Introductiontomicrosoftexcel2007 01 Dikonversi
Introductiontomicrosoftexcel2007 01 Dikonversi
BY ABDUL-RAHAMAN
INTRODUCTION TO MICROSOFT EXCEL
2007
Row is a horizontal space that goes across windows using numbers. E.g. 1,
2 ,3, 4, 5, 6 ,7, 8, to 65,536 rows on each sheet. And total of 1,048,576
rows.
Column is the vertical space that goes up and down windows using
alphabets. E.g.
A, B, C, D, E, to XFD. The columns are 16,384 with 26 columns at a
time.
1. LABELS
2. CONSTANT
3. FORMULAS
Labels are text with no numbers. E.g. Name, tax, loan, fees
375,678.3,4,8.etc.
=IF(A2>=90,”SENIOR”,”JUNIOR”).
=IF(A2>=90,”A”,IF(A2>=80,”B”,IF(A2>=70,”C”,)))
HOW TO LAUNCH MICROSOFT
EXCEL
When you click the button, a menu appears. Which is use to create
a new file, open an existing file, save a file, and perform many other
THE QUICK ACCESS TOOLBAR
The Ribbon is located near the top of the Excel window, below the Quick
Access toolbar.
At the top of the Ribbon are several tabs; clicking a tab displays several
BON
WORKSHEET
The columns are lettered A to Z and then continuing with AA, AB, AC and so
on; the rows are numbered 1 to 1,048,576.
In worksheet the number of rows and columns are limited by computer
memory
and system resources.
The combination of rows and columns coordinate makes up a cell address e.g.
cell A1is up and cell E10 is down. Data is entered in to cells in worksheet
Formula bar
If the Formula bar is turned on, the cell address of the cell
you are in displays in the Name box which is located on
the left side of the Formula bar.
Cell entries display on the right side of the Formula bar. If
you do not see the Formula bar in your window, perform
the following steps:
Choose the View tab.
Click Formula Bar in the Show/Hide group. The Formula
bar appears.
Note: The current cell address displays on the left side of
the Formula bar.
THE STATUS BAR
The Status bar appears at the very bottom of the Excel window
and provides such information as the sum, average, minimum,
and maximum value of selected numbers.
You click a menu item to select it. You click it again to deselect it.
A check mark next to an item means the item is selected
MOVING AROUND WORKSHEET
By using the arrow keys, you can move around your worksheet. You
can use the down arrow key to move downward one cell at a time.
You can use the up arrow key to move upward one cell at a time. You
can use the Tab key to move across the page to the right, one cell at a
time.
You can hold down the Shift key and then press the Tab key to move to
the left, one cell at a time.
You can use the right and left arrow keys to move right or left one cell
at a time.
The Page Up and Page Down keys move up and down one page at a
time.
If you hold down the Ctrl key and then press the Home key, you
move
to the beginning of the worksheet
EXERCISE 1 Move Around the Worksheet
You can also use the Name box to go to a specific cell. Just
type the cell you want to go to in the Name box and then
press Enter.
If you wish to perform a function on a group of cells, you must first select those
cells by highlighting them. The exercises that follow teach you how to select.
EXERCISE 3
Select Cells
To select cells A1 to E1:
Go to cell A1.
Press the F8 key. This anchors the cursor.
Note that "Extend Selection" appears on the Status bar in the lower-left corner
of
the window. You are in the Extend mode.
Click
P in cell E7. Excel highlights cells A1 to E7.
ress Esc and click anywhere on the worksheet to clear the highlighting.
Alternative Method: Select Cells by Dragging
ALTERNATIVE METHOD BY DRAGGING
You can also select an area by holding down the left mouse button and dragging the
mouse over the area. In addition, you can select noncontiguous areas of the worksheet by
doing the following:
Go to cell A1.
Hold down the Ctrl key. You won't release it until step 9. Holding down the Ctrl key enables
you to select noncontiguous areas of the worksheet.
Press the left mouse button.
While holding down the left mouse button, use the mouse to move from cell A1 to
C5. Continue to hold down the Ctrl key, but release the left mouse button.
Using the mouse, place the cursor in cell
D7. Press the left mouse button.
While holding down the left mouse button, move to cell F10. Release the left mouse
button. Release the Ctrl key. Cells A1 to C5 and cells D7 to F10 are selected.
Press Esc and click anywhere on the worksheet to remove the highlighting.
In this section, you will learn how to enter data into your
worksheet.
1.First, place the cursor in the cell in which you want to
start entering data.
2. Type some data, and then press Enter.
If you need to delete, press the Backspace key to
delete
one character at a time.
EXERCISE 4
Edit a Cell
After you enter data into a cell, you can edit the data by pressing F2
while you are in the cell you wish to edit.
EXERCISE 5 Edit a Cell
You can also edit the cell by using the Formula bar. You change
"Jones" to "Joker" in the following exercise.
Move the cursor to cell A1.
Use the backspace key to erase the "s," "e," and "n."
Type ker.
Press Enter.
Alternate Method: Edit a Cell by Double-Clicking in the Cell
You can change "Joker" to "Johnson" as follows
Typing in a cell replaces the old cell entry with the new information you
type.
Move the cursor to cell A1.
Type Cathy.
Press Enter. The name
"Cathy" replaces
"Johnson."
EXERCISE 6. Wrap Text
When you type text that is too long to fit in the cell, the text
overlaps the next cell. If you do not want it to overlap the
next cell, you can wrap the text.
1. Move to cell A2.
2. Type Text too long to fit.
3. Press Enter.
4. Return to cell A2
5. Choose the Home tab.
6.Click the Wrap Text button . Excel wraps the text
in the cell.
Delete a Cell Entry
SAVE A FILE
To save your file:
1.Click the Office button. A menu appears.
2.Click Save. The Save As dialog box appears.
3.Go to the directory in which you want to save your file.
4.Type Lesson1 in the File Name field.
5.Click Save. Excel saves your file.
CLOSE EXCEL
You can use the Direction box in the Excel Options pane to set
the cursor to move up, down, left, right, or not at all.
+ Addition
- Subtraction
* Multiplication
/ Division
^ Exponential
EXERCISE 1 Addition
1. Type Add in cell A1.
2. Press Enter. Excel moves down one cell.
3. Type 1 in cell A2.
4. Press Enter. Excel moves down one cell.
5. Type 1 in cell A3.
6. Press Enter. Excel moves down one cell.
7.Type =A2+A3 in cell A4.
8.Click the check mark on the Formula bar.
Excel adds cell A1 to cell A2 and displays the
result in cell A4.
The formula displays on the Formula bar.
Note:
4. Type Subtract.
5. Press Enter. Excel moves down one cell.
6. Type 6 in cell B2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell B3.
9. Press Enter. Excel moves down one cell.
10.Type =B2-B3 in cell B4.
11.Click the check mark on the Formula bar.
Excel subtracts cell B3 from cell B2 and the result displays in cell
B4. The formula displays on the Formula bar.
Multiplication
1.Hold down the Ctrl key while you press "g" (Ctrl+g). The
Go To dialog box appears.
2.Type C1 in the Reference field.
3.Press Enter. Excel moves to cell C1
4.Type Multiply.
5. Press Enter. Excel moves down
one cell.
6. Type 2 in cell C2.
7. Press Enter. Excel moves down
one cell.
8. Type 3 in cell C3.
9. Press Enter. Excel moves down
one cell.
10.Type =C2*C3 in cell C4.
11.Click the check mark on the Formula bar. Excel
multiplies C1 by cell C2 and displays the result in cell C3.
The formula displays on the Formula bar.
Division
1. Press F5.
2.Type D1 in the Reference field.
3.Press Enter. Excel moves to cell D1.
4.Type Divide.
5. Press Enter. Excel moves down one
cell.
6. Type 6 in cell D2.
7. Press Enter. Excel moves down one
cell.
8. Type 3 in cell D3.
9Press Enter. Excel moves down one
cell.
10.Type =D2/D3 in cell D4.
11.Click the check mark on the Formula bar.
Excel divides cell D2 by cell D3 and displays the
result in cell D4. The formula displays on the
When creating formulas, you can
reference cells and include numbers.
1. Go to cell F1.
2. Type 3.
3. Press Enter. Excel moves down one cell.
4. Type 3.
5. Press Enter. Excel moves down one cell.
6. Type 3.
7.Press Enter. Excel moves down one cell to cell
F4.
8. Choose the Home tab.
9.Click the AutoSum button in the Editing group.
Excel selects cells F1 through F3 and enters a
formula in cell F4.
Press Enter. Excel adds cells
F1 through F3 and displays
the result in cell F4.
Perform Automatic Calculations
By default, Microsoft Excel recalculates the
worksheet as you change cell entries.
EXERCISE 3
Automatic Calculation
Make the changes described below and note how
Microsoft Excel automatically recalculates.
1. Move to cell A2.
2. Type 2.
3.Press the right arrow key. Excel changes the
result in cell A4. Excel adds cell A2 to cell A3
and the new result appears in cell A4.
4. Move to cell B2.
5. Type 8.
6.Press the right arrow key. Excel
subtracts cell B3 from cell B3 and the new
result appears in cell B4.
7. Move to cell C2.
8. Type 4.
9.Press the right arrow key. Excel
multiplies cell C2 by cell C3 and the new
result appears in cell C4.
10. Move to cell D2.
11. Type 12.
Press the Enter key. Excel divides cell D2
by cell D3 and the new result appears in
cell D4.
Align Cell Entries
When you type text into a cell, by default your
entry aligns with the left side of the cell.
When you type numbers into a cell, by default
your entry aligns with the right side of the
cell. You can change the cell alignment.
You can center, left-align, or right-align any cell
entry.
Look at cells A1 to D1.
Note that they are aligned with the left side of the
cell.
EXERCISE 4 Center
To center cells A1 to D1:
Advanced Calculations
Type =3+3+12/2*4.
Press Enter.
Note:
Microsoft Excel divides 12 by
2, multiplies the answer by 4,
adds 3, and then adds another
3. The answer, 30, displays in
cell A7.
To change the order of
calculation, use parentheses.
Microsoft Excel calculates the
information in parentheses
first.
Double-click in cell A7.
Edit the cell to read
=(3+3+12)/2*4.
Press Enter.
Note:
Microsoft Excel adds 3 plus 3 plus 12, divides the
answer by 2, and then multiplies the result by 4. The
answer, 36, displays in cell A7.
Copy, Cut, Paste, and Cell Addressing
Press Ctrl+c.
Now copy the formula from C12 to D12. This time, copy
by
using keyboard shortcuts.
Move to cell C12.
Hold down the Ctrl key while you press "c" (Ctrl+c).
1. Go to cell B2.
2. Type Sample Worksheet.
3. Click the check mark on the Formula bar.
4. Select cells B2 to E2.
5. Choose the Home tab.
6.Click the Merge and Center button in the Alignment group. Excel merges
cells B2, C2, D2, and E2 and then centers the content.
Note: To unmerge cells:
1. Select the cell you want to unmerge.
2. Choose the Home tab.
3.Click the down arrow next to the Merge and Center button. A
menu appears.
3.Click Unmerge Cells. Excel unmerges the cells.
Add Background Color
To make a section of your worksheet stand out, you can add background
color to a cell or group of cells.
EXERCISE 10
1. Add Background Color
Select cells B2 to E3.
2. Choose the Home tab.
3. Click the down arrow next to the Fill Color button .
4. Click the color dark blue. Excel places a dark blue background
in the cells you selected.
Change the Font, Font Size, and Font Color
A font is a set of characters represented in a
typeface.
single
You can change the Font, Font Size, and Font Color of the
data you enter into Excel.
EXERCISE 11
Change the Font
Steps to change font
1. Select cells B2 to E3.
2. Choose the Home tab.
3. Click the down arrow next to the Font box.
A list of fonts appears. As you scroll down the list
of fonts, Excel provides a preview of the font in
the cell you selected.
4.Find and click Times New Roman in the Font
box.
EXERCISE 12
1. Move to a New Worksheet
2.Click Sheet2 in the lower-left corner of the screen. Excel moves
to Sheet2.
Bold, Italicize, and Underline
When creating an Excel worksheet, you may want to
emphasize the contents of cells by bolding, italicizing,
and/or underlining.
Hold down the Ctrl key while pressing "b" (Ctrl+b). Excel
bolds the cell contents.
Hold down the Ctrl key while pressing "i" (Ctrl+i). Excel
italicizes the cell contents.
Hold down the Ctrl key while pressing "u" (Ctrl+u). Excel
applies a single underline to the cell contents.
Work with Long Text
Whenever you type text that is too long to fit into a
cell, Microsoft Excel attempts to display all the text.
EXERCISE 15
You can also change the column width with the cursor.
Place the mouse pointer on the line between the B and C column
headings.
The mouse pointer should look like the one displayed here ,
with two arrows.
Move your mouse to the right while holding down the left mouse
button.
The width indicator appears on the screen. Release the left
mouse button when the width indicator shows approximately
20.
Excel increases the column width to 20.
Format Numbers
Format Numbers
1. Move to cell B8.
2.Type 1234567.