COURSE WORK ASSIGNMENT

MICROSOFT OFFICE EXCEL 2010

SUBMITTED TO SUBMITTED BY

Dr. NASEEM AHMAD PARUL VERMA

Ph.D (GL-9955)
CYTOGENETICS &
PLANT BREEDING
INTRODUCTION
Microsoft Excel is spreadsheet   developed
by Microsoft for windows , macOS ,Android and ios.
It features calculation, graphing tools, pivot table,
and a macro  programming language called Visual
Basic for Application (VBA). It has been
Windows, macOS, Android and iOSs widely applied
spreadsheet for these platforms, especially since
version 5 in 1993, and it has replaced Lotus 1-2-3  as
the industry standard for spreadsheets. Excel forms
part of the Microsoft Office  suite of software.

Microsoft Excel is an electronic spreadsheet. We can use

it to organize your data into rows and columns. We can
also use it to perform mathematical calculations quickly.
This course teaches Microsoft Excel basics as a prelude to
the use of Statistical Analysis System (SAS) software in
carrying out more complex statistical analysis. Although
knowledge of how to navigate in a Windows
environment is helpful, this manual is created for the
computer novice. At the end of the course, we are
expected to know how to use Microsoft Excel to
 Enter text and numbers in a spreadsheet
 Enter Excel formulas
 Format data
 Create Excel functions
 Fill cells automatically
 Print results
 Create Charts, and
 Enter advanced Excel formulas Section
1: Entering Text and Numbers Section
2: Entering Excel Formulas and Formatting Data Section
3: Creating Excel Functions, Filling Cells, and Printing
Section
4: Creating Charts Section
5: More on Entering Excel Formulas Section
1: Entering Text and Numbers
Logo and Picture of MS Excel
 The Microsoft Excel Window This Section will introduce
you to the Excel window. To begin this Section, start
Microsoft Excel 2010 as follows:
1. Click on Microsoft Start Button
2. Point the mouse on All Programs
3. Click on Microsoft Office
4. Click on Microsoft Excel 2010

Moving around worksheets

Move around the Worksheet using the Down and Up
Arrow Keys, the Right and Left Arrow Keys, the Tab Key,
the Page Up and Page Down Keys and the (Ctrl) Home
Key. Go to Cells Quickly the following are shortcuts for
moving quickly from one cell in a worksheet to a cell in a
different part of the worksheet. 1.12 EXERCISE 2 Go to --
F5 1. Press F5. The Go To dialog box opens.
2. Type J3 in the Reference field.
3. Press Enter. Excel moves to cell J3.

Go to -- Ctrl+G
1. Hold down the Ctrl key while you press "g" (Ctrl+g).
The Go To dialog box opens.
2. Type C4 in the Reference field.
3. Press Enter. Excel moves to cell C4.

Go To -- The Name Box

You can also use the Name box to go to a specific cell.
Just type the cell you want to go to in the Name box and
then press Enter.
1. Type B10 in the Name box.
2. Press Enter. Excel moves to cell B10.

Select Cells
If you wish to perform a function on a group of cells, you
must first select those cells by highlighting them. The
exercises that follow teach you how to select.
Select Cells – F8

To select cells A1 to E7:

1. Go to cell A1.
2. Press the F8 key. This anchors the cursor.
3. Note that "Extend Selection" appears on the Status
bar in the lower-left corner of the window. You are in the
Extend mode.
4. Click in cell E7. Excel highlights cells A1 to E7.
5. Press Esc and click anywhere on the worksheet to clear
the highlighting.
Alternative Method: Select Cells by Dragging
1. Go to cell A1.
2. Press the left mouse button.
3. While holding down the left mouse button, use the
mouse to move from cell A1 to C5.
4. Release the left mouse button.
5. Hold down the Ctrl key until step 9.
6. Using the mouse, place the cursor in cell D7.
7. Press the left mouse button.
8. While holding down the left mouse button, move to
cell F10. Release the left mouse button.
9. Release the Ctrl key. Cells A1 to C5 and cells D7 to F10
are selected.
10.Press Esc and click anywhere on the worksheet to
remove the highlighting.

Enter Data
First, place the cursor in the cell in which you want to
start entering data. Type some data, and then press
Enter. If you need to delete, press the Backspace key to
delete one character at a time.
1. Place the cursor in cell A1.
2. Type John Jordan. Do not press Enter at this time.

Edit a Cell – F2
After you enter data into a cell, you can edit the data by
pressing F2 while you are in the cell you wish to edit.
Change "John" to "Jones."
1. Move to cell A1.
2. Press F2.
3. Use the Arrow and Backspace keys to change John to
Jones
4. Press Enter.

Alternate Method: Editing a Cell Using the Formula

Bar
You can also edit the cell by using the Formula bar. You
change "Jones" to "Joker" in the following -
1. Move the cursor to cell A1.
2. Click in the formula or entries area of the Formula bar,
and change Jones to Joker.
3. Press Enter.

Alternate Method: Edit a Cell by Double-Clicking the Cell

You can change "Joker" to "Johnson" as follows:
1. Move to cell A1.
2. Double-click in cell A1.
3. Use the Arrow and Backspace keys to change Joker to
Johnson.
4. Press Enter.

Delete a Cell Entry

1. Select cells A1 to A2.
2. Press the Delete key.
Save a File.

To save your file:

1. Click the Office button. A menu appears.
2. Click Save. The Save As dialog box appears.
3. Go to the directory in which you want to save your file.
4. Type Section1 in the File Name field.
5. Click Save. Excel saves your file.

Entering Excel Formulas and Formatting Data

Perform Mathematical Calculations In Microsoft Excel,
you can enter numbers and mathematical formulas into
cells. Whether you enter a number or a formula, you can
reference the cell when you perform mathematical
calculations such as addition, subtraction, multiplication,
or division. When entering a mathematical formula,
precede the formula with an equal (=) sign. Use the
following to indicate the type of calculation you wish to
perform:
+ Addition
– Subtraction
* Multiplication
/ Division
^ Exponential

Addition, Subtraction, Multiplication and Division

of Numbers
1. Type: Add, Subtract, Multiply, and Divide in cells A1,
B1, C1, and D1 respectively
2. Type: 12, 25, 11 and 75 in cells A2, B2, C2 and D2
respectively
3. Type: 8, 13, 6 and 5 in cells A3, B3, C3 and D3
respectively
4. Type: = A2 + A3 in cell A5 and press Enter
5. Type: = B2 + B3 in cell A5 and press Enter
6. Type: = C2 + C3 in cell A5 and press Enter
7. Type: = D2 + D3 in cell A5 and press Enter
When creating formulas, you can reference cells and
include numbers. All of the following formulas are valid:
(a) =A2/B2; (b) =A2+12-B3;
(c) =A2*B2+12; (d) =24+53/B2

Perform Advanced Mathematical Calculations

When you perform mathematical calculations in Excel, be
careful of precedence. Calculations are performed from
left to right, with multiplication and division performed
before addition and subtraction.

Advanced Calculations
1. Move to cell A7.
2. Type =3+3+12/2*4.
3. Press Enter.
Note: Microsoft Excel divides 12 by 2, multiplies the
answer by 4, adds 3, and then adds another 3. The
answer, 30, displays in cell A7.
To change the order of calculation, use parentheses.
Microsoft Excel calculates the information in parentheses
first.
1. Double-click in cell A7.
2. Edit the cell to read =(3+3+12)/2*4.
3. Press Enter.
Note: Microsoft Excel adds 3 plus 3 plus 12, divides the
answer by 2, and then multiplies the result by 4. The
answer, 36, displays in cell A7.

Copy, Cut and Paste

You can copy or cut data from one area of a worksheet to
another.
1. Select cells D9 to D12
2. Choose the Home tab.
3. Click the Cut button.
4. Move to cell G1.
5. Click the Paste button . Excel moves the contents of
cells D9 to D12 to cells G1 to G4.

Insert and Delete Columns and Rows

To delete columns F and G:
1. Click the column F indicator and drag to column G.
2. Click the down arrow next to Delete in the Cells group.
A menu appears.
3. Click Delete Sheet Columns. Excel deletes the columns
you selected.
4. Click anywhere on the worksheet to remove your
selection.
To delete rows 7 through 12
1. Click the row 7 indicator and drag to row 12.
2. Click the down arrow next to Delete in the Cells group.
A menu appears.
3. Click Delete Sheet Rows. Excel deletes the rows you
selected.
4. Click anywhere on the worksheet to remove your
selection.

To insert a column:
1. Click on A to select column A.
2. Click the down arrow next to Insert in the Cells group.
A menu appears.
 3. Click Insert Sheet Columns. Excel inserts a new
column.
4. Click anywhere on the worksheet to remove your
selection.

To insert rows:
1. Click on 1 and then drag down to 2 to select rows 1
and 2.
2. Click the down arrow next to Insert in the Cells group.
A menu appears.
3. Click Insert Sheet Rows. Excel inserts two new rows.
4. Click anywhere on the worksheet to remove your
selection.

Functions
The SUM function adds argument values.
1. Open Microsoft Excel.
2. Type 12 in cell B1.
3. Press Enter.
4. Type 27 in cell B2.
5. Press Enter.
6. Type 24 in cell B3.
7. Press Enter.
8. Type =SUM(B1:B3) in cell A4.
9. Press Enter. The sum of cells B1 to B3, which is 63,
appears.
Calculate an Average
You can use the AVERAGE function to calculate the
average of a series of numbers.
1. Move to cell A6.
2. Type Average. Press the right arrow key to move to
cell B6.
3. Type =AVERAGE(B1:B3).
4. Press Enter. The average of cells B1 to B3, which is 21,
appears.

Find the Lowest Number

You can use the MIN function to find the lowest number
in a series of numbers.
1. Move to cell A7.
2. Type Min. Press the right arrow key to move to cell B7.
3. Type =MIN(B1:B3).
4. Press Enter. The lowest number in the series, which is
12, appears

Find the Highest Number

You can use the MAX function to find the highest number
in a series of numbers. .
1. Move to cell A8.
2. Type Max. Press the right arrow key to move to cell B8.
3. Type =MAX(B1:B3).
4. Press Enter. The highest number in the series, which is
27, appears
Set the Page Layout (Margins)
1. Choose the Page Layout tab.
2. Click Margins in the Page Setup group. A menu
appears.
3. Click Wide. Excel sets your margins to the Wide
settings.
Set the Page Orientation
1. Choose the Page Layout tab.
2. Click Orientation in the Page Setup group. A menu
appears.
3. Click Landscape. Excel sets your page orientation to
landscape.

Print
The simplest way to print is to click the Office button,
highlight Print on the menu that appears, and then click
Quick Print in the Preview and Print the Document pane.
Dotted lines appear on your screen, and your document
prints. The dotted lines indicate the right, left, top, and
bottom edges of your printed pages. To print from
Microsoft Excel, you can proceed as follows:
1. Click on Microsoft Office Button
2. Highlight or point the mouse on Print.
3. Click on Print.
4. In the Name box, under Printer option, choose an
appropriate printer.
 5. Under the Print Range option, choose appropriate
range of pages to be printed.
6. Under Copies option, choose appropriate number of
copies of each page to be printed.
7. Click on OK when ready.
What is new in Excel 2010?
 Sparklines
 Slicers.
 Improved Tables & Filters.
 New Screenshot Feature:
 Paste Previews:
 Improved Conditional Formatting:
 Customize Pivot Tables Quickly.
 Customize Add-ins from Developer Ribbon

Sparklines

These are small charts that can be shown

inside a cell and are linked to data in other
cells.You can insert a line chart, win-loss
chart or column chart type of spark line in
excel 2010. They add rich information
 analysis capability to mundane tables or
dashboards.

Slicers

Slicers are like visual filters. They are an easy

way to slice and dice a pivot table (what is a
pivot table – tutorial). A sample slicer at work
is shown above.

Improved Tables & Filters

When working with tables in Excel 2010, you

can see the table filtering & sorting options
even when you scroll down (the column
headings – A,B,C… change to table headings)
Also, in Excel 2010, data filters have a nifty
search option to quickly search and filter
values you want.

New Screenshot Feature:

Now, using Excel (or any other Office 2010

app) you can grab a screenshot of any open
window. This could be very useful for those of
us in teaching industry as you can quickly
embed screenshots in to your teaching
material (like slides or documents).

Paste Preview
There are a ton of cool paste features buried in
the Paste Special Options in earlier versions of
Excel. MS has bought all these to fore-front with
Paste Previews feature in Office 2010.
Improved Conditional Formatting:

Excel 2010 added a lot of simple but effect

improvements to conditional formatting. One
of my favorites is the ability to have solid fill in
a cell based on the value in it. This provides an
easy way to create in-cell bar chats.

Customize Pivot Tables Quickly

Now you can easily change pivot table
summary type and calculation types from Pivot
Table “Options” ribbon in a click (learn how to
do this in Excel 2007 and earlier).
Also you can do what-if analysis on Pivots (I
am yet to try this feature).

Customize Add-ins from Developer Ribbon

In Excel 2007, if you want to customize or add

a new add-in, you have to circumnavigate
cape of good hope. But Excel 2010 makes it a
pleasant experience again. There are two
buttons, right on developer ribbon tab using
which you can quickly add, change any add-
ins.
(also, it seems like developer ribbon is turned
on by default, which is pretty cool.)

Customize Ribbons and Define your own

Ribbons

One the most beautiful and powerful features

about Office products is that you can
customize them as you want. You could easily
add menus, change labels, and define toolbars
the way you like to work. It made us feel a
little powerful and awesome. Then, for some
reason, MS removed most of these
customizations in Office 2007 leaving us
frustrated and powerless. Thankfully, they
restored some of that in Office 2010. In this
version of office, you can easily add new
ribbons or customize existing ribbons (by
adding new groups of tools).
One File Menu to Rule them all

One of the biggest WTFs in Excel 2007 is

Office Button. It wasn’t immediately clear for
most of us, how we should save or work with
existing files as everything was hidden behind
the office button. Office 2010 rectified that
problem beautifully by restoring “File” menu.
But the engineers at MS didn’t stop there.
They also added a host of other powerful
features to the file menu and branded it as
“backstage view”. Kudos! [Learn more about
File Menu and Backstage view on this Friday]

Many more new features:

Not just these, there are many more subtle UI
enhancements, features and improvements in
Excel 2010 (and all other Office products). For
eg. macro recorder now works with charts too,
you can double click on chart elements to
format them, you can collapse ribbon with a
click, there is a new UI for solver, lots of
statistical formulas have improved accuracy,
there is exciting PowerPivot Add-in (my review
of powerpivot) to let you do poweful BI and
Analysis work right from Excel and many
more.