One that fosters the ability of students to
acquire knowledge and critical learning
skills.
 POLICY THRUST
• DepEd encourages a system of self-
assessment and certification process for
school improvement. Such scheme is an aid to
the Department’s regulatory function for
schools to comply, not only with *minimum
standards for recognition, but also as a
support *for schools to eventually pursue
standards of quality over and above minimum
as required in voluntary accreditation.
 POLICY THRUST
• Through a Quality Assurance Certification System, the
educational community, the general public and other
agencies or organizations are assured that the school
has clearly defined appropriate educational objectives.

• The certification process helps the school to establish

conditions under which achievement can reasonably
be expected, appears in fact to be accomplishing them
substantially, and is so organized, staffed and
supported that it can be expected to continue to do so.
 Purpose & Goal of
School Certification
• Determine whether or not ESC-
participating school comply with DepEd
minimum standards and with the criteria
established in the GASTPE Law.

• Provide a defensible procedure in assisting

schools to upgrade their educational
standards.
 Purpose & Goal of
Edures nd instruments
School Certification
Program Objectives
The PEAC National Secretariat Certification Unit is tasked to
pursue the following objectives:
1. To improve the certification assistance appraisal system and
refine the compliance certification procedures and instruments.

2. To assess ESC participating schools’ extent of compliance with

the DepEd minimum standards, and to classify or reclassify
them as
• Approaching Excellence in Practicing the Standard
• Exceeding the Minimum Standard
• Practicing the Minimum Standard
• Approaching the Minimum Standard
 Purpose & Goal of
Edures nd instruments
School Certification
3. To serve as DepEd’s certifying agency for ESC
participating schools on the bases of self-
assessment results and recommendations of the
visiting certifiers.

4. To establish and strengthen the quality assurance

mechanism that encourages ESC participating
schools to upgrade their quality of standards
towards accreditation status.
Guiding Principles of Certification

▪ General Principles
o School initiated and school-based

o Collaborative and collegial review and

judgment
 ▪ Improvement is a
continuous process
▪ It must be inquiry-driven
▪ Evidence from academic
audits shows that student
Guiding learning meets high
expectations
Principles
▪ It is intended to be frugal
Closely Inter-related Units in the
Inside PEAC
ESC Program

Certification Monitoring and Training and

Processing Unit Development
Unit (CU) (MPU) Unit (TDU)
 Composition of the
Certification Unit
PEAC Executive Director
Ms. Doris Ferrer

Certification Unit Head

Ms. Jho Bernardino
Certification Consultant
Ms. Norma Aguilos

Certification Associate
Ms. Donna Edralin

Staff Staff Staff Staff Staff Staff

Ms. Rhoda Ms. Myra Ms. Cherry SirRocky Sir Fritz
Razon Encarnacion Palabrica Acluba Lucas
 Three Steps in the
Certification Process

1 SELF-STUDY CONDUCTED BY THE SCHOOL

2 VISIT MADE BY A TEAM OF CERTIFIERS

FOLLOW-UP PROCEDURE CARRIED OUT BY THE

3 SCHOOL
Types of Evaluation Visits
Certification – An applicant school offering
4 grade levels in the JHS and has been
granted government recognition.

Re-certification – An ESC participating

school that has obtained an overall rating of
at least 2.0.

Revisit – An applicant or ESC participating

school that obtained a rating less than 2.0
 ESC
School
Applicant Accredited
School School
REQUIREMENTS

Applicant School
• Letter of Intent
• CAI
• Vision-Mission Statement
• Government Recognition
• Latest Audited Financial Statement
• SEC Registration/Updated GIS
• School Profile
• Faculty Profile (JHS)
• Class Schedule (JHS)
For Applicant Schools

• Ms. Rhodora Angela F. Ferrer

Executive Director
PEAC National Secretariat
5th Floor, Salamin Building
Salcedo St., Legaspi Village
Makati City
REQUIREMENTS

ESC School
Action Taken on previous
team’s recommendations
CAI
Vision-Mission Statement
Government Recognition
Latest Audited Financial
Statement
SEC Registration/Updated GIS
School Profile
Faculty Profile (JHS)
Class Schedule (JHS)
REQUIREMENTS

Accredited School
Certificate of Accreditation by
FAAP (at least Level 1)
Latest Audited Financial
Statement
SEC Registration/Updated GIS
School Profile
Faculty Profile (JHS)
 *Check FAPE-PEAC
website and Read latest
DepEd Policies and
Guidelines

*Submit letter of Intent

ESC Participating School and Initial Documents to
PEAC NS

PEAC
Certification Process for
Release of Results and Initial Review by PEAC
Recommendations Applicant Schools NS

Schedule of regional
Final review of reports visits via FAPE
by PEAC Executive website/official school
Director email

School Visit by PEAC

staff and Team of
Certifiers
 *ESC Participating School
acts upon Certification
Team’s
Recommendations

Recertified as an ESC *Notification from PEAC

Participating School NS that school is due for
Recertification via
website/email

PEAC
Release of Results and Recertification Process Submit letter Initial
Recommendations Documents to PEAC NS

Final review of reports by Initial Review and

PEAC Executive Director Scheduling by PEAC NS

School Visit by PEAC staff

and Team of Certifiers
For ESC Schools
 *Check FAPE-PEAC
website and Read latest
DepEd Policies and
Guidelines

*Submit letter of Intent

ESC Participating School and Initial Documents to
PEAC NS
PEAC
Certification Process for
Accredited Schools

Release of
Initial Review by PEAC
Acknowledgement from
NS
PEAC NS

Final review of
application by PEAC
Executive Director
For Accredited Schools
Other Initial Documents
 1. Certification Assessment Instrument

Initial
Documents
A. School Philosophy, Vision, Mission, Goals/Objectives
B. Instructional Program
C. School Personnel: Faculty and Non-Teaching Personnel
D. Student Services
E. Administration and Governance
F. School Budget and Finances
G. Institutional Planning and Development
 2. Mission and Vision Statement

Initial
Documents
 3. Government Recognition

Reminder:
▪ Government
Recognition vs
Initial Government Permit
Documents ▪ If Govt. Recognition
is revoked, they
must secure
recognition before
the start of the
school year
 4. Latest Audited Financial Statement

Reminder:
▪ Should be
Initial audited by an
accredited
Documents accounting
firm or by a
licensed
accountant
 5. SEC Registration/Updates GIS

Initial
Documents
 6. School Profile

Initial
Documents

Reminder:
▪ Should be fully accomplished
 7. Faculty Profile (Junior High School)

Initial
Documents

Reminder:
▪ Line up of full time teachers for
current school year and personnel
▪ minimum of 180 minutes per week
 8. Faculty Profile (Junior High School)

Initial
Documents

Reminder:
▪ It should be for the current school
year
Before the Visit
1. Go the PEAC Website and look for list of schools for recertification
for School Year_______.

See schedule
of visit per
month
 Before the Visit
Schedule of Visit
2. Submit 2 sets of the following documents to PEAC NS
if you see your school is due for recertification.
NOTE: WITH OR WITHOUT THESE DOCUMENTS, YOU
WILL BE VISITED AS SCHEDULED
3. Prepare the documents needed on the day of the visit
(refer to the list in the CAI).
✓Properly labeled
✓ Arranged according to area
✓ Updated
✓ All placed in the headquarters
Before the Visit
4. Prepare the headquarters where the certifiers will
stay during the visit:
✓ Within or near the Junior High School classrooms
and facilities
✓ There should be privacy
✓ There is provision for a work table
NOTE: PRIOR TO THE DAY OF THE VISIT, A PEAC
STAFF WILL COORDINATE WITH THE SCHOOL. MAKE
SURE YOUR CONTACT NUMBER IS ALWAYS
UPDATED.
During the School Visit

Inspection Classroom Group

of Exhibits Observation Interviews
Exhibits
A. School Philosophy, Vision, Mission,
Goals/Objectives
▪ School Catalogue/Prospectus: Brief History
▪ Vision-Mission Statement
▪ School Policy & Administrative Manual
▪ Articles of Incorporation & By-Laws
▪ DepEd Recognition Certificate
▪ Perception Survey of Students & Parents on the
School’s PVMGO
▪ Joint Statement of the Stakeholders’ Shared Vision
of the School
 B. Instructional Program
▪ School Curriculum Learning Guides/Syllabi
▪ Inventory List of Instructional Strategies
▪ Minutes of Meetings on Articulation among
Exhibits Subject and Grade Level Teachers
▪ Students Academic Achievement and
Performance
▪ Sample Test Questions
▪ List of Textbooks per Subject/Level
▪ List of Instructional Materials
▪ List of Human and Community Resources used
in Class
▪ List of Instructional Technologies and
Materials
 C. School Personnel
▪ Faculty 201 Files
▪ Teaching loads of Faculty
▪ Class List
▪ List of professional organizations affiliated with
Exhibits ▪ List of Seminars/Professional Trainings attended
by teachers
▪ Minutes of Faculty Articulations/Meetings
▪ Personnel Evaluation Performance Report
▪ Supervisory Plan
▪ Faculty Development Program
▪ Personnel Handbook
 D. Student Services
▪ List of required library holdings (past 3 years)
▪ Statistics on the use of the library
▪ Library acquisition program
▪
Exhibits ▪
School Discipline Policy
Campus and Security Guidelines
▪ Student Handbook
▪ List and schedule of co-curricular and extra-
curricular activities
▪ List and schedule of Social Action Activities
▪ School Canteen and Supply concessionaire's
contract
▪ Health Certificate of Canteen Personnel
 E. Administration and Governance
▪ SEC Report/Annual GIS Report
▪ Government Recognition
▪
Exhibits ▪
File copy of the Minutes of School Board Meetings
Benefits granted by school
▪ Parents Manual
▪ Organizational Chart
▪ School's Outreach Activities
▪ Socio-Economic Profile of the Community
▪ Administrative/Faculty/Personnel Manuals
▪ Manual of School Procedures and Policies
▪ Inventory list of Administrative Files and Records
▪ Copy of Notarized Employment Contracts
 F. School Budget and Finances
▪ Budget Performance Reports
▪ School Income and Expenses Statement (past
3 years)
Exhibits ▪ Audited Financial Statement
▪ List and Amounts of Grants. Gifts and
Donations (past 3 years)
▪ Copy of DepEd-approved Tuition,
Miscellaneous and other fees
▪ Annual Budget Proposal
 G. Institutional Planning and
Development
▪ Performance Indicators (past 3 years)
▪ School Statistical Data and duly-
Exhibits accomplished BEIS
▪ School Improvement Plan with budget
allocations
▪ Report on the Implementation and
Evaluation of the SIP
▪ Annual Operational Plan
During the
During theSchool
SchoolVisitVisit
1. Introductions
2. Classroom Observation
3. Learning Plan should be placed on the observer’s chair at
the back of the room.
4. No more greetings (to avoid interrupting the flow of the
lesson)
5. Group Interview with selected students
6. Group Interview with the faculty
7. Individual interviews
8. Ocular visit to the different facilities
9. Wrap Up
10.Departure
After the Visit
AFTER THE VISIT
1. Secure all documents
2. Wait for the result of the visit
For applicant schools – latest is December
for recertified Schools – latest is April
3. Study the recommendations
4. Work on/Implement the recommendations
NOTE:
THERE SHOULD ALWAYS BE A FORMAL TURN-OVER OF
ALL SCHOOL DOCUMENTS IF THERE IS A CHANGE IN
THE LINEUP OF ADMINISTRATORS.
AFTER THE VISIT

WHAT THE SCHOOL WILL RECEIVE: PAGE 1:

THE COVER
LETTER
PAGE 2: The RATING
 Page 3
Recommendations
Reminders:
Must be addressed within
3 or 5 years
▪implemented
▪partially implemented
▪not implemented
REMINDERS
➢ The school must make itself available for re-
certification visit.

➢ If rating is 2.00-2.99 Within Standards will be

visited after 3 years

➢ If rating is 3.00-4.00 Above Standards will be

visited after 5 years and will have additional
slots
Slot Allocations:
A. For Certified/Recertified school with a rating of:

2.00 – 2.99 50 slots

B. Incentive slots

For schools with a rating of 3 and above 30 slots

For Accredited Schools:

Level I accreditation 30 slots
Level II accreditation 60 slots
 Sample Recommendations
The team recommends:
1. the strengthening of the management skills and
instructional leadership competencies of middle
administrators to enhance the effective
performance of their functions and
responsibilities.
2. the review of the school’s organizational chart for a
clearer definition of lines of authority, responsibility
and coordination.
3. the formulation of a supervisory program and the
conduct of regular classroom observation visits to
improve instruction.
4. The formulation and implementation of a Faculty
Development Program with emphasis on the following:
a. Student-centered activities
b. Daily lesson planning
c. Innovative teaching strategies
d. Art of questioning
e. Test construction
f. communication skills
5. a clear and systematic articulation of the vision-mission
and core values in the academic and non-academic
areas.
6. the formulation and implementation of a Three-Year
School Improvement Plan that integrates all school
plans with specific budget and realistic timeframe for
implementation.
7. the formulation of an annual operational plan drawn from
the school improvement plan for better implementation,
monitoring and evaluation.
8. the acquisition of the following library holdings:
a. Reference books in the different learning areas
b. Filipino-authored books
c. Supplementary reading materials for students
d. Furniture and fixture
9. the preparation of an annual budget proposal based on its
one-year operational plan.
10. the functional use of the following:
a. Science laboratory
b. TLE/HE Laboratory
c. Audio Visual Room
d. Guidance Office
CYCLE FOR RECERTIFICATION
VISITS
SCHOOL YEAR 3-YEAR CYCLE 5-YEAR CYCLE
LAST VISISTED (BETWEEN 2.00 - (3.00 AND
2.99 RATING) ABOVE RATING)
2013 - 2014 SY 2017 - 2018 SY 2019 - 2020
2014 - 2015 SY 2018 - 2019 SY 2020 - 2021
2015 - 2016 SY 2019 - 2020 SY 2021 - 2022
REVISIT
▪ For applicant school, you may apply again
when you’re school is able to address the
recommendations.
▪ If an ESC participating school, you are given
one year to comply with the certification
team’s previous recommendations.
NOTE:
If twice failed, the school is allowed to
graduate their remaining grantees until their
phase out as participants of the ESC program.
The school may only, after 3 years, consider re-
applying in the ESC program but as an applicant
school again. 
Revisit
▪ If there are adverse findings – the school will
be notified and will be asked to explain; the
findings will be forwarded to DepEd for
resolution

▪ If the school incurred sanctions or penalties

– the school will be notified and will be asked
to explain
Benefits of the
ESC Participating Schools

▪ GASTPE
o ESC Grantees – Grade 7 to 10

o Teacher Salary Subsidy (TSS) Fund – licensed teachers in

JHS
▪ In-Service Training (INSET)
▪ Regional Program Committee (RPCom) - consultation
▪ Grantee automatically becomes SHS VP grantee
▪ Quality assurance
▪ Others