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Procedure For Preventive Action

This document outlines the procedure for carrying out and following up on preventive actions over a 1-year review period with an ID code of SOP IA003. It explains that when potential non-conformances are identified, such as through audits, the responsible area must identify the root cause, appropriate preventive actions, and verify the effectiveness of those actions. The procedure provides forms for preventive action requests and tracking preventive actions over time.

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Hamzah Abbass Sibai
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195 views6 pages

Procedure For Preventive Action

This document outlines the procedure for carrying out and following up on preventive actions over a 1-year review period with an ID code of SOP IA003. It explains that when potential non-conformances are identified, such as through audits, the responsible area must identify the root cause, appropriate preventive actions, and verify the effectiveness of those actions. The procedure provides forms for preventive action requests and tracking preventive actions over time.

Uploaded by

Hamzah Abbass Sibai
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Topic & Purpose: Review Period:

Procedure for Preventive Action


Explains how carry out and follow up 1 year ID Code:
preventive action SOP IA003

Location: JPS Tin-Can Island Port Apapa Distribution:

Version number: Date of Issue:


V 1.0 2023-04-16

Written by:

Name(s), Function, Date(s) and Signature(s) of the Author(s)

Reviewed by:

Name(s), Date(s) and Signature(s)

Authorized by:

Name, Date and Signature

Replaces the version:


Not applicable (1st version)

Changes to the last authorized version:


Not applicable (1st version)

Procedure for Preventive Action


Application.........................................................................................................2
Objective............................................................................................................2
Definitions..........................................................................................................2
References.........................................................................................................2
Responsibilities..................................................................................................2
Operating mode.................................................................................................3
Methodology...................................................................................................3
Auditing procedure.........................................................................................4
Reports...........................................................................................................4
Follow up activities.........................................................................................4
Related documents............................................................................................4

1.0 Purpose
The purpose of this procedure is to establish and outline the process for
identifying, documenting, analyzing, and implementing preventive actions.
Preventive actions may be initiated using this procedure for any quality problem
affecting the organization.
2.0 Activities Affected
All areas and departments
3.0 Forms Used
3.1 Preventive Action Request (PAR)
3.2 Preventive Action Tracking Log
4.0 References
4.0 Procedure for Document Control
4.1 Procedure for Monitoring and Measurement
4.2 ISO 9001: 2008
5.0 Definitions
None
6.0 Exclusions
None
7.0 Procedure
7.1 Where potential non-conformances or non-compliances are identified
through the Quality Management Audit process, the responsible and
accountable area or department representative, affected area or department
manager, audit team member or Quality Management Representative (MR),
is responsible for:
7.1.1 Identifying the root cause(s) of potential non-conformances or non-
compliances;
7.1.2 Identifying appropriate preventive actions (including modifying or
creating quality procedures and work practices);
7.1.3 Planning and implementing preventive actions; and
7.1.4 Verifying the close-out and effectiveness of preventive actions.

7.2 Where potential non-conformances are identified outside the Quality


audit process, the Quality Manager or designee will generate a
PAR, as appropriate. The affected area or department manager, or
designee, is responsible for:
a)Identifying the root cause(s) of these potential non-conformances;
b)Identifying appropriate preventive actions (including modifying or
creat-ing quality procedures and work practices);
c) Planning and implementing preventive actions; and
d) Verifying the close-out and effectiveness of preventive actions.
The Internal Auditor or designee will verify proper implementation of
preventive actions.

8.0 Frequency
As needed following reviews
9.0 Records
Records shall be retained consistent with the Clause 4.2.4 Control Of Records.
Record of Revisions
Preventive Action Request

A. Area/Department:
Meeting Date:
Attendee(s):
B. Description of potential Non-Conformance: C. Root Cause Analysis:

Audit Criteria:
Applicable ISO 9001 Element:
C. Preventive Action:

Date of Implementation:

D. Verification:

Date of Verification:
Auditor (signed): Date:

Module
Preventive Action Tracking Log

Issu Problem
CAR e Area/ Description Preventive Closure
# Date Department Action Date
Completion
Date

Module

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