PROJECT TITLE : MARINE IMPORT FACILITIES 2 PROJECT

DOCUMENT TITLE : Project Planning & Cost Control Procedure

CONTRACTOR : Eastern Soldar Engineering & Construction Sdn Bhd

1280A4 - MIF2, PORT DICKSON, MALAYSIA

Document No. : T2417-GEN-S-007

Wood Doc. Type

DSN No.

Wood Revision

Contractor Revison

Status Code

Petron / Wood Approval

Eng.

Date

COMMENT STATUS CODE

1 Rejected
2 Comments as Noted
3 Minor Comments, Acceptable
4 No Comments
5 Information Only

0 8/6/2020 Approve for Construction Gary Ng Kumar Arnold Khew

A1 3/15/2019 For Review and Approval Choo H.K Sim C.K Arnold Khew

Revision Date Description Prepared by Checked By Approved By

CONTENTS

1.0 PURPOSES and SCOPE

2.0 OBJECTIVES

3.0 DEFINITIONS

4.0 GENERAL

4.1 Scheduing

4.2 Project Reporting

5.0 ROLES and RESPONSIBILITES

5.1 Project Manager

5.2 Construction Manager

5.3 Scheduler

6.0 SOFTWARE for PREPARING SCHEDULE

7.0 PROJECT REPORTING

8.0 CONTENTS of DAILY, WEEKLY and MONTHLY REPORT

8.1 Daily Report

8.2 Weekly Report

8.3 Monthly Report

9.0 DELAY DETECTION and RECOVERY PLAN

10.0 PROGRESS CLAIM REPORT

11.0 CHANGE ORDER / ADDITIONAL WORK

12.0 ATTACHMENT

Attachment -1 : Work Flow of Schedule Control

Attachment - 2: Sample of Daily Report
Attachment - 3: Sample of Weekly Report
Attachment - 4: Sample of Monthly Report
1.0 PURPOSE AND SCOPE

The purpose of this procedure is to outline the project control approach in terms of Planning, Cost
Control, Estimating, Document Control and Tracking for the execution of works undertaken by
Contractor.

2.0 OBJECTIVE

The objective of this control procedure is to:

- Have a realistic plan to complete the work within stipulated time, milestone and budget.
- Have an effetive project planning schedule controls, report method, close coordination and
monitoring in order to have timely, accurate and meaningful information towards the project.
- To analyze and detect any delay if occurred, impact to schedule and remedy plan
- To analyze and detect any variation work if occured and also the impact to schedule and cost

3.0 DEFINITIONS

Owner : Petron Malaysia Refining & Marketing Bhd

Contractor : Eastern Soldar Engineering & Construction Sdn Bhd

Project : Marine Import Facilities 2 Project - Package 2 - Tank Work

Location : Port Dickson, Negeri Sembilan

4.0 GENERAL

4.1 Scheduling

Scheduling is one of the fundamental elements of project control. An Effective Schedule organizes
the work as defined by the Work Breakdown Structure (WBS) into a fixed time frame, which
supports the overall project plan. The schedule represents the project plan over time and must be
monitored to ensure that the work is being performed within the establish milestone. The schedule
must match the overall execution plan and is a product of all the project team’s input, relative to
their specific area of work.

4.2 Project Reporting

Progress Reporting and Measurement of project physical and performance against Baseline
criteria of schedule are the essential elements of controlling the project. An accurate measure of
progress serves as the basis for performance and requesting corrective actions. Monitoring project
actual progress against the control base at regular intervals provides immediate feedback to the
Project Manager and Site Manager onto the actual status of the project.

5.0 ROLES AND RESPONSIBILITIES

5.1 Project Manager

Overall responsibilities to appraise the project status with respect to costs, schedule and
their potential impacts and reporting project status to the Owner project management
team.

■ Ensure safety completion in project

■ Co-ordination between all parties involved in the project (Owner, Authority, Sub-
Contractors and etc.)

■ Key focus point between Owner and Sub-Contractor

■ Ensure all consistent implementation of the Project Quality Plan

■ Interpreting the project specification to the Sub-Contractor

■ Maintain a close relationship to all Management levels of the project

■ Plan and establish the scope of work, budgets and overall projects work schedule

■ Interface with Home Office on critical issues as well as commercial matters

5.2 Construction Manager

Monitoring of project progress, identifying variances and recommend appropriate remedial measures to
Project Manager.

• The overall site management of the project

• Overall responsibility for the Quality, Safety, Environment compliance in the site

• Monitoring the overall site activities of all subcontractor engaged on the project

• Site coordination in between all the engaged subcontractor

• The preparation and issuance of construction plan for overall site construction

• Ensure safe working environment to all workmen

• Develop project control procedures

• Analyze and approved detailed schedules for project execution

• Manage the area/ discipline engineer and supervisor

• Manage the Sub-Contractor

• Manage Resources

• Ensuring compliance to HSE and security requirement

• Review overall construction schedules

• Liaise with engineering/ design firm into the engineering issues

• Arrangements for the deployment of construction equipment where ever needed

• Manage the resources deployment and key critical construction jobs

• Manpower, equipment and tools control

5.3 Scheduler
Report to Project Manager and Construction Mananger

• Check Updating of construction schedules with various progress status, prepared graphs, weekly report
and monthly report, progress analysis of the activities and progress measurement of physical work done.

• Prepare detailed schedules for project execution

• Prepare overall construction schedule for Project Manager/ Site Manager to review.

• Monitoring of delivery schedule of critical work item and long lead item.

6.0 SOFTWARE for PREPARING SCHEDULE

6.1 The software use for preparation of work schedule shall be Microsoft Project.

7.0 PROJECT REPORTING

The Daily and Monthly Progress Report are produced to provide summary level information
for the Owner and Contractor management team regarding the status and forecast relative to the
project baseline. This report shall addresses the full cycle of the project and is frequently used as a
reference document for Owner reviews.

8.0 CONTENTS of DAILY and MONTHLY REPORT

8.1 Daily Report

8.1.1 Daily Activities

Construction activities that have been accomplished on the reporting day

8.1.2 Tomorrow Activities

Construction activities that plan to work for tomorrow.

8.1.3 Area Concern

Detail description onto the area concern which related to project progress, safety and QC.

8.1.4 Manpower loading/ Resources

Number of workers and trade attended refer to the reporting date

8.1.5 Equipment
Equipment deployed with respect to the reporting date.

8.1.6 Weather
Weather record for the day

8.1.7 Site Photo (if required)

Photo about site activities

8.2 Monthly Report

8.2.1 Project Overview

Overview of contract effective date, contract completion date and major activity commencement date.
It include also summary of the construction progress of the said month.

8.2.2 Progress Highlight This Month

Highlight of work progress for the month, which covers Engineering, Procurement and delivery of
materials, site construction, pre-fabrication activity, site activities which cover civil, mechanical and
E&I work.

8.2.3 Areas of Concern and Counter Measure

It is the area or discipline where the problem occurs that need to be resolve and quick action.

8.2.4 HSE Report

The safety statistic for the month, LTI, safety man hours and training, machinery and equipment inspection/
summary list.

8.2.5 Equipment at Site

Cumulative of equipment / machinery status at site

8.2.6 Manpower Loading

Cumulative of manpower status at site

8.2.7 Quality Assurance Report

The status of QA/QC documents, QA/QC site activities and surveillance inspection of materials, site
QC activities and etc.

8.2.8 Local authority submission/approvals

Reporting of matters related to local authority submission/ approval and also status of application.

8.2.9 Attachments:

8.2.9.1 Progress picture

Photo of site and workshop progress for the month

8.2.9.2 Weather Report

 Summary of weather record for the month.

8.2.9.3 Vendor document control sheet

Summary of the status and date of procedure and drawing submission and received.

8.2.9.4 Project S- curve

Histogram presentation of the site progress in monthly basis.

9.0 DELAY DETECTION & RECOVERY PLAN

In the event that contractor detect any sign or symptom of delay or possible delay to the progress of the
works, the contractor will analyze the situation, assess the degree and/or the extent of the
consequences of delay/ possible delay.

Should the above analysis and assessment disclose an existing or possible delay to the PROJECT, contractor
will immediately remedy and/or take action to prevent such incident, such plan to include, as appropriate
and without limitation, any or all of the following:

- Reporgramming of the order and/or sequence of the parts of the works in which the delay or potential
delay occurs, without extension of time for those part of the project schedule or the total of the
schedule.

- Increasing the manpower deployed in the project, including management, supervisory and administrative
staff

- Increasing the construction equipment as and when required.

- Expediting the delivery of, or deciding alternative sourcing of, any materials, equipments, or whatsoever,
being in short supply, if any.

-Propose alteration of the method for and/or system of the performance of the works

-Taking any other steps which the contractor may consider appropriate to resolve the situation.

-Request for Extension of Time (EOT) if the delay is not caused by Contractor

10.0 PROGRESS CLAIM REPORT

Progress claim format will be set up to defined and organize all cost components (materials,
labor, equipment, services, subcontract etc) in accordance with the works taken.

Progress claim format shall be submitted to Owner for review and approval in advance.

Volume of work done will be calculated based on agreed progress measurement method and will be used
for the invoicing on monthly basis. The breakdown of progress payment weightage for Engineering,
Procurement, Construction and Commissioning shall be agreed between Owner and Contractor.

11.0 CHANGE TENDER/ ADDITIONAL WORK

Shall the requirement of change order/ additional work arise from Owner, Contracotr shall come out with
cost proposal and schedule impact to Owner for review and approval prior to execution of work.

Contractor shall advise Owner about the cost and time required for additional work as soon as possible.

12.0 ATTACHMENT

Attachment - 1 : Sample of Daily Report

Attachment - 2 : Sample of Monthly Report

 DAILY REPORT OF FIELD ACTIVITIES
EPCC Contractor : Contract Title : Day/ Date

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

EASTERN SOLDAR ENGINEERING & CONSTRUCTION
SDN BHD
MIF2: TK-6058 & TK-6059 DESIGN & INSTALLATION, AND TEMPORARY FACILITIES
INDIRECT
No. of Manhours Cum. Hours
Dicipline Men Construction Equipment No Hours
Regular OT Total Yesterday Today
Worked
Project Management & Supervision

Total Indirects : - - -
DIRECT Total : - 0.0
No. of Manhours Cum. Hours Type Worked
Dicipline Men
Worked Regular OT Total Yesterday Today Indirect
OPERATOR Direct

Total -
Outer Ring = PM
Inter Ring = AM

Subtotal : - - -
DIRECT WORKERS

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PL
Rain during working hours:
Subtotal : - - -
Total Directs : - - -

Description of Today Activities : Description of Activities Plan Next Day :

M
SA

Remarks by EPCC Contractor/ ESEC (Delays, Interruptions, Deviations, Extra Work activities)

Prepared By: Signature Title Date

 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

CONTENTS :

1 PROJECT OVERVIEW

2 PROGRESS HIGHLIGHTS THIS MONTH

3 AREAS OF CONCERN AND COUNTER MEASURES

4 HSE REPORT

5 EQUIPMENT AT SITE

6 MANPOWER LOADING

7 QUALITY ASSURANCE REPORT

E
8 LOCAL AUTHORITY SUBMISSION / APPROVAL
PL
9 ATTACHMENTS
9.1 Photos
9.2 TC Summary
9.3 TQ Summary
9.4 Weather Record
9.5 Project 'S' Curve
M

9.6 Supplier Document Index

SA

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

1 PROJECT OVERVIEW
Project: MIF2 PROJECT
Client: PETRON MALAYSIA REFINING AND MARKETING BHD.
EPCC Contractor: EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.
Contract Amount:
Contract Period:
Site Possessions:
Completion Date:

Project Milestones :

1) Mobilization date :
2) Contract Start date :
3) Contract Completion date :
4) Anticipated Contract Completion Date :

Work Order :

Intermediate Milestones :

E
Construction Progress:

Description Progress Plan Previous Month This Month Ahead/Delay

PL
1) Original Contract
M
SA

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

2 PROGRESS HIGHLIGHTS THIS MONTH

2.1 Preliminaries

2.2 Procurement & delivery

2.2.1 Pile Total to-date Required Quantity

450mm dia spun pile G80-Class B 0 666 nos

2.2.2 Rebar Total to-date Required Quantity

(i) T16 0 No. Ton
(ii) T12 0 No. Ton

2.2.3 Readymixed Concrete Total to-date Required Quantity

(i) G20 0 325 m³
(ii) G35 0 4034.5 m³

E
2.2.4 Earthwork materials Total to-date Required Quantity
Crusher run 0 No. Ton
Sand 0 No. Ton
PL
2.3 Construction

1) Piling work
M

No Description Total Piling Point (nos) Installed (nos) Progress(%)

1 TK-6058 333 0 0.00
2 TK-6059 333 0 0.00
SA

2) Concrete work

No Description Total Concrete G35 (m³) Total Casted (m³) Progress(%)

1 TK-6058 1975 0 0.00
2 TK-6059 1975 0 0.00

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

3 AREAS OF CONCERN AND COUNTERMEASURES :

i.
ii.

4 HSE REPORT

No MONTHLY SAFETY HIGHLIGHTS

1
2
3
4
5
6
7
8
9
10
11
12

E
13
14
15
16
PL
17
18
19
20
21
22
M
23
24
25
26
27
SA

28
29
30
31

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

No SAFETY STATISTIC THIS MONTH CUMULATIVE

A No. of LTIs
B Total Manhours Worked Without Lost Time Incidents
(NLTIs)

5 EQUIPMENT AT SITE

EQUIPMENT NOS EQUIPMENT NOS

0 0
0 0
0 0
0 0
0 0
0
0
0
0
0
0

E
0
PL
6 MANPOWER LOADING
MANPOWER MANHOURS
CUM. LAST MONTH THIS MONTH CUM. TO DATE
A. INDIRECT
Project Manager 0 0 0
Construction Manager 0 0 0
Project Engineer 0 0 0
M

Safety Officer 0 0 0
QC Supervisor 0 0 0
Site Supervisor 0 0 0
Safety Supervisor 0 0 0
SA

TOTAL INDIRECT : 0 0 0
B. DIRECT
Foreman 0 0 0
Bar Bender 0 0 0
Carpenter 0 0 0
Mason/ concreter 0 0 0
General Worker 0 0 0
Heavy Vehicle Driver 0 0 0
Store Keeper 0 0 0
Rigger 0 0 0

TOTAL DIRECT : 0 0 0
TOTAL (DIRECT & INDIRECT): 0 0 0

Notes :

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

7 QUALITY ASSURANCE REPORT

7.1 QA / QC Document Submitted

7.1.1 Approval Construction Material

Refer to the summary attached

7.1.2 Approval Site Material

Refer to the summary attached

7.1.3 Site Engineering Request

Refer to the summary attached

7.2 QA / QC Inspection Activities

7.2.1
7.2.2
7.2.3

E
PL
8 LOCAL AUTHORITY SUBMISSION / APPROVAL
M
SA

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 EASTERN SOLDAR ENGINEERING & CONSTRUCTION SDN. BHD.

MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

MONTHLY PROGRESS REPORT N0.1

JOB NO. : T2417

9 ATTACHMENTS
9.1 Photos

9.2 TC Summary

Refer to the attachment

9.3 TQ Summary

Refer to the attachment

9.4 Weather Report

Refer to the attachment

9.5 Project 'S' Curve

Refer to the attachment

E
9.6 Supplier Document Index

Refer to the attachment

PL
M
SA

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 Project : MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA
Job No. : T2417
Summary of Technical Cards Status

Date Status
No. Doc Ref. No. Description Reference Remarks
Submitted Returned Approved Rejected

E
3

PL
4

M
6

7
SA
8

10
 Project : MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA
Job No. : T2417
Summary of Technical Query Status

Date Status
No. Doc Ref. No. Description Reference Remarks
Submitted Returned Approved Rejected

E
3

PL
5

M
7

8
SA
9

10

11

12

13

14

15
 MONTHLY WEATHER RECORD

Project No. : T2417 Month : March 2019

Project Title : MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA

Fine Cloudy Drizzle Rain

1 2 3 4 5 6 7 8

12 12 12 12 12 12 12 12

9 3 9 3 9 3 9 3 9 3 9 3 9 3 9 3

6 6 6 6 6 6 6 6

E
9 10 11 12 13 14 15 16

PL
12 12 12 12 12 12 12 12

9 3 9 3 9 3 9 3 9 3 9 3 9 3 9 3

6 6 6 6 6 6 6 6

M
17 18 19 20 21 22 23 24

12 12 12 12 12 12 12 12
SA
9 3 9 3 9 3 9 3 9 3 9 3 9 3 9 3

6 6 6 6 6 6 6 6

25 26 27 28 29 30 31

12 12 12 12 12 12 12 12

9 3 9 3 9 3 9 3 9 3 9 3 9 3 9 3

6 6 6 6 6 6 6 6

* Outer Ring PM
Inter Ring AM
Project : MARINE IMPORT FACILITIES 2 PROJECT, PORT DICKSON, MALAYSIA
EPCC contractor : Eastern Soldar Engineering & Construction Sdn. Bhd.
Cut-Off Date :

PROJECT 'S' CURVE

E
PL
M
SA