MINISTRY OF HEALTH

STANDARD OPERATING PROCEDURES

FOR COLLECTION AND AGGREGATION
OF HMIS DATA

AUGUST 2021

Standard Operating Procedures For Collection and Aggregation of HMIS Data 1i

 FOREWORD

Health Management Information System (HMIS) is critical in the generation of

timely and accurate information which will inform health care management
decisions at all levels of the health system. The HMIS is a routine monitoring
system that plays a specific role in the monitoring and evaluation process and
is intended to provide warning signals through the use of indicators.
In 2019 the ministry of health comprehensively revised HMIS in a bid to
harmonize data needs of various stakeholders. A number of new tools were
introduced and rolled out for use in health facilities effective January 2020.
Following several consultations with different stake the Ministry of Health
has worked with the Technical programmes developed standard operating
procedures and validation rules in a bid to improve the collection, compilation,
aggregation and cleaning of data from health facilities.
Successful implementation of these guidelines will depend on the collaborative
efforts of all stakeholders in supporting the on national Monitoring and
Evaluation System of the health sector through collectively strengthening the
data management aspects of data quality, availability of tools, availability of
health information managers and use of the approved HMIS tools for collecting
data from the various health facilities across the country.
Important to note that the better the quality of our data captured through the
HMIS system, the better our indicators will be and hence the better we shall
be at assessing the performance of the health sector HIV/AIDS performance.
I therefore call upon all Health Sector stakeholders and Development Partners
to actively support the use of these revised and harmonized data collection
tools and guidelines to facilitate accurate and timely reporting, formulation of
policies, strategic planning, monitoring and evaluation.
I also implore you to routinely conduct Data Quality Assessment exercises
coupled with Data Review Meetings, as these will aid in increasing the level of
confidence we have in this data let alone strengthen the processes of HMIS
data management and their relevance to the various data producers and
users.

Dr. Henry G. Mwebesa

Director General Health Services

Standard Operating Procedures For Collection and Aggregation of HMIS Data i

 ACKNOWLEDGEMENT

The development of HMIS standard operating procedures has been a

consultative process involving several stakeholdres who made different
contributions, in many forms.
The input from MoH technical officers as well as the District Health Teams
(DHTs), Health Development Partners (ADPs) and other stakeholders who
were vital and played a key role in the development of these guidelines.
The Ministry of Health is grateful for the technical support received from the
Monitoring and Evaluation Technical Services (METs) and the USAID Strategic
Information Technical Support (SITES).
These guidelines will accelerate the integration and harmonization of data
needs across technical programmes of the MoH in a bid to improve the quality
of data from health facilities.

Paul Mbaka
Assistant Commisioner
Division of Health Information

ii Standard Operating Procedures For Collection and Aggregation of HMIS Data

ACRONYMS & ABBREVIATIONS

AIDS Acquired immunodeficiency syndrome

ART Antiretroviral therapy

ARV Antiretroviral (drug)

HTS HIV Testing Services

DQA Data Quality Assessment

EMTCT Elimination of Mother to Child Transmission

GOU Government of Uganda

HIV Human Immunodeficiency Virus

HMIS Health Management Information System(s)

M&E Monitoring and Evaluation

METS Monitoring and Evaluating Technical Support

MIS Management Information System

MOH Ministry of Health

PEPFAR Presidential Emergency Plan for AIDS Relief

VMMC Voluntary Medical Male Circumcision

QA Quality Assurance

QC Quality Control

QM Quality Management

SI Strategic Information

SOP Standard Operating Procedure

TB Tuberculosis

USG United States Government

Standard Operating Procedures For Collection and Aggregation of HMIS Data iii
 TABLE OF CONTENTS
FOREWORD............................................................................................................i

ACKNOWLEDGEMENT ...............................................................................ii

ACRONYMS & ABBREVIATIONS.......................................................................iii

1.1 BACKGROUND:..................................................................................... 1

1.2 DEFINITION OF SOPS:........................................................................ 1

1.0 INTRODUCTION.......................................................................................1

1.3 Justification for Standard Operating Procedures....................... 2

1.4 Anticipated benefits of having SOPs for management of HMIS

data;........................................................................................................ 2

1.5 Target Users of the SOPs for management of HMIS data;....... 2

1.6 Data Quality Dimensions in Respect to Health Information

Products................................................................................................. 3

2.0 ROLES & RESPONSIBILITIES................................................................. 5

3.0 STANDARD OPERATING PROCEDURES FOR COLLECTION AND
COMPILATION HEALTH UNIT OUT PATIENT MONTHLY (HMIS 105)......10

3.1 Standard Operating Procedures For Hmis 105......................... 10

1.1 Outpatient Attendance ....................................................................12

1.2 Outpatient Referrals...........................................................................12

1.3 Outpatient Diagnoses For The Month..........................................12

1.3.1 Epidemic-Prone Diseases............................................... 12

1.3.2 Other Infectious / Communicable Diseases.............. 15

1.3.2 Other Infectious / Communicable Diseases

(Continued).................................................................. 15

1.3.3 Neonatal Diseases ........................................................... 17

1.3.4 Non Communicable Diseases/Conditions.................. 17

1.3.5 Oral Diseases..................................................................... 18

1.3.6 ENT Conditions.................................................................. 18

1.3.7 Eye Conditions.................................................................. 20

iv Standard Operating Procedures For Collection and Aggregation of HMIS Data

 1.3.8 Mental Health.................................................................... 23

1.3.9 Neurological Disorders .................................................. 25

1.3.10 Chronic Respiratory Diseases....................................... 27

1.3.11 Cancers............................................................................... 27

1.3.12 Physiotherapy................................................................... 28

1.3.13 Occupational Therapy Conditions............................... 30

1.3.14 Speech And Language Therapy.................................. 32

1.3.15 Disabilities ......................................................................... 32

1.3.16 Cardiovascular Diseases................................................ 34

1.3.17 Endocrine And Metabolic Disorders........................... 34

1.3.18 Injuries................................................................................. 35

1.3.19 Minor Operations In Opd............................................... 36

1.3.20 Neglected Tropical Diseases (Ntds)............................ 36

1.3.21 Maternal Conditions ........................................................37

1.3.22 Other Opd Conditions ................................................... 38

1.3.23 Risky Behaviours.............................................................. 39

1.3.24 Emergency Medical Services........................................ 39

TB Screening In Opd....................................................................... 42

Registration In TB Treatment Unit................................................ 42

TB Preventive Therapy (TPT)......................................................... 42

Leprosy services............................................................................... 43

2.0: Maternal And Child Health Services............................................43

2.1: Antenatal.............................................................................................43

2.2 Maternity............................................................................................. 55

2.3 Postnatal..............................................................................................63

2.4: Exposed Infant Diagnosis (EID) Services................... 68

2.4.1 Outcomes Of HIV Exposed Infants Registered 24

Months Ago....................................................................... 72

2.4.2 Final Test Results –HEI Outcomes at 24 Months......73

2.5 Early Retention Monitoring For EMTCT Women.......................74

2.6.3 Integrated Services in Family Planning........................ 76

Standard Operating Procedures For Collection and Aggregation of HMIS Data v

 2.7 Child Health Services.............................................................. 78

2.7.1 HPV Vaccination............................................................... 78

2.7.2 Tetanus Vaccination (TD Vaccine)................................ 79

2.7.3 Child Immunisation.......................................................... 79

2.7.4 Vaccine Availability and Wastage................................ 83

2.7.5 Cold Chain Monitoring.................................................... 85

2.7.6 EPI/EID/PMTCT Integration............................................ 85

4.0 HIV/AIDS Testing Services (HTS)................................................. 87

5.0 Safe Male Circumcision (SMC)..................................................... 98

4.0 STANDARD OPERATING PROCEDURES FOR COLLECTION AND COMPILATION

OF HEALTH UNIT OUT PATIENT QUARTERLY (HMIS 106a)........................... 104

4.1 Standard Operating Procedures For HMIS 106a.................... 104

1A - HIVCARE/ART Services........................................................................105

PRE-ART And Linkages/HIV Care Services..............................105

HIV ART Care Services..................................................................108

Differentiated Service Delivery Model (DSDM)................................. 140

1B - ART COHORT Analysis......................................................................... 147

1C - POST EXPOSURE PROPHYLAXIS (PEP).......................................... 170

1D - PRE-EXPOSURE PROPHYLAXIS (PREP).......................................... 174

5.0 STANDARD OPERATING PROCEDURES FOR COLLECTION AND

COMPILATION OF INPATIENT REPORT (HMIS 108)...................... 176

1. Census Information......................................................................... 177

2. Referrals............................................................................................ 177

3. Surgical Procedure..........................................................................178

Obstetrics/Gyanaecology..............................................................178

Cardiothoracic Surgery..................................................................179

Plastic/ Reconstructive Surgery...................................................179

Paediatric Surgery...........................................................................180

Orthopeadics....................................................................................182

Neuro Surgery ................................................................................183

vi Standard Operating Procedures For Collection and Aggregation of HMIS Data

 Ent Surgery .....................................................................................184

Endocrine Surgery ..........................................................................185

UROLOGY..........................................................................................185

Gastro-Intestinal Tract ..................................................................187

Oral Surgery .....................................................................................188

Other Un Classification Surgical Procedures ..........................189

4. Utilization Of Special Services: .................................................... 190

4A. Blood...........................................................................................190

4B. Reasons For Transfusion........................................................190

5. RADIOLOGY AND IMAGING SECTION........................................ 193

5.1 X- RAY................................................................................................. 192

5.2 Fluoroscopy Gastrointestinal Tract............................................. 193

5.3 Water Soluble Contrast Examination.......................................... 195

5.4 Urinary Tract...................................................................................... 195

5.5 Micturating Cystourethrography................................................. 196

5.6 Computed Tomography................................................................. 197

5.7 Mamography..................................................................................... 199

5.8 Magnetic Resonance Imaging (MRI)........................................... 199

5.9 Ultrasound........................................................................................200

5.10 Ntervention Procedure Types......................................................201

5.11 Imaging modality............................................................................202

6. Number of Admissions and Deaths by Diagnosis..................... 203

6.1 Communicable Diseases..............................................................203

6.1.2 Haemorrhagic Fevers....................................................................204

6.1.3 Hepatitis ...........................................................................................205

6.1.4 Meningitis......................................................................................... 207

6.1.5 Neglected Tropical Diseases (NTD'S)....................................... 207

6.1.6 Neonatal Diseases.........................................................................209

6.1.7 Other Infectious /Communicable Diseases..............................210

6.2 Non Communicable Diseases .................................................... 213

6.2.1 Oral Diseases...................................................................213

Standard Operating Procedures For Collection and Aggregation of HMIS Data vii
 6.2.2 Cardiovascular Diseases...............................................213

6.2.3 Chronic Respiratory Diseases......................................215

6.2.4 Cancers..............................................................................217

6.2.5 Gastro-Intestinal Disorders (Non-Infective)..............219

6.2.6 Rheumatologically And Musculoskeletal Diseases.221

6.2.7 ENT and Eye Conditions..............................................223

6.2.8 Eye Conditions................................................................223

6.2.9 Endocrine and Metabolic Disoders...........................225

6.2.10 Injuries...............................................................................226

6.2.11 Toxicology........................................................................228

6.2.12 Renal Diseases...............................................................229

6.2.13 Neurology.........................................................................230

6.2.14 Other Diagnosis..............................................................232

6.2.15 Medical Emergencies....................................................233

6.2.16 Maternal Conditions......................................................235

6.2.17 Gynaecological Conditions......................................... 237

6.2.17 Gynaecological Conditions.........................................240

6.2.18 Other Non-Communicable Diseases........................240

7. Mental Health............................................................................................. 242

8. Risk Behaviour.......................................................................................... 248

9. Tuberculosis (TB) Services..................................................................... 248

10. NUTRITION INPATIENT SERVICES..................................................... 249

6.0 STANDARD OPERATING PROCEDURES FOR COLLECTION AND

COMPILATION OF HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
(HMIS 033B)......................................................................................... 251

SURVEILLANCE REPORT............................................................................252

viii Standard Operating Procedures For Collection and Aggregation of HMIS Data
 1
INTRODUCTION

1.1 BACKGROUND:
1.2 DEFINITION OF SOPS:

Standard operating procedures (SOPs) are a set of step-by-step instructions

compiled by an organization to help workers carry out complex routine
operations. SOPs aim at achieving efficiency, quality output and uniformity
of performance, while reducing miscommunication and failure to comply
with Organizational regulations. The HMIS SOPs are written, step-by-step
instructions that describe how HMIS data is collected, aggregated and
cleaned. Health workers and records staff involved in management of HMIS
data should follow these SOPs in the exact same way every time so that health
facilities can remain consistent in the management and reporting of their HIV
related data.
These HMIS SOPs have been developed using simple language, they are easy
to read, brief, easy to understand and contain actions steps that are simple
follow. These SOPs clearly outline the various steps involved in management
of HMIS data and guide the target users incase of any concerns. These SOPs
should be the basis for training any new staff in management of HMIS data.
They will be updated whenever revisions are made in the HMIS tools used
in the collection, aggregation and reporting of HMIS data to ensure that they
stay relevant to the current needs of the Ministry of Health.
The HMIS SOPs relate to general aspects of management HMIS data including
data collection and aggregation. This SOP document describes specific data
quality control measures during data collection and aggregation of HMIS data
monthly and quarterly for reporting. The document lays out the structure of
the staff and parties involved in management of HMIS data and their specific
responsibilities necessary to implement the Data Collection and Aggregation
functions in management of HMIS data.

Standard Operating Procedures For Collection and Aggregation of HMIS Data 1

1.3 Justification for Standard Operating Procedures

™ There are several challenges involved in management of HMIS data and

these include the following among others;
™ Existence of parallel information systems which have affected the
efficiency of data management in various sub-systems as it overloads
the already existing government systems and affects quality of data
produced
™ Poor and incomplete recording of HMIS data,
™ Use of non-standardized forms in provision of health services at
service delivery points, has been happening owing to lack of Standard
Operating Procedures (SOPs)
™ Lack of guidance on how to collect and aggregate HMIS data

The overall purpose of the HIV related data management SOPs is to guide data collection,
analysis, storage and utilisation of HMIS data. They will also provide management
strategies, tools and devices used to manage HMIS data.

1.4 Anticipated benefits of having SOPs for management of HMIS data;

1). Harmonization of HMIS data management procedures to ensure efficiency

and effective coordination in the use of scare resources

2). Complete and good quality HMIS data

3). To provide guidance to health workers on how to collect and aggregate HMIS
data

4). To provide guidance to health workers and other staff involved in aggregation
and cleaning of HMIS data.

1.5 Target Users of the SOPs for management of HMIS data;

The intended users of the HMIS data management SOPs include health workers involved
in provision of health services and management of HMIS data and their supervisors at
district and national level
Staff involved in provision of health services and management of HMIS data are the primary
users of these SOPs and are expected to ensure that the recommended tools are utilised
during service delivery while the secondary users, who are the supervisors are expected
to institute mechanisms that promote compliance and adherence to national tools.
Data acquisition teams at all levels in the health sector are instrumental in follow-up of
HMIS data quality assurance issues and functionality of the EMR and DHIS2 to ensure that
all relevant HIV related data are entered into the respective electronic systems in a timely
manner.

2 Standard Operating Procedures For Collection and Aggregation of HMIS Data

The primary users of the HMIS SOPs include Staff involved in provision of health services
and management of HIV data namely;

1). Frontline health workers managing HMIS data

2). Data personnel involved in management of HMIS data

3). District Health Team members involved in supervision of HMIS data

management processes

4). Data Managers and M&E related staff involved in management of HMIS data
at various levels of the Health Sector

5). Implementing Partner staff involved in supporting provision of health services

6). Central level supervisors

While the secondary users include Regional and National level Supervisors namely,

i). Health service Supervisors at Regional Referral Hospitals

ii). Health Implementing Partner Technical staff involved in supporting district

and health facility HMIS teams

iii). Regional HMIS Data Supervisors at Regional Hospitals and Health

Implementing Partners

iv). MoH Program and M&E related staff DHI and other MoH Programs and
Departments

v). PEPFAR M&E Agents e.g. METS

vi). PEPFAR SI TWG

vii). MoH, USG & UN Health Committee

1.6 Data Quality Dimensions in Respect to Health Information Products

The purpose of developing HMIS data management SOPs is to ensure generation of

quality health data. The following dimensions are key to delivery of quality HMIS data:
accuracy, completeness, timeliness and validity. Therefore, it is incumbent that all staff
involved in provision of health services and management of HMIS data are oriented,
support supervised, coached and mentored to adhere to the dimensions and achieve
quality HMIS data. Under each dimension, the following are expected;
ACCURACY; To ensure accuracy of health information, HMIS data must be collected
using standard methods, correctly following procedures for compiling, continuously cross
checking to identify and eliminate errors and making corrections where necessary and
storing data in a format ready for analysis at any time.

Standard Operating Procedures For Collection and Aggregation of HMIS Data 3

TIMELINESS; HMIS data is timely when they are up-to-date (current), and when HMIS
information is available on time. To ensure timeliness of health information, health service
providers should comply with agreed upon deadlines for reporting of HMIS data. In
addition to the EMR and DHIS2, all staff involved in provision of health services and are
encouraged to record and monitor aggregated health information in one central place.
COMPLETENESS; This quality element means that an information system from which the
results are derived is appropriately inclusive. It represents the complete list of eligible
persons or units and not just a fraction of the list. Staff involved in management of HMIS
data should report complete information on the health services they provide to the various
clients.
VALIDITY; HMIS data is considered correct when it measures what it intended to measure.
To achieve quality, HMIS data should be collected consistently using approved tools. Data
collection should be based on protocols and procedures that do not change according to
who is using them and when or how often they are used.
INTEGRITY: HMIS data generated should be protected from deliberate bias or manipulation
for any reasons whatsoever.
CONFIDENTIALITY: Personal HMIS data should not be disclosed inappropriately and,
data that is kept in hardcopy or electronic form should be secured in locked cabinets and
use of password protected files is highly recommended.

4 Standard Operating Procedures For Collection and Aggregation of HMIS Data

 2
ROLES & RESPONSIBILITIES

This section describes the responsibilities of all parties involved in

implementation and use of the SOPs for management of HMIS data:
A) NATIONAL LEVEL
These are structures charged with streamlining and steering the operating
apparatus and delivery mechanisms for health services within the health
sector. The structures include;

1). MoH, USG & UN HIV/AIDS Committee

2). MoH M&E Technical Working Group (M&E ,TWG)

1. Data Management Expectations of MoH, USG & UN HIV/AIDS

Committee

i). Coordinate HIV related data quality management and

assurance efforts,

ii). Demand and advocate for utilization of valid and real-time HIV
related data,

iii). Provide technical assistance to implement and coordinate

evidence-based HIV responses,

iv). Discuss HIV related national reports to identify gaps and

strategic remedies,

v). Share experiences, lessons and best practices for replication.

vi). Use HIV related reports to propose policy reviews with a

purpose to improve resource allocation to HIV related services.

Standard Operating Procedures For Collection and Aggregation of HMIS Data 5

2. Data Management Expectations of MoH M&E Technical Working Groups

i). Extract data from HMIS systems including DHIS2 and other relevant data
sources at national level and thus;

™ Clean HMIS data

™ Send feedback to regional level HMIS teams, districts and health facilities
detailing inconsistencies

™ Follow-up and address inconsistency in HMIS data

™ Validate HMIS data

ii). Approve, review and rollout HMIS data management tools and technical
resources including data collection registers, assessment forms, standard
operating procedures (SOPs) and indicators, among others.

iii). Support supervise Regional and other sub-national structures involved in

data quality assurance and utilization of SOPs and manuals for HMIS data
quality improvement.

iv). Support supervise regional and other related sub-national levels on HMIS
data validation and quality assurance.

v). Review HIV M&E frameworks and plans of the Health Sector, quarterly/
annual health reports and recommend actions for improvement.

vi). Share experiences, lessons and emerging practices and recommend

appropriate actions to improve the health response.

vii). Review reports to inform strategic policy direction and inform health
programming including developing issue papers for Health Sector Health
Committees to guide on advocacy efforts.

B) REGIONAL LEVEL
These include Regional Teams involved in supervision of district and health facility level
staff involved in provision of health services and management of HMIS data, these include;

1). Regional Level Teams at the Regional Referral Hospital including Implementing
Partners that support provision of health Services

2). Data Management Expectations of Regional Level Teams at the Regional

Hospital including Regional Level Implementing Partners;

i). Extract data from HMIS systems including DHIS2 and other relevant data
sources within their respective regions;

Š Clean HMIS data

Š Send feedback to districts and health facilities detailing

inconsistencies

6 Standard Operating Procedures For Collection and Aggregation of HMIS Data

 Š Follow-up and address inconsistency in HMIS data

Š Validate HMIS data

ii). Analyze quarterly/annual HMIS data; generate HIV M&E reports and
share reports with district/health facility level health data governance and
management structures, district level implementing partners (IPs) and all
other relevant stakeholders,

Š Develop HMIS technical resource materials for approval by MoH

MoH M&E, TWG

Š Support provision of health related services within the respective

district in the region

C) DISTRICT LEVEL
Premised on the instrument of decentralization, a district and/HSD has the obligation to
effect and regulate health service delivery within its precincts. The MoH-UACP does not
encourage formation of additional structures but calls for support to already established
and functional decision support systems to assimilate HMIS data governance and
management functions. Structures include;

1). District Health Committees

2). District Health Teams (DHTs)

HMIS Data Management Expectations of District Health Committee:

i). Harmonize health programming and service delivery including follow-up

on implementation of HMIS data management tools and guidelines,

ii). Provide quarterly reports on performance of health interventions, provide

feedback to health facilities and submit action reports to the district council,

iii). Support holding of quarterly data reviews, planning and feedback meetings,

iv). Use HMIS data to formulate and review district health strategic plans and
ensure its integration into the district development plan and submission to
District Council for approval,

v). Promote programme advocacy and fundraising for health actions,

vi). Conduct support supervision, monitoring and evaluation focusing on

health data demand and use,

Data Management Expectations of the District Health Teams (DHTs)

i). Review Health reports and make recommendations to Health facilities and
other health committees,

ii). Review support supervision reports and develop action points to address
HMIS data quality,

Standard Operating Procedures For Collection and Aggregation of HMIS Data 7

 iii). Develop HMIS data quality improvement plans and devise ways for their
implementation,

iv). Plan for the subsequent integrated support supervision to address

technical gaps,

v). Identify issues to present to council for approval and financing of health
interventions

vi). Conduct HMIS data quality assessment to ensure generation of quality

HMIS data,

vii). Coach/mentor Health Facility Staff on HMIS DQA protocols,

viii). Support HMIS collection, reporting, validation and audits,

ix). Disseminate HMIS tools and promote use of approved MoH HMIS tools

d) Health Facility level

1). Health Workers involved in provision of health services and Management of

HMIS data

2). HMIS Data Management Expectations of the Health Workers involved in

provision of health services and Management of HMIS data

i). Ensure provision of quality health services within the health facility
catchment area

ii). Ensure generation of Quality, complete and real-time analysed data to

support health decision making

iii). Ensure quality HMIS data collection, validation, cleaning analysis, reporting
and data dissemination

iv). Timely reporting, resolve inconsistencies and validate HMIS data using
HMIS source documents

v). Increased stakeholder’s confidence and reliance on HMIS data to make

health decisions

vi). Ensure that all HMIS data reported through DHIS2 is validated, audited,
cleaned and entered in time

vii). Adherence to all HMIS data management tools, procedures, SOPs and
manuals

viii). All HMIS data validated and cleaned before being reported through DHIS2

ix). Utilisation of HMIS data to make management decisions at the health

facility level

8 Standard Operating Procedures For Collection and Aggregation of HMIS Data

x). Utilize HMIS data to make health facility based health plans and decisions
aimed at improving the quality of health services within the health facility
catchment area

Standard Operating Procedures For Collection and Aggregation of HMIS Data 9

 3
STANDARD OPERATING
PROCEDURES FOR COLLECTION AND
COMPILATION HEALTH UNIT OUT
PATIENT MONTHLY (HMIS 105)

3.1 STANDARD OPERATING PROCEDURES FOR HMIS 105

DESCRIPTION AND INSTRUCTIONS

Objective: To report the monthly data for OPD attendances, diagnoses, MCH,
HIV/AIDS service, Laboratory, stock status of essential drugs and supplies and
finances, among others.
Timing: 7th day of the following month
Copies: This report form is in triplicate. The original (white) copy is sent to the
District; the duplicate (pink) copy is sent to the HSD and the triplicate (yellow)
copy is retained by the Health Facility.
For Regional Referral Hospitals and National Referral Hospitals, the original
(white) copy is sent to the respective district health office/City Authority for
KCCA, and the other copies should be retained by the facility
Responsibility: Health Unit In-Charge
PROCEDURE:

1). 1. All health units must compile and submit the HEALTH UNIT OUT-
PATIENT MONTHLY

REPORT (HMIS 105).

Page 1 - 12 contains:

Section 1 with three sub-sections (1.1-OPD ATTENDANCES,

1.2-REFERRALS AND 1.3-OUTPATIENT DIAGNOSES). The values are
obtained from tables 1a, 1b, 1c, 1d and 1e (Health Unit Outpatient daily
diagnoses). If the district wishes to include additional diseases of local
interest, they may do so under the variable of other diagnoses. The
DHMT will be responsible for ensuring all the health units in the district

10 Standard Operating Procedures For Collection and Aggregation of HMIS Data

 are aware of the chosen additional diagnoses.

2). Page 13 - 22 contains:

Section 2, shows a summary of Maternal and Child Health Services, it includes sub-
sections (2.1-Antenatal, 2.2-Maternity, 2.3-Postnatal, 2.4-Exposed Infant Diagnosis
services, 2.5-Early retention monitoring for EMTCT women, 2.6-Family Planning
and 2.7-Child Health Services. The values are obtained from Table 2a (Health
Unit Daily Maternal Health Attendance Summary), Table 3a (Health Unit EPI Daily
Attendance Summary) and Table 4a (Health Unit Daily Family Planning Summary).

Note: DPT-HepB+Hib vaccine doses wasted = doses accessed – doses administered to

children in a given reporting period (in this case a month) where:
Doses accessed = (Start of month Balance + Total doses received in a month) – (End of
month balance + Doses given to other Units)
Doses administered = Total Number of children (under and above 1 year) immunized in a
reporting period
For BCG, children above one year receive twice as many doses of vaccine as the under
one year olds and therefore total number of doses administered = No of children <1yr
immunized + No of children >1yr immunized x 2.
Section 3, shows a summary of Hepatitis B diagnosis and vaccination

3). Page 22 -23 contains:

Section 4: 4.1-Safe Male Circumcision. Information is obtained from the Safe Male
Circumcision Register.

4). Page 24 - 25 contains:

Section 5: Includes Section 5.1-Essential Medicines and Health Supplies where sub-Section
6,7 and 8: shows a summary of outreach activities, Meeting and Support supervision
activities both planned and actual number carried out, this is obtained from the health
facility work plan and outreach records of the Individual units within the health facility.

5). Page 27 and 29 contains:

Section 9: Includes a summary of laboratory tests. The information is obtained from Table
17a (Laboratory Tests Daily Summary).

6). Page 30 also contains:

Sections 10: contains Stock Status. These values are obtained from the Health Facility
Stock Book and Stock Cards.
Note: The storekeeper should also report verbally to the Health Facility In-charge and
District/HSD Authorities whenever the stock levels reach minimum stock level.
Section 11: (financial summary): The information for the financial summary is obtained from
Health Facility Cash Analysis Book.
Section 12: (comments by the health facility in-charge): A copy of the comments should be
written in the health unit’s LOGBOOK.

Standard Operating Procedures For Collection and Aggregation of HMIS Data 11

 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE

12
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
OA01.New Attendance HMIS OPD 002 Colunm 4, 5 &15: Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Tick Classification and 5 respectively and ticked in sub colunm new attendance of colunm
15
OA02: Reattendance HMIS OPD 002 Colunm 4, 5 &15: Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Tick Classification and 5 respectively and ticked in sub colunm Re-attendance of colunm
15
Section: 1.2 OUTPATIENT REFERRALS
OR01.Referral to Unit HMIS OPD 002 Colunm 4, 5 & 19: Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Ref. In No. and 5 respectively and were given a referral number in colunm 19
OR02.Referral from Unit HMIS OPD 002 Colunm 4, 5 & 20: Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Ref.out No. and 5 respectively and were given a refferal number in colunm 20

1.3 OUTPATIENT DIAGNOSES FOR THE MONTH

1.3.1 EPIDEMIC-PRONE DISEASES
EP01a. HMIS OPD 002 Colunm 4,5 & 13: Age, Sex & Tally all patients with in the same age group and the sex from colunm
Suspected OUTPATIENT REGISTER Malaria Test 4 and 5 respectively who had Y in the sub colunm Fever of colunm 13
fever
EP01b. Malaria HMIS OPD 002 Colunm 4,5 & 16: Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Total OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with malaria in colunm 16
EP01c. Malaria HMIS OPD 002 Colunm 4,5 &13: Age, Sex & Tally all patients with in the same age group and the sex from colunm

Standard Operating Procedures For Collection and Aggregation of HMIS Data

confirmed OUTPATIENT REGISTER Malaria Test 4 and 5 respectively who had POS in sub colunm Results of Colunm 13
(B/s and RDT

EP01. Malaria
Positive)
EP01d. Malaria HMIS OPD 002 Colunm 4, 5, 16 & 17: Age, Sex, Tally all patients with in the same age group and the sex from colunm 4
cases treated OUTPATIENT REGISTER Diagnosis & Prescription and 5 respectively who were diagnosed with malaria in colunm 16 and
treated with anti-malaria in colunm 17
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.1 EPIDEMIC-PRONE DISEASES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EP02. Acute Flaccid HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Paralysis OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed withAcute Flaccid Paralysis in
colunm 16
EP03. Animal Bites HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
(suspected rabies) OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EP04. Cholera HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EP05. Dysentery HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EP06. Guinea Worm HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EP07. Measles HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EP08. Bacterial HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Meningitis OUTPATIENT REGISTER Diagnosis
EP09. Neonatal tetanus HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

EP10. Plague HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

13
EP11. Yellow Fever HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
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14
1.3.1 EPIDEMIC-PRONE DISEASES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EP12. Other Viral HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Haemorrhagic Fevers OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EP13. Severe Acute HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Respiratory Infection OUTPATIENT REGISTER Diagnosis
(SARI)
Serious HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

Non Serious HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

EP14. Adverse
Events Following
Immunization (AEFI)
EP15. Typhoid Fever HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EP16. Presumptive MDR HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
TB cases OUTPATIENT REGISTER Diagnosis
EP17. Other Emerging HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
infectious Diseases e.g. OUTPATIENT REGISTER Diagnosis
Influenza like illness (ILI),

Standard Operating Procedures For Collection and Aggregation of HMIS Data

SARS
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.2 OTHER INFECTIOUS / COMMUNICABLE DISEASES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CD01. Diarrhoea – Acute HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
CD02. Diarrhoea – HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Persistent OUTPATIENT REGISTER Diagnosis
CD03. Urethral HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
discharges OUTPATIENT REGISTER Diagnosis
CD04. Genital ulcers HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
1.3.2 OTHER INFECTIOUS / COMMUNICABLE DISEASES (CONTINUED)
CD05. Sexually HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Transmitted Infection due OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
to Sexual Gender Based in colunm 16
Violence
CD06. Other Sexually HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Transmitted Infections OUTPATIENT REGISTER Diagnosis
CD07. Urinary Tract HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Infections (UTI) OUTPATIENT REGISTER Diagnosis
CD08. Intestinal Worms HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

15
CD09. Haematological HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Meningitis OUTPATIENT REGISTER Diagnosis
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16
1.3.2 OTHER INFECTIOUS / COMMUNICABLE DISEASES (CONTINUED)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CD10. Other types of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
meningitis OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
CD11.Cough or cold - No HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
pneumonia OUTPATIENT REGISTER Diagnosis
CD12. Pneumonia HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CD13. Severe Pneumonia HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CD14. Skin Diseases HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CD15. Tetanus (over 28 HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
days) OUTPATIENT REGISTER Diagnosis
CD16. Sleeping sickness HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CD17. Pelvic Inflammatory HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Disease (PID) OUTPATIENT REGISTER Diagnosis
CD18. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Brucellosis+A38:B51 OUTPATIENT REGISTER Diagnosis
1.3.3 NEONATAL DISEASES
ND01. Neonatal Sepsis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
(0-7days) OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
in colunm 16
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.3 NEONATAL DISEASES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ND02. Neonatal Sepsis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
(8-28days) OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
ND03. Neonatal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Pneumonia (0-7days) OUTPATIENT REGISTER Diagnosis
ND04. Neonatal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Pneumonia(8-28days) OUTPATIENT REGISTER Diagnosis
ND05. Neonatal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Meningitis OUTPATIENT REGISTER Diagnosis
ND06. Neonatal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Jaundice OUTPATIENT REGISTER Diagnosis
ND07. Premature baby HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
(as a Condition for OUTPATIENT REGISTER Diagnosis
management)
ND08. Other Neonatal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Conditions OUTPATIENT REGISTER Diagnosis
1.3.4 NON COMMUNICABLE DISEASES/CONDITIONS

Standard Operating Procedures For Collection and Aggregation of HMIS Data

NC01. Sickle Cell HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Anaemia OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
NC02. Other types of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16

17
Anaemia OUTPATIENT REGISTER Diagnosis
NC03. Gastro-Intestinal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Disorders (non-Infective) OUTPATIENT REGISTER Diagnosis
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18
1.3.4 NON COMMUNICABLE DISEASES/CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
NC04. Pain Requiring HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Palliative Care OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
in colunm 16
1.3.5 ORAL DISEASES

OD01. Dental Caries HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
OD02. Gingivitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
OD03. HIV-Oral lesions HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
OD04. Oral Cancers HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
OD05. Other Oral HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Conditions OUTPATIENT REGISTER Diagnosis
1.3.6 ENT CONDITIONS
EN01. Otitis media acute HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
and chronic OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

EN02. Mastoiditis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EN03. Hearing loss HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.6 ENT CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EN04. Rhinitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EN05. Sinusitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EN06. Epixtasis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EN07. Adenoid HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Hypertrophy OUTPATIENT REGISTER Diagnosis
EN08. Foreign Body HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
in nose ear and aero- OUTPATIENT REGISTER Diagnosis
digestive system
EN09. Infected pre HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
-auricular sinuses and OUTPATIENT REGISTER Diagnosis
abscess
EN10. Otitis external HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EN11. Mastoid abscess HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OUTPATIENT REGISTER Diagnosis
EN12. Vertigo HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

19
EN13. Tonsillitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
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20
1.3.6 ENT CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EN14. Tonsillar HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
hypertrophy OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EN15. Tinnitus HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EN16. Head and neck HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
cancers OUTPATIENT REGISTER Diagnosis
EN17. Other ENT HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
conditions OUTPATIENT REGISTER Diagnosis
1.3.7 EYE CONDITIONS
EC01. Allergic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
conjunctivitis OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EC02. Bacterial HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Conjunctivitis OUTPATIENT REGISTER Diagnosis
EC03. Ophthalmia HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
neonatorum OUTPATIENT REGISTER Diagnosis
EC04. Other Forms of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Conjunctivitis OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

EC05. Corneal Ulcers/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Keratitis OUTPATIENT REGISTER Diagnosis
EC06. Un Operable HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Cataract (>6/60) OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.7 EYE CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EC07. Operable Cataract HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
(< 6/60) OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EC08. Refractive errors HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EC09. Glaucoma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EC10. Trachoma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EC11. Vitamin A HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Deficiency OUTPATIENT REGISTER Diagnosis
EC12. Ocular trauma and HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Burns OUTPATIENT REGISTER Diagnosis
EC13. Diabetic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Retinopathy (All stages) OUTPATIENT REGISTER Diagnosis
EC14. Chorioretinal, HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Macular & Vitreous OUTPATIENT REGISTER Diagnosis
Disorders

Standard Operating Procedures For Collection and Aggregation of HMIS Data

EC15. Uveitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

21
EC16. Endophthalmitis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
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22
1.3.7 EYE CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EC17. Corneal scars (Non HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
trachomatous) OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EC18. Tumours HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EC19. Strabismus ( All HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
types) OUTPATIENT REGISTER Diagnosis
EC20. Ptosis and other HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
lid Disorders OUTPATIENT REGISTER Diagnosis
EC21. Squamous Cell HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Carcinoma of Conjunctiva OUTPATIENT REGISTER Diagnosis
EC22. Retinoblastoma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EC23. Other Malignant HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Tumours OUTPATIENT REGISTER Diagnosis
EC24. Other Benign HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Tumours/Growths OUTPATIENT REGISTER Diagnosis
EC25. Other Eye HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Disorders OUTPATIENT REGISTER Diagnosis
EC26. Blindness HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
EC27. Other eye HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
conditions OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.7 EYE CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EC28. Spectacles HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Dispensed OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
in colunm 16
1.3.8 MENTAL HEALTH
MH01. Anxiety Disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
MH02. Anxiety Disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
due to gender based OUTPATIENT REGISTER Diagnosis
violence
MH03. Unipolar HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Depressive Disorder OUTPATIENT REGISTER Diagnosis
MH04. Bipolar disorder HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
MH05. Schizophrenia HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
MH06. Post -Traumatic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Stress Disorder OUTPATIENT REGISTER Diagnosis
MH07. Epilepsy HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

23
MH08. HIV related HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
psychosis OUTPATIENT REGISTER Diagnosis
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24
1.3.8 MENTAL HEALTH

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MH09. Alzheimer’s HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
disease OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
MH10. HIV related HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
dementia OUTPATIENT REGISTER Diagnosis
MH11. Alcohol related HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Dementia OUTPATIENT REGISTER Diagnosis
MH12. Dementia due HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
to stroke (Diabetes, OUTPATIENT REGISTER Diagnosis
Hypertension)
MH13. Other form of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Dementia OUTPATIENT REGISTER Diagnosis
MH14. Other Adult Mental HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Health Conditions OUTPATIENT REGISTER Diagnosis
MH15. Internet addiction HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
MH16. Alcohol Use HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Disorder OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

MH17. Substance (Drug) HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
use Disorder OUTPATIENT REGISTER Diagnosis
MH18. Delirium HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.8 MENTAL HEALTH

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MH19. Intellectual HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
disability OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
MH20. Autism spectrum HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
disorders OUTPATIENT REGISTER Diagnosis
1.3.9 NEUROLOGICAL DISORDERS
NE01. Aphasia or Loss of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Language due to Stroke; OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
NE02. Dysarthria or HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Speech Disorder due to OUTPATIENT REGISTER Diagnosis
Stroke
NE03. Parkinson’s HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
disease OUTPATIENT REGISTER Diagnosis
NE04. Dementia or HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
excessive forgetfulness OUTPATIENT REGISTER Diagnosis
due to advanced age,
NE05. Amyotrophic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Lateral Sclerosis(ALS) OUTPATIENT REGISTER Diagnosis
NE06. Speech HMIS OPD 002 OUTPATIENT Colunm 4, 5 & 16 : Age, Sex &
disorders due to Head REGISTER Diagnosis
Injuries(penetrating or

25
closed)
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26
1.3.9 NEUROLOGICAL DISORDERS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
NE07. Persons in Coma / HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Emergency Care OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
NE08. Alzheimer Disease HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
NE09. Down Syndrome HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
(DS) OUTPATIENT REGISTER Diagnosis
NE10. CP / PMLD HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
NE11. Child abuse and HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Neglect OUTPATIENT REGISTER Diagnosis
NE12. Attention Deficit HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Hyperactivity disorder OUTPATIENT REGISTER Diagnosis
(ADHD)
NE13. Learning Disability HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
NE14. Conduct disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

NE15. Eating disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
(anorexia, Bulimia, other OUTPATIENT REGISTER Diagnosis
feeding)
NE16. Somatoform HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
disorders OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.9 NEUROLOGICAL DISORDERS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
NE17. Sleeping Disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
NE18. Enuresis/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Encopresis OUTPATIENT REGISTER Diagnosis
NE19. Other Childhood HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Mental Disorders OUTPATIENT REGISTER Diagnosis
NE20. Mental illness due HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
other Medical/ surgical OUTPATIENT REGISTER Diagnosis
conditions
NE21. Attempted Suicide/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Self-harm OUTPATIENT REGISTER Diagnosis
1.3.10 CHRONIC RESPIRATORY DISEASES
CR01. Asthma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
CR02. Chronic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Obstructive Pulmonary OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Disease (COPD)
1.3.11 CANCERS
CA01. Cervical Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4

27
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
CA02. Prostate Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
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Section: 1.1 OUTPATIENT ATTENDANCE

28
1.3.11 CANCERS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CA03. Breast Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
CA04. Lung Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
CA05. Liver Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CA06. Colon Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CA07. Kaposis Sarcoma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CA08. Other Cancers HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
1.3.12 PHYSIOTHERAPY
PT01. Muscular disorders. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
PT02. Joint dysfunction. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PT03. Soft tissue injuries. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
PT04. Chronic respiratory HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
diseases. OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.12 PHYSIOTHERAPY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PT05. Chest trauma/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Injury. OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
PT06. Paralysis due to HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
spinal cord injury and OUTPATIENT REGISTER Diagnosis
other diseases
PT07. Cerebral Palsy/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Delayed motor OUTPATIENT REGISTER Diagnosis
or sensory developmental HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
milestones.(CP) OUTPATIENT REGISTER Diagnosis
PT08. Upper Motor HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Neuron lesions (UMN) OUTPATIENT REGISTER Diagnosis
PT09. Facial palsy HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
PT10. Lower motor HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
neuron lesions (LMN) OUTPATIENT REGISTER Diagnosis
PT11. Gynaecological, HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
obstetric and urogenital OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

conditions
PT12. Amputee HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

29
PT13. Altered Posture HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
and gait. OUTPATIENT REGISTER Diagnosis
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30
1.3.12 PHYSIOTHERAPY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PT14. Injection neuritis/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Acute flaccid paralysis OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
PT15. Congenital HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
abnormalities OUTPATIENT REGISTER Diagnosis
PT16. Spine disorders e.g HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
neck, thoracic, lumber, OUTPATIENT REGISTER Diagnosis
coccygeal pains
PT17. Lymph oedema. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
PT18. Patients prescribed HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
with assistive devices OUTPATIENT REGISTER Diagnosis
PT19. Others HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
1.3.13 OCCUPATIONAL THERAPY CONDITIONS
OT01.Neuro- HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
developmental Disorders OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
OT02.Sensory HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Integration disorders OUTPATIENT REGISTER Diagnosis
OT03.Adult Neurological HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Disorders OUTPATIENT REGISTER Diagnosis
OT04.Burn injuries HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.13 OCCUPATIONAL THERAPY CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
OT05.Post-burns HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
contractures OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
OT06.Orthopaedic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Conditions OUTPATIENT REGISTER Diagnosis
OT07. Mental Health HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Conditions OUTPATIENT REGISTER Diagnosis
OT08.Birth Defects and HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Trauma OUTPATIENT REGISTER Diagnosis
OT09. Arthrogryposis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
OT10. HIV/ AIDS HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
OT11. Diabetes HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
OT12. Cancer HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OT13. Other chronic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
conditions OUTPATIENT REGISTER Diagnosis
OT14.Cardiac Conditions HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

31
OUTPATIENT REGISTER Diagnosis
OT15. Patients prescribed HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
with assistive devices OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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32
1.3.14 SPEECH AND LANGUAGE THERAPY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SL01. Speech and HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
language delay/ disorder OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
SL02. Motor speech HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
disorders OUTPATIENT REGISTER Diagnosis
SL03. Hearing HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
impairments OUTPATIENT REGISTER Diagnosis
SL04. Voice disorders HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
SL05. Dysfluency / HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
stammering OUTPATIENT REGISTER Diagnosis
SL06. Acquired HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
neurological disorders OUTPATIENT REGISTER Diagnosis
SL07. Cleft lip and palate HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
SL08. Others HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
1.3.15 DISABILITIES

Standard Operating Procedures For Collection and Aggregation of HMIS Data

DS01.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Difficulty in seeing OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
DS02.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Albinism OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.15 DISABILITIES
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
DS03.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Difficulty in hearing OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
DS04.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Speech Difficulties OUTPATIENT REGISTER Diagnosis
DS05.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
delayed age specific OUTPATIENT REGISTER Diagnosis
motor development
DS06.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Dwarfism OUTPATIENT REGISTER Diagnosis
DS07.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Difficulty understanding OUTPATIENT REGISTER Diagnosis
DS08.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Difficulty in remembering OUTPATIENT REGISTER Diagnosis
DS09.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Difficulty in reading OUTPATIENT REGISTER Diagnosis
DS10.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Difficulty in writing OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

DS11.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Difficulty in self-care OUTPATIENT REGISTER Diagnosis
DS12.Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

33
Mentally impairment OUTPATIENT REGISTER Diagnosis
DS13. Individuals with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Emotionally impairment OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE

34
1. 1.3.16 CARDIOVASCULAR DISEASES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CV01. Stroke/ HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Cardiovascular OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
Accident(CVA) in colunm 16
CV02. Hypertension HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CV03. Heart failure HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
CV04. Ischemic Heart HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Diseases OUTPATIENT REGISTER Diagnosis
CV05. Rheumatic Heart HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Diseases OUTPATIENT REGISTER Diagnosis
CV06. Chronic Heart HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Diseases OUTPATIENT REGISTER Diagnosis
CV07. Other HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Cardiovascular Diseases OUTPATIENT REGISTER Diagnosis
1.3.17 ENDOCRINE AND METABOLIC DISORDERS
EM01. Diabetes mellitus HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
EM02. Thyroid Disease HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
EM03. Other Endocrine HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
and Metabolic Diseases OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.18 INJURIES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
IN01. Jaw injuries HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
IN02a. Motor HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Vehicle OUTPATIENT REGISTER Diagnosis
IN02b. Motor HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Cycle OUTPATIENT REGISTER Diagnosis
IN02c. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Bicycles OUTPATIENT REGISTER Diagnosis
IN02d. Others HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

IN02.Road Traffic Injuries

OUTPATIENT REGISTER Diagnosis
IN03. Injuries due to HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Gender based violence OUTPATIENT REGISTER Diagnosis
IN04. Injuries (Trauma HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
due to other causes) OUTPATIENT REGISTER Diagnosis
IN05a. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Domestic OUTPATIENT REGISTER Diagnosis

bites

IN05.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Animal
IN05b. Wild HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
IN06. Snake bites HMIS OPD 002 OUTPATIENT Colunm 4, 5 & 16 : Age, Sex &

35
REGISTER Diagnosis
IN07. Insect bites HMIS OPD 002 OUTPATIENT Colunm 4, 5 & 16 : Age, Sex &
REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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36
1.3.19 MINOR OPERATIONS IN OPD

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MN01. Tooth extractions HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
MN02. Dental Fillings HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
MN03. Other Minor HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Operations OUTPATIENT REGISTER Diagnosis
1.3.20 NEGLECTED TROPICAL DISEASES (NTDS)
NT01. Leishmaniasis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
NT02. Lymphatic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
Filariasis (hydrocele) OUTPATIENT REGISTER Diagnosis
NT03. Lymphatic HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Filariasis (Lympoedema) OUTPATIENT REGISTER Diagnosis
NT04. Urinary HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Schistosomiasis OUTPATIENT REGISTER Diagnosis
NT05. Intestinal HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Schistosomiasis OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

NT06. Onchocerciasis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.21 MATERNAL CONDITIONS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MC01. Abortions due to HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Gender-Based Violence OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
(GBV) in colunm 16
MC02. Abortions due to HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
other causes OUTPATIENT REGISTER Diagnosis
MC03. Number of Post HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Abortion women who OUTPATIENT REGISTER Diagnosis
received FP
MC04. Malaria in HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
pregnancy OUTPATIENT REGISTER Diagnosis
MC05. High blood HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
pressure in pregnancy OUTPATIENT REGISTER Diagnosis
pressure in pregnancy HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
MC06. Obstructed labour HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
MC07. Puerperal sepsis HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OUTPATIENT REGISTER Diagnosis
MC08. Haemorrhage HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
related to pregnancy OUTPATIENT REGISTER Diagnosis
(APH)

37
MC09. Haemorrhage HMIS OPD 002 OUTPATIENT Colunm 4, 5 & 16 : Age, Sex &
related to pregnancy REGISTER Diagnosis
(PPH)
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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38
1.3.21 MATERNAL CONDITIONS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
Total HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Screened OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
Number with HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16

MC10.
Breast
cancer
breast cancer OUTPATIENT REGISTER Diagnosis
Total HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Screened OUTPATIENT REGISTER Diagnosis
Number HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
with cervical OUTPATIENT REGISTER Diagnosis

MC11. Cervical
cancer
cancer
1.3.22 OTHER OPD CONDITIONS
OP01. All others HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
Disease code1 HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis

Disease HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

code2 OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Disease HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
code3 OUTPATIENT REGISTER Diagnosis

OP02. Other diagnoses

(specify priority
diseases for District)
DT01. Deaths in OPD HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.23 RISKY BEHAVIOURS

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
RB01. Alcohol use HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
RB02. Tobacco use HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
OUTPATIENT REGISTER Diagnosis
RB03. Tobacco exposure HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
1.3.24 EMERGENCY MEDICAL SERVICES
ES01. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
emergency cases at the OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
facility in colunm 16
ES02. Patients that HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
receive care at the scene OUTPATIENT REGISTER Diagnosis
of emergency
ES03. Emergency cases HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
that arrive at the facility OUTPATIENT REGISTER Diagnosis
using an Ambulance
ES04. Number of patients HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

Standard Operating Procedures For Collection and Aggregation of HMIS Data

assessed for level of OUTPATIENT REGISTER Diagnosis
consciousness using
GCS/ other comma score

39
ES05. Number of patients HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
accessing care within 1hr OUTPATIENT REGISTER Diagnosis
in an emergency unit
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE

40
1.3.24 EMERGENCY MEDICAL SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ES06. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
patients who develop OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
complications within 24 in colunm 16
hours after management/
care
ES07. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
patients with hypoxemia OUTPATIENT REGISTER Diagnosis
administered with
oxygen
ES08. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
patients with external OUTPATIENT REGISTER Diagnosis
haemorrhages controlled
ES09a. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Medical OUTPATIENT REGISTER Diagnosis
emergencies
ES09b. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Obstetrics OUTPATIENT REGISTER Diagnosis
gynaecology
emergencies

Standard Operating Procedures For Collection and Aggregation of HMIS Data

emergency unit
ES09c. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

ES09. Number of death at

Paediatric OUTPATIENT REGISTER Diagnosis
emergencies
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
Section: 1.1 OUTPATIENT ATTENDANCE
1.3.24 EMERGENCY MEDICAL SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ES09d. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
Surgical OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
emergencies in colunm 16
ES09e. Road HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
traffic Injuries OUTPATIENT REGISTER Diagnosis
ES09f. Burns HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

emergency unit
OUTPATIENT REGISTER Diagnosis
ES09g. HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

ES09. Number of death at

Poisoning OUTPATIENT REGISTER Diagnosis
ES10. Total number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
Death in Emergency Unit OUTPATIENT REGISTER Diagnosis
ES11a.Tetanus HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
ES11b. Rabies HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
OUTPATIENT REGISTER Diagnosis
ES11c. Others HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

vaccination for

ES11. Number of
Patients receiving
OUTPATIENT REGISTER Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

41
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
1.4 TUBERCULOSIS AND LEPROSY SERVICES

42
TB SCREENING IN OPD

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

TP01. Number screened HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
for TB in OPD OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
TP02. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & in colunm 16
presumptive TB cases OUTPATIENT REGISTER Diagnosis
identified from OPD
TP03. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
presumptive cases OUTPATIENT REGISTER Diagnosis
diagnosed with TB from
OPD
REGISTRATION IN TB TREATMENT UNIT
TP04. Total New and HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
relapse TB cases OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
registered in TB in colunm 16
treatment unit
TB PREVENTIVE THERAPY (TPT)
TP05. Number of HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex & Tally all patients with in the same age group and the sex from colunm 4
contacts of TB patients OUTPATIENT REGISTER Diagnosis and 5 respectively who were diagnosed with the respective Diagnosis
started on TPT in colunm 16

Standard Operating Procedures For Collection and Aggregation of HMIS Data

TP06. Number of ART HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
clients started on TPT OUTPATIENT REGISTER Diagnosis
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
1.4 TUBERCULOSIS AND LEPROSY SERVICES
LEPROSY SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
Tally all patients with in the same age group and the sex from colunm 4
PB HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &
and 5 respectively who were diagnosed with the respective Diagnosis
(Paucibacillary) OUTPATIENT REGISTER Diagnosis
in colunm 16

MB HMIS OPD 002 Colunm 4, 5 & 16 : Age, Sex &

TP07. New and

relapse leprosy
(MultiBacillary) OUTPATIENT REGISTER Diagnosis

cases registered
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN01: ANC 1st contacts: HMIS MCH 005: Column 8: ANC visit For total: Tally all pregnant women with "1" in column 8: ANC visit
visits for women INTEGRATED ANTENATAL Column 5: Age disaggregate by age column 5: Age
REGISTER
column 8 :ANC visit For No. in 1st Trimester: tally pregnant women with `”√” in column 12:
Column 12: ANC timing ANC timing

AN02: ANC 4th contacts: HMIS MCH 005: Column 8: ANC visit ™ Tally all pregnant women in column 8: ANV visit with "4" disaggregate
visits for women INTEGRATED ANTENATAL Column 5: Age by age in column 5: Age .

Standard Operating Procedures For Collection and Aggregation of HMIS Data

REGISTER

AN03: ANC 4+ contacts: HMIS MCH 005: Column 8: ANC visit ™ Tally all pregnant women in column 8: ANC visit with code "4+"
visits for Women INTEGRATED ANTENATAL Column 5: Age disaggregate by age column 5: Age

43
REGISTER
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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44
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN04: ANC 8 contacts: HMIS MCH 005: Column 8: ANC visit ™ Tally all pregnant women in column 8: ANC visit with code "8"
visits for Women INTEGRATED ANTENATAL Column 5: Age disaggregate by age column 5: Age
REGISTER
AN05: Total ANC HMIS MCH 005: Column 8: ANC visit ™ Tally all pregnant women who attended ANC within the respective
contacts: visits (new INTEGRATED ANTENATAL Column 5: Age age disaggregation in column 5: Age
clients + Reattendances) REGISTER
AN06: Referrals to ANC HMIS MCH 005: column 35: refferals in:out ™ “For Total referals:
unit: Total refferal INTEGRATED ANTENATAL Tally all pregenant women referred in this facility in column 35: Referrals
REGISTER IN/OUT REFIN with code REFIN for referrals in the unit and C:REFIN: for
referrals from the community.
™ For From community services:
Tally all pregnant women referred to this unit from community in column
35: Referrals IN/OUT with code C:REFIN.”
AN07: ANC Referrals HMIS MCH 005: column 35: refferals in:out ™ For Total referals from unit:
from unit: total refferal INTEGRATED ANTENATAL Tally all pregenant women referred from this unit in column 35: Referrals
from unit REGISTER IN/OUT REFIN with code OUT and FSG for HIV+ women newly enrolled
in MCH group.
™ For HIV+ Womens newly enrolled in MCH group:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all pregnant women in column 16: eMTCT status (W-Initial Results)
with code TRR, TRRK, TRR+, & TRR√ and column 35: Referrals IN/OUT
with code FSG.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN08: First dose IPT HMIS MCH 005: column 30:IPT: ™ Tally all pregnant women whose IPT code is “1” and CTX in column
(IPT1) INTEGRATED ANTENATAL 30: IPT/CTX, column 8 :ANC visit coded “1” disaggregate by age in
CTX
REGISTER column 5: Age .
AN09: Second dose IPT HMIS MCH 005: column 30:IPT: ™ Tally all pregnant women whose IPT code is “2” in column 30: IPT/
(IPT2) INTEGRATED ANTENATAL CTX, disaggregate by age in column 5: Age .
CTX
REGISTER
AN10: Third dose IPT HMIS MCH 005: column 30:IPT: ™ Tally all pregnant women whose IPT code is “3” in column 30: IPT/
(IPT3) INTEGRATED ANTENATAL CTX, disaggregate by age in column 5: Age .
CTX
REGISTER
AN11: IPT 4 & 4+ Dose HMIS MCH 005: column 30:IPT: ™ Tally all pregnant women whose IPT code is “4 & 4+” in column 30:
INTEGRATED ANTENATAL IPT/CTX, disaggregate by age in column 5: Age .
CTX
REGISTER
AN12: TB Screening for HMIS MCH 005: column 22:TB ™ For Screened for TB,
ANC clients: Screened INTEGRATED ANTENATAL
Status Tally all pregnant women in column 22: TB status with codes
for TB REGISTER 1,2,3C,3G,3L,3M,3X,3O,4, 5 and 6
™ For Presumed to have TB,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all pregnant women in column 22: TB status with code “2” or with
any of the following codes 3C,3G,3L,3M,3X and 3O.
™ For Diagnosed with TB,

45
Tally all pregnant women in column 22:TB status with codes
3C,3G,3L,3M,3X and 3O.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN13: Blood & Rhesus HMIS MCH 005: column 25:Blood Screening ™ For Blood & Rhesus group (O): Total,
group (O) INTEGRATED ANTENATAL Tally all pregnant women in column 25: Blood screening: (Blood group)
REGISTER with code “O” .
™ For Blood & Rhesus group (O): Rhesus O+,
Tally all pregnant women in column 25: Blood Screening: (Rh) with code
“O+”.
AN14: Blood & Rhesus HMIS MCH 005: column 25:Blood Screening ™ For Blood & Rhesus group (A): Total,
group (A) INTEGRATED ANTENATAL Tally all pregnant women in column 25: Blood screening: (Blood group)
REGISTER with code “A” .
™ For Blood & Rhesus group (A): Rhesus A+,
Tally all pregnant women in column 25: Blood Screening: (Rh) with code
“A+”.
AN15: Blood & Rhesus HMIS MCH 005: column 25:Blood Screening ™ For Blood & Rhesus group (B): Total,
group (B) INTEGRATED ANTENATAL Tally all pregnant women in column 25: Blood screening: (Blood group)
REGISTER with code “B” .
™ For Blood & Rhesus group (B): Rhesus B+,
Tally all pregnant women in column 25: Blood Screening: (Rh) with code
“B+”.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

AN16: Blood & Rhesus HMIS MCH 005: column 25:Blood Screening ™ For Blood & Rhesus group (AB): Total,
group (AB) INTEGRATED ANTENATAL Tally all pregnant women in column 25: Blood screening: (Blood group)
REGISTER with code “AB” .
™ For Blood & Rhesus group (AB): Rhesus AB+,
Tally all pregnant women in column 25: Blood Screening: (Rh) with code
“AB+”.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN17: No. of pregnant HMIS MCH 005: column 8: ANC Visit and ™ Tally pregnant women in column 8: ANC visit with code “1” and
women who were tested INTEGRATED ANTENATAL column 25: Blood Screening documented HB results in column 25: Blood Screening; (HB)
for Anaemia using Hb REGISTER
Test at ANC 1st Contact
: visit
AN18: No. of pregnant HMIS MCH 005: column 8: ANC Visit and ™ Tally all pregnant women in column 8: ANC visit with code “1” with
women with Anaemia INTEGRATED ANTENATAL column 25: Blood Screening documented HB results (Hb<10g:dl) in column 25: Blood Screening;
(Hb<10g:dl) at ANC 1st REGISTER (HB)
Contact : visit
AN19: No. of pregnant HMIS MCH 005: column 11: Gestational age and ™ Tally all pregnant women in column 11: Gestational age 36 weeks and
women who were tested INTEGRATED ANTENATAL column 25: Blood Screening above with documented HB results in column 25: Blood Screening;
for anaemia using Hb test REGISTER (HB)
at ANC after 36 weeks
AN20: No. of pregnant HMIS MCH 005: column 11: Gestational age and ™ Tally all pregnant women in column 11: Gestational age above 36
women with Anaemia INTEGRATED ANTENATAL column 25: Blood Screening weeks with documented HB results (Hb <10g:dl) in column 25:
(Hb <10g:dl) at ANC after REGISTER Blood Screening; (HB)
36 weeks
AN21: Pregnant Women HMIS MCH 005: column 8: ANC visits ™ Tally all pregnant women whose ANC is “1” in column 8; ANC visit,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

receiving at least 30 INTEGRATED ANTENATAL with “√” in column 12: ANC 1 Timing and with documented 30 tablets
column 12: ANC 1 Timing
tablets of Folic Acid and REGISTER of both folic acid, Iron Sulphate or combined in column 33: Number
Iron Sulphate at ANC 1st column 33: Number Of Pills Of Pills Iron/Folic Acid/Combined.

47
contact : visit (all Folic Iron:Folic Acid:
Acid recommended Combined
during 1st trimester)
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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48
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN22: Pregnant Women HMIS MCH 005: column 11: Gestation Age ™ Tally all pregnant women in column 11: Gettation Age above 36 weeks
receiving at least 30 INTEGRATED ANTENATAL with documented 30 tablets of both folic acid, Iron Sulphate or
tablets of Folic Acid REGISTER column 33: Number Of Pills
combined in column 33: Number Of Pills Iron/Folic Acid/Combined.
and Iron Sulphate at Iron:Folic Acid:
ANC after 36 weeks of Combined
gestation
AN23: Pregnant Women HMIS MCH 005: column 8:ANV visit ™ Tally all pregnant in column 8: ANC Visit with code “1” and column
receiving LLINs at ANC INTEGRATED ANTENATAL 31 with code “Y” .
1st visit column 31:LLIN
REGISTER

AN24: No. of pregnant HMIS MCH 005: column 23:WOA U:S scan ™ For Total U:S scan done;
women who received INTEGRATED ANTENATAL done , Tally all pregnant women in column 23: WOA U:S scan dane with
obstetric-ultra sound REGISTER documented gestation age
scan during any ANC visit column 11 :Gestational age
in the reporting month ™ For No. done before 24 weeks of gestation and below:
Tally all pregnant women in column 23: WOA U:S scan done with
documented gestation age below 24 weeks.
AN25: No. of pregnant HMIS MCH 005: column 32: Mabendazole ™ For Total:
women dewormed or INTEGRATED ANTENATAL Tally all pregnant women in column 32: Mabendazole with code ”√”
receiving mebendazole column 11 :Gestational age
REGISTER ™ After 28 weeks of gestation:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all pregnant women in column 32: Mabendazole with code ”√”
with documented gestation age above 28 weks column 11 :Gestational
age
™ For After 28 weeks of gestation; tally pregnant women whose
gestation age is 29 weeks and above in column 11 and code ”√” in
column 32
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN26: Pregnant Women HMIS MCH 005: column 2: Syphilis & Hep B ™ For No. tested for syphilis:
tested for syphilis for INTEGRATED ANTENATAL Test Tally all pregnant women in column 27: Syphilis & Hep B test Results
the first time in this REGISTER
Results (W-Syphilis) with codes Rx, +Ve and NR
pregnancy
™ For No. tested positive:
Tally all pregnant women in column 27: Syphilis & Hep B test Results
(W-Syphilis) with codes Rx, and +Ve
™ For No. started syphilis treatment:
Tally all pregnant women in column 27: Syphilis & Hep B test Results
(W-Syphilis) with codes Rx
AN27: Male partners HMIS MCH 005: column 27 :Syphilis & Hep B ™ For No. tested for Syphilis:
tested for syphilis INTEGRATED ANTENATAL Test Tally all pregnant women in column 27: Syphilis & Hep B test Results
REGISTER
Results (P-Syphilis) with codes Rx, +Ve and NR
™ For No. tested positive:
Tally all pregnant women in column 27: Syphilis & Hep B test Results
(P-Syphilis) with codes Rx, and +Ve

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For No. started syphilis treatment:
Tally all pregnant women in column 27: Syphilis & Hep B test Results
(P-Syphilis) with codes Rx,

49
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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50
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN28: Pregnant women HMIS MCH 005: column 27 :Syphilis & Hep B For No. tested for Hepatitis B: Tally all pregnant women in column 27:
tested for Hepatitis B. INTEGRATED ANTENATAL Test Syphilis & Hep B test Results (W-Hepatitis B) with codes Rx, +Ve and NR
REGISTER For No. tested positive:Tally all pregnant women in column 27: Syphilis &
Results
Hep B test Results (W-Hepatitis B) with codes Rx, and +VeFor No. started
syphilis treatment:Tally all pregnant women in column 27: Syphilis & Hep
B test Results (W-Hepatitis B) with codes Rx
AN29: Pregnant women HMIS MCH 005: column 5 :Age, 8 :ANC visit For Total Newly Tested for HIV:Tally all pregnant women in column
newly tested for HIV in INTEGRATED ANTENATAL and 16 :eMTCT Status 16: eMTCT status-(W-Initial results) with codes “TR” and “TRR” with the
this pregnancy at any REGISTER respective age disaggregation in column 5: Age ForNewly Tested for
ANC visit (TR & TRR) HIV at ANC1: Tally all pregnant women in column 8: ANC visit with code
“1”, and column 16: eMTCT status-(W-Initial results) with codes “TR” and
“TRR” with the respective age disaggregation in column 5: Age
AN30: Pregnant Women HMIS MCH 005: column 5 :Age, 8 :ANC visit For Total Newly Tested Positive for HIV:Tally all pregnant women in
tested HIV+ for 1st time INTEGRATED ANTENATAL and 16 :eMTCT Status column 16: eMTCT status-(W-Initial results) with codes “TRR” with the
this pregnancy (TRR) at REGISTER respective age disaggregation in column 5: Age ForNewly Tested
any ANC Visit Positive for HIV at ANC1: Tally all pregnant women in column 8: ANC
visit with code “1”, and column 16: eMTCT status-(W-Initial results) with
codes “TRR” with the respective age disaggregation in column 5: Age
AN31: HIV+ Pregnant HMIS MCH 005: column 5: Age, ™ Tally all HIV+ pregnant women in column 16: eMTCT status with code

Standard Operating Procedures For Collection and Aggregation of HMIS Data

women assessed by CD4 INTEGRATED ANTENATAL TRR, TRR+ with CD4 results documented in column 18: CD4, VL &
colukn 8: ANC visit,
REGISTER WHO Clinical Stage for the respective age groups in column 5.
column 16: eMTCT Status
column18: CD4, VL & WHO
Clinical Stage
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN34: HIV+ pregnant HMIS MCH 005: column 5:Age, ™ Total ART-K during the month:
women already on ART INTEGRATED ANTENATAL
column 8: ANC Visit, Tally all pregnant women in column 8: ANC visit with code “1” and column
before 1st ANC (ART-K) REGISTER 20: ART with code “ART-K” with the respective age disaggregation in
column 16: W-Initial result,
column 5.
column 18 : Viral load and 20
™ Viral Load Samples collected during the month:
:ART.
Tally all pregnant women in column 8: ANC visit with code “1” and column
20: ART with code “ART-K” with documented VL samples collection
date in column 18: CD4, VL & WHO Clinical Stag with the respective age
disaggregation in column 5: Age.
™ Viral Load results Returned during the month:
Not avaulable in the primary source document, but it can be Tallied from
ART-client file for all pregnant women with “ART-K” in column 20 and VL
results returned date on the VL result slip respective age disaggregation.
Viral Load Suppressed during the month:
Tally all pregnant women in column 8: ANC visit with code “1” and column
20: ART with “ART-K” with documented VL result above 1000copies:ml

Standard Operating Procedures For Collection and Aggregation of HMIS Data

without a tick in column 18 CD4, VL & WHO Clinical Stag in the respective
age disaggregation.

51
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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52
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN35: Pregnant women HMIS MCH 005: column 16 :W-Initial result. ™ For Total (TR+&TRR+):
who re-tested later in INTEGRATED ANTENATAL Tally all pregnant women in column 16: eMTCT status (W-Initial result).
pregnancy REGISTER with code “TR+ and TRR+”
™ For HIV+ (TRR+):
Tally all pregnant women in column 16: eMTCT status (W-Initial result).
with code “TRR+”
AN36: HIV+ pregnant HMIS MCH 005: column 20 :ART ™ Tally all HIV+ pregnant women in column 16: eMTCT status- (Initial
women given ARV INTEGRATED ANTENATAL Facility results) with code “TRR, TRR√ TRR+, TRRK” with documented
prophylaxis for the un REGISTER infant ARV prophylaxis in column 20: ART-(Infant Arv Prophylaxis)
born infants for the 1st
time in ANC
AN37: Pregnant women HMIS MCH 005: column 16: eMTCT Status ™ For Total:
given self-testing kits for INTEGRATED ANTENATAL Tally all pregnant women in column 16: eMTCT status-(W-STK Given?)
their male partners REGISTER with code “Yes”
™ For Tests returned HIV+:
Tally all pregnant women in column 16: rMTCT status (P-STK result) with
code “POS”

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For Tests returned HIV negative:
Tally all pregnant women in column 16: eMTCT status (P-STK result) with
code “NEG”
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN38: Male partners HMIS MCH 005: column 16: eMTCT status:. ™ For Total tested (TR&TRR):
received HIV test results INTEGRATED ANTENATAL Tally all male partners column 16: eMTCT status (P-Facility result).with
in eMTCT REGISTER codes “TR and TRR”

™ For HIV+ (TRR):

Tally all male partners column 16: eMTCT status (P-Facility result).with
codes “TRR”.
AN39: Male partners with HMIS MCH 005: column 16: eMTCT Status ™ For Total(TRK&TRRK):
a known status at their INTEGRATED ANTENATAL Tally all male partners in column 16: eMTCT status (P-Facility result).with
first visit as a couple in REGISTER codes “TRK and TRRK”
ANC
™ For HIV+ (TRRK):
Tally all male partners in column 16: eMTCT status (P-Facility result).with
codes “TRRK”
AN40: HIV+ Male HMIS MCH 005: column 16:eMTCT Status ™ Tally all HIV+ male partners in column16: eMTCT status (P- facility
partners initiated on ART INTEGRATED ANTENATAL results and Linked to ART) with code “TRR, TRR√, TRR+, TRRK”
in the ANC setting REGISTER PLUS code “Yes” clinic ID

Standard Operating Procedures For Collection and Aggregation of HMIS Data

AN41: Number of HMIS MCH 005: column 16 : eMTCT status ™ Tally all discordant couples from column 16 (W- Initial result, and P-
discordant couples INTEGRATED ANTENATAL Facility result).
identified in ANC REGISTER

53
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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54
2.1: ANTENATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AN42: Pregnant HMIS MCH 005: column 16:W-Initial result ™ For Maternal Nutrition Counselling Total:
women who received INTEGRATED ANTENATAL
column 21: Infant & Young Tally all pregnant women in Column 21: Infant & Young Child Feeding
Counselling REGISTER Counselling & Maternal Nutrition Counselling- (Maternal Nutrition
Child Feeding
Counselling) with code “Yes”
Counselling &
™ For Maternal Nutrition Counselling HIV+:
Maternal Nutrition
Tally all pregnant women in Column 21: Infant & Young Child Feeding
Counselling Counselling & Maternal Nutrition Counselling- (marternal nutrition
counselling) with code “Yes” column 16: eMTCT status (Facility result
with code “TRR, TRR+, TRRK, TRR√”
™ For Infant feeding Counselling Total:
Tally all pregnant women in Column 21: Infant & Young Child Feeding
Counselling & Maternal Nutrition Counselling- (Infant feeding
Counselling) with code “Yes”
™ For Infant feeding Counselling HIV+:
Tally all pregnant women in Column 21: Infant & Young Child Feeding
Counselling & Maternal Nutrition Counselling- (Infant feeding counselling)
with code “Yes” column 16: eMTCT status (Facility result with code “TRR,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

TRR+, TRRK, TRR√”
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA01: Admissions HMIS MCH 006: column 1: DOA ™ Tally all women in column 1: DOA that received maternity services
INTEGRATED MATERNITY with a date within the reporting period
REGISTER
MA02: Referrals to HMIS MCH 006: column 3 : ANC No/Ref In No/ ™ For Total referals:
maternity unit INTEGRATED MATERNITY C:Ref In- Tally all women referred in this facility in column 3: ANC/ Ref IN No/C:ref
REGISTER In with code Ref IN for referrals in from the unit and C:Ref IN: for referrals
from the community..
™ For From community services:
Tally all women referred to this unit from community in column 3:
Referrals IN/OUT with code C:RefIN.
MA03: Maternity referrals HMIS MCH 006: column 47:CONDITION OF ™ Tally only women with code “R” in column 47: Condition of the
out INTEGRATED MATERNITY MOTHER ON DISCHARGE: Mother at Discharge
REGISTER

Standard Operating Procedures For Collection and Aggregation of HMIS Data

55
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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56
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA04: Deliveries in unit HMIS MCH 006: column 21:DATE OF ™ For MA04a. Total:
INTEGRATED MATERNITY DELIVERY, Tally all mothers in delivery information section with documented date of delivery
REGISTER in column 21: Date of delivery with in the reporting period based on age groups
COLUMN 32:WEIGHT (WT): in column 7: Age
COLUMN 42:CONDITION OF ™ For MA04b Live births:
BABY AT DISCHARGE: Tally all mothers in information section in column 21: Live births with code “Y”.
™ For MA04b. Live births < 2.5kg:
Tally all child in information section in column 32: weight (kg) with documented
wight below 2.5 kgs.
™ For MA04c Fresh still birth:
Tally all mothers in child information section in column 42: Condition of the baby
at discharge with code FSB
™ For MA04c. Fresh still birth < 2.5kg:
Tally all mothers child information section in column 42: Condition of the baby
at discharge with code FSB with weight below 2.5kg in column 32: weight (kg).
™ For MA04d. Macerated still birth:
Tally all mothers in child information section in column 42: Condition of the baby
at discharge with code MSB.
™ For MA04d. Macerated still birth <2.5kg:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all mothers child information section in column 42: Condition of the baby
at discharge with code MSB with weight below 2.5kg in column 32: weight (kg).
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA05: Pre-Term Births HMIS MCH 006: column 13: Term (T)/Pre- ™ For Total:
INTEGRATED MATERNITY Term(P) Tally all mothers that had a Pre-Term delivery in column 13: Term (T)/Pre-
REGISTER
column 21: Live birth Term(P) with code “P”

column 32: Weight ™ For Alive:

Tally all mothers with code “P” in column 13: Term (T)/Pre-Term(P) and “Y”
in column 21: Live birth.
™ For <2.5kg:
Tally all mothers with code “P” in column 13: Term (T)/Pre-Term(P) and
code “Y” in column 21: Live birth and with weight less than 2.5 kgs in
column 32: Weight.
MA06: Born Before HMIS MCH 006: column 21: Time of Delivery ™ For Born Before Arrival Total:
Arrival INTEGRATED MATERNITY
column 32:Weight Tally all mothers in column 21: Time of Delivery with code BBA .
REGISTER
™ For MA06. Born Before Arrival Alive:
Tally all mothers in column 21: Time of Delivery with code BBA and “Y”
for live birth.
™ For MA06. Born Before Arrival <2.kg:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all mothers in column 21: Time of Delivery with code “BBA”and
babies weight less than 2.5Kgs in column 32: Weight (kg)
MA07: No. of low birth HMIS MCH 006: column 32:weight ™ Tally all babies in column 32: weight with weight less than 2.5kg and

57
weight babies(<2.5kg INTEGRATED MATERNITY code “KMC” in column 29: Source of Warmth
column 29: Source of Warmth
initiated on REGISTER
Kangaroo(KMC)
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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58
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA08: Live babies at HMIS MCH 006: Column 42: Condition of Baby ™ Tally all babies in column 42: Condition of the baby at discharge with
discharge INTEGRATED MATERNITY at discharge code “AL”,”AL-R” and “AL-T”.
REGISTER
MA09: No. of Babies HMIS MCH 006: Column 42: Condition of Baby ™ Tally all babies in column 42: conditions of the baby at discharge with
born with defect INTEGRATED MATERNITY at discharge code “BDF”
REGISTER
MA10: No. of Babies HMIS MCH 006: column 41: LLINs Given To ™ Tally all babies in column 41: LLINs Given to baby with code “Y”
received LLIN INTEGRATED MATERNITY baby
REGISTER
MA11: Newborn deaths HMIS MCH: 006 Column 42: Condition of Baby ™ Tally all babies in column 42: Condition of the baby at discharg with
(0-7 Days) INTEGRATED MATERNITY at discharge code ‘NND’ in HMIS MCH: 006 and all babies in column 27: Status at
REGISTER and HMIS MCH 28 days and date with code “DD” in HMIS MCH 011.
coulumn 27: Status at 7 Days
011: NEWBORN INPATIENT
and Date
REGISTER
MA12: Neonatal Death HMIS MCH 011: NEWBORN Column 28: Status at 28 Days ™ Tally all babies in column 28: Status of the baby at discharge with
8-28 days REGISTER and Date code “DD”.
MA13: Maternal deaths HMIS MCH 006: colum 47:Condition of Mother ™ Tally all women in column 47: condition of the mother at discharge
INTEGRATED MATERNITY at discharge with code "DD" disaggregate based on the age in column 7: Age

Standard Operating Procedures For Collection and Aggregation of HMIS Data

REGISTER
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA14: No. of mothers HMIS MCH 006: column 30:Breast Fed Less or ™ For Total:
who initiated INTEGRATED MATERNITY
Equal to 1Hr Tally all women in column 30: Breast Fed Less or
breastfeasting within the REGISTER
1st hour after delivery. column 16 :eMTCT-W Equal to 1Hr with code “Y”
™ For HIV+:
Tally all women in column 30: Breast Fed Less or
Equal to 1Hr with code “Y” and column 16; eMTCT status W initial results
with any of these codes “TRR,TRR+,TRRK,TRR√”
MA15: Women tested for HMIS MCH 006: column 16:eMTCT ™ For Total (TR & TRR):
HIV in labour 1st time this INTEGRATED MATERNITY Tally all women in Column 16: eMTCT-W Initial results with codes TR &
Pregnancy REGISTER TRR
™ For HIV+ (TRR):
Tally all women in Column 16:eMTCT -W Initial results with codes TRR
MA16: Women re-tested HMIS MCH 006: column 16:eMTCT ™ For Total (TR+ & TRR+):
for HIV in labour INTEGRATED MATERNITY Tally all women in Column 16: eMTCT-W Initial results with codes TR+ &
REGISTER TRR+

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For HIV+ (TRR+):
Tally all women in Column 16:eMTCT -W Initial results with codes TRR+

59
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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60
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA18: Male partners HMIS MCH 006: column 16: eMTCT-P ™ For Total (TR & TRR):
received HIV test results INTEGRATED MATERNITY Tally all women in Column 16: eMTCT-P Initial results with codes TR &
in the maternity setting. REGISTER TRR
™ For HIV+ (TRR):
Tally all women in Column 16:eMTCT -P Initial results with codes TRR
MA19: HIV+ male HMIS MCH 006: Column16:eMTCT-P-ART ™ Tally all women in Column 16: eMTCT-P Initial results with ART codes
partners initiated on ART INTEGRATED MATERNITY Code “ART”
in the maternity setting REGISTER
MA20: Number of HMIS MCH 006: Column 16:eMTCT-P and W ™ Tally all women in column 16: eMTCT (W&P) initial results discordant
discordant couples INTEGRATED MATERNITY for woman and partner
identified in maternity. REGISTER
MA21: Mothers Received HMIS MCH 006: column 46:Counselling at ™ For Maternal Nutrition Counselling Total:
nutrition Counselling INTEGRATED MATERNITY Tally all pregnant women in Column 46: Maternal Nutrition Counselling
Discharge and 45:INFANT
REGISTER with code “Yes”
AND YOUNG CHILD FEEDING
™ For Maternal Nutrition Counselling HIV+:
Tally all pregnant women in Column 46: Maternal Nutrition Counselling-
with code “Yes”and column 16: eMTCT-W initial results with code “TRR,
TRR+, TRR√”
™ For Infant feeding Counselling Total:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all pregnant women in Column 45: Infant & Young Child Feeding
Counselling with code “Yes”
™ For Infant feeding Counselling HIV+:
Tally all pregnant women in Column 45: Infant & Young Child Feeding
Counselling with code “Yes” and column 16: eMTCT-W initial results with
code “TRR, TRR+, TRR√”
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA22: Deliveries to HIV+ HMIS MCH 006: colum 16:eMTCT and column ™ For Total:
women in unit INTEGRATED MATERNITY 21: Date of delivery/Live birth Tally all women in column 16:eMTCT-W initial results with code (TRR,
REGISTER TRR+ & TRR√) and column 21: Date of delivery with in the reporting
period
™ For HIV+:
Tally all women in column 16:eMTCT-W initial results with code (TRR,
TRR+ & TRR√) and column 21: Live birth with code “Y” with date of
delivery with in the reporting period
MA23: HIV Exposed HMIS MCH 006: column 33: RISK STATUS: ™ For Total:
infants given ARVs INTEGRATED MATERNITY ARVs ADMINISTERED: Tally women in column 33: ARV administered to the baby with code ‘Y’.
REGISTER DURATION
™ For Number of high-risk infants 12 weeks:
Tally all women in column 33: Risk status with code HIGH and “Y” for
ARV administration to the baby
MA24: No. of babies with HMIS MCH 006: Column 25: APGAR SCORE ™ Tally all women in column 25: Apgar score with code-’A’
Birth asphyxia INTEGRATED MATERNITY (A:S):
REGISTER

Standard Operating Procedures For Collection and Aggregation of HMIS Data

MA25: No. of Live HMIS MCH 006: Column 27:NOT BREATHING ™ Tally all women in column 27: Not breathinh at birth/Rescustation
babies Successfully INTEGRATED MATERNITY AT BIRTH/RESCUSTATION with codes SS, BM and BMD’
Resuscitated. REGISTER DONE

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 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.2 MATERNITY

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA26: Number received HMIS MCH 006: column 40: PNC At 6Hrs ™ Baby:
PNC check at 6 hours INTEGRATED MATERNITY Tally all babies in column 40: PNC at 6Hrs with code “Y”
after birth. REGISTER
™ For mother:
Tally all mothers in column 40: PNC at 6Hrs with documented BP or
bleeding “Y/N”
MA27: Number received HMIS MCH 006: column 44: PNC At 24Hrs ™ Baby:
PNC within 24 hours. INTEGRATED MATERNITY Tally all babies in column 44: PNC at 24Hrs with code “Y”
REGISTER
™ For mother:
Tally all mothers in column 44: PNC at 24Hrs with documented BP or
bleeding “Y/N”
MA28: Uterotonics used HMIS MCH 006: column 22: ACTIVE ™ For Oxytocin:
in management of 3rd INTEGRATED MATERNITY MANAGEMENT OF 3RD Tally all women in column 22: Active Management of 3rd stage of Labour
stage of labour. REGISTER STAGE OF LABOUR: with code 1,
™ For Misoprosto:
Tally all women in column 22: Active Management of 3rd stage of Labour
with code 2

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For Egometrine:
Tally all women in column 22: Active Management of 3rd stage of
Labour with code 3
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.3 POSTNATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PN01.PostNatal HMIS MCH 008: column 2:CLIENT NO: ™ For age group:
Attendances INTEGRATED POSTNATAL coloumn 9:Timing for PNC visit Tally all postnatal attendances in column 2: Clent No. dissagregate by
REGISTER age in column 6: Age
™ For Timing:
Tally all postnatal attendances with a tick (√’) in column 9: Timing for
PNC visit dissagregate by time 24 hours, 6 days, 6 weeks and 6 months
PN02. Referrals to PNC HMIS MCH 008: colum 2: CLIENT NO: ™ Referrals to Facility:
unit INTEGRATED POSTNATAL Tally all postanatal attendances in column 2: Clent No. with client
REGISTER numbers starting with “R”.
™ For referrals from community services:
Tally all postnatal attendances in column 26: with the name of clinic or
facility where the client has been ferred to for other services.
PN03. Breast feeding HMIS MCH 008: Column 14: EMTCT code ™ For TR & TRR:
mothers tested for HIV INTEGRATED POSTNATAL Tally all postnatal attendances in column 14: eMTCT- W with code (TR
1st time during Postnatal REGISTER & TRR).
™ For TRR:
Tally all postnatal attendances in column 14: eMTCT- W with code (TRR).

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PN04 Breastfeedng HMIS MCH 008: Column 14: EMTCT code ™ For TR+ & TRR+:
mothers re-tested for HIV INTEGRATED POSTNATAL Tally all postnatal attendances in column 14: eMTCT- W with code (TR+
during Postnatal REGISTER & TRR+).

63
™ For TRR+:
Tally all postnatal attendances in column 14: eMTCT- W with code (TRR+).
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.3 POSTNATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PN05 HIV+ women HMIS MCH 008: Column 15: ART codes ™ For Total HIV+:
initiating ART in Postnatal INTEGRATED POSTNATAL Tally all postnatal attendance in column14: eMTCT code -W (TRR, TRR+ &
REGISTER TRRK) and column15: ART -W- with code- ‘ART’.
™ For New Positives (TRR):
Tally all postnatal attendance in column14: eMTCT code -W (TRR) and
column15: ART -W- with code- ‘ART’.
™ For Positives on re-test (TRR+):
Tally all postnatal attendance in column14: eMTCT code -W (TRR+) and
column15: ART -W- with code- ‘ART’.
™ For Positives but never initiated in ANC, Labour and Delivery
(TRRK):
Tally all postnatal attendance in column14: eMTCT code -W (TRRK) and
column15: ART -W- with code- ‘ART’.
PN06. HIV+ HMIS MCH 008: Column 26: HIV+ FSG ™ Tally all postnatal attendances in column 16: eMTCT -W with codes
breastfeeding mothers INTEGRATED POSTNATAL enrolment (TRR, TRR+, TRR√) and column 26: HIV+ FSG enrolment with code
newly enrolled in MCH REGISTER “FSG”
groups
PN07. Mother-baby pairs HMIS MCH 008: Column 26: Y enrolled in ™ Tally all postnatal attendances in column 16: eMTCT -W with codes

Standard Operating Procedures For Collection and Aggregation of HMIS Data

enrolled at mother-Baby INTEGRATED POSTNATAL MBCP (TRR, TRR+, TRR√) and column 26: HIV+ FSG enrolment with code
care point REGISTER “FSG” and “Y”
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.3 POSTNATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PN08. Male partners HMIS MCH 008: Column 14: EMTCT code P ™ For TR & TRR:
received HIV test results INTEGRATED POSTNATAL Tally all postnatal attendance in column 14: eMTCT- P with code (TR &
in the postnatal setting REGISTER TRR).
™ For TRR:
Tally all postnatal attendance in column 14: eMTCT- P with code (TRR).
PN09 HIV+ male partners HMIS MCH 008: Column15:ART-P ™ Tally all postnatal attendance in column14: eMTCT code -P (TRR,
initiated on ART in the INTEGRATED POSTNATAL TRR+ & TRRK) and column15: ART code -P- with code- ‘ART’.
postnatal setting REGISTER
PN10. Breast feeding HMIS MCH 008: Column 15: eMTCT code ™ For Total:
mothers given self- INTEGRATED POSTNATAL Tally all postnatal attendances in column 14: eMTCT code-W-(Given HIV
testing kits for their male REGISTER STK Kit?) with code “Y”
partner ™ For Tests returned HIV+:
Tally all postnatal attendances in column 14: eMTCT code-P-( HIV STK
results) with code “POS”.
™ For Tests returned HIV negative:
Tally all postnatal attendances in column 14: eMTCT code-P-( HIV STK
results) with code “NEG”

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PN11 Number of HMIS MCH 008: Column 14:eMTCT code ™ Tally all postnatal attendances with discordant HIV results for woman
discordant couples INTEGRATED POSTNATAL and partner in column 14: eMTCT code-(W&P).
identified in PNC REGISTER

65
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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66
2.3 POSTNATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PN12. Cancer of the HMIS MCH 008: column 11: Status of Breast ™ Clients screened for Cancer of the Breast:
breast INTEGRATED POSTNATAL Tally postnatal attendances in column 11: Status of Breast with codes
REGISTER FOM and SS
™ Clients with pre-malignant conditions of breast:
Tally postnatal attendances in column 11: Status of Breast with codes
FOM
PN13. Cancer of the HMIS MCH 008: column 12: Status of Cervix ™ Clients screened for Cancer of the Cervix:
Cervix INTEGRATED POSTNATAL Tally all postnatal attendances in column 12: Status of Cervix with codes-
REGISTER FOM and SS
™ Clients with pre-malignant conditions of cervix:
Tally all postnatal attendances in column 12: Status of Cervix with codes-
FOM and SS
PN14. Lactating mothers HMIS MCH 008: column 21: Weight (kg), MUAC ™ For Total:
who received Nutritional INTEGRATED POSTNATAL (cm + color code), INR no Tally all postnatal attendances in mother information section column 21:
assessment. REGISTER =column 14: eMTCT code Weight (kg), MUAC (cm + color code), INR no. with documented MUAC-
codes ‘R’,’Y’,’G’ andmeasurements in centimeters(CM).

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For HIV+:
Tally all postnatal attendances in mother information section column 21:
Weight (kg), MUAC (cm + color code), INR no. with documented MUAC-
codes ‘R’,’Y’,’G’ andmeasurements in centimeters(CM). and column 14:
eMTCT code W-codes”TRR,TRR+,TRRK,TRR√”
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.3 POSTNATAL

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PN15. Postnatal HMIS MCH 008: Column 23: Infant Feeding ™ For Total Maternal Nutritional :
mothers who received INTEGRATED POSTNATAL Tally all postnatal attendances in Column 23: Infant Feeding Options,
Options, IYCF, Maternal
Counselling REGISTER IYCF, Maternal Nutrition counseling with code-’Y’ under Maternal
Nutrition counseling
Nutritional Counselling
™ For HIV+ Maternal Nutritional :
Tally all postnatal attendances in column 14: eMTCT code-W- with codes
“TRR,TRR+,TRRK,TRR√” and Column 23: Infant Feeding Options, IYCF,
Maternal Nutrition counseling with code-’Y’ under Maternal Nutritional
Counselling
™ For Total Infant Feeding :
Tally all postnatal attendances in Column 23: Infant Feeding Options,
IYCF, Maternal Nutrition counseling with code-’Y’ under Infant Feeding
PN15. Postnatal HMIS MCH 008: Column 23: Infant Feeding ™ For HIV+ Infant Feedingl :
mothers who received INTEGRATED POSTNATAL Tally all postnatal attendances in column 14: eMTCT code-W- with codes
Options, IYCF, Maternal
Counselling REGISTER “TRR,TRR+,TRRK,TRR√” and Column 23: Infant Feeding Options, IYCF,
Nutrition counseling
Maternal Nutrition counseling with code-’Y’ under Infant Feeding
2.4: EXPOSED INFANT DIAGNOSIS (EID) SERVICES

Standard Operating Procedures For Collection and Aggregation of HMIS Data

ED01: .Exposed infants HMIS ACP 017: HIV-Exposed Column 16: PCR Test ™ 1st PCR Total:
Tested for HIV below 18 Infant register
Column 17: Date DBS collected Tally all HEIs in the 1st PCR test section in column 16: PCR Test with
months of age by 1st PCR
and Dispatched a (Tick √) and column 17: Date DBS collected and Dispatched with a

67
documented date of collection within the reporting month
Column 18, and 20
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68
2.4: EXPOSED INFANT DIAGNOSIS (EID) SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ED01: .Exposed infants HMIS ACP 017: HIV-Exposed Column 16: PCR Test ™ 1st PCR within 2 months:
Tested for HIV below 18 Infant register column 17: Date DBS collected Tally all HEIs in the 1st PCR test section in column 16: PCR Test with
months of age by 1st PCR and Dispatched a (Tick √) and column 17: Date DBS collected and Dispatched with a
Column 18: Age at 1st DBS documented date of collection within the reporting month with age in
(Months ) column 18: Age at 1st DBS (Months)
Column 20: Results ™ Tested HIV+:
column 21: Date results Tally all HEIs in the 1st PCR test section in column 20: Results with code
received POS and column 21: Date results received that fall within the reporting
month
Column 18: Age at DBS ™ Tested HIV+ within 2 months:
(Months)
Tally all HEIs in the 1st PCR test section in column 20: Results with code
Column 20: Results POS and documented age within 2 months in column 18: Age within the
reporting month.
ED02: .Exposed Infants HMIS ACP 017: HIV-Exposed Column 23: PCR Test ™ 2nd PCR Total :
Tested for HIV by 2nd Infant register
Column 24: Date DBS Tally all HEIs in the 2nd PCR test section in column 23: PCR test with
PCR
collected and Dispatched Tick (√) and with a documented data in column 24.Date DBS collected
and Dispatched within the reporting month

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 23: PCR Test ™ 2nd PCR HIV+:
Column 27: Result, column 28: Tally all HEIs in the 2nd PCR test section in column 23: PCR test with
Date Results Received Tick (√) and column 27: results with code POS with a documented data
in column 28.Date results received within the reporting month
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.4: EXPOSED INFANT DIAGNOSIS (EID) SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ED03: Exposed Infants HMIS ACP 017: HIV-Exposed Column 30: PCR Test ™ 3rd PCR Total :
Tested for HIV by 3rd Infant register
Column 31: Date DBS collected Tally all HEIs in the 3rd PCR test section in column 30: PCR test with
PCR
and Dispatched Tick (√) and with a documented data in column 31.Date DBS collected
and Dispatched within the reporting month
Column 30: PCR Test ™ 3rd PCR HIV+:
Column 34: Result Tally all HEIs in the 3rd PCR test section in column 30: PCR test with Tick
Column 35: Date Results (√) and column 34: Results with code POS with a documented data in
Received column 35: Date results received within the reporting month.
ED04: 1st DNA/PCR HMIS ACP 017: HIV-Exposed Column 16: 1st PCT test ™ Total results returned:
results returned Infant register Column 20: Results Tally all HEIs in 1st PCR test section with a Tick (√) in column 16: 1st PCR
Column 21: Date results and column 20: Result with codes (POS + NEG) with documented date
received in column 21: Date results received within the reporting month
Column 16: 1st PCR ™ Results returned within 2 weeks:
column 17: Date DBS collected Tally all HEIs in 1st PCR test section with a Tick (√) in column 16: 1st
and Dispatched PCR and column 20: Result with codes (POS + NEG) with documented
column 21: Date results date in column 21: Date results received within two weeks from date of

Standard Operating Procedures For Collection and Aggregation of HMIS Data

received collection in column 17: Date DBS collected and Dispatched
Column 16: PCR Test ™ Results given to caregiver:
Column 20: Results Tally all HEIs in 1st PCR test section with a Tick (√) in column 16: 1st PCR

69
Column 22: Date given to and column 20: Result with codes (POS + NEG) with documented date
caregiver in column 22: Date given to caregiver within the reporting month
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2.4: EXPOSED INFANT DIAGNOSIS (EID) SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ED05: 2nd DNA/PCR HMIS ACP 017: HIV-Exposed Column 23: PCR test ™ Total results returned:
results returned Infant register Column 27: Result Tally all HEIs in 2nd PCR test section with a Tick (√) in column 23: PCR
Column 28: date results test and column 27: Result with codes (POS + NEG) with documented
received date in column 28: Date results received within the reporting month
Column 23: PCR test ™ Results returned within 2 weeks:
Column 27: Results Tally all HEIs in 1st PCR test section with a Tick (√) in column 23: PCR
test and column 27: Result with codes (POS + NEG) with documented
Column 24: Date DBS date in column 28: Date results received within two weeks from date of
collected and Dispatched collection in column 24: Date DBS collected and Dispatched
Column 23: PCR test ™ Results given to caregiver:
column 27: Results Tally all HEIs in 2nd PCR test section with a Tick (√) in column 23: PCR
column 29: Date given to tset and column 27: Result with codes (POS + NEG) with documented
caregiver date in column 29: Date given to caregiver within the reporting month

ED06: DNA/PCR 6 HMIS ACP 017: HIV-Exposed Column 30: PCR Test ™ Total results returned:
weeks after cessation Infant register Column 34: Result Tally all HEIs in 3rd PCR test section with a Tick (√) in column 30: PCR
of breastfeeding results test (3rd PCR test) and column 34: Result with codes (POS + NEG)
returned. Column 35: Date Results with documented date in column 35: Date results received within the
Received reporting month

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 30: PCR test ™ Results returned within 2 weeks:
Column 34: Result Tally all HEIs in 3rd PCR test section with a Tick (√) in column 30: PCR
test (3rd PCR test) and column 34: Result with codes (POS + NEG) with
Column 31: Date DBS collected documented date in column 35: Date results received within two weeks
and Dispatched from date of collection in column 31: Date DBS collected and Dispatched
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.4: EXPOSED INFANT DIAGNOSIS (EID) SERVICES
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

ED06: DNA/PCR 6 HMIS ACP 017: HIV-Exposed Column 30: PCR test ™ Results given to caregiver:
weeks after cessation Infant register
Column 34: Results Tally all HEIs in 3rd PCR test section with a Tick (√) in column 30: PCR
of breastfeeding results tset (3rd PCR test) and column 34: Result with codes (POS + NEG) with
returned. Column 36: Date given to
documented date in column 36: Date given to caregiver within the
caregiver
reporting month
ED07: HIV exposed HMIS ACP 017: HIV-Exposed Column 7 :NVP given for the Tally all HEIs in Column 7 (NVP given for the 1st time at MBCP) with code
infants given ARV Infant register 1st time at MBCP "Y" with documented date of initiation within the reporting period.
prophylaxis for the first
time at mother care point
ED08: Number of HIV+ HMIS ACP 017: HIV-Exposed Column 39: Outcome ™ Total HIV+ infants from EID enrolled on ART:
infants from EID enrolled Infant register Tally all HEIs in column 39: Outcome-Enrolled with code “Y” with date of
on ART.
enrollment within reporting month.
Column 38: Visit details ™ Within 2 Months:
Column 39: Outcome Tally all HEIs in column 39: Outcome-Enrolled with code “Y” with date of
enrollment within reporting month and most recent visit age in column
39: Visit details within 2 month of age
ED09: HIV exposed HMIS ACP 017: HIV-Exposed Column 8: Date & Age at ™ HIV exposed started on CPT:

Standard Operating Procedures For Collection and Aggregation of HMIS Data

infants started on CPT. Infant register Cotrim Initiation (Weeks) Tally all HEIs in column 8: Date & Age at Cotrim Initiation (Weeks) with
documented started date on CPT within reporting month.
™ Within 2 Months:

71
Tally all HEIs in column 8: Date & Age at Cotrim Initiation (Weeks) with
documented started date on CPT within reporting month and age within
2 month.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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2.4.1 OUTCOMES OF HIV EXPOSED INFANTS REGISTERED 24 MONTHS AGO

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

OE01.Total number of HMIS ACP 017: HIV-Exposed Column 1: Exposed Infant Tally all HEI registered in the cohort making 24 months in column 1:
HEIs registered in birth Infant register Number Exposed Infant Number with in the reporting period.
cohort
OE02.HEIs that initiated HMIS ACP 017: HIV-Exposed Column 7: Date & Age at NVP Tally all HEIs making 24 months of age in reporting month in column
ARV prophylaxis for Infant register Initiation (Months) 7: Date and Age at NVP initiation with documented age between 0-6
eMTCT between 0-6 weeks after birth.
weeks in the cohort
OE03.HEIs that initiated HMIS ACP 017: HIV-Exposed Column 7: Date & Age at NVP Tally all HEIs making 24 months of age in reporting month in column
ARV prophylaxis for Infant register Initiation (Months) 7: Date and Age at NVP initiation (Infant risk status) code HIGH with
eMTCT between 12 documented age 12 weeks after birth.
weeks(High risk profiles)
in the cohort
OE04.HEIs that received HMIS ACP 017: HIV-Exposed Column 8: Date & Age at Tally all HEIs making 24 months of age in the reporting month from
CTX prophylaxis at the Infant register Cotrim Initiation (Weeks) column 8: Date & Age at Cotrim Initiation (Weeks) and with documented
age within 2 months in age within 2 months
the cohort
OE05.HEIs that had a 1st HMIS ACP 017: HIV-Exposed Column 16: PCR Test Tally all HEIs making 24 months of age in the reporting month with tick
DNA/PCR done within 2 Infant register (√) in column 16: PCR test with documented age within 2 months in
Column 18: Age at 1st DBS

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months column 18.Age at 1st DBS
OE06.HEIs that had a 2nd HMIS ACP 017: HIV-Exposed Column 23: PCR Test Tally all HEIs making 24 months of age in the reporting month with tick
DNA/PCR at 9 months of Infant register (√) in column 23: PCR test with documented age within 2 months in
Column 25: Age at 2nd DBS
age. column 25.Age at 1st DBS
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.4.1 OUTCOMES OF HIV EXPOSED INFANTS REGISTERED 24 MONTHS AGO

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
OE07.HEIs that had DNA/ HMIS ACP 017: HIV-Exposed Column 30: PCR Test, Tally all HEIs making 24 months of age in the reporting month with tick
PCR at 6 weeks after Infant register (√) in column 30: PCR test with documented age within 2 months in
Column32: Age at 3rd DBS
cessation column 32.Age at 1st DBS and column 33: Infant feed atatus coded NLB
Column 33: Infant feeding (No Longer Breastfeeding)
status
OE08Number of HMIS ACP 017: HIV-Exposed Column 38: Visit details Tally all HEIs making 24 months of age in the reporting month from
HIV exposed infants Infant register column 38: visit details with documented visit within the reporting month
exclusively breastfed breast fed for the first 6 months
for the first 6 completed
months during the
reporting period .
OE09Number of HIV HMIS ACP 017: HIV-Exposed Column 38: Visit details Tally all HEIs making 24 months of age in the reporting month from
exposed infants who Infant register column 38: visit details with documented visit within the reporting month
were reported to be breast fed for the first one year
breast fed up to one year.
2.4.2 FINAL TEST RESULTS –HEI Outcomes at 24 months.
OE10.Number of HIV HMIS ACP 017: HIV-Exposed Column 20: Date results ™ Total:
exposed infants tested Infant register received

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all HEIs making 24 months of age in the reporting month with
HIV positive on any DNA/ Column 27: Results, positive results in column Column 20: Results, column 27: Results,
PCR or rapid test column 34: Results, column 37: Rapid test result
Column 34: Results
™ Initiated on ART:

73
Column ,37: Rapid test result
Column 39: Outcome Tally all HEIs making 24 months of age in the reporting month with code
“Y” in column 39: Outcome-Enrolled?:
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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74
2.4.2 FINAL TEST RESULTS –HEI Outcomes at 24 months.

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
OE11.Number of HIV HMIS ACP 017: HIV-Exposed Column 39: Outcome Tally all HEIs making 24 months of age in the reporting month with tick
exposed infants who Infant register (√) in column 39: Outcome-Died-Negative:
died before 18 months of
age.
OE12.Number of HIV HMIS ACP 017: HIV-Exposed Column 39: Outcome Tally all HEIs making 24 months of age in the reporting month with tick
exposed infants tranfered Infant register (√) in column 39: Outcome-Transferred:
before 18 months of age.
OE13Number of HIV HMIS ACP 017: HIV-Exposed Column 39: Outcome Tally all HEIs making 24 months of age in the reporting month with tick
exposed infants lost Infant register (√) in column 39: Outcome-Lost:
to follow up before 18
months of age.
OE14.Number of HIV HMIS ACP 017: HIV-Exposed column 39: Outcome Tally all HEIs making 24 months of age in the reporting month with tick
exposed infants who Infant register (√) in column 39: Outcome-Discharged Neg:
were discharged HIV- on
final rapid test.
OE15.Number of HEIs HMIS ACP 017: HIV-Exposed Column 37: Rapid test results Tally all HEIs making 24 months of age in the reporting month in column
whose final HIV status is Infant register 39: Outcome with no outcome documented and no rapid test results in
unknown Column 39: Outcome
column 37: Rapid test results.
2.5 EARLY RETENTION MONITORING FOR EMTCT WOMEN

Standard Operating Procedures For Collection and Aggregation of HMIS Data

ER01. EMTCT mothers HMIS ACP 005 ART Column 4: Transfer in:-eMTCT ™ For Total Number:
known to be active on REGISTER status Tally all mothers initiated on ART in column 4: Transfer IN:-eMTCT status
ART treatment 1 month with code eMTCT for the cohort completing one month in the reporting
after ART initiative month
™ Net Current cohort:
Tally all active mother in column: ‘Month 1’ in follow up section with
documented ARV regimen or a forward arrow.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.5 EARLY RETENTION MONITORING FOR EMTCT WOMEN

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ER02. EMTCT mothers HMIS ACP 005 ART Column 4: Transfer in:-eMTCT ™ For Total Number:
known to be active on REGISTER status Tally all mothers initiated on ART in column 4: Transfer IN:-eMTCT status
ART treatment 2 months with code eMTCT for cohort completing two months in the reporting
after ART initiative month
™ Net Current cohort:
Tally all mothers in column: ‘Month 2’ in follow up section with
documented ARV regimen or a forward arrow.

ER02. EMTCT mothers HMIS ACP 005 ART Column 4: Transfer in:-eMTCT ™ For Total Number:
known to be active on REGISTER status Tally all mothers initiated on ART in column 4: Transfer IN:-eMTCT
ART treatment 3 months status with code eMTCT for the cohort completing three months in the
after ART initiative reporting month
™ Net Current cohort:
Tally all mothers in column: ‘Month 3’ in follow up section with
documented ARV regimen or a forward arrow.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

75
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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76
2.6.3 INTEGRATED SERVICES IN FAMILY PLANNING

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PI01: Number of HMIS EPI 007 : CHILD Column 14: Infants screened ™ Tally all infacts screened for HIV exposure in both columns 14 and
Infants screened REGISTER for HIV exposure column 19 -Infant Screened For HIV Exposure with code "Y" and a
for HIV-exposure at corresponding vaccination date within the reporting month
Column 19: Infants screened
DPT1,2,3 and measles
for HIV exposure
immunisation during
month.
PI02:Number HMIS EPI 007 : CHILD Column 14: exposed ™ Tally all infants screened for HIV and found to be exposed in both
of HIV-exposed REGISTER columns 14 and column19: Exposed with code "Y" and a corresponding
Column 19: exposed
Infants identified at vaccination date within the reporting month
immunisation in the
month
PI03:Number of HIV- HMIS EPI 007 : CHILD Column 14: Tested ™ Tally all infants screened for HIV and found to be exposed in both
exposed Infants tested REGISTER columns 14 and column19: Tested with code "Y" and a corresponding
Column 19: Tested
during immunisation in vaccination date within the reporting month
the month
PI04:Number of HMIS EPI 007 : CHILD Column 21: Maternal eMTCT ™ For Total (TR &TRR):
breastfeeding women REGISTER status Tally all infants in column 21: Maternal eMTCT status with code TR or
tested for HIV for the first TRR and a corresponding vaccination date within the reporting month
time at immunisation.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For TRR:
Tally all infants in Column 21: Maternal eMTCT status with code TRR and
a corresponding vaccination date within the reporting month
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.0: MATERNAL AND CHILD HEALTH SERVICES
2.6.3 INTEGRATED SERVICES IN FAMILY PLANNING

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PI05:Number of HMIS EPI 007 : CHILD Column 21: Maternal eMTCT ™ For Total (TRK &TRRK):
breastfeeding women REGISTER status Tally all infants in column 21: Maternal eMTCT status with code TRK or
with a known HIV status TRRK and a corresponding vaccination date within the reporting month
at immunisation.
™ For TRRK:
Tally all infants in Column 21: Maternal eMTCT status with code TRRK
and a corresponding vaccination date within the reporting month
PI06:Number of HMIS EPI 007 : CHILD Column 21: Maternal eMTCT ™ For Total (TR+ &TRR+):
breastfeeding women REGISTER status Tally all infants in column 21: Maternal eMTCT status with code TR+ or
with re tested for HIV at TRR+ and a corresponding vaccination date within the reporting month
immunisation.
™ For TRR+:
Tally all infants in Column 21: Maternal eMTCT status with code TRR+
and a corresponding vaccination date within the reporting month
PI07:Number of HMIS EPI 007 : CHILD Column 21: Maternal eMTCT ™ Tally all infants in column 21: Maternal eMTCT status with ART code
breastfeeding REGISTER status ART and a corresponding vaccination date within the reporting
women identified at month
immunization initiating

Standard Operating Procedures For Collection and Aggregation of HMIS Data

ART

77
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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78
2.7 CHILD HEALTH SERVICES

A facility should have 3 separate copies of the child health register. 1) for static, 2) Outreach 3) In school

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CH01: Vit A supplement HMIS EPI 007: Child Register Column 22: Vitamin A Tally all clients with a tick in 1st Dose Administered in column 22: Vitamin
(1st dose) Administration A Administration, disagregate by age and sex

CH02: Vit A supplement HMIS EPI 007: Child Register Column 22: Vitamin A Tally all clients with a tick in 2nd Dose Administered in column 22:
(2nd dose) Administration Vitamin A Administration, disagregate by age and sex

CH03: Dewormed HMIS EPI 007: Child Register Column 23: Deworming Tally all clients with a tick in 1st Dose Administered in column 23:
(1st dose) Deworming, disagregate by age and sex

CH04: Dewormed HMIS EPI 007: Child Register Column 23: Deworming Tally all clients with a tick in 2nd Dose Administered in column 23:
(2nd dose) Deworming, disagregate by age and sex

2.7.1 HPV VACCINATION

Vaccination of only 10 years OLD girls
VP01: HPV1-Dose 1 HMIS EPI 008: HPV register Column 9:Age, column 11 HPV Tally all clients in HPV 1st dose, column 11 HPV indicating Point of contact
as F-Facility, O/R Community, Outreach, sch-School and disagregate by
age

VP02: HPV2-Dose 2 HMIS EPI 008: HPV register Column 9:Age, column 11 HPV Tally all clients in HPV 2nd dose, column 11 HPV indicating Point of contact

Standard Operating Procedures For Collection and Aggregation of HMIS Data

as F-Facility, O/R Community, Outreach, sch-School and disagregate by
age
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.7 CHILD HEALTH SERVICES
2.7.2 TETANUS VACCINATION (Td VACCINE)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

DOSES
1. HMIS MCH 005: Integrated 1.column 29: Tetanus A. Pregnant women
TD01: Td1-Dose 1
Postnatal Register Diptheria Dose (TD), Using the HMIS MCH 008: INTEGRATED POSTNATAL REGISTER: Tally
2.Column 11: Dose & Td Date all clients in column 29: Tetanus Diptheria Dose (TD) with respective TD-
TD02: Td2-Dose 2 2. HMIS EPI 010: Tetanus
doses in the reporting period. This should be done for both Static and
Diphtheria (Td) Vaccine
Outreach copies of the registers.
TD03: Td3-Dose 3 Register,
B.Non Pregnant women
Using the HMIS EPI 010: TETANUS DIPHTHERIA (Td) VACCINE REGISTER:
TD04: Td4-Dose 4
Tally all clients in column 11: Dose & Td Date with respective TD-doses in
the reporting period. This should be done for both Static and Outreach,
TD05: Td5-Dose 5 Immunization in School copies of the registers

2.7.3 CHILD IMMUNISATION

DOSES
CL01: BCG HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 11 Date BCG was given, disaggregate by age
and nutritional status, column in column 9 and sex in column 7
11:Date BCG was given

Standard Operating Procedures For Collection and Aggregation of HMIS Data

CL02: Protection At Birth HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 11 Protection At Birth for Td(PAB) was given,
for Td(PAB) and nutritional status, column disaggregate by age in column 9 and sex in column 8
11Protection At Birth for

79
Td(PAB)
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80
2.7.3 CHILD IMMUNISATION

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

DOSES
CL04: Polio 1 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 11 Date BCG was given, disaggregate by age
and nutritional status, column in column 9 and sex in column 10
12 Dates polio 1
CL05: Polio 2 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 11 Date BCG was given, disaggregate by age
and nutritional status, column in column 9 and sex in column 11
12 Dates polio 2
CL06: Polio 3 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 12 Dates polio 2 was given, disaggregate by
and nutritional status, column age in column 9 and sex in column 12
12 Dates BCG polio 3
CL07: IPV HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 13:Date IPV was given, disaggregate by age
and nutritional status, column in column 9 and sex in column 13
13:Date IPV was given
CL08: DPT-HepB+Hib 1 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 14:DPT-HepB+Hib 1 was given, disaggregate
and nutritional status, column by age in column 9 and sex in column 14
14:DPT-HepB+Hib 1 was given

Standard Operating Procedures For Collection and Aggregation of HMIS Data

CL09: DPT-HepB+Hib 2 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 14:DPT-HepB+Hib 2 was given, disaggregate
and nutritional status, column by age in column 9 and sex in column 15
14:DPT-HepB+Hib 2 was given
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.7 CHILD HEALTH SERVICES
2.7.3 CHILD IMMUNISATION

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

DOSES
CL10: DPT-HepB+Hib 3 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 14 :Date DPT-HepB+Hib 3 was given,
and nutritional status, column disaggregate by age in column 9 and sex in column 16
14 :Date DPT-HepB+Hib 3
was given
CL11: PCV 1 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 15: Date PCV 1 was given, disaggregate by
and nutritional status, column age in column 9 and sex in column 17
15: Date PCV 1 was given
CL12: PCV 2 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 15: Date PCV 2 was given, disaggregate by
and nutritional status, column age in column 9 and sex in column 18
15: Date PCV 2 was given
CL13: PCV 3 HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 15: Date PCV 3 was given, disaggregate by
and nutritional status, column age in column 9 and sex in column 19
15: Date PCV 3 was given
CL14: Rotavirus 1 Vaccine HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 16:Date Rota virus 1 was given, disaggregate
and nutritional status, column by age in column 9 and sex in column 20

Standard Operating Procedures For Collection and Aggregation of HMIS Data

16:Date Rota virus 1 was given
CL15: Rotavirus 2 Vaccine HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 16:Date Rota virus 2 was given, disaggregate
and nutritional status, column by age in column 9 and sex in column 21

81
16:Date Rota virus 2 was given
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82
2.7.3 CHILD IMMUNISATION

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
DOSES

CL16: Measles (MR1) HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in column 17: Date measles vaccine and nutrition
and nutritional status, column assessment (MR1) was given, disaggregate by age in column 9 and sex
17: Date measles vaccine and in column 22
nutrition assessment (MR1)was
given
CL17: Measles 2 (MR2) HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in ,column 17: Date measles vaccine and nutrition
and nutritional status,column assessment (MR2), was given, disaggregate by age in column 9 and
17: Date measles vaccine and sex in column 23
nutrition assessment (MR2),C
olumn 19: Date of measles
Rubella 2 was given

CL18: Fully immunized by HMIS EPI 007: Child Register Column 7:Sex, column 9:Age Tally all patients in ,column 18: Fully immunized by 1 year was given,
1 year and nutritional status,column disaggregate by age in column 9 and sex in column 23
18: Fully immunized by 1 year,
Column 19: Date of measles
Rubella 2 was given

CL19: Number received HMIS EPI 007: Child Register

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 7:Sex, column 9:Age Tally all patients in column 10: Received LLIN, disaggregate by age in
LLIN and nutritional status,column column 9 and sex in column 23
10: Received LLIN
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.7 CHILD HEALTH SERVICES
2.7.4 VACCINE AVAILABILITY AND WASTAGE

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

ANTIGEN
WT01: BCG HMIS EIP 016: Vaccine And column 3: Stock at Hand, A. Open Balance
Injection Materials Control column 4: Doses Received,
Book (Vimcb) column 17: Total Balance, Go to the last date recorded in column 1 for the reporting period and
column 15: Doses wasted, read the value of stock at hand in column 3 as the opening Balance
column 18: Remarks
B. Received
WT02: Polio (OPV) HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Injection Materials Control column 4: Doses Received, Sum all doses received in Column 4 within the reporting period
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted, C. Closing Balance
column 18: Remarks Go to the last date recorded in column 1 for the reporting period and
WT03: IPV HMIS EIP 016: Vaccine And column 3: Stock at Hand, read the value of Total balance in column 17 as the Closing Balance
Injection Materials Control column 4: Doses Received, D. Doses in Closed Vials (CV)
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted, Go to the Remarks Column 18, and sum all doses in Closed Vials (CV) for
column 18: Remarks
the reporting period
WT04: DPT+HepB+Hib HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Doses in Open Vials (OV)
Injection Materials Control column 4: Doses Received,
Book (Vimcb) column 17: Total Balance, Go to the Remarks Column 18, and sum all doses in Open Vials(OV) for
column 15: Doses wasted,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 18: Remarks the reporting period

WT05: PCV HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Injection Materials Control column 4: Doses Received,

83
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted,
column 18: Remarks
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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84
2.7.4 VACCINE AVAILABILITY AND WASTAGE

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

ANTIGEN
WT06: Rotavirus HMIS EIP 016: Vaccine And column 3: Stock at Hand, A. Open Balance
Injection Materials Control column 4: Doses Received,
Book (Vimcb) column 17: Total Balance, Go to the last date recorded in column 1 for the reporting period and
column 15: Doses wasted, read the value of stock at hand in column 3 as the opening Balance
column 18: Remarks
B. Received
WT07: Measles HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Injection Materials Control column 4: Doses Received, Sum all doses received in Column 4 within the reporting period
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted, C. Closing Balance
column 18: Remarks Go to the last date recorded in column 1 for the reporting period and
WT08: Td HMIS EIP 016: Vaccine And column 3: Stock at Hand, read the value of Total balance in column 17 as the Closing Balance
Injection Materials Control column 4: Doses Received, D. Doses in Closed Vials (CV)
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted, Go to the Remarks Column 18, and sum all doses in Closed Vials (CV) for
column 18: Remarks
the reporting period
WT09: HPV HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Doses in Open Vials (OV)
Injection Materials Control column 4: Doses Received,
Book (Vimcb) column 17: Total Balance, Go to the Remarks Column 18, and sum all doses in Open Vials(OV) for
column 15: Doses wasted,
column 18: Remarks the reporting period

Standard Operating Procedures For Collection and Aggregation of HMIS Data

WT10: Yellow Fever HMIS EIP 016: Vaccine And column 3: Stock at Hand,
Injection Materials Control column 4: Doses Received,
Book (Vimcb) column 17: Total Balance,
column 15: Doses wasted,
column 18: Remarks
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
2.7 CHILD HEALTH SERVICES
2.7.5 COLD CHAIN MONITORING

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CC01: Number of high HMIS EPI 014: Monthly Sum the No. of high
temperature alarms Temperature Review Report Column 7: Refrigerator
alarms in Column 7: Refrigerator

CC02: Number of low HMIS EPI 014: Monthly Sum the No. of low
temperature alarms Temperature Review Report Column 7: Refrigerator
alarms in Column 7: Refrigerator for the Reporting period

CC03: Number of cold HMIS EPI 014: Monthly Tally the Serial Numbers in Column 5: Serial Number
chain refrigerators Temperature Review Report Column 5: Serial Number
available

CC04: Number of cold HMIS EPI 014: Monthly

chain refrigerators that Temperature Review Report
are functional

2.7.6 EPI/EID/PMTCT INTEGRATION

PI01: Number of Infants HMIS EPI 007: Child Register Column 14: Infant Screened Tally all Clients with code Y in Column 14: Infant Screened For HIV
screened for HIV- For HIV
Exposure which is in the first row after the date
exposure at DPT1, 2, 3 and
Exposure
Measles immunization

Standard Operating Procedures For Collection and Aggregation of HMIS Data

during month
PI02: Number of HIV- HMIS EPI 007: Child Register Column 14: Exposed Tally all Clients with code Y in Column 14: Exposed which is in the
exposed infants identified second row after the date

85
at immunisation during
the month
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86
2.7.6 EPI/EID/PMTCT INTEGRATION

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE

PI03: Number of HIV- HMIS EPI 007: Child Register Column 14: Tested Tally all Clients with code Y in Column 14: Tested which is in the last row
exposed infants tested after the date
during immunisation
during the month
PI04: Number of HMIS MCH 008: Integrated Column 14: eMTCT Code Tally all Clients with Code T in Column 14: eMTCT Code for the reporting
breastfeeding women Postnatal Register period
tested for HIV for the first
time at immunization
PI05: Number of HMIS MCH 008: Integrated Column 14: eMTCT Code Tally all Clients with Code TR√ or TRRK in Column 14: eMTCT Code for
breastfeeding women Postnatal Register the reporting period
with a known HIV status
at immunization
PI06: Number of HMIS MCH 008: Integrated Column 14: eMTCT Code Tally all Clients with Code TR+ or TRR+ in Column 14: eMTCT Code for
breastfeeding women Postnatal Register the reporting period
re-tested for HIV at
immunization
PI07. Number of HIV+ HMIS MCH 008: Integrated Column 15: ART Code/Pre- Tally all Clients with Code ART in Column 15: ART Code/Pre-ART-No
breastfeeding women Postnatal Register ART-No

Standard Operating Procedures For Collection and Aggregation of HMIS Data

identified at immunization
initiating ART
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT01: Number of HMIS ACP 019: HIV TESTING Column 7: ENTRY POINT FOR Tested for HIV:
individuals (by Entry Point SERVICES REGISTER HEALTH FACILITY TESTING
™ Tally Number of clients tested for HIV by entry point in the facility
for Health facility testing)
Column 3: Age Sex, Marital using the codes provided at the bottom of the HMIS ACP 019: HIV
status TESTING SERVICES REGISTER with their respective age-group and
gender, for all those clients that have “Y” in Column 14: Tested for
Column 14: Tested for HIV
HIV.
HIV Index Testing:
™ Report all HTS Index Testing done at the health facility under “ART
Clinic” entry point

Column 7: ENTRY POINT FOR New HIV Positive:

HEALTH FACILITY TESTING
™ Tally Number of New HIV Positive Clients by entry point in the
Column 3: Age/Sex, Marital community using the codes provided at the bottom of the HMIS ACP
status 019: HIV TESTING SERVICES REGISTER with their respective age-
group and gender, for all those clients that have “2” in Column 16:
Column 16: HIV Test Results
HIV Test Results
Column 19: Already known
™ Exclude clients that have “Y” in Column 19: Already known HIV
HIV Positive
Positive

Standard Operating Procedures For Collection and Aggregation of HMIS Data

87
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)

88
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT01: Number of HMIS ACP 019: HIV TESTING Column 7: ENTRY POINT FOR Linked to HIV Care:
individuals (by Entry Point SERVICES REGISTER HEALTH FACILITY TESTING ™ Tally Number of Clients Linked to HIV Care by entry point in the
for Health facility testing) Column 3: Age/Sex, Marital facility using the codes provided at the bottom of the HMIS ACP 019:
status HIV TESTING SERVICES REGISTER with their respective age-group
Column 16: HIV Test Results and gender, for all those clients that have “2” in Column 16: HIV Test
Column 19: Already known Results, and have “N” in Column 19: Already known HIV Positive and
HIV Positive also have “Y” and a Reg# in Column 26: Referred for enrollment in
Column 26: Referred for Care. Include only clients who tested HIV Positive in the reporting
enrollment in Care (Y/N) Reg month that have been linked to HIV Care.
#. from Linkage register

HT02: Number HMIS ACP 019: HIV TESTING Column 8: Community Testing Tested for HIV:
of individuals (by SERVICES REGISTER points ™ Tally Number of clients tested for HIV by entry point in the community
Entry Point for using the codes provided at the bottom of the HMIS ACP 019: HIV
Column 3: Age/Sex, Marital
Community testing) TESTING SERVICES REGISTER with their respective age-group and
status
gender, for all those clients that have “Y” in Column 14: Tested for
Column 14: Tested for HIV HIV.
HIV Index Testing:
™ Report all HIV Index Testing done at the community under “Home-
based Testing” entry point

Column 7: ENTRY POINT FOR New HIV Positive:

HEALTH FACILITY TESTING ™ Tally Number of clients by each Community entry point using the

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 3: Age/Sex, Marital codes provided at the bottom of the HMIS ACP 019: HIV TESTING
status SERVICES REGISTER with their respective age-group and gender, for
Column 16: HIV Test Results all those clients that have “2” in Column 16: HIV Test Results
Column 19: Already known ™ Exclude clients that have “Y” in Column 19: Already known HIV
HIV Positive Positive
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT02: Number HMIS ACP 019: HIV TESTING Column 7: ENTRY POINT FOR Linked to HIV Care:
of individuals (by SERVICES REGISTER HEALTH FACILITY TESTING ™ Tally Number of Clients Linked to HIV Care by community entry point
Entry Point for Column 3: Age/Sex, Marital using the codes provided at the bottom of the HMIS ACP 019: HIV
Community testing) status TESTING SERVICES REGISTER with their respective age-group and
Column 16: HIV Test Results gender, for all those clients that have “2” in Column 16: HIV Test
Results, and have “N” in Column 19: Already known HIV Positive and
Column 19: Already known
also have “Y” and a Reg# in Column 26: Referred for enrollment in
HIV Positive
Care
Column 26: Referred for
enrollment in Care (Y/N) Reg
#. from Linkage register

HT03. Total HMIS ACP 019: HIV TESTING Sum all Health Facility and Community HTS entry points by Tested for
number of SERVICES REGISTER HIV, New HIV Positive and Linked to HIV Care, by their respective age-
Individuals group and gender.

HT04. Number of HMIS ACP 019: HIV TESTING Column 6: HTS Approaches Health Facility:
individuals (by PITC SERVICES REGISTER Column 7: ENTRY POINT FOR ™ Tally clients in all health facility entry points with their
Testing approach) HEALTH FACILITY TESTING respective age-group and gender, for all those clients
Column 3: Age/Sex, Marital that have code “2” in Column 6: HTS Approaches
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 6: HTS Approaches Community:
Column 8: Community Testing ™ Tally clients in all community entry points with their
points

89
respective age-group and gender, for all those clients
Column 3: Age/Sex, Marital that have code “2” in Column 6: HTS Approaches
status
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)

90
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT05: Number of HMIS ACP 019: Column 6: HTS Approaches Health Facility:
individuals(by CICT/VICT HIV TESTING SERVICES
Column 7: ENTRY POINT FOR ™ Tally clients in all health facility entry points with their
Testing approach) REGISTER
HEALTH FACILITY TESTING respective age-group and gender, for all those clients
Column 3: Age/Sex, Marital that have code “1” in Column 6: HTS Approaches
status

Column 6: HTS Approaches Community:

Column 8: Community Testing ™ Tally clients in all community entry points with their
points respective age-group and gender, for all those clients
that have code “1” in Column 6: HTS Approaches
Column 3: Age/Sex, Marital
status
HT06: Number of HMIS ACP 019: HIV TESTING Column 15: Received HIV Tally all clients that have “Y” in Column 15: Received HIV Results in the
Individuals who received SERVICES REGISTER results HMIS ACP 019: HIV TESTING SERVICES REGISTER with their respective
HIV test results Column 3: Age/Sex, Marital age-group and gender.
status

HT07:Number of HMIS ACP 019: HIV TESTING Column 11: Client Tested for Tally all clients that have “Y” in Column 11: Client Tested for the first time
individuals tested for the SERVICES REGISTER the first time in the HMIS ACP 019: HIV TESTING SERVICES REGISTER with their
first time ever Column 3: Age/Sex, Marital respective age-group and gender.
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HT08:Total Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients in the HMIS ACP 019: HIV TESTING SERVICES
Individuals who tested SERVICES REGISTER status REGISTER with their respective age-group and gender, for all clients that
HIV positive (New + Column 14: Tested for HIV have “Y” in Column 14: Tested for HIV, and have “2” in Column 16: HIV
Known) Column 16: HIV Test Results Test Results
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT09: Number of newly HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Long-Term Infection:
diagnosed HIV positive SERVICES REGISTER status ™ Tally Number of clients with “1. Long-term infection” in Column 18:
individuals with a test
Column 18: Recent infection Recent infection test Result of the HMIS ACP 019: HIV TESTING
for recent infection result
test Result SERVICES REGISTER with their respective age-group and gender,
for all clients that have “Y” in Column 14: Tested for HIV, and have
Column 14: Tested for HIV
“2” in Column 16: HIV Test Results, exclude all clients that have “Y” in
Column 16: HIV Test Results Column 19: Already known HIV Positive
Column 19: Already known
HIV Positive

Column 3: Age/Sex, Marital Recent Infection:

status ™ Tally Number of clients with “2. Recent Infection” in Column 18: Recent
Column 18: Recent infection infection test Result of the HMIS ACP 019: HIV TESTING SERVICES
test Result REGISTER with their respective age-group and gender, for all clients
that have “Y” in Column 14: Tested for HIV, and have “2” in Column
Column 14: Tested for HIV
16: HIV Test Results, exclude all clients that have “Y” in Column 19:
Column 16: HIV Test Results Already known HIV Positive
Column 19: Already known
HIV Positive

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HT10. HIV positive HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 24: Presumptive TB Cases
individuals with SERVICES REGISTER status in the HMIS ACP 019: HIV TESTING SERVICES REGISTER with their
presumptive TB respective age-group and gender, for all clients that have “2” in Column
Column 16: HIV Test Results

91
16: HIV Test Results
Column 24: Presumptive TB
Cases
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
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92
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT11. Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 12: Client tested more than
Individuals tested more SERVICES REGISTER status once in the last 12 mths? in the HMIS ACP 019: HIV TESTING SERVICES
than once in the last 12 REGISTER with their respective age-group and gender, for all those
Column 12: Client tested more
months clients that have “Y” in Column 14: Tested for HIV
than once in the last 12 mths?
Column 14: Tested for HIV
HT12: Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 20: Counseled and Tested as
individuals who were SERVICES REGISTER status a couple in the HMIS ACP 019: HIV TESTING SERVICES REGISTER with
Counselled and Tested their respective age-group and gender, for all those clients that have “Y”
Column 14: Tested for HIV
together as a Couple in Column 14: Tested for HIV
Column 20: Counseled and
Tested as a couple
HT13:Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 21: Received results as a
individuals who were SERVICES REGISTER status couple in the HMIS ACP 019: HIV TESTING SERVICES REGISTER with
Tested and Received their respective age-group and gender, for all those clients that have “Y”
Column 14: Tested for HIV
results together as a in Column 14: Tested for HIV and have “Y” in Column 15: Received HIV
Couple Column 15: Received HIV results
results
Column 21: Received results
as a couple

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT14:Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 23: Concordant Positive in the
individuals with SERVICES REGISTER status HMIS ACP 019: HIV TESTING SERVICES REGISTER with their respective
Concordant positive age-group and gender, for all those clients that have “Y” in Column 14:
Column 14: Tested for HIV
results who tested as Tested for HIV and have “Y” in Column 20: Counseled and Tested as a
Couples Column 20: Counseled and couple
Tested as a couple
Column 23: Concordant
Positive
HT15:Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “Y” in Column 22: Discordant Results in the
individual with Discordant SERVICES REGISTER status HMIS ACP 019: HIV TESTING SERVICES REGISTER with their respective
results who tested as age-group and gender, for all those clients that have “Y” in Column 14:
Column 14: Tested for HIV
Couples Tested for HIV and have “Y” in Column 20: Counseled and Tested as a
Column 20: Counseled and couple
Tested as a couple
Column 22: Discordant Results
HT16:Individuals HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “4. PEP: Post Exposure Prophylaxis” in
counselled and tested SERVICES REGISTER status Column 9: Reasons for Testing in the HMIS ACP 019: HIV TESTING
for PEP SERVICES REGISTER with their respective age-group and gender, for all
Column 9: Reasons for Testing
those clients that have “Y” in Column 14: Tested for HIV

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 14: Tested for HIV
HT17:Number of HMIS ACP 019: HIV TESTING Column 3: Age/Sex, Marital Tally Number of clients with “a code of 1-12” in Column 10: Special
individuals tested as SERVICES REGISTER status Category in the HMIS ACP 019: HIV TESTING SERVICES REGISTER with

93
Special Categories their respective age-group and gender, for all those clients that have “Y”
Column 10: Special Category
in Column 14: Tested for HIV
Column 14: Tested for HIV
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)

94
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HT18: Number of HMIS ACP 019: HIV TESTING Tested for HIV:
Column 10: Special Category
individuals SERVICES REGISTER
™ Tally Number of clients tested for HIV for each Special Category
Column 3: Age/Sex, Marital
using the codes provided for in Column 10: Special Category at the
status
bottom of the HMIS ACP 019: HIV TESTING SERVICES REGISTER
Column 14: Tested for HIV with their respective age-group and gender, for all those clients that
have “Y” in Column 14: Tested for HIV.

Column 10: Special Category Tested HIV Positive:

Column 3: Age/Sex, Marital ™ Tally Number of clients Tested HIV Positive for each Special Category
status using the codes provided for in Column 10: Special Category at the
bottom of the HMIS ACP 019: HIV TESTING SERVICES REGISTER
Column 14: Tested for HIV
with their respective age-group and gender, for all those clients that
Column 16: HIV Test Results have “Y” in Column 14: Tested for HIV, and have “2” in Column 16:
HIV Test Results
Column 10: Special Category Linked to HIV Care:
Column 3: Age/Sex, Marital Tally Number of Clients Linked to HIV Care for each Special Category
status using the codes provided for in Column 10: Special Category at the
bottom of the HMIS ACP 019: HIV TESTING SERVICES REGISTER with
Column 14: Tested for HIV
their respective age-group and gender, for all those clients that have “Y”
Column 16: HIV Test Results in Column 14: Tested for HIV, have “2” in Column 16: HIV Test Results and

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 26: Referred also have “Y” and a Reg# in Column 26: Referred for enrollment in Care
for enrollment in Care
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
APN-HT19. Number of HMIS ACP 021: ASSISTED Elicited:
partners PARTNER NOTIFICATION Column 17: Partner Name
™ Tally Number of Partners Elicited with all Partners that have a name
(APN) REGISTER: Column 18: Common Name/
recorded in Column 17: Partner Name in the HMIS ACP 021: ASSISTED
Age in Years PARTNER NOTIFICATION (APN) REGISTER with their respective age-
Column 19: Sex group and gender. Tally only new partners elicited in the reporting
month.

Column 17: Partner Name Notified:

Column 18: Common Name/ ™ Tally Number of Partners Notified with all Partners that have a contact
Age in Years date in Column 24: Notification Contact information in the HMIS ACP
021: ASSISTED PARTNER NOTIFICATION (APN) REGISTER with their
Column 19: Sex
respective age-group and gender. Include only new partners elicited
Column 24: Notification in the reporting month that have been notified.
Contact information
APN-HT2: Number of HMIS ACP 021: ASSISTED Column 17: Partner Name Total:
partners tested PARTNER NOTIFICATION
(APN) REGISTER: Column 18: Common Name/ ™ Tally Number of Partners Tested with all Partners that have a “Date
Age in Years Tested” recorded in Column 24: Notification Contact information
in the HMIS ACP 021: ASSISTED PARTNER NOTIFICATION (APN)
Column 19: Sex REGISTER with their respective age-group and gender, and also have

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 24: Notification “Y” in Column 24: Notification Contact information (Tested for HIV)
Contact information (Date
Tested)

95
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)

96
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
APN-HT2: Number of HMIS ACP 021: ASSISTED Column 17: Partner Name HIV Positive:
partners tested PARTNER NOTIFICATION
Column 18: Common Name/ ™ Tally Number of Partners Tested HIV Positive with all Partners that have
(APN) REGISTER:
Age in Years “Positive” recorded in Column 25: HIV Testing information (Status/
Results) in the HMIS ACP 021: ASSISTED PARTNER NOTIFICATION
Column 19: Sex
(APN) REGISTER with their respective age-group and gender and
Column 24: Notification have “1.Partner has tested for HIV” in Column 24: Notification Contact
Contact information (Date information (Codes for case closure:)
Tested)
Column 25: HIV Testing
information (Status/Results)
APN-HT21. Number of HMIS ACP 021: ASSISTED Column 17: Partner Name Already in HIV care:
HIV-positive partners PARTNER NOTIFICATION
Column 18: Common Name/ ™ Tally Number of Partners Already in HIV Care with all Partners that
(APN) REGISTER:
Age in Years have code “2=Already known HIV Positive on ART” recorded in
Column 26: If HIV Positive in the HMIS ACP 021: ASSISTED PARTNER
Column 19: Sex
NOTIFICATION (APN) REGISTER with their respective age-group and
Column 26: If HIV Positive gender.

Column 17: Partner Name Linked to HIV care/ART:

Column 18: Common Name/ ™ Tally Number of Partners Linked to HIV Care/ART with all Partners that
Age in Years have code “1=Newly identified(link to care & record clientNumber)”

Standard Operating Procedures For Collection and Aggregation of HMIS Data

recorded in Column 26: If HIV Positive in the HMIS ACP 021: ASSISTED
Column 19: Sex PARTNER NOTIFICATION (APN) REGISTER with their respective age-
Column 26: If HIV Positive group and gender.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
4.0 HIV/AIDS TESTING SERVICES (HTS)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HIVST-HT22: Number HMIS LAB 016: DAILY Column 9: Age Directly Assisted:
of HIV Self -Test kits ACTIVITY REGISTER FOR Column 10: Sex Sum number of HIV Self-Test kits distributed by model by adding all those
distributed by model RECORDING HIV TESTS Column 20: HIV SELF TESTING HIV Self-Tests distributed where we have code “1 . Directly assisted self-
KIT (Type of self-testing) testing “ recorded in Column 20: HIV SELF TESTING KIT under Type
Column 20: HIV SELF of self-testing in the HMIS LAB 016: DAILY ACTIVITY REGISTER FOR
TESTING KIT (Number of Kits RECORDING HIV TESTS with their respective age-group and gender of
Distributed) the client.
Unassisted:
Column 9: Age
Column 10: Sex Sum number of HIV Self-Test kits distributed by model by adding all
Column 20: HIV SELF TESTING those HIV Self-Tests distributed where we have code “2. Unassisted
KIT (Type of self-testing) self- testing “ recorded in Column 20: HIV SELF TESTING KIT under Type
of self-testing in the HMIS LAB 016: DAILY ACTIVITY REGISTER FOR
Column 20: HIV SELF
RECORDING HIV TESTS with their respective age-group and gender of
TESTING KIT (Number of Kits
the client.
Distributed)

HIVST-HT23. Number of HMIS LAB 016: DAILY Column 9: Age Sum number of individuals who report a Positive HIV Self-Test by adding
individuals who report a ACTIVITY REGISTER FOR all those clients where we have code “R” recorded in Column 20: HIV
Positive HIV Self-Test RECORDING HIV TESTS Column 10: Sex SELF TESTING KIT under Results in the HMIS LAB 016: DAILY ACTIVITY
Column 20: HIV SELF REGISTER FOR RECORDING HIV TESTS with their respective age-group

Standard Operating Procedures For Collection and Aggregation of HMIS Data

TESTING KIT (Results) and gender of the client.

HIVST-HT24. Number HMIS LAB 016: DAILY Column 9: Age Sum number of individuals with confirmed positive results with the
of individuals with ACTIVITY REGISTER FOR National algorithm by adding all those clients where we have code

97
Column 10: Sex
confirmed positive RECORDING HIV TESTS “POS” recorded in Column 21: FINAL RESULTS under Results in the
results with the National Column 21: FINAL RESULTS HMIS LAB 016: DAILY ACTIVITY REGISTER FOR RECORDING HIV TESTS
algorithm (Results) with their respective age-group and gender of the client.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)

98
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM01:Number of Males HMIS ACP 030: SAFE MALE Column 4: Age HIV Positive (+Ve):
Counselled and Tested CIRCUMCISION REGISTER
Column 7.2 HTS ™ To get the number of Males Counselled and Tested HIV Positive at
for HIV at SMC site
the SMC site, tally all males with “2 – Tested Positive” or “4 – Positive
linked to HIV Care” in Column 7.2 HTS with their respective age-
group.

Column 4: Age HIV Negative (-Ve):

Column 7.2 HTS ™ To get the number of Males Counselled and Tested HIV Negative at
the SMC site, tally all males with “1 – Tested Negative” in Column 7.2
HCT with their respective age-group.

Column 4: Age Inclusive (INCL):

Column 7.2 HTS ™ To get the number of Males Counselled and Tested for HIV with
Inclusive Results at the SMC site, tally all males with “6- Inconclusive”
in Column 7.2 HCT with their respective age-group.

Column 4: Age Known HIV Positive:

Column 7.2 HTS ™ To get the number of Males with Known HIV Positive Status at the
SMC site, tally all males with “3- Known Positive” in Column 7.2 HCT
with their respective age-group.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 4: Age Not tested for HIV:
Column 7.2 HTS To get the number of Males Not tested for HIV at the SMC site, tally all
male with “5- Not tested” in Column 7.2 HCT with their respective age-
group.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM02:Number of Males HMIS ACP 030: SAFE MALE Column 4: Age Facility- Surgical (SC):
Circumcised CIRCUMCISION REGISTER
Column 8.1 Procedure ™ To get the number of Males Circumcised at the Facility using Surgical
SMC Technique, tally all males with “1- Dorsal slit” or “2-Sleeve” or
Column 6: Mode Of Delivery
“3-Forceps Guided” in Column 8.1 Procedure and “Facility (F)” in
Column 6: Mode Of Delivery with their respective age-group.

Column 4: Age Facility- Device (DC):

Column 8.1 Procedure ™ To get the number of Males Circumcised at the Facility using Device-
Based SMC Technique, tally all males with “4-PrePex size” or
Column 6: Mode Of Delivery
“5-Shang Ring size” or “6-Other (Specify)” in Column 8.1 Procedure
and “Facility (F)” in Column 6: Mode Of Delivery with their respective
age-group.
Column 4: Age Outreach-Surgical (SC):
Column 8.1 Procedure ™ To get the number of Males Circumcised during Outreaches using
Surgical SMC Technique, tally all males with “1- Dorsal slit” or
Column 6: Mode Of Delivery
“2-Sleeve” or “3-Forceps Guided” in Column 8.1 Procedure and
“Outreach/Camp (OR)” in Column 6: Mode Of Delivery with their
respective age-group.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 4: Age Outreach - Device (DC):
Column 8.1 Procedure ™ To get the number of Males Circumcised during Outreaches using
Device-Based SMC Technique, tally all males with “4-PrePex size” or
Column 6: Mode Of Delivery

99
“5-Shang Ring size” or “6-Other (Specify)” in Column 8.1 Procedure
and “Outreach/Camp (OR)” in Column 6: Mode Of Delivery with their
respective age-group.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)

100
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM04. Number of HMIS ACP 030: SAFE MALE Column 8.1 Procedure Technique-within 48 hours(0-48) Facility:
males Circumcised who CIRCUMCISION REGISTER
Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Returned for Follow Up
Returned for Follow Up FOLLOW– UP
at the Facility within 0-48 hours, tally all males with “Y” in Column 9.1:
Column 9.1: 48 Hours
48 Hours, and have “Facility (F)” in Column 6: Mode Of Delivery by
the respective SMC Technique used.

Column 8.1 Procedure Technique-within 48 hours(0-48) Outreach:

Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Returned for Follow
Up during Outreaches within 0-48 hours, tally all males with “Y” in
Column 9.1: 48 Hours
Column 9.1: 48 Hours, and have “Outreach/Camp (OR)” in Column 6:
Mode Of Delivery by the respective SMC Technique used.

Technique-within 7 days (>0-7) Facility:

Column 8.1 Procedure
™ To get the number of Males Circumcised who Returned for Follow Up
Column 6: Mode Of Delivery
at the Facility within 7 days (>0-7), tally all males with “Y” in Column
Column 9.1: 48 Hours 9.1: 48 Hours, and/or with “Y” in Column 9.2: 3-7 days, with “Facility
(F)” in Column 6: Mode Of Delivery by the respective SMC Technique
Column 9.2: 3-7 days
used.
Technique-within 7 days (>0-7) Outreach:
Column 8.1 Procedure
™ To get the number of Males Circumcised who Returned for Follow
Column 6: Mode Of Delivery Up during outreaches within 7 days (>0-7), tally all males with “Y”

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 9.1: 48 Hours in Column 9.1: 48 Hours, and/or with “Y” in Column 9.2: 3-7 days,
with “Outreach/Camp (OR)” in Column 6: Mode Of Delivery by the
Column 9.2: 3-7 days
respective SMC Technique used.
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM04. Number of HMIS ACP 030: SAFE MALE Column 8.1 Procedure Technique-14 days (>0-14) Facility:
males Circumcised who CIRCUMCISION REGISTER
Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Returned for Follow Up
Returned for Follow Up FOLLOW– UP
at the Facility within 14 days (>0-14), tally all males with “Y” in Column
Column 9.1: 48 Hours
9.1: 48 Hours, and/or with “Y” in Column 9.2: 3-7 days, and/or have
Column 9.2: 3-7 days “Y” in Column 9.3: 8-14 days, with “Facility (F)” in Column 6: Mode Of
Delivery by the respective SMC Technique used.
Column 9.3: 8-14 days
Column 8.1 Procedure Technique-14 days (>0-14) Outreach:

Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Returned for Follow
Up during outreaches within 7 days (>0-7), tally all males with “Y” in
Column 9.1: 48 Hours
Column 9.1: 48 Hours, and/or “Y” in Column 9.2: 3-7 days, and/or “Y”
Column 9.2: 3-7 days in Column 9.3: 8-14 days, with “Outreach/Camp (OR)” in Column 6:
Mode Of Delivery by the respective SMC Technique used.
Column 9.3: 8-14 days
Technique-Beyond 14 days (Facility):
Column 8.1 Procedure
™ To get the number of Males Circumcised who Returned for Follow Up
Column 6: Mode Of Delivery at the Facility beyond 14 days, tally all males with “Y” in Column 9.4:
Column 9.4: >14 days >14 days, and have “Facility (F)” in Column 6: Mode Of Delivery by the
respective SMC Technique used

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 8.1 Procedure Technique-Beyond 14 days (Outreach):

Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Returned for Follow Up
during Outreaches beyond 14 days, tally all males with “Y” in Column
Column 9.4: >14 days

101
9.4: >14 days, and have “Outreach/Camp (OR)” in Column 6: Mode Of
Delivery by the respective SMC Technique used
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)

102
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM05. Number of HMIS ACP 030: SAFE MALE Adverse events- Moderate (Facility):
Column 8.1 Procedure
males Circumcised who CIRCUMCISION REGISTER
™ To get the number of Males Circumcised who Experienced one or
Experienced one or more Column 6: Mode Of Delivery
more moderate Adverse Events at the Facility, tally all males with “M”
Adverse Events Column 10.4: Grade of Adverse in Column 10.4: Grade of Adverse Events, and have “Facility (F)” in
(Report only Moderate or Events Column 6: Mode Of Delivery by the respective SMC Technique used
Severe AEs)
Adverse events- Moderate (Outreach):
Column 8.1 Procedure
™ To get the number of Males Circumcised who Experienced one or
Column 6: Mode Of Delivery more moderate Adverse Events during Outreaches, tally all males with
Column 10.4: Grade of Adverse “M” in Column 10.4: Grade of Adverse Events, and have “Outreach/
Events Camp (OR)” in Column 6: Mode Of Delivery by the respective SMC
Technique used

Column 8.1 Procedure Adverse events- Severe (Facility):

Column 6: Mode Of Delivery ™ To get the number of Males Circumcised who Experienced one or
more severe Adverse Events at the Facility, tally all males with “S”
Column 10.4: Grade of Adverse in Column 10.4: Grade of Adverse Events, and have “Facility (F)” in
Events Column 6: Mode Of Delivery by the respective SMC Technique used
Adverse events- Severe (Outreach):
Column 8.1 Procedure
To get the number of Males Circumcised who Experienced one or more
Column 6: Mode Of Delivery

Standard Operating Procedures For Collection and Aggregation of HMIS Data

severe Adverse Events during Outreaches, tally all males with “S” in
Column 10.4: Grade of Adverse Column 10.4: Grade of Adverse Events, and have “”Outreach/Camp
Events (OR)” in Column 6: Mode Of Delivery by the respective SMC Technique
used
 HMIS 105: HEALTH UNIT OUTPATIENT MONTHLY REPORT
5.0 SAFE MALE CIRCUMCISION (SMC)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SM06:Number of HMIS ACP 030: SAFE MALE To get the Number of circumcised males with Adverse Events where
circumcised males with CIRCUMCISION REGISTER Column 10.4: Grade of Adverse action was taken (Locally Managed), tally all males with "1-Managed
Adverse Events - Action Events Locally" in Column 10.5: Actions Taken.
Taken
To get the Number of circumcised males with Adverse Events where
Column 10.4: Grade of Adverse
action was taken (Referred), tally all males with "2-Referral" in Column
Events
10.5: Actions Taken.

SM07. Number of clients HMIS ACP 030: SAFE MALE To get the Number of clients who received Td First dose (Td1), tally all
who received Td CIRCUMCISION REGISTER Column 7.3: Date Of Td males with "Date Of Td1" in Column 7.3: Date Of Td

To get the Number of clients who received Td Second dose (Td2), tally all
Column 7.3: Date Of Td
males with "Date Of Td2" in Column 7.3: Date Of Td

Standard Operating Procedures For Collection and Aggregation of HMIS Data

103
 4
STANDARD OPERATING
PROCEDURES FOR COLLECTION AND
COMPILATION OF HEALTH UNIT OUT
PATIENT QUARTERLY (HMIS 106a)

4.1 STANDARD OPERATING PROCEDURES FOR HMIS 106a

DESCRIPTION AND INSTRUCTIONS

Objective: Reports the quarterly attendance figures for HIV Care/ART, Nutrition and TB
Services.

Timing: Due 7th October, 7th January, 7th April, 7th July

Copies: Three Copies. Original stays at the health unit, 1 copy is sent to the District and
the third copy is sent to the HSD

Responsibility: Health Unit In-Charge

PROCEDURE:

1). All health units providing HIV Care/ART, PEP, PrEP and TB/Leprosy services or
any of the three services must submit the HEALTH UNIT QUARTERLY REPORT
(HMIS 106a).

2). Pages 1 – 10 contains the HIV Care/ART Section:

Section 1A -HIV Care/ART Services and 1B-ART Quarterly Cohort Analysis Report Cross
Sectional Report
Page 11 – 12 contain sub-section 1C-Post Exposure Prophylaxis (PEP) and Sub-Section
1D-PrEP
Page 13 – 21 contains Section 2 - Tuberculosis/Leprosy Services

104 Standard Operating Procedures For Collection and Aggregation of HMIS Data
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
PRE-ART AND LINKAGES/HIV CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC01: No. of new clients HMIS HIV 020: Pre-ART Column 16/ Patient clinic No. Tally all clients by age (Column 5) and sex (Column 6) with a patient ID
enrolled in HIV care and Linkages register and 17/Date and status at recorded in col 16 and whose date of enrolment in col 17 top cell falls
at this facility during enrolment within the reporting period, but exclude code 5 = TI (transfer in).
the reporting quarter
(Exclude transfer in)
HC02: No. of pregnant Linkage & Pre-ART register Column 16/ Patient clinic No. ™ Tally each female client (Col 6=F) aged 10 years and above (Col 5)
& lactating women – HMIS HIV 020 and 17/Date and status at newly enrolled in HIV care with a patient ID in Col 16 and status at
enrolled into care during enrolment enrolment (Col 17 Bottom cell = 2 or 4) from the first to the last day of
the reporting quarter. the reporting period as indicated in Col 17 top cell.
(Subset of row HC01 ™ Record total number under cell y
above) ™ Tally total number by age and record under respective cells h, j, l, n,
p, r, t, v & x
HC03a: No. of clients Linkage & Pre-ART register Column 16/ Patient clinic ™ Tally each newly enrolled client in HIV care with a patient ID in Col
newly Enrolled in HIV – HMIS HIV 020 No, 17/Date and 21/ status at 16 and Col 21 = 1 or 2 or 3C or 3G or 3L or 3M or 3X or 3O or 4 or 5;
Care – Screened for TB enrolment and TB status at from the first to the last day of the reporting period as indicated in
(Subset of row HC01 enrolment Col 17 top cell.
above) ™ Record total number under cell y
™ Tally total number by age (Col 5) and sex (Col 6) and record under
cells a – x

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HC03b: No. of clients Linkage & Pre-ART register Column 16/ Patient clinic No., ™ Tally each newly enrolled client in HIV care with a patient ID in Col 16
newly Enrolled in HIV – HMIS HIV 020 17/Date and status at enrolment and Col 21 = 3C or 3G or 3L or 3M or 3X or 3O; from the first to the last
Care – Diagnosed with and Column 21 day of the reporting period as indicated in Col 17 top cell.
TB ™ Record total number under cell y

105
™ Tally total number by age (Col 5) and sex (Col 6) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services

106
PRE-ART AND LINKAGES/HIV CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC04: No. of active Linkage & Pre-ART register Column 16/ Patient clinic ™ Tally all clients enrolled in HIV care (Regardless of when they enrolled)
clients in Pre-ART by – HMIS HIV 020 No, 26/Enrolment/Art start with a patient ID in Column 16 AND client not yet initiated on ART by
the end of the reporting information If enrolled in end of reporting period (Col 26 ART start date is missing) AND the
quarter facility: DD/MM/YYYY - Date of client was seen at least once within the reporting period (FU status =
enrollment in HIV care DD/MM/ “√=Seen” for either Col 27 or 28 or 29 or 30 or 31 or 32 falling within
YYYY - Date ready to start ART the reporting period)
DD/MM/YYYY - ART start Date, ™ Record total number under cell y
27/ M1, 28/ M2, 29/ M3, 30/
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Q2, 31/ Q3 and 32/Q 4
cells a – x
HC05: No. of active Linkage & Pre-ART register Column 19/ WHO Clinical stage ™ Tally all clients identified under HC04 AND, Either Col 19 = WHO
clients in Pre-ART with – HMIS HIV 020 Record stage at Enrolment and stage III / IV or Col 22 bottom cell <200cells/cc or child under 5 years
confirmed Advanced 22 CD4 Baseline Date of Test/ (Col 5 < 5 years)
Disease by the end of the CD4 count ™ Record total number under cell y
reporting quarter
™ Tally total number by age (Col 5) and sex (Col 6) and record under
cells a – x
HC06: No. of CrAg Linkage & Pre-ART register Column 22/ CD4 Baseline Date Tally all clients whose CD4 level count is < 200cells/cc and Serum CrAg
positive clients identified – HMIS HIV 020 of test/CD4 count Column results in column 23 is positive during the reporting period
during the reporting 23/ Serum CrAg if CD4<=

Standard Operating Procedures For Collection and Aggregation of HMIS Data

period No. of CrAg 200cells/cc or WHO stage IIIor
positive clients identified IV Date of Test/results,
during the reporting
period
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
PRE-ART AND LINKAGES/HIV CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC07: No. of TB LAM Linkage & Pre-ART register Column 21: TB status at Tally all clients with TB with code 4 in column 21 and those whose results
positive clients initiated – HMIS HIV 020 enrolement. CD4 and Column in column 24 is positve with the reporting period.
on TB Treatment 24: TB-LAM if presumptive TB
and CD4 <=200c/cc or WHO
stage IIIor IV date of test/
results
HC08: No. of CrAg Linkage & Pre-ART register Column 9/ Lumber puncture ™ Tally all clients registered from the first to the last day of the reporting
positive clients initiated – HMIS HIV 020 done( use codes below) Date period as indicated in Col 1, CSF crag positive results in column 9
on Fluconazole Pre- test Done/ CSF Crag Results AND Col 10 = CCM treatment start date falling withing the reporting
emptive Therapy and 10/ Treatment given/ period.
pre- emptive therapy/CCM ™ Record total number under cell y
Treatment
™ Tally total number by age and sex (Col 4) and record under cells a – x

HIV ART CARE SERVICES

HC09: Cumulative No. HMIS 106a from the previous HMIS 106a ™ Identify the Health Unit quarterly report (HMIS 106a)
of clients ever enrolled report, HC09: Cumulative No. for the quarter preceding the just concluded quarter
on ART at this facility at of clients ever enrolled on ART •This is equal to the Cumulative number of clients ever enrolled on
the end of the previous at this facility at the end of the ART at this facility at the end of the previous quarter (indicator HC17

Standard Operating Procedures For Collection and Aggregation of HMIS Data

quarter previous quarter on the previous quarterly report). For example, if we are reporting for
the quarter of July-Sept 2019, you copy the figures on indicator HC17
of April-June 2019.

107
™ Record this in cell y
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services

108
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC10: No. of newly HMIS ACP 020: LINKAGE Column 1: Registration Tally all Clients whose result is in column 23 is positive their Fluconazole
identified positives that AND PRE-ART REGISTER Number Record TI for clients start date in column 25 with the reporting period.
are initiated on ART in transferring from care or
the same quarter ART in another health facility.
Column 3: Unique ID (NIN),
Column 6: Sex, Column 7:
Address: District/ Sub-county/
ParishVillage/Zone, Column16:
Patient Clinic No.,Column 17:
Date and status at enrollment.

HC11: No. of clients HMIS ACP 005 ART Column 1:ART start Date ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
started on ART at this REGISTER Column 4: Transfer in / the 3 months of the reporting period. Ascertain that the date recorded
facility during the quarter eMTCT status, Clients’ special under Col 1 falls within the first and last date of each of the 3 months
category, Column 6: Sex (M/F), ™ Tally all new clients started on ART during the 3 treatment cohorts
Column 7: Age (yrs) at ART
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
initiation ( write age in months
if child <2yrs) ™ Record total number under cell y
™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC12: No. of pregnant & HMIS ACP 005 ART Column 1:ART start Date, ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
Lactating women started REGISTER Column 4: Transfer the 3 months of the reporting period. Ascertain that the date recorded
on ART at this facility in / eMTCT status, Clients’ under Col 1 falls within the first and last date of each of the 3 months
during the quarter special category Column 6:Sex ™ Tally all new clients started on ART during the 3 treatment cohorts
(M/F), Column 7: Age (yrs) at AND sex (Col 6) = Female AND eMTCT status (Col 4) Middle cell = P
ART initiation ( write age in or BF AND Age (Col 7) ≥10 years
months if child <2yrs)
HC12: No. of pregnant & HMIS ACP 005 ART Column 1:ART start Date, ™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
Lactating women started REGISTER Column 4: Transfer ™ Record total number under cell y
on ART at this facility in / eMTCT status, Clients’
™ Tally total number by age (Col 7) and record under cells h, j, l, n, p, r,
during the quarter special category Column 6:Sex
t, v, x
(M/F), Column 7: Age (yrs) at
ART initiation ( write age in
months if child <2yrs)
HC13: No. of new clients HMIS ACP 005 ART Column 1:ART start Date, ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
started on ART with REGISTER Column 4: Transfer in / eMTCT the 3 months of the reporting period. Ascertain that the date recorded
baseline CD4 status, Clients’ special category under Col 1 falls within the first and last date of each of the 3 months
Column 6:Sex (M/F), Column ™ Tally all new clients started on ART during the 3 treatment cohorts

Standard Operating Procedures For Collection and Aggregation of HMIS Data

7: Age (yrs) at ART initiation AND Col 11 Top cell has a CD4 value
( write age in months if child
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
<2yrs) Column 11: CD4/%age
CrAg TB LAM ™ Record total number under cell y

109
™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services

110
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC14: Median CD4 count HMIS ACP 005 ART Column 7: Age (yrs) at ART ™ For all new clients started on ART with baseline CD4 identified under
at ART initiation (5yrs+) REGISTER initiation ( write age in months HC10 above, list the CD4 cell value recorded in Col 11 Top cell for only
if child <2yrs) Column 11: those aged 5 years and above (Col 7 = 5yrs+)
CD4/%age CrAg TB LAM ™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
HC14: Median CD4 count HMIS ACP 005 ART Column 7: Age (yrs) at ART ™ Identify the CD4 cell value occupying the middle position from the list
at ART initiation (5yrs+) REGISTER initiation ( write age in months above. This is the median CD4 Tally
if child <2yrs) Column 11: ™ If there are 2 CD4 cell values occupying the middle positions, add
CD4/%age CrAg TB LAM these 2 values and divide by 2 to obtain median CD4 Tally
™ Record median CD4 Tally under cell y
HC15: No. of new clients HMIS ACP 005 ART Column 1:ART start Date, ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
started on ART with REGISTER Column 4: Transfer in / the 3 months of the reporting period. Ascertain that the date recorded
baseline CD4 < 200 eMTCT status, Clients’ special under Col 1 falls within the first and last date of each of the 3 months
category, Column 6: Sex ™ Tally all new clients started on ART during the 3 treatment cohorts
(M/F), Column 7: Age (yrs) at AND Col 11 Top cell has a CD4 value < 200 cells/ml
ART initiation ( write age in
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
months if child <2yrs), Column
11: CD4/%age CrAg TB LAM ™ Record total number under cell y

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC16a: No. of new clients HMIS ACP 005 ART Column 1/ART start Date, 4: ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
with a baseline CD4 <200 REGISTER Transfer in / eMTCT status, the 3 months of the reporting period. Ascertain that the date recorded
that accessed TB LAM Clients’ special category, 6/ under Col 1 falls within the first and last date of each of the 3 months
Sex (M/F), 7/ Age (yrs) at ART ™ Tally all new clients started on ART during the 3 treatment cohorts
initiation ( write age in months if AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Bottom
child <2yrs) and 11/CD4/%CrAg cell has either Pos or Neg recorded
TB LAM
HC16a: No. of new clients HMIS ACP 005 ART Column 1/ART start Date, 4: ™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
with a baseline CD4 <200 REGISTER Transfer in / eMTCT status, ™ Record total number under cell y
that accessed TB LAM Clients’special category, 6/
Sex (M/F), 7/ Age (yrs) at ART ™ Tally total number by age (Col 7) and sex (Col 6) and record under
initiation ( write age in months if cells a – x
child <2yrs) and 11/CD4/%CrAg
TB LAM
HC16b: No. of New clients HMIS ACP 005 ART Column 1/ART start Date, 4: ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
with baseline CD4<=200 REGISTER Transfer in / eMTCT status, the 3 months of the reporting period. Ascertain that the date recorded
positive for TB LAM Clients’ special category, 6/ under Col 1 falls within the first and last date of each of the 3 months
Sex (M/F), 7/ Age (yrs) at ART ™ Tally all new clients started on ART during the 3 treatment cohorts
initiation ( write age in months if

Standard Operating Procedures For Collection and Aggregation of HMIS Data

AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Bottom
child <2yrs) and 11/CD4/%CrAg cell has Pos recorded
TB LAM
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI

111
™ Record total number under cell y
™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services

112
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC16c: No. of New clients HMIS ACP 005 ART Column 1:ART start Date, 4: ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
with baseline CD4<=200 REGISTER Transfer in / eMTCT status, the 3 months of the reporting period. Ascertain that the date recorded
positive for TB LAM Clients’ special category, under Col 1 falls within the first and last date of each of the 3 months
treated for TB Column 6:Sex (M/F), 7/ Age ™ Tally all new clients started on ART during the 3 treatment cohorts
(yrs) at ART initiation ( write age
AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Bottom
in months if child <2yrs) and
cell has Pos recorded and code 4 in column 16 “TB status”
Column11: CD4/%CrAg TB LAM
HC16c: No. of New clients HMIS ACP 005 ART Column 1:ART start Date, 4: ™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
with baseline CD4<=200 REGISTER Transfer in / eMTCT status, ™ Record total number under cell y
positive for TB LAM Clients’ special category,
™ Tally total number by age (Col 7) and sex (Col 6) and record under
treated for TB Column 6:Sex (M/F), 7/ Age
cells a – x
(yrs) at ART initiation ( write age
in months if child <2yrs) and
Column11: CD4/%CrAg TB LAM
HC16d: No. of new clients HMIS ACP 005 ART Column 1: ART start Date, 4: ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
with a baseline CD4 <200 REGISTER Transfer in / eMTCTstatus, the 3 months of the reporting period. Ascertain that the date recorded
that accessed CrAg Clients’ special category, under Col 1 falls within the first and last date of each of the 3 months
Column 6:Sex (M/F), 7/ Age ™ Tally all new clients started on ART during the 3 treatment cohorts
(yrs) at ART initiation ( write age AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Middle
in months if child <2yrs) and

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cell has either Pos or Neg recorded
Column11: CD4/%CrAg TB LAM
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
™ Record total number under cell y
™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
"HC16e: No. of New HMIS ACP 005 ART Column 1: ART start Date, 4: ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
clients with baseline REGISTER Transfer in / eMTCTstatus, the 3 months of the reporting period. Ascertain that the date recorded
CD4<=200 positive for Clients’ special category, under Col 1 falls within the first and last date of each of the 3 months
CRAG “ Column 6:Sex (M/F), 7/ Age Tally all new clients started on ART during the 3 treatment cohorts
(yrs) at ART initiation ( write AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Middle
age in months if child <2yrs) cell has Pos recorded
and Column11: CD4/%CrAg TB ™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
LAM"
™ Record total number under cell y
™ Tally total number by age (Col 7) and sex (Col 6) and record under
cells a – x
HC16f: No. of New clients HMIS ACP 005 ART Column 1:ART start Date, ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
with baseline CD4<=200 REGISTER Column 4: Transfer the 3 months of the reporting period. Ascertain that the date recorded
positive for CRAG treated in / eMTCT status, Clients’ under Col 1 falls within the first and last date of each of the 3 months
with fluconazole special category, Column Tally all new clients started on ART during the 3 treatment cohorts
6:Sex (M/F), Column7: Age (yrs) AND Col 11 Top cell has a CD4 value < 200 cells/ml AND Col 11 Middle
at ART initiation ( write age cell has either Pos recorded and fluconazole start date in column 15
in months if child <2yrs) and falls within the reporting period.
Column11: CD4/%CrAg TB LAM ™ Exclude any Transfer in client i.e. Col 4 Top cell = TI

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Record total number under cell y
™ Tally total number by age (Col 7) and sex (Col 6) and record under

113
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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114
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC17: Cumulative No. of HMIS 106a: HEALTH UNIT From the previous HMIS 106a ™ Get the total number of clients started on ART at this facility during the
individuals ever started QUARTERLY REPORT report, HC09: Cumulative No. quarter (HC11 cell y) ADD it to Cumulative No. of clients ever enrolled
on ART (HC09 + HC11) of clients ever enrolled on ART on ART at this facility at the end of the previous quarter (HC09 cell y)
at this facility at the end of the ™ Record total number under cell y
previous quarter
HC18: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
on 1st line ARV regimen REGISTER Column 7: Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND ARV
if child <2yrs) code cell has code with prefix 1, 3 or 4 for that month follow up visit
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
HC19: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
on 2nd line ARV regimen REGISTER Column7/ Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND ARV
if child <2yrs) code cell has code with prefix 2, 5 or 8 for that month follow up visit
™ Record total number under cell y

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC20: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
on 3rd line or higher ARV REGISTER Column7/ Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
regimen initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND ARV
if child <2yrs) code cell has code with prefix 6, 7 or 9 for that month follow up visit
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
HC21: No. of active clients HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally ALL clients with FU Status = A recorded at least once within the
on ART with Advanced REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
Disease by the end of the initiation ( write age in months Transfer out or Stopped after the Alive status AND ADH cell = 3a or
reporting quarter if child <2yrs) 3b or 3c or 3d or 3e at the last visit within the reporting period
™ Record total number under cell y
™ Tally total number by age (Col 7 for the first 2 quarters after ART
initiation and age cell updated every 6 months thereafter) and sex
(Col 6) and record under cells a – x
HC22: No. of ART HMIS ACP 005 ART Column 4: Transfer in/ eMTCT, ™ For each treatment cohort of clients, identify those with TI recorded

Standard Operating Procedures For Collection and Aggregation of HMIS Data

clients who were REGISTER status, Clients’ special under Top cell of column 4 AND the first follow up visit at this health
TRANSFERRED IN at this category,Column 6: Sex (M/F) facility recorded under one of the months for the reporting quarter
facility during the quarter and Column7:Age (yrs) at ART ™ Record total number under cell y
initiation ( write age in months

115
™ Tally total number by age (Col 7) and sex (Col 6) and record under
if child <2yrs)
cells a – x
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HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC23: Number of ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = D1/D2/D3/D4/D5/D6/D7 recorded for any
clients that died during REGISTER Column7:Age (yrs) at ART of the months within the reporting quarter.
the quarter initiation ( write age in months ™ Note: The date when the client died should fall within the reporting
if child <2yrs) period
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
HC24: Number of ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = L recorded for ALL three months of the
clients that were lost REGISTER Column7:Age (yrs) at ART reporting quarter.
to follow-up during the initiation ( write age in months ™ Record total number under cell y
quarter if child <2yrs)
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
HC25: No. of clients who HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = TO recorded as the last follow up status
were Transferred OUT REGISTER Column7:Age (yrs) at ART within the reporting quarter
during the quarter initiation ( write age in months ™ Record total number under cell y
if child <2yrs)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x “
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services
HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC26: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 2/3/4/5/6/7/8 excluding Infant
expected contact by the appropriate) Column 5: Age (Exposed) in Col (2)
end of the quarter (record completed months<2 ™ Record total number under cell y
years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Column 16: Out come by end
cells a – x
of the quarter when patient
missed appointment FOR
REPORTING
HC27a: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 2 excluding Infant (Exposed)
expected contact by appropriate) Column 5: Age in Col (2)
outcome after tracing (record completed months<2 ™ Record total number under cell y
– confirmed as silently years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
transferred Column 16: Out come by end
cells a – x “
of the quarter when patient
missed appointment FOR

Standard Operating Procedures For Collection and Aggregation of HMIS Data

REPORTING

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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC27b: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 7 excluding Infant (Exposed) in
expected contact by appropriate) Column 5: Age Col (2)
outcome after tracing – (record completed months<2 ™ Record total number under cell y
tracing attempts initiated years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
but incomplete Column 16: Out come by end
cells a – x
of the quarter when patient
missed appointment FOR
REPORTING
HC27c: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 6 excluding Infant (Exposed)
expected contact by appropriate) Column 5: Age in Col (2)
outcome after tracing – (record completed months<2 ™ Record total number under cell y
unable to be located years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Column 16: Out come by end
cells a – x
of the quarter when patient
missed appointment FOR
REPORTING

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC27d: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 3 excluding Infant (Exposed)
expected contact by appropriate) Column 5: Age in Col (2)
outcome after tracing – (record completed months<2 ™ Record total number under cell y
stopped taking ARVs years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Column 16: Out come by end
cells a – x
of the quarter when patient
missed appointment FOR
REPORTING

HC27e: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 8 excluding Infant (Exposed)
expected contact by appropriate) Column 5: Age in Col (2)
outcome after tracing – (record completed months<2 ™ Record total number under cell y
No attempt to trace years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Column 16: Out come by end

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cells a – x
of the quarter when patient
missed appointment FOR
REPORTING

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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC27f: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no clinical APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with outcome by end of quarter when
contact since last REGISTER 2: Service point( tick patient missed appointment (Col 16) = 5 excluding Infant (Exposed)
expected contact by appropriate) Column 5: Age in Col (2)
outcome after tracing - (record completed months<2 ™ Record total number under cell y
Died years),Column 6: Sex (M/F),
™ Tally total number by age (Col 5) and sex (Col 6) and record under
Column 16: Out come by end
cells a – x
of the quarter when patient
missed appointment FOR
REPORTING

HC28a: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)
clinical contact since REGISTER 2: Service point( tick (Col 19) = 1 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
- TB Column 19: Cause of dealth
HC28b: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

clinical contact since REGISTER 2: Service point( tick (Col 19) = 2 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
- Cancer Column 19: Cause of dealth
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC28c: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)
clinical contact since REGISTER 2: Service point( tick (Col 19) = 3 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
– Infectious Diseases Column 19: Cause of dealth
other than TB

HC28d: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)
clinical contact since REGISTER 2: Service point( tick (Col 19) = 4 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
– HIV non infectious Column 19: Cause of dealth
diseases
HC28e: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

clinical contact since REGISTER 2: Service point( tick (Col 19) = 5 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),

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cells a – x
– Natural causes Column 19: Cause of dealth
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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC28f: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)
clinical contact since REGISTER 2: Service point( tick (Col 19) = 6 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
– Non natural causes Column 19: Cause of dealth
HC28g: No. of ART HMIS ACP 007 MISSED Column 1: Missed appointment ™ For client whose missed appointment date (Col 1) falls within the
patients with no APPOINTMENT TRACKING date; DD/MM/YY, Column reporting quarter, Tally client with Cause of Death (if outcome is died)
clinical contact since REGISTER 2: Service point( tick (Col 19) = 7 excluding Infant (Exposed) in Col (2)
last expected contact appropriate) Column 5: Age ™ Record total number under cell y
confirmed dead after (record completed months<2
™ Tally total number by age (Col 5) and sex (Col 6) and record under
tracing by cause of death years),Column 6: Sex (M/F),
cells a – x
– Unknown Column 19: Cause of dealth
HC29: No. of active on HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
ART eligible to receive REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
CPT/Dapsone at the last initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND CTX cell
visit in the quarter if child <2yrs) = Y or N at the last recorded follow up visit during the quarter
™ Record total number under cell y

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC30: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
and eligible who received REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
CPT/Dapsone at the last initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND CTX cell
visit in the quarter if child <2yrs) = Y at the last recorded follow up visit during the quarter
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

HC31: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
screened for TB at last REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
visit in the quarter initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND TB status
if child <2yrs) cell = 1 or 2 or 3C or 3G or 3L or 3M or 3X or 3O or 4 or 5 at the last
recorded follow up visit during the quarter
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HC32: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
with presumptive TB REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
during the quarter initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND TB status

123
if child <2yrs) cell = 2 or 3C or 3G or 3L or 3M or 3X or 3O or 4 first documented at
a follow-up visit during the quarter
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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC32: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Record total number under cell y
with presumptive TB REGISTER Column7:Age (yrs) at ART ™ Tally total number by age (Col 7 for clients who are less than six
during the quarter initiation ( write age in months months on ART or current age as updated every 6 months on ART)
if child <2yrs) and sex (Col 6) and record under cells a – x

HC33: No. active on ART HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
diagnosed with TB during REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
the quarter initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND TB status
if child <2yrs) cell = 3C or 3G or 3L or 3M or 3X or 3O, or 4 at any of the follow up
visit during the quarter
™ Record total number under cell y
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

HC34a: No. active on HMIS ACP 005: ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
ART started on TB REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
treatment during the initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND TB
HMIS TB 009: HEALTH
quarter (New & relapse if child <2yrs) and Column status cell = 4 for the first time during the quarter AND 3rd Cell of Col
UNIT TB REGISTER
TB cases)- Newly started 10: Date started on first line 16 (Anti-TB drug start date) corresponds to a date within the quarter

Standard Operating Procedures For Collection and Aggregation of HMIS Data

TB treatment during the treatment and Column 11: Type ™ Record total number under cell y
quarter of TB patient-N,R,TF &TL, THU
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC34a: No. active on HMIS ACP 005: ART Column 6: Sex (M/F) and ™ Reconcile the identified New and Relapse cases TB cases from ART
ART started on TB REGISTER Column7:Age (yrs) at ART register with the those registered in the Unit TB register under Column
treatment during the initiation ( write age in months 11(N or R) & Column 10 for date started on first line treatment and must
HMIS TB 009: HEALTH
quarter (New & relapse if child <2yrs) and Column fall within the reporting period
UNIT TB REGISTER
TB cases)- Newly started 10: Date started on first line
TB treatment during the treatment and Column 11: Type
quarter of TB patient-N,R,TF &TL, THU

HC34b: No. active on HMIS ACP 005 ART Column 6: Sex (M/F) and ™ Tally client with FU Status = A recorded at least once within the
ART started on TB REGISTER Column7:Age (yrs) at ART reporting quarter AND no addition FU Status of death, Self-transfer,
treatment during the initiation ( write age in months Transfer out or Stopped recorded after the Alive status AND TB status
quarter (New & relapse if child <2yrs) Column 10: Date cell = 4 before the beginning of the reporting quarter AND 3rd Cell
TB cases)- previously on started on first line treatment of Col 16 (Anti-TB drug start date) corresponds to a date before the
TB treatment during the and Column 11: Type of TB reporting quarter
quarter patient-N,R,TF &TL, THU and ™ Record total number under cell y
Column 16: Code 4: Currently
™ Tally total number by age (Col 7 for clients who are less
on TB treatment
than six months on ART or current age as updated every 6
months on ART) and sex (Col 6) and record under cells a – x
Reconcile the identified new TB cases from ART register with the

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Check for New and Relapse cases in the Unit TB register under
Column 11(N or R) & Column 10 for date started on first line treatment
should be before the reporting period”

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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC35a: No. of ART clients HMIS ACP 005 ART Column 1: ART start Date, ™ Extract data from the ART REGISTER, column 1 “ART start date” by
started on TPT during the REGISTER Column 6: Sex, Column 7: Age age group.
quarter – Newly started ( years) at ART initiation (write ™ Extract data from the ART REGISTER, col 1, 6, 7 and 14. Tally all clients
on ART age in months if child <2 years) with ART start date falling within the reporting period, FU Status = A,
and column 14: TPT/B6 plus TPT status =””H1” and TPT start date in column 14 corresponds to a
status date within the quarter.
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
™ The data for this data element should not include the transfer in
since these clients were already enrolled in the facility they have
transferred from.
HMIS TB 011 : TB Column 3: Age, Column 4: Sex, ™ Extract data from the TPT register, column 10 “”TPT Initiation” date
PREVENTIVE THERAPY Column 6a: already on ART by corresponds to the dates within the reporting period and with a tick
(TPT) REGISTER the start of the quarter (if HIV+): (√) in column (6a) –upper cell (New on ART).
New on ART during the quarter ™ Tally total number by age (Col 3) and Sex (Col 4) and record under
( if HIV+) and Column 10: Date cells a – x
( DD/MM/YYYY), Weight (Kg),
TPT Regimen: H-Isonlizid.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

RH-Rifampicin/Isonlizid, HP-
Rifapentine/isoniazid. Dose
(mg)
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC35b: No. of ART clients HMIS ACP 005 ART Column 6: Sex, Column 7: Age ™ Extract data from the ART REGISTER, column 6, 7 and 14.
started on TPT during the REGISTER ( years) at ART initiation (write ™ Tally all clients who were on ART before the beginning of the reporting
quarter – Previously on age in months if child <2 years) period, FU Status = A, TPT status =””H1” and TPT start date in column
ART and column 14: TPT/B6 plus 14 corresponds to a date within the quarter.
status
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x
HMIS TB 011 : TB Column 3: Age, Column 4: Sex, ™ Extract data from the TPT register, column 10 “”TPT Initiation” date
PREVENTIVE THERAPY Column 6a: already on ART by corresponds to the dates within the reporting period and with a tick
(TPT) REGISTER the start of the quarter (if HIV+): (√) in column (6a) –upper cell (Already on ART).
New on ART during the quarter ™ Tally total number by age (Col 3) and Sex (Col 4) and record under
( if HIV+) and Column 10: Date cells a – x”
( DD/MM/YYYY), Weight (Kg),
TPT Regimen: H-Isonlizid.
RH-Rifampicin/Isonlizid, HP-
Rifapentine/isoniazid. Dose
(mg)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC36: No. of ART clients HMIS ACP 005 ART Column 6:Sex (M/F), ™ Extract data from the ART REGISTER, column 6,7 and 14.
who were started on REGISTER Column7:Age (yrs) at ART ™ Tally all clients who started TPT 6months ago as indicated by TPT
TPT 6 months ago initiation ( write age in months start date in column 14.
if child <2yrs) Column 14: TPT/
™ Tally all clients who were started TPT 6 months before the beginning
B6 plus status
of the reporting period, FU Status = A, TPT status =””H1” and TPT start
date in column 14. This data element is targeting those ART clients
who started TPT 6 months prior to the reporting period. For example,
if you are compiling the January-March 2020 report, consider those
clients whose TPT start date falls July-Sept 2019 in column 14.
Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

HMIS TB 011 : TB Column 3: Age, Column 4: Sex, ™ Extract data from the TPT REGISTER, column 3,4, 6a and 10.
PREVENTIVE THERAPY Column 6a: already on ART by ™ Tally all clients who started TPT 6months ago as indicated by TPT
(TPT) REGISTER the start of the quarter (if HIV+): start date in column 10 and have a tick (√) in column 6a.
New on ART during the quarter
™ Tally all clients who were started TPT 6 months before the beginning of
( if HIV+) and Column 10: Date
the reporting period. This data element is targeting those ART clients
( DD/MM/YYYY), Weight (Kg),
who started TPT 6 months prior to the reporting period. For example,
TPT Regimen: H-Isonlizid.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

if you are compiling the January-March 2020 report, consider those
RH-Rifampicin/Isonlizid, HP-
clients whose TPT start date falls July-Sept 2019 in column 6a.
Rifapentine/isoniazid. Dose
Tally total number by age (Col 3) and sex (Col 6) and record under
(mg)
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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HIV ART CARE SERVICES

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC37: No. of ART HMIS ACP 005 ART Column 6:Sex (M/F), ™ Extract data from the ART REGISTER, column 6,7 and 14.
clients who successfully REGISTER Column7:Age (yrs) at ART ™ Tally all clients whose FU Status = A, TPT status =””H4” documented
completed TPT during initiation ( write age in months for the first time within the reporting quarter on the follow up page
the quarter if child <2yrs) Column 14: TPT/ and TPT stop date in column 14 corresponds to a date within the
B6 plus status reporting quarter.
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

HMIS TB 011 : TB Column 3: Age, Column 4: Sex, ™ Extract data from the TPT REGISTER, column 3,4, 6a and 10.
PREVENTIVE THERAPY Column 6a: already on ART by ™ Tally all clients with tick (√) in column 6a, a tick (√) in column 18
(TPT) REGISTER the start of the quarter (if HIV+): “completed” cell and completed TPT during the reporting period as
New on ART during the quarter indicated by TPT date in column 10.
( if HIV+) and Column 10: Date
™ Tally total number by age (Col 3) and sex (Col 6) and record under
( DD/MM/YYYY), Weight (Kg),
cells a – x
TPT Regimen: H-Isonlizid.
RH-Rifampicin/Isonlizid, HP-
Rifapentine/isoniazid. Dose
(mg) and Column 18: Outcome

Standard Operating Procedures For Collection and Aggregation of HMIS Data

at end of TPT (Tick)

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CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC38: No. active on ART HMIS ACP 005 ART ™ Summarise data from the follow up page of the ART REGISTER by
assessed for Malnutrition REGISTER age/sex disaggregates.
at their visit in quarter ™ Tally all clients whose FU Status = A with Nutrition status “”N, MAM,
SAM, SAMO and O”” on the follow up page.
™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x.

HC39: No. active on ART HMIS ACP 005 ART Column 6:Sex (M/F), ™ Summarise data from the follow up page of the ART REGISTER by
who are Malnourished REGISTER Column7:Age (yrs) at ART age/sex disaggregates. Tally all clients whose FU Status = A with
(MAM+SAM) at their last initiation ( write age in months Nutrition status “”MAM, SAM or SAMO”” on the follow up page.
visit in the quarter if child <2yrs) ™ Tally total number by age (Col 7 for clients who are less than six
months on ART or current age as updated every 6 months on ART)
and sex (Col 6) and record under cells a – x

HC40: No. active on ART HMIS NUT 001L Column 6: Age, Column 7: Sex, ™ Summarise data from the column 6, 7, 17 21 and 22 of the INTEGRATED
who are Malnourished INTEGRATED NUTRITION Column17: Nutritional status NUTRITION REGISTER by age/sex disaggregates.
(MAM+SAM) at their last REGISTER at enrolment, Column 21: ART ™ Tally all clients with code “”ART”” in column 21, code “”MAM or SAM
visit in the quarter who services at enrolment Column or SAMO or ++”” in column 17, code “”pos”” in column 20, and code
received Therapeutic/ 22: Enrolements and revisits “”(RUTF) or F75 or F100 or ReSoMal or FBF”” in the supplementary

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Supplementary foods feeds cell in column 22.
™ Tally total number by age (Col 6) and sex (Col 7) and record under
cells a – x
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC41a: No. active on ART HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
who had a viral load test REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients whose FU Status = A with VL status code “S or NS” for
at 6 months post ART with age in months if child is month 6 on the follow up page.
initiation – Total tested <2yrs.
™ Tally total number by age (Col 7 or current age as updated every 6
months on ART) and sex (Col 6) and record under cells a – x
™ This data element is targeting those ART clients who have made
6 months on ART during the reporting period. For example, if you
are compiling the Jan-Mar 2020 report, consider the July-Sept 2019
cohort. The viral load status must be based on the viral load testing
algorithm.
HC41b: No. active on ART HMIS ACP 005 ART Column 6: Sex Column ™ Tally all clients whose FU Status = A with VL status code “S” for month
who had a viral load test REGISTER 7: Age (yrs) at ART initiation 6 on the follow up page.
at 6 months post ART with age in months if child is ™ Tally total number by age in Col 7 or current age as updated every 6
initiation – Suppressed <2yrs. months on ART and sex (Col 6) and record under cells a – x.
viral load
™ This data element is targeting those ART clients who have made
6 months on ART during the reporting period. For example, if you
are compiling the Jan-Mar 2020 report, consider the July-Sept 2019

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cohort. The viral load status must be based on the viral load testing
algorithm.

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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC42a: Number of HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
clients on ART who had REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
a viral load test during with age in months if child is ™ Tally all clients whose FU Status = A with at least one VL status code
the past 12 months (most <2yrs. “S or NS” in any month during the past 12 months on the follow up
recent test) – Total tested page.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
™ For example, if we are compiling the January-March 2020 report,
Tally all clients who had a VL test at any one time during the months
of April 2019- March 2020.
HC42b: Number of clients HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
on ART who had a viral REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
load test during the past with age in months if child is ™ Tally all clients whose FU Status = A with most recent VL status code
12 months (most recent <2yrs. “S” in any month during the past 12 months on the follow up page.
test) – Suppressed viral
™ Tally total number by age in Col 7 or current age as updated every 6
load
months on ART and sex (Col 6) and record under cells a – x.
™ For example if we are compiling the Jan-Mar 2020 report, Tally all
clients who had VL test at any one time during the months of April

Standard Operating Procedures For Collection and Aggregation of HMIS Data

2019- March 2020.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC43a: No. active on ART HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
who had a viral load test REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
at 12 months post ART with age in months if child is ™ Tally all clients whose FU Status = A with VL status code “S” or “NS”
initiation – Total tested <2yrs. at month 12 on the follow up page.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
™ This data element is targeting those ART clients who have made 12
months on ART during the reporting period. For example, if you are
compiling the January-March 2020 report, consider the January-
March 2019 cohort.
HC43b No. active on ART HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
who had a viral load test REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
at 12 months post ART with age in months if child is ™ Tally all clients whose FU Status = A with VL status code “S” at month
initiation – Suppressed <2yrs. 12 on the follow up page.
viral load
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
™ This data element is targeting those ART clients who have made 12

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months on ART during the reporting period. For example, if you are
compiling the January-March 2020 report, consider the January-
March 2019 cohort.

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134
VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC44a: Number of non- HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
suppressed ART clients REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
who had a repeat VL with age in months if child is ™ Tally all clients whose FU Status = A, with VL status code “NS” during
test that remained <2yrs. the reporting quarter and had the same code NS before the reporting
non-suppressed in the period on the follow up page.
reporting period – Total
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
™ This data element is targeting those ART clients who had a non-
suppressed VL result before the reporting period and have had
a another non suppressed VL test result during the quarter. For
example, if you are compiling the January-March 2020 report,
consider those clients that had a non-suppressed VL result before
January 2020 and have had another VL test during January-March
2020 and the results are non-suppressed.
HC44b Number of non- HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
suppressed ART clients REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients whose FU Status = A, with non-suppressed VL results
who had a repeat VL with age in months if child is and switch date from 1st to 2nd line regimen falls within the reporting
test that remained <2yrs and Column 19: 2nd Line period in column 19.
non-suppressed in Regimen

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age in Col 7 or current age as updated every 6
the reporting period –
months on ART and sex (Col 6) and record under cells a – x.
Switched from 1st to 2nd
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC44c Number of non- HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
suppressed ART clients REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients with non-suppressed VL results and switch date from
who had a repeat VL with age in months if child is 2nd t0 3rd line regimen falls within the reporting period in column 20.
test that remained <2yrs and Column 20: 3rd Line
™ Tally total number by age in Col 7 or current age as updated every 6
non-suppressed in regimen
months on ART and sex (Col 6) and record under cells a – x.
the reporting period –
Switched from 2nd to 3rd

HC45a Number of clients HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
failing on ART who had REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients whose FU status = A, ARV code cell has code with
HIV Drug Resistance Test with age in months if child is prefix 1, 3 or 4 for that month follow up visit and HIVDR test sample
in the reporting period – <2yrs. collection date falls within the reporting period.
1st line regimen
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.

HC45b Number of clients HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
failing on ART who had REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients whose FU status = A, ARV code cell has code with
HIV Drug Resistance Test with age in months if child is prefix 2, 5 or 8 for that month follow up visit
in the reporting period – <2yrs and Column 19: HIVDR

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ and HIVDR test sample collection date falls within the reporting
2nd line regimen Test
period in column 19.
™ Tally total number by age in Col 7 or current age as updated every 6

135
months on ART and sex (Col 6) and record under cells a – x.
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136
VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC45c: Number of clients HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the ART REGISTER by age/sex disaggregates.
failing on ART who had REGISTER 7: Age (yrs) at ART initiation ™ Tally all clients whose FU status = A, ARV code cell has code with
HIV Drug Resistance Test with age in months if child is prefix 6, 7 or 9 for that month follow up visit and HIVDR test sample
in the reporting period – <2yrs and Column 20: HIVDR collection date falls within the reporting period in column 20.
3rd line regimen test
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.

HC46: Number of non- HMIS ACP 005 ART Column 6: Sex Column ™ Summarise data from the follow up page of the ART REGISTER by
suppressed Clients that REGISTER 7: Age (yrs) at ART initiation age/sex disaggregates.
received CD4 test with age in months if child is ™ Tally all clients whose FU Status = A with VL status code “NS” in any
<2yrs month during the past 12 months on the follow up page.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
™ For example, if we are compiling the January-March 2020 report,
Tally all clients who had VL test at any one time during the months of
April 2019- March 2020.
HC46 Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Summarise data from the VIRAL LOAD NON-SUPPRESSED REGISTER
suppressed Clients that LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result by age/sex disaggregates.
received CD4 test REGISTER ™ Tally all clients with non-suppressed VL whose CD4 sample collection

Standard Operating Procedures For Collection and Aggregation of HMIS Data

date in column 8 falls within the reporting period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under
cells a – x.
™ For example, if we are compiling the January-March 2020 report,
Tally all clients who had VL test at any one time during the months of
April 2019- March 2020.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC47a: Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result column 5, 6, 8 and 11 by age/sex.
CD4 test <200 that – REGISTER Column 11: TB LAM Test ™ Tally all clients with non-suppressed viral load with documented CD4
Accessed TB LAM Tally <=200 in column 8 and had a TB LAM screening code “Y” in
column 11.
™ Tally total number by age in Col 5 and sex (Col 6) and record under
cells a – x.
™ The date for CD4 sample collection should fall within the reporting
period.
HC47b Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result column 5, 6, 8 and 11 by age/sex.
CD4 test <200 that – REGISTER Column 11: TB LAM Test ™ Tally all clients with non-suppressed viral load with documented CD4
Positive for TB LAM Tally <=200 in column 8 and had a TB LAM test result “Pos” in column
11. The date for CD4 sample collection should fall within the reporting
period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under
cells a – x.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

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138
VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC47c Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result column 5, 6, 8 and 11 by age/sex.
CD4 test <200 that – REGISTER Column 11: TB Treatment ™ Tally all clients with non-suppressed viral load with documented CD4
Positive for TB LAM and Tally <=200 in column 8, and TB treatment code “Y” in column 11.
started TB treatment
™ The date for CD4 sample collection should fall within the reporting
period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under
cells a – x.
™ The date for TB treatment initiation should fall within the reporting
period.
HC48a Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result column 5, 6, 8 and 11 by age/sex.
CD4 test <200 that – REGISTER Column 11: CrAg Results ™ Tally all clients with non-suppressed viral load with documented CD4
Accessed CrAg Tally <=200 in column 8 and had a serum CrAg screening code “Y”
in column 11.
™ The date for CD4 sample collection should fall within the reporting
period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cells a – x.
™ The date for CD4 sample collection should fall within the reporting
period.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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VIRAL LOAD (VL)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC48b Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: Sex/ ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED eMTCT Column 8: CD4 result column 5, 6, 8 and 11 by age/sex. Tally all clients with non-suppressed
CD4 test <200 that – REGISTER Column 11: TB LAM Test viral load with documented CD4 Tally <=200 in column 8 and had
Positive for CrAg a CrAg test result “Pos” in column 11. The date for CD4 sample
collection should fall within the reporting period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under
cells a – x.
™ The date for TB treatment initiation should fall within the reporting
period.
HC48c Number of non- HMIS ACP 001: VIRAL Column 5: Age Column 6: ™ Extract data from the VIRAL LOAD NON-SUPPRESSED REGISTER,
suppressed Clients with LOAD NON-SUPPRESSED Sex/eMTCT Column 8: CD4 column 5, 6, 8 and 11 by age/sex.
CD4 test <200 that – REGISTER result Column 11: treated with ™ Tally all clients with non-suppressed viral load with documented CD4
Positive for CrAg and Fluconazole Tally <=200 in column 8, had a CrAg test result “Pos” and Treated
initiated on fluconazole with Fluconazole code “Y” in column 11.
™ The date for CD4 sample collection should fall within the reporting
period.
™ Tally total number by age in Col 5 and sex (Col 6) and record under

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cells a – x.

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140
DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC49a: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART by DSDM REGISTER 7: Age (yrs) at ART initiation ™ Tally all active clients whose FU status = A and the last recorded
approach at the end of with age in months if child is DSDM code “FBIM” on the follow up page that falls within the
the reporting period – <2yrs. reporting period.
FBIM ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC49b: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART by DSDM REGISTER 7: Age (yrs) at ART initiation ™ Tally all active clients whose FU status = A and the last recorded
approach at the end of with age in months if child is DSDM code “FBG” on the follow up page that falls within the reporting
the reporting period – <2yrs. period.
FBG ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC49c: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART by DSDM REGISTER 7: Age (yrs) at ART initiation ™ Tally all active clients whose FU status = A and the last recorded
approach at the end of with age in months if child is DSDM code “FTDR” on the follow up page that falls within the
the reporting period – <2yrs. reporting period.
FTDR ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HC49d: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART by DSDM REGISTER 7: Age (yrs) at ART initiation ™ Tally all active clients whose FU status = A and the last recorded
approach at the end of with age in months if child is DSDM code “CDDP” on the follow up page that falls within the
the reporting period – <2yrs. reporting period.
CDDP ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC49e: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART by DSDM REGISTER 7: Age (yrs) at ART initiation
™ Tally all active clients whose FU status = A and the last recorded
approach at the end of with age in months if child is
DSDM code “CCLAD” on the follow up page that falls within the
the reporting period – <2yrs.
reporting period.
CCLAD
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC50a: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART achieving viral REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with most recent VL status code
load suppression – FBIM with age in months if child is
“S” based on the viral load testing algorithm and DSDM code “FBIM”
<2yrs.
at the end of the reporting period.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC50b: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART achieving viral REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with VL status code “S” based on
load suppression – FBG with age in months if child is
the viral load testing algorithm and DSDM code “FBG” at the end of
<2yrs.
the reporting period.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.

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142
DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC50c: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART achieving viral REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with VL status code “S” based on
load suppression – FTDR with age in months if child is
the viral load testing algorithm and DSDM code “FTDR” at the end of
<2yrs.
the reporting period.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC50d: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART achieving viral REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with VL status code “S” based on
load suppression – CDDP with age in months if child is
the viral load testing algorithm and DSDM code “ CDDP “ at the end
<2yrs.
of the reporting period.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC50e: Number active HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
on ART achieving viral REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with VL status code “S” based on
load suppression – with age in months if child is
the viral load testing algorithm and DSDM code “ CCLAD “ at the end
CCLAD <2yrs.
of the reporting period.
™ Tally total number by age in Col 7 or current age as updated every 6

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months on ART and sex (Col 6) and record under cells a – x.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC51a: Number of clients HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
newly enrolled in each REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with DSDM code “ FBIM”
DSD approach during the with age in months if child is
reporting quarter – FBIM <2yrs. ™ documented for the 1st time during the reporting period
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC51b: Number of clients HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
newly enrolled in each REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with DSDM code “ FBG”
DSD approach during the with age in months if child is
reporting quarter – FBG <2yrs. ™ documented for the 1st time during the reporting period
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC51c: Number of clients HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
newly enrolled in each REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with DSDM code “FTDR”
DSD approach during the with age in months if child is
reporting quarter – FTGR <2yrs. ™ documented for the 1st time during the reporting period
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HC51d: Number of clients HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
newly enrolled in each REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with DSDM code “CDDP”
DSD approach during with age in months if child is
™ documented for the 1st time during the reporting period

143
the reporting quarter – <2yrs.
CDDP ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
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DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC51e: Number of clients HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
newly enrolled in each REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A with DSDM code “CCLAD”
DSD approach during with age in months if child is
documented for the 1st time during the reporting period
the reporting quarter – <2yrs.
CCLAD ™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC52a: Number of TB/ HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
HIV clients receiving their REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A, with TB status code “4” and
TB drug refills – FBIM with age in months if child is
DSDM code “FBIM” within the reporting period.
<2yrs.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC52b: Number of TB/ HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
HIV clients receiving their REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A, with TB status code “4” and
TB drug refills – FBG with age in months if child is
DSDM code “FBG” within the reporting period.
<2yrs.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC52c: Number of TB/ HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
HIV clients receiving their REGISTER 7: Age (yrs) at ART initiation

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally all clients whose FU Status = A, with TB status code “4” and
TB drug refills – FTDR with age in months if child is
DSDM code “FTDR” within the reporting period.
<2yrs.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC52d: Number of TB/ HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
HIV clients receiving their REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A, with TB status code “4” and
TB drug refills – CDDP with age in months if child is
DSDM code “CDDP” within the reporting period.
<2yrs.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC52e: Number of TB/ HMIS ACP 005 ART Column 6: Sex Column Summarise data from the ART REGISTER by age/sex disaggregates.
HIV clients receiving their REGISTER 7: Age (yrs) at ART initiation
™ Tally all clients whose FU Status = A, with TB status code “4” and
TB drug refills – CCLAD with age in months if child is
DSDM code “CCLAD” within the reporting period.
<2yrs.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and sex (Col 6) and record under cells a – x.
HC53: No. of Clients HMIS ACP 032: FACILITY Column 4: Age (yrs) Column 5: Summarise data from the FACILITY COMMUNITY REFERAL REGISTER
Referred from the COMMUNITY REFERAL Sex (M/F) Column 16: Service(s) by age/sex disaggregates.
Community to the Facility REGISTER reffered for
™ Tally all clients with service code “1-14” in column 16 within the
for HIV Care Services
reporting period.
™ The date in column 2 should fall within the reporting period.
™ Tally total number by age in Col 4 and sex (Col 5) and record under

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cells a – x.
HC54: No. of Clients HMIS ACP 032: FACILITY Column 2: Date Column 16: Summarise data from the FACILITY COMMUNITY REFERAL REGISTER
Referred from the COMMUNITY REFERAL Service(s) referred for and by age/sex disaggregates.

145
Community to the Facility REGISTER column 17: Services provided
™ Tally all clients with service code “1-14” in column 16 and code “Y” for
for HIV Care Services ( y/N)
services provided in column 17.
and Received Services
™ The date in column 2 should fall within the reporting period.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1A - HIVCARE/ART Services

146
DIFFERENTIATED SERVICE DELIVERY MODEL (DSDM)

CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HC55: No. of Clients HMIS ACP 032: FACILITY Column 2: Date Column 4: Summarise data from the FACILITY COMMUNITY REFERAL REGISTER
Referred from the Health COMMUNITY REFERAL Age ( yrs) column 5: Sex by age/sex disaggregates.
Facility to the Community REGISTER (M/F) Column 22: Services for
™ Tally all clients with services for referral code “15-28” in column 22
for HIV Care and Support referral
within the reporting period.
Services
™ The date in column 2 should fall within the reporting period.
™ Tally total number by age in Col 4 and sex (Col 5) and record under
cells a – x.
HC56: No. of Clients HMIS ACP 032: FACILITY Column 2: Date Column 22: Summarise data from the FACILITY COMMUNITY REFERAL REGISTER
Referred from the Health COMMUNITY REFERAL Services for referral and by age/sex disaggregates.
Facility to the Community REGISTER Column 25: Upon feedback
™ Tally all clients with services provided in column 25.
for HIV Care and Support what services were provided
Services and Received ™ The date in column 2 should fall within the reporting period.
Services ™ Tally all clients with services for referral code “15-28” in column 22
and documented services provided in column 25. The date in column
2 should fall within the reporting period.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO1 all patients 6 HMIS ACP 005 ART Column 1: ART start Date and ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
months: Record months/ REGISTER Column month 6: FU status the 6 months prior to the reporting period using the legend table.
year when cohort started ™ Record the first date of the cohort i.e. the dd/mm/yy.
(3 months period)
™ For example if you are compiling the Jan-Mar 2020 report, record
the cohort under review is July-Sept 2019 so record 1/7/2019 for this
data element.

CAO1 all patients 6 HMIS ACP 005 ART Column 1: ART this Date and ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
months: Started on ART REGISTER Column month 6: Follow up the 6 months prior to the reporting period using the legend table.
in this clinic- original status Column 4: TI Column ™ Ascertain that the date recorded under Col 1 falls within the first and
cohort 7: Age ( yrs) at ART intiation ( last date of each of the 3 months.
write age in months if child is
™ Tally all new clients started on ART during the 3 treatment cohorts
<2yrs
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
™ Tally total number by age in Col 7 and record appropriately.

CAO1 all patients 6 HMIS ACP 005 ART Column 11: CD4%age CrAg TB ™ column 11 “CD%, CrAg/TB LAM” for age groups 5yrs+ for the cohort
months: Fraction of REGISTER LAM under review.
clients 5yrs & above with ™ List CD4 Tallys for all clients aged 5 yrs and above with a documented
CD4 ≤ 200 CD4 in column 11.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ The Tally for those CD4s <=200, is the numerator and the Tally for all
the CD4s is the denominator.
™ For example if you have a list of CD4s eg 300, 690, 222, 148, 825,

147
The Tally for those CD4s <=200 is 1 (which is 148) and the Tally for all
the CD4s is 5 then the fraction will be 1/5.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

148
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO1 all patients 6 HMIS ACP 005 ART Column 7: Age ( yrs) at ART ™ column 11 “CD%, CrAg/TB LAM” for age groups 5yrs+ for the cohort
months: Median CD4 for REGISTER intiation ( write age in months under review.
5 years and above with if child is <2yrs and Column 11: ™ List CD4 Tallys for all clients aged 5 yrs and above in column 7 with a
available CD4 CD4%age documented CD4 in column 11.
™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally
™ Document by age in Col 7 accordingly.

CAO1 all patients 6 HMIS ACP 005 ART Column 1: ART start Date ™ column 4 for the cohort under review.
months: Transfers In (TI) REGISTER Column 4: TI Column Column ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
Add + 7:Age ( yrs) at ART intiation ( the 6 months prior to the reporting period using the legend table.
write age months if child <2yrs)
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all clients with code “TI” in column 4 during the 3 treatment
cohorts.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age in Col 7 and record appropriately.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO1 all patients 6 HMIS ACP 005 ART Column 1: ART start Date ™ Tally all clients with code “TO” on the follow up page. This should only
months: Transfers Out REGISTER Column Month 6:/ FU status include those clients that transferred out before 6months on ART.
(TO) Subtract - and Column 7: Age ( yrs) at ART ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
initiation ( write age in months the 6 months prior to the reporting period using the legend table.
if child is 2> yrs
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally total number by age in Col 7 and record appropriately.
™ Tally all clients with last recorded FU Status = “TO” on the follow up
page within the reporting period for the 3 treatment cohorts.

CAO1 all patients 6 HMIS ACP 005 ART This data element is obtained by adding the original cohort to the transfer
months: Net current REGISTER in (TI) and subtract the transfer out (TO)
cohort (N)
(Column 3+TI-TO)

CAO1 all patients 6 HMIS ACP 005 ART Column month 6: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Stopped REGISTER and Column 7: Age ( yrs) at ART
™ Tally all clients with last recorded follow up status code “S” for
initiation ( write age in months
Stopped on the follow up page by the end of the reporting period.
if child is 2> yrs
This should only include those clients that stopped ART on or before

Standard Operating Procedures For Collection and Aggregation of HMIS Data

6 months post ART initiation.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately

149
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

150
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO1 all patients 6 HMIS ACP 005 ART Column month 6: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER and Column 7: Age ( yrs) at ART
™ Tally all clients with last recorded follow up status code “D1 or D2 or
initiation ( write age in months
D3 or D4 or D5 or D6 or D7” on the follow up page by the end of the
if child is 2> yrs
reporting period. This should only include those clients that died on
or before 6 months post ART initiation.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.

CAO1 all patients 6 HMIS ACP 005 ART Column Month 6: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost (missed REGISTER Column 7: Age ( yrs) at ART
™ Tally all clients with last recorded follow up status code “L” for Lost
appointment) initiation ( write age in months
on the follow up page by the end of the reporting period. This should
if child is 2> yrs
only include those clients that Lost on or before 6 months post ART
initiation.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.
CAO1 all patients 6 HMIS ACP 005 ART Column month 6: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost to Follow- REGISTER and Column 7: Age ( yrs) at ART
™ Tally all clients with last recorded follow up status code “LTFU” for
up (DROP) initiation ( write age in months
Lost to Follow-up on the follow up page by the end of the reporting
if child is 2> yrs
period. This should only include those clients who were Lost to
Follow-up on or before 6 months post ART initiation.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally total number by age in Col 7 or current age as updated at 6
months on ART and record appropriately.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO1 all patients 6 HMIS ACP 005 ART Column month 6: FU status Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER and Column 7: Age ( yrs) at ART
™ Tally all clients with last recorded follow up status code “A” for Active
Alive and on ART (On Rx) initiation ( write age in months
on the follow up page by the end of the reporting period. This should
if child is 2> yrs
only include those clients that are active on ART 6 months post ART
initiation.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.

CAO1 all patients 6 HMIS ACP 005 ART NA ™ This is equal to No. cohort alive and on ART divided by Net Current
months: Percent of REGISTER Cohort (NNC) multiplied by 100
cohort alive and on ART
[ (On Rx) / N * 100 ]
EMTCT mothers 6 HMIS ACP 005 ART Column 1: ART start date, Summarise data from the follow up page of the ART REGISTER.
months: Record months/ REGISTER Column month 3: FU status and
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
year when cohort started Column month 6: FU status
the 6 months prior to the reporting period using the legend table.
(3 months period)
™ Record 3 months and the year.
™ Record the first date of the cohort i.e. the dd/mm/yy.
™ For example if you are compiling the Jan-Mar 2020 report, record

Standard Operating Procedures For Collection and Aggregation of HMIS Data

the cohort under review is July-Sept 2019 so record 1/7/2019 for this
data element.

151
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

152
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 6 HMIS ACP 005 ART Column 1: ART start Date, Summarise data from the follow up page of the ART REGISTER.
months: Started on ART REGISTER Column month 3: FU status, ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
in this clinic- original Column month 6: FU status the 6 months prior to the reporting period using the legend table.
cohort and Column 4: TI
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all new clients started on ART during the 3 treatment cohorts
with eMTCT status code “P or BF” in column 4.
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI

EMTCT mothers 6 HMIS ACP 005 ART Column 11: CD4%age CrAg TB Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Fraction of REGISTER LAM LAM” for pregnant and lactating women for the cohort under review. List
clients 5yrs & above with CD4 Tallys for all clients aged 5 yrs and above in column 11. The Tally for
CD4 ≤ 200 those CD4s <=200, is the numerator and the Tally for all the CD4s is the
denominator. For example, if you have a list of CD4s eg 300, 690, 222,
148, 825, The Tally for those CD4s <=200 is 1(which is 148) and the Tally
for all the CD4s is 5 then the fraction will be 1/5.

EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Median CD4 for REGISTER 11: CD4%age LAM” for pregnant and lactating women for the cohort under review.
5 years and above with ™ List CD4 Tallys for all clients with eMTCT status code “P or BF” in
available CD4 column 4 with a documented CD4 in column 11.
™ Arrange all listed CD4 cell values starting with the smallest to the

Standard Operating Procedures For Collection and Aggregation of HMIS Data

biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT ™ Summarise data from the ART REGISTER, column 4 for the cohort
months: Transfers In (TI) REGISTER under review. Tally all clients with eMTCT code “P or BF and TI” in
Add + column 4 under review.
EMTCT mothers 6 HMIS ACP 005 ART Column month 6: FU staus Summarise data from the ART REGISTER for the cohort under review.
months: Transfers Out REGISTER
™ Tally all pregnant and lactating women with code “TO” on the follow
(TO) Subtract -
up page. This should only include those clients that transferred out
on or before making 6months post ART initiation.

EMTCT mothers 6 HMIS ACP 005 ART NA ™ This data element is obtained by adding the original cohort to the
months: Net current REGISTER transfer in (TI) and subtract the transfer out (TO)
cohort (N)
(Column 3+TI-TO)

EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER for the cohort under review.
months: Stopped REGISTER month 6: FU staus
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
last recorded FU status code “S” for Stopped on the follow up page
by the end of the reporting period. This should only include those
pregnant and breastfeeding that stopped ART on or before 6 months
post ART initiation.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER month 6: FU staus
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
last recorded FU status code “D1 or D2 or D3 or D4 or D5 or D6 or
D7” for died on the follow up page by the end of the reporting period.

153
This should only include those pregnant and breastfeeding that died
ART on or before 6 months post ART initiation.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

154
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER for the cohort under review.
months: Lost (missed REGISTER month 6: FU staus
™ Tally all clients whose eMTCT status code = “P or BF” in column 4
appointment)
with last recorded FU status code “L” for Lost on the follow up page
by the end of the reporting period. This should only include those
pregnant and breastfeeding that Lost on or before 6 months post
ART initiation.

EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER for the cohort under review.
months: Lost to Follow- REGISTER month 6: FU staus
™ Tally all clients whose eMTCT status code = “P or BF” in column 4
up (DROP)
with last recorded FU status code “LTFU” for Lost to Follow-up on the
follow up page by the end of the reporting period. This should only
include those pregnant and breastfeeding who were Lost to Follow-
up on or before 6 months post ART initiation.
EMTCT mothers 6 HMIS ACP 005 ART Column 4: eMTCT and Column Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER month 6: FU staus
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
Alive and on ART (On Rx)
last recorded FU status code “A” for Active on the follow up page by
end of reporting period. This should only include those pregnant and
breastfeeding that are active on ART 6 months post ART initiation.

EMTCT mothers 6 HMIS ACP 005 ART NA This is equal to No. cohort alive and on ART divided by Net Current
months: Percent of REGISTER Cohort (NNC) multiplied by 100

Standard Operating Procedures For Collection and Aggregation of HMIS Data

cohort alive and on ART
[ (On Rx) / N * 100 ]
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO2a all patients 12 HMIS ACP 005 ART Column 1: ART start Date, Summarise data from the follow up page of the ART REGISTER.
months: Record months/ REGISTER Column month 12: FU status
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
year when cohort started
the 12 months prior to the reporting period using the legend table.
(12 months period)
™ Record the first date of the cohort under review i.e. the dd/mm/yy.
™ For example if you are compiling the Jan-Mar 2020 report, record
the cohort under review is Jan-Mar 2019 so record 1/1/2019 for this
data element.
CAO2a all patients 12 HMIS ACP 005 ART Column 1: ART start Date, Summarise data from the follow up page of the ART REGISTER by age
months: Started on ART REGISTER Column month 12: FU status group.
in this clinic- original
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
cohort
the 12 months prior to the reporting period using the legend table.
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all new clients started on ART during the 3 treatment cohorts by
age group.
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
™ Tally total number by age in Col 7 and record appropriately.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

CAO2a all patients HMIS ACP 005 ART Column 11: CD4%age CrAg TB Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
12 months: Fraction of REGISTER LAM LAM” for age groups 5yrs+ for the cohort under review. List CD4 Tallys
clients 5yrs & above with for all clients aged 5 yrs and above in column 11. The Tally for those CD4s
CD4 ≤ 200 <=200, is the numerator and the Tally for all the CD4s is the denominator.

155
For example if you have a list of CD4s e.g. 300, 690, 222, 148, 825, The
Tally for those CD4s <=200 is 1 and the Tally for all the CD4s is 5 then the
fraction will be 1/5.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

156
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO2a all patients 12 HMIS ACP 005 ART Column 7: Age (yrs) at ART Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Median CD4 for REGISTER initiation ( write age in months LAM” for age groups 5yrs+ in col 7 for the cohort under review.
5 years and above with if child is <2 yrs )Column 11:
™ List CD4 Tallys for all clients with with a documented CD4 in column
available CD4 CD4%age C4Ag TB LAM
11.
™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally.
™ Document by age in Col 7 accordingly.

CAO2a all patients 12 HMIS ACP 005 ART Column Month 12: FU status Summarise data from the ART REGISTER, column 4 for the cohort under
months: Transfers In (TI) REGISTER Column 4: Transfer In and review. Tally all clients with code “TI” in column 4 under review
Add + Column 7: Age (yrs) at ART
™ Tally total number by age in Col 7 and record appropriately.
initiation ( write age in months
if child is <2 yrs

CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Transfers Out REGISTER and Column 7: Age (yrs) at ART
™ Tally all clients with code “TO” on the follow up page. This should
(TO) Subtract - initiation ( write age in months

Standard Operating Procedures For Collection and Aggregation of HMIS Data

only include those clients that transferred out before 12 months on
if child is <2 yrs
ART.
™ Tally total number by age in Col 7 and record appropriately.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO2a all patients HMIS ACP 005 ART NA ™ This data element is obtained by adding the original cohort to the
12 months: Net current REGISTER transfer in (TI) and subtract the transfer out (TO)
cohort (N)
(Column 3+TI-TO)

CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Stopped REGISTER and Column 7: Age (yrs) at ART
™ Tally all clients with follow up status code “S” for Stopped on the
initiation ( write age in months
follow up page. This should only include those clients that stopped
if child is <2 yrs
ART before 12 months on ART.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.
CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER and Column 7: Age (yrs) at ART
™ Tally all clients with follow up status code “D1 or D2 or D3 or D4 or D5
initiation ( write age in months
or D6 or D7” for died on the follow up page. This should only include
if child is <2 yrs
those clients that died ART before 12 months on ART.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.
CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review. T

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months : Lost (missed REGISTER and Column 7: Age (yrs) at ART
™ ally all clients with follow up status code “L” for Lost on the follow
appointment) initiation ( write age in months
up page. This should only include those clients that Lost before 12
if child is <2 yrs
months on ART.

157
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

158
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost to Follow- REGISTER and Column 7: Age (yrs) at ART
™ Tally all clients with follow up status code “LTFU” for Lost to Follow-
up (DROP) initiation ( write age in months
up on the follow up page at month 12. This should only include those
if child is <2 yrs
clients who were Lost to Follow-up before 12 months on ART.
™ Tally total number by age in Col 7 or current age as updated every 6
months on ART and record appropriately.

CAO2a all patients 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER
™ Tally all clients with follow up status code “A” for Active on the follow
Alive and on ART (On Rx)
up page. This should only include those clients that are active on ART
at month 12 months.

CAO2a all patients HMIS ACP 005 ART NA ™ This is equal to No. cohort alive and on ART divided by Net Current
12 months: Percent of REGISTER Cohort (NNC) multiplied by 100
cohort alive and on ART
[ (On Rx) / N * 100 ]

EMTCT mothers 12 HMIS ACP 005 ART Column 1: ART start Date and Summarise data from the follow up page of the ART REGISTER.
months: Record months/ REGISTER Column month 12: FU
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
year when cohort started
the 12 months prior to the reporting period using the legend table.
(3 months period)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Record the first date of the cohort under review i.e. the dd/mm/yy.
™ For example if you are compiling the Jan-Mar 2020 report, record
the cohort under review is Jan-Mar 2019 so record 1/1/2019 for this
data element.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 12 HMIS ACP 005 ART Column 1: ART start Date Summarise data from the follow up page of the ART REGISTER.
months: Started on ART REGISTER column 4: eMTCT and Column
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
in this clinic- original month 12: FU
the 12 months prior to the reporting period using the legend table.
cohort
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all new clients started on ART during the 3 treatment cohorts
with eMTCT status code “P or BF” in column 4.
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
EMTCT mothers 12 HMIS ACP 005 ART Column 11: CD4%age CrAg TB Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Fraction of REGISTER LAM LAM” for pregnant and lactating women for the cohort under review. List
clients 5yrs & above with CD4 Tallys for all clients aged 5 yrs and above in column 11. The Tally for
CD4 ≤ 200 those CD4s <=200, is the numerator and the Tally for all the CD4s is the
denominator. For example if you have a list of CD4s eg 300, 690, 222,
148, 825, The Tally for those CD4s <=200 is 1 and the Tally for all the
CD4s is 5 then the fraction will be 1/5.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

159
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

160
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU staus Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Median CD4 for REGISTER Column 4: eMTCT, Column LAM” for for pregnant and lactating women for the cohort under review.
5 years and above with 7: Age (yrs) at ART initiation (
™ List CD4 Tallys for all clients with eMTCT status code “P or BF” in
available CD4 write age in months if child is
column 4 with a documented CD4 in column 11.
<2 yrs and
™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally
™ Document by age in Col 7 accordingly.
™ The data for this data element should not include the transfer in since
these clients’ CD4s are considered at the facility where they have
transferred from.

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER, column 4 for the cohort under
months: Transfers In (TI) REGISTER Column 4: TI/eMTCT review. Tally all clients with eMTCT code “P or BF and TI” in column 4
Add + under review.

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months: Transfers Out REGISTER and Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
(TO) Subtract -
FU status code “TO” on the follow up page. This should only include
those clients that transferred out before 12 months on ART.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 12 HMIS ACP 005 ART NA ™ This data element is obtained by adding the original cohort to the
months: Net current REGISTER transfer in (TI) and subtract the transfer out (TO)
cohort (N)
(Column 3+TI-TO)

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Stopped REGISTER and Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
FU status code “S” for Stopped on the follow up page. This should
only include those pregnant and breastfeeding that stopped ART
before 12 months on ART.

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER and Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4
with FU status code “D1 or D2 or D3 or D4 or D5 or D6 or D7” for died
on the follow up page. This should only include those pregnant and
breastfeeding that died ART before 12 months on ART.

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU and Summarise data from the ART REGISTER for the cohort under review.
months: Lost (missed REGISTER Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4
appointment)
with FU status code “L” for Lost on the follow up page. This should

Standard Operating Procedures For Collection and Aggregation of HMIS Data

only include those pregnant and breastfeeding that Lost before 12
months on ART.

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 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
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162
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU and Summarise data from the ART REGISTER for the cohort under review.
months: Lost to Follow- REGISTER Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4
up (DROP)
with FU status code “LTFU” for Lost to Follow-up on the follow up
page. This should only include those pregnant and breastfeeding
who were Lost to Follow-up before 12 months on ART.

EMTCT mothers 12 HMIS ACP 005 ART Column month 12: FU and Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
Alive and on ART (On Rx)
FU status code "A" for Active on the follow up page. This should only
include those pregnant and breastfeeding that are active on ART at
month 12.

EMTCT mothers 12 HMIS ACP 005 ART NA This is equal to No. cohort alive and on ART divided by Net Current
months: Percent of REGISTER Cohort (NNC) multiplied by 100
cohort alive and on ART
[ (On Rx) / N * 100 ]

CAO3a all patients 24 HMIS ACP 005 ART Column 1: ART start Date and ™ Summarise data from the follow up page of the ART REGISTER.
months: Record months/ REGISTER Column month 24: FU status ™ Identify the 3 treatment cohorts (Month and Year) corresponding to
year when cohort started the 24 months prior to the reporting period using the legend table.
(3 months period)
™ Record the first date of the cohort under review i.e. the dd/mm/yy.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ For example if you are compiling the Jan-Mar 2020 report, record
the cohort under review is Jan-Mar 2018 so record 1/1/2018 for this
data element.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO3a all patients 24 HMIS ACP 005 ART Column 1: ART start Date Summarise data from the follow up page of the ART REGISTER by age
months: Started on ART REGISTER Column 4: Transfer in, Column group.
in this clinic- original 7: Age ( yrs) at ART initiation (
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
cohort write age in months if child is
the 24 months prior to the reporting period using the legend table.
< 2yrs) and Column month 24:
FU status ™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all new clients started on ART during the 3 treatment cohorts
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
™ Tally total number by age in Col 7 and record appropriately.

CAO3a all patients HMIS ACP 005 ART Column 11: CD4%age CrAg TB Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
24 months: Fraction of REGISTER LAM LAM” for age groups 5yrs+ for the cohort under review. List CD4 Tallys
clients 5yrs & above with for all clients aged 5 yrs and above in column 11. The Tally for those CD4s
CD4 ≤ 200 <=200, is the numerator and the Tally for all the CD4s is the denominator.
For example if you have a list of CD4s eg 300, 690, 222, 148, 825, The
™ Tally for those CD4s <=200 is 1 and the Tally for all the CD4s is 5 then
the fraction will be 1/5.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

163
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

164
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO3a all patients 24 HMIS ACP 005 ART Column 7: Age (yrs) at ART Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Median CD4 for REGISTER initiation ( write age in months LAM” for age groups 5yrs+ for the cohort under review.
5 years and above with if child is < 2yrs) Column 11:
™ List CD4 Tallys for all clients with with a documented CD4 in column
available CD4 CD4%age CrAg TB LAM
11.
™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally.
™ Document by age in Col 7 accordingly.

CAO3a all patients 24 HMIS ACP 005 ART Column 4: Transfer in Summarise data from the ART REGISTER, column 4 for the cohort under
months: Transfers In (TI) REGISTER review. Tally all clients with code “TI” in column 4 under review
Add +
CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU Summarise data from the ART REGISTER for the cohort under review.
months: Transfers Out REGISTER
™ Tally all clients with code “TO” on the follow up page. This should
(TO) Subtract -
only include those clients that transferred out before 24 months on
ART.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

CAO3a all patients HMIS ACP 005 ART NA This data element is obtained by adding the original cohort to the transfer
24 months: Net current REGISTER in (TI) and subtract the transfer out (TO)
cohort (N)
(Column 3+TI-TO)
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Stopped REGISTER and Column 7: Age ( yrs) at
™ Tally all clients with follow up status code “S” for Stopped on the
ART initiation ( write age in
follow up page. This should only include those clients that stopped
month if child is < 2yrs)
ART before 24 months on ART.
™ Tally total number by age in Col 7 or current age as updated every
6months on ART and record appropriately.

CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER Column 7: Age ( yrs) at ART
™ Tally all clients with follow up status code “D1 or D2 or D3 or D4 or D5
initiation ( write age in month if
or D6 or D7” for died on the follow up page. This should only include
child is < 2yrs)
those clients that died ART before 24 months on ART. Tally total
number by age in Col 7 or current age as updated every 6months on
ART and record appropriately.
CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost (missed REGISTER Column 7: Age ( yrs) at ART
™ Tally all clients with follow up status code “L” for Lost on the follow
appointment) initiation ( write age in month if
up page. This should only include those clients that Lost before 24
child is < 2yrs)
months on ART. Tally total number by age in Col 7 or current age as
updated every 6months on ART and record appropriately.

CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

months: Lost to Follow- REGISTER Column 7: Age ( yrs) at ART
™ Tally all clients with follow up status code “LTFU” for Lost to Follow-
up (DROP) initiation ( write age in month if
up on the follow up page. This should only include those clients who
child is < 2yrs)
were Lost to Follow-up before 24 months on ART. Tally total number

165
by age in Col 7 or current age as updated every 6months on ART and
record appropriately.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

166
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
CAO3a all patients 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER and Column 7: Age ( yrs) at
™ Tally all clients with follow up status code “A” for Active on the follow
Alive and on ART (On Rx) ART initiation ( write age in
up page. This should only include those clients that are active on ART
month if child is < 2yrs)
at month 24 months. Tally total number by age in Col 7 or current age
as updated every 6months on ART and record appropriately.
CAO3a all patients 24 HMIS ACP 005 ART NA This is equal to No. cohort alive and on ART divided by Net Current
months: Percent of REGISTER Cohort (NNC) multiplied by 100
cohort alive and on ART
[ (On Rx) / N * 100 ]

EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the follow up page of the ART REGISTER.
months: Record months/ REGISTER Column 1: ART start Date
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
year when cohort started
the 24 months prior to the reporting period using the legend table.
(3 months period)
™ Record the first date of the cohort under review i.e. the dd/mm/yy.
™ For example if you are compiling the Jan-Mar 2020 report, record
the cohort under review is Jan-Mar 2018 so record 1/1/2018 for this
data element.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status, Summarise data from the follow up page of the ART REGISTER. Tally all
months: Started on ART REGISTER Column 1: ART start Date, pregnant and Lactating women with code “P and BF” in column 4 who
in this clinic- original Column 4: Transfer in and were started on ART at this facility 24months ago prior to the reporting
cohort Column 7:Age ( yrs) at ART period. Don’t include transfer ins (TI).
initiation ( write age in month if
™ Identify the 3 treatment cohorts (Month and Year) corresponding to
child is < 2yrs)
the 24 months prior to the reporting period using the legend table.
™ Ascertain that the date recorded under Col 1 falls within the first and
last date of each of the 3 months.
™ Tally all new clients started on ART during the 3 treatment cohorts
™ Exclude any Transfer in client i.e. Col 4 Top cell = TI
™ Tally total number by age in Col 7 and record appropriately.

EMTCT mothers 24 HMIS ACP 005 ART Column 11: CD4%age Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Fraction of REGISTER LAM” for pregnant and lactating women for the cohort under review. List
clients 5yrs & above with CD4 Tallys for all clients aged 5 yrs and above in column 11. The Tally for
CD4 ≤ 200 those CD4s <=200, is the numerator and the Tally for all the CD4s is the
denominator. For example if you have a list of CD4s eg 300, 690, 222,
148, 825, The Tally for those CD4s <=200 is 1 and the Tally for all the
CD4s is 5 then the fraction will be 1/5.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

167
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS

168
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER, column 11 “CD%, CrAg/TB
months: Median CD4 for REGISTER Column 4: eMTCT Column 7: LAM” for pregnant and lactating women for the cohort under review.
5 years and above with Age ( yrs) at ART initiation (
™ List CD4 Tallys for all clients with eMTCT status code “P or BF” in
available CD4 write age in month if child is <
column 4 with a documented CD4 in column 11.
2yrs) column 11: CD4%age
™ Arrange all listed CD4 cell values starting with the smallest to the
biggest in value
™ Identify the CD4 cell value occupying the middle position from the list
above. This is the median CD4 Tally
™ If there are 2 CD4 cell values occupying the middle positions, add
these 2 values and divide by 2 to obtain median CD4 Tally
™ Document by age in Col 7 and record appropriately.
EMTCT mothers 24 HMIS ACP 005 ART NA The data for this data element should not include the transfer in since
months: Transfers In (TI) REGISTER these clients’ CD4s are considered at the facility where they have
Add + transferred from.

EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER, column 4 for the cohort under
months: Transfers Out REGISTER and Column 4: TI and eMTCT review. Tally all clients with eMTCT code “P or BF and TI” in column 4
(TO) Subtract - under review.

EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Net current REGISTER and Column 4: eMTCT

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
cohort (N)
FU status code “TO” on the follow up page. This should only include
(Column 3+TI-TO) those clients that transferred out before 24 months on ART.
EMTCT mothers 24 HMIS ACP 005 ART NA This data element is obtained by adding the original cohort to the transfer
months: Stopped REGISTER in (TI) and subtract the transfer out (TO)
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1B - ART COHORT ANALYSIS
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Died REGISTER and Column 4: eMTCT
™ Tally all clients whose eMTCT status code = “P or BF” in column 4 with
FU status code “S” for Stopped on the follow up page. This should
only include those pregnant and breastfeeding that stopped ART
before 24 months on ART.

EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost (missed REGISTER and Column 4: eMTCT ™ Tally all clients whose eMTCT status code = “P or BF” in column 4
appointment) with FU status code “D1 or D2 or D3 or D4 or D5 or D6 or D7” for died
on the follow up page. This should only include those pregnant and
breastfeeding that died ART before 24 months on ART.

EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: Lost to Follow- REGISTER and Column 4: eMTCT ™ Tally all clients whose eMTCT status code = “P or BF” in column 4
up (DROP) with FU status code “L” for Lost on the follow up page. This should
only include those pregnant and breastfeeding that Lost before 24
months on ART.
EMTCT mothers 24 HMIS ACP 005 ART Column month 24: FU status Summarise data from the ART REGISTER for the cohort under review.
months: No. of Cohort REGISTER and Column 4: eMTCT ™ Tally all clients whose eMTCT status code = “P or BF” in column 4
Alive and on ART (On Rx) with FU status code “LTFU” for Lost to Follow-up on the follow up
page. This should only include those pregnant and breastfeeding

Standard Operating Procedures For Collection and Aggregation of HMIS Data

who were Lost to Follow-up before 24 months on ART.
EMTCT mothers 24 HMIS ACP 005 ART NA ™ This is equal to No. cohort alive and on ART divided by Net Current
months: Percent of REGISTER Cohort (NNC) multiplied by 100

169
cohort alive and on ART
[ (On Rx) / N * 100 ]
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1C - POST EXPOSURE PROPHYLAXIS (PEP)

170
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PE01: Exposures HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 "Occupational (O)-(N-S/SP)" disaggregated by Age/
the end of the quarter; Column 8: Exposure/
REGISTER Sex. Tally all those clients whose date of registration in column 1 falls
Occupational exposure: Occupational (O)-(N-S/SP)
within the reporting period WITH code N-S for occupation exposure.
Needle stick injuries

PE01: Exposures HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 "Others" disaggregated by Age/Sex. Tally all those
the end of the quarter; Column 8: Exposure/Others
REGISTER clients whose date of registration in column 1 falls within the reporting
Occupational exposure: (specify)
period with type of exposure specified as surgical blade injuries in
Surgical blade injuries
column 8 under others.

PE01: Exposures HMIS ACP 025: POST Column 1:Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility EXPOSURE PROPHYLAXIS column 1 and 8 "Occupational (O)-(N-S/SP)" disaggregated by Age/
at the end of the quarter Column 8: Exposure/
REGISTER Sex. Tally all those clients whose date of registration in column 1 falls
Occupational exposure: Occupational (O)-(N-S/SP)
within the reporting period WITH code SP for occupation exposure.
Blood/ Body Fluid
splashes

PE01: Exposures HMIS ACP 025: POST Column 1:Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 "Others" disaggregated by Age/Sex. Tally all those
the end of the quarter; Column 8: Exposure/
REGISTER clients whose date of registration in column 1 falls within the reporting
Occupational exposure: Others(specify)
period with type of occupational exposure specified except those
Others
that have been reported in PE01a, PE01b and PE01c above.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PE01: Non-Occupational HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
causes: Rape/Sexual EXPOSURE PROPHYLAXIS column 1 and 8 "Sexual Exposure (SE)- (R/D)" disaggregated by Age/
assualt or defilement Column 8: Exposure/Sexual
REGISTER Sex. Tally all those clients whose date of registration in column 1 falls
Exposure (SE)- (R/D)
within the reporting period with code "R/D".
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1C - POST EXPOSURE PROPHYLAXIS (PEP)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PE01: Exposures HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 disaggregated by Age/Sex. Tally all those clients
the end of the quarter; Column 8: Exposure/
REGISTER whose date of registration in column 1 falls within the reporting period
Non-Occupational Others(specify)
with type of exposure specified as condom bust in column 8 "Others".
causes: Condom Busts

PE01: Exposures HMIS ACP 025: POST Column 1:Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 disaggregated by Age/Sex. Tally all those clients
the end of the quarter; Column 8: Exposure/Road
REGISTER whose date of registration in column 1 falls within the reporting period
Non-Occupational traffic accidents (RTA)
with code RTA in column 8 "Road traffic accidents (RTA)".
causes: Road Traffic
Accidents
PE01: Exposures HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 disaggregated by Age/Sex. Tally all those clients
the end of the quarter; Column 8: Exposure/Human
REGISTER whose date of registration in column 1 falls within the reporting period
Non-Occupational Bites (HB).
with code HB in column 8 "Human Bites (HB)".
causes: Human Bites
PE01: Exposures HMIS ACP 025: POST Column 1: Date ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
reported at this facility at EXPOSURE PROPHYLAXIS column 1 and 8 disaggregated by Age/Sex. Tally all those clients
the end of the quarter; Column 8: Exposure/
REGISTER whose date of registration in column 1 falls within the reporting period
Non-Occupational Others(specify)
type of Non-occupational exposure specified except those that have
causes: Other causes
been reported in PE01f, PE01g and PE01h above.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

171
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1C - POST EXPOSURE PROPHYLAXIS (PEP)

172
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PE02: Number eligible HMIS ACP 025: POST Column 8: Exposure/ ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
clients initiated on PEP; EXPOSURE PROPHYLAXIS Occupational (O)-(N-S/SP) column 14 disaggregated by Age/Sex. Tallying all clients with
Occupational Exposure REGISTER occupational exposure in column 8 and code "Y" in column 14. Tally
Column 14/ Eligible
all those clients whose date of registration falls within the reporting
period.
Number eligible clients initiated on PEP; Occupational Exposure
should be less or equal to Exposures reported at this facility at the
end of the quarter; Occupational exposure: Needle stick injuries,
Surgical blade injuries, Blood/ Body Fluid splashes

PE02: Number eligible HMIS ACP 025: POST Column 8/Exposure/Sexual ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
clients initiated on PEP; EXPOSURE PROPHYLAXIS Exposure (SE)- (R/D) column 14 disaggregated by Age/Sex. Tallying all clients with code
Rape/Sexual assault or REGISTER "R or D" in column 8 and code "Y" in column 14. Tally all those clients
defilement Column 14/ Eligible for ARVs
whose date of registration falls within the reporting period.
Number eligible clients initiated on PEP; Rape/Sexual assault or
defilement should be less or equal to Non-Occupational causes:
Rape/Sexual assault or defilement

PE02: Number eligible HMIS ACP 025: POST Column 8/Exposure/Sexual ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
clients initiated on EXPOSURE PROPHYLAXIS Exposure (SE)- (R/D) column 14 disaggregated by Age/Sex. Tallying all clients with code
PEP; Non-Occupational REGISTER “R or D” in column 8 and code “Y” in column 14. Tally all those clients
causes Column 14/ Eligible for ARVs
whose date of registration falls within the reporting period.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

™ Number eligible clients initiated on PEP; Non-Occupational cause
should be less or equal to Non-Occupational causes: Condom Busts,
Road Traffic Accidents, Human Bites
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1C - POST EXPOSURE PROPHYLAXIS (PEP)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PE02: Other causes HMIS ACP 025: POST Column 8/Exposure/Others ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
EXPOSURE PROPHYLAXIS specify column 14 disaggregated by Age/Sex. Tally all clients with specified
REGISTER exposure in column 8 "Other" except Condom bust and Surgical
Column 14/ Eligible for ARVs
blade injuries " in column 8 and code "Y" in column 14. Tally all those
clients whose date of registration falls within the reporting period.
Number eligible clients initiated on PEP; Other causes should be less
or equal to Other exposures

PE03: Clients that HMIS ACP 025: POST Column 18/ Follow up ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
completed full course of EXPOSURE PROPHYLAXIS column 18 disaggregated by Age/Sex. Tally all clients with code “Y”
PEP REGISTER in column 18 “Completion of PEP Course.
Report only those clients who have completed PEP during the
reporting period

PE04: Clients that HMIS ACP 025: POST Column 18/ Follow up ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
completed the first 3 EXPOSURE PROPHYLAXIS column 18 disaggregated by Age/Sex. Tally clients with advance
follow up visits (1wk, REGISTER reaction response, an HIV test result and psychological symptom
4wks, 3 months) response in column 18 “4 weeks and 3 months”. Tally the client once
even If he/she has responses for both 4weeks and 3months.
All these services should have been provided within the reporting
period.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PE05: Individuals that HMIS ACP 025: POST Column 18/ Follow up ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
Sero converted following EXPOSURE PROPHYLAXIS column 18. Tally clients with an HIV positive test result at 6 months
PEP (After 3 months) REGISTER follow up. Tally all those clients whose date of registration falls within

173
the reporting period.
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1C - POST EXPOSURE PROPHYLAXIS (PEP)

174
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PE06: Individuals that HMIS ACP 025: POST Column 18/ Follow up ™ Extract data from the POST EXPOSURE PROPHYLAXIS REGISTER,
experienced serious side EXPOSURE PROPHYLAXIS column 18 "AR" disaggregated by Age/Sex. Consider only clients with
effects REGISTER Y. Tally all those clients whose date of registration falls within the
reporting period.

1D - PRE-EXPOSURE PROPHYLAXIS (PREP)

PRO1: Total number of HMIS ACP 027_ PrEP Column 9/ Category of ™ Extract data from PrEP FACILITY REGISTER disaggregated by Age/
clients screened for FACILITY REGISTER Sex. Count clients with a KP/PP category specified in column 9, an
PREP eligibility and risk KP/PP (Use Codes)
HIV test result date in column 10, Creatinine test results in column 11,
assessment Column 10/Baseline HIV test Hep B code “N” indicated in column 12. The test result dates for HIV
Column 11/ Creatinine and creatinine date should fall within the reporting period.

PRO2: Total number HMIS ACP 027_ PrEP Column 9/ Category of ™ Extract data from PrEP FACILITY REGISTER disaggregated by Age/
eligible for PREP FACILITY REGISTER Sex. Count clients with a KP/PP category specified in column 9, an
KP/PP (Use Codes)
HIV negative test result date in column 10, Creatinine normal test
Column 10/Baseline HIV test results in column 11, Hep B code "N" indicated in column 12. The
Column 11/ Creatinine test result dates for HIV and creatinine date should fall within the
reporting period.
Column 12/ Hep B
Total number eligible for PREP should be less or equal to Total
number of clients screened for PREP eligibility and risk assessment

PRO3: Total number of HMIS ACP 027_ PrEP Column 14/ PrEP/ARVs ™ Extract data from PrEP FACILITY REGISTER disaggregated by Age/

Standard Operating Procedures For Collection and Aggregation of HMIS Data

clients initiated on PREP FACILITY REGISTER Sex. Count clients PrEP code “TDF/FTC or TDF/3TC” indicated in
Prescribed (TDF/
column 14. The PrEP initiation date should fall within the reporting
NIN Sex FTC/3TC) period.
Total number of clients initiated on PREP should be less or equal to
Total number eligible for PREP
 HMIS 106A: HEALTH UNIT QUARTERLY REPORT
1D - PRE-EXPOSURE PROPHYLAXIS (PREP)
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
PRO4: Total number HMIS ACP 027_ PrEP Follow-up visit/HIV re-testing ™ Extract data from PrEP FACILITY REGISTER disaggregated by Age/
of clients who sero- FACILITY REGISTER Sex. Count clients who tested HIV positive at a follow up visit and the
converted HIV retesting date should fall within the reporting period.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

175
 5
STANDARD OPERATING
PROCEDURES FOR COLLECTION
AND COMPILATION OF INPATIENT
REPORT (HMIS 108)

176 Standard Operating Procedures For Collection and Aggregation of HMIS Data
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT

1. CENSUS INFORMATION

Carry out the following procedures for each of the wards (Male Medical, Female Medical, Paediatrics, Maternity/Obstetric, Male Surgical, Female Surgical, TB,
Psychatric, emergency, gynaecology, acute care,palliative, eye,ICU,Nutrition, ENT,Orthopaedic, others)

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
CI01: No of Beds inpatient census summary Tally the number of Beds in the Ward

HMIS IPD 003 In patient

CI02: No. of admissions column 1: IPD Number Tally all IPD No. in column 1 during the reporting period.
Register

HMIS IPD 003 In patient Tally all patients whose final status is died with DD in the reporting
CI03: No. of Death column 19: Final status
Register period

HMIS IPD 003 In patient

CI04: Patient days column 13: No of days of stay Sum all patient days in column 13 within the reporting period
Register

CI05: Average length of calculate Average length of stay by C104 (Patient days divide) by
stay C102 (No. of admissions )

CI06: Average
Calculate C104 Patient days divide by No. of days in a month
Occupancy

calculate Average Occupancy by (C106 Average Occupancy Divide by

CI07: Bed Occupancy
C101 No. of beds )x100

2. REFERRALS

Standard Operating Procedures For Collection and Aggregation of HMIS Data

RF01: No. of inpatient
HMIS IPD 003 In patient Tally all patients referred from the unit in column 19 whose final status
reffered from this health column 19: Final status
Register is R
unit

177
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
2. REFERRALS

178
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

RF02: No. of inpatient HMIS IPD 003 In patient

column 10: Referred to Tally all patients Reffered to the health unit from other health units
reffered to the health unit Register

RF03: No. of inpatients

IPD 003 In patient Register
who have self -reffered
column 19: Final status Tally all patients whose final status is self discharged(s)
RF04: No. of inpatients
IPD 003 In patient Register
who ht6ave run-away

3. SURGICAL PROCEDURE
OBSTETRICS/GYANAECOLOGY

HMIS MCH 013: Obstetrics,

SP01: Ceasarean Gynaecology and Fisitula
colunm 15: operation done Tally all patients in column 15 whose Operations Done is ceasarean
Sections Opertations Theatre
Register

HMIS MCH 013: Obstetrics, Tally all patients in colunm 15 whose operation code done is (1) for
SP02: Obstetric fistula Gynaecology and Fisitula VVF repair, (2) RVF repair, (3) for combined VVF/
colunm 15: Operation done
repair (RVF, VVF, RVVF) Opertations Theatre RRF repair, (4) for Ureteric Implantation, (5) for Diversion Pouch (6) for
Register Stress Sling and (7) for Others.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS MCH 013: Obstetrics,
SP03: Evaculation Gynaecology and Fisitula Tally all patients in column 15 whose Operations Done is described as
colunm 15: operation done
(Incomplete abortion) Opertations Theatre Laparotomy
Register
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
OBSTETRICS/GYANAECOLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS MCH 013: Obstetrics,

Gynaecology and Fisitula Tally all patients in column 15 whose Operations Done is described as
SP04: Laparotomy colunm 15: operation done
Opertations Theatre Laparotomy
Register

HMIS MCH 013: Obstetrics,

Gynaecology and Fisitula Tally all patients in column 15 whose Operations Done is described as
SP05: Hysterectomy colunm 15: operation done
Opertations Theatre Hysterectomy
Register

HMIS MCH 013: Obstetrics,

Gynaecology and Fisitula Tally all patients in column 15 whose Operations Done is described as
SP05: Hysterectomy colunm 15: operation done
Opertations Theatre Hysterectomy
Register

CARDIOTHORACIC SURGERY

HMIS SUR 003: Operating Tally all patients Iin column 11 whose surgical procedure is described
CS01. Thoracotomy column 11: operation procedure
Theatre Register as Thoracotomy.

Standard Operating Procedures For Collection and Aggregation of HMIS Data

PLASTIC/ RECONSTRUCTIVE SURGERY

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
PR01. Skin Grafting column 11: operation procedure
Theatre Register as skin grafting

179
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE

180
PAEDIATRIC SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

PS01. Ramsteidts HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
Procedure Theatre Register as Ramsteidts Procedure

PS02. Excision of Sacro- HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
coccygeal teratome Theatre Register Excision of Sacro-coccygeal teratome

PS03. PSARP (Posterior HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
Saggital Anorectoplasty) Theatre Register PSARP (Posterior Saggital Anorectoplasty)

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
PS04. Pull through column 11: operation procedure
Theatre Register as Pull through

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
PS05. Kasai Procedure column 11: operation procedure
Theatre Register as Kasai Procedure

PS06. Gastroschisis HMIS SUR 003: Operating Tally all patients n column 11 whose surgical procedure is described as
column 11: operation procedure
repair Theatre Register Gastroschisis repair

PS07. Diaphragmatic HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
hernia repair Theatre Register Diaphragmatic hernia repair

PS08. Tracheal-
HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
eosophageal fistula column 11: operation procedure
Theatre Register as Tracheal-eosophageal fistula repair

Standard Operating Procedures For Collection and Aggregation of HMIS Data

repair

PS09. Congenital cyst HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
excision Theatre Register Congenital cyst excision
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
PAEDIATRIC SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

PS10. Congenital hernia HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
repair Theatre Register Congenital hernia repair

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
PS11. Cut down column 11: operation procedure
Theatre Register as Cut down

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
OC01. Cataract Surgery column 11: operation procedure
Theatre Register as Cataract Surgery

OC02. Glaucoma HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure
Surgery Theatre Register Glaucoma Surgery

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OC03. Orbital Surgery column 11: operation procedure
Theatre Register Orbital Surgery

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OC04. Oculoplasty column 11: operation procedure
Theatre Register Oculoplasty

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OC05. Eye lid Operation column 11: operation procedure
Theatre Register Eye lid Operation

OC06. Opthalmic laser HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Interventions Theatre Register Opthalmic laser Interventions

OC07. Strabismus HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure
Surgery Theatre Register Strabismus Surgery

181
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE

182
PAEDIATRIC SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

OC08 Trachoma Surgery HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure
for TT Theatre Register Trachoma Surgery for TT

OC09 Other Extra Ocular HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure
Surgeries Theatre Register Ocular Surgeries

ORTHOPEADICS

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OR01. Sequestrectomy column 11: operation procedure
Theatre Register Sequestrectomy

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OR02. Spine surgery column 11: operation procedure
Theatre Register Spine surgery

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
OR03. Arthroplasty column 11: operation procedure
Theatre Register Arthroplasty

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described
OR04. Arthrotomy column 11: operation procedure
Theatre Register as Arthrotomy

OR05. Limb HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described as
column 11: operation procedure
disarticulation Theatre Register Limb disarticulation

HMIS SUR 003: Operating Tally all patients in column11 whose surgical procedure is described

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OR07. Amputation column 11: operation procedure
Theatre Register as Amputation

OR08. Corrective HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
osteotomies Theatre Register Corrective osteotomies
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
ORTHOPEADICS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
OR09. Arthrodesis column 11: operation procedure
Theatre Register as Arthrodesis

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
OR10. Arthroscopy column 11: operation procedure
Theatre Register as Arthroscopy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
OR11. Internal fixation column 11: operation procedure
Theatre Register as Internal fixation

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
OR12. Soft tissue releases column 11: operation procedure
Theatre Register as Soft tissue releases

NEURO SURGERY

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
NS01. Craniotomy column 11: operation procedure
Theatre Register as Craniotomy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
NS02. Burr Hole column 11: operation procedure
Theatre Register as Burr Hole

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
NS03. Cranioplasty column 11: operation procedure
Theatre Register as Cranioplasty

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
NS04. Microdiscectomy column 11: operation procedure
Theatre Register as Microdiscectomy

183
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE

184
NEURO SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

NS06. Spina-bifida HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
surgery Theatre Register as Spina-bifida surgery

NS07. EVD (External HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
Ventricular Drainage) Theatre Register EVD (External Ventricular Drainage)

NS08. Elevation of HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
depressed skull fracture Theatre Register Elevation of depressed skull fracture

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
NS09. VP shunts column 11: operation procedure
Theatre Register as VP shunts

ENT SURGERY

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
TS01. Tracheostomy column 11: operation procedure
Theatre Register as Tracheostomy

TS02. HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
Adenotonsillectomy Theatre Register as Adenotonsillectomy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
TS03. Nasal surgery column 11: operation procedure
Theatre Register as Nasal surgery

TS04. Laryngological HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 11: operation procedure
surgery Theatre Register as Laryngological surgery

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
TS05. Otological surgery column 11: operation procedure
Theatre Register as Otological surgery
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
ENT SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

TS06. ENT endoscopic HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
surgery Theatre Register ENT endoscopic surgery

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
TS07. Other ENT sur column 11: operation procedure
Theatre Register as Other ENT sur

ENDOCRINE SURGER

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
ES01: Thyroidectomy column 11: operation procedure
Theatre Register as .Thyroidectomy

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
ES02: Mastectomy column 11: operation procedure
Theatre Register as Mastectomy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
ES03: Adrenalectomy column 11: operation procedure
Theatre Register as .Adrenalectomy

UROLOGY

UR01: Open HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
Prostatectomy Theatre Register as Open Prostatectomy

Standard Operating Procedures For Collection and Aggregation of HMIS Data

UR02: Radical HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
prostatectomy Theatre Register as Radical prostatectomy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR03: Endo-urology column 11: operation procedure

185
Theatre Register as Endo-urology

UR04: Renal surgery HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
(Nephrectomy etc.) Theatre Register Renal surgery (Nephrectomy etc.)
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE

186
UROLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

UR05: Urinary stone HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
Surgery Theatre Register as Urinary stone Surgery

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR06: Pyeloplasty column 11: operation procedure
Theatre Register as Pyeloplasty

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR07: Ureteric surgery column 11: operation procedure
Theatre Register as Ureteric surgery

UR08: Radical HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
column 11: operation procedure
cystectomy Theatre Register as Radical cystectomy

UR09: Testicular
HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
Surgery (Orchidopexy, column 11: operation procedure
Theatre Register Testicular Surgery (Orchidopexy, ochidectomy ,BSO )
ochidectomy ,BSO )

UR10: Urine diversion HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described as
column 11: operation procedure
(SPC, Nephrostomy) Theatre Register Urine diversion (SPC, Nephrostomy)

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR11: Urethroplasty column 11: operation procedure
Theatre Register as Urethroplasty

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described

Standard Operating Procedures For Collection and Aggregation of HMIS Data

UR12: Penectomy column 11: operation procedure
Theatre Register as Penectomy

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR13: Genitoplasty column 11: operation procedure
Theatre Register as Genitoplasty
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
UROLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS SUR 003: Operating Tally all patients in column 11 whose surgical procedure is described
UR14: Varicocoelectomy column 11: operation procedure
Theatre Register as Varicocoelectomy

UR15: Hypospadias HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
repair Theatre Register as Hypospadias repair

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
UR16: Epispadias repair column 11: operation procedure
Theatre Register as Epispadias repair

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
UR17: Bladder exstropy column 11: operation procedure
Theatre Register as Bladder exstropy

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
UR18: Kidney transplant column 11: operation procedure
Theatre Register as Kidney transplant

GASTRO-INTESTINAL TRACT

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI01: Cholecystectomy column 11: operation procedure
Theatre Register as Cholecystectomy

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI02: Gastric Surgery column 11: operation procedure
Theatre Register as Gastric Surgery

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI05: Liver Surgery column 11: operation procedure
Theatre Register as Liver Surgery

187
HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI06: Liver transplant column 11: operation procedure
Theatre Register as Liver transplant
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE

188
GASTRO-INTESTINAL TRACT

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI07: Colectomy column 11: operation procedure
Theatre Register as Colectomy

GI08: Laproscopic HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Surgery Theatre Register as Laproscopic Surgery

GI09: Endoscopic HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Surgery Theatre Register as Endoscopic Surgery

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI10: Colostomy column 11: operation procedure
Theatre Register as Colostomy

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI11: Herniorrhaphy column 11: operation procedure
Theatre Register as Herniorrhaphy

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
GI12: Appendicectomy column 11: operation procedure
Theatre Register as Appendicectomy

ORAL SURGERY

OS01: Hemi- HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Mandibulectomy Theatre Register as Hemi-Mandibulectomy

OS02:Total HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 11: operation procedure
Mandibulectomy Theatre Register as Total Mandibulectomy

OS03: Segmental HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Resection of Mandible Theatre Register as Segmental Resection of Mandible
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
3. SURGICAL PROCEDURE
ORAL SURGERY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

OS04: Salivary gland HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Surgery Theatre Register as Salivary gland Surgery

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
OS05: Neck dissection column 11: operation procedure
Theatre Register as Neck dissection

OS06: Partial- HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
glossectomy Theatre Register as Partial-glossectomy

OS07: Excision biopsy of HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
tumour Theatre Register as Excision biopsy of tumour

OTHER UN CLASSIFICATION SURGICAL PROCEDURES

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
OT01: Debridement column 11: operation procedure
Theatre Register as Debridement

OT02: Incision and HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
drainage of abscesses Theatre Register as Incision and drainage of abscesses

OT03: Safe Male HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
column 11: operation procedure
Circumcision Theatre Register as Safe Male Circumcision

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS SUR 003: Operating Tally all patients in Column 11 whose surgical procedure is described
OT04: Others column 11: operation procedure
Theatre Register as Others

189
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4. UTILIZATION OF SPECIAL SERVICES:

190
4A. BLOOD

carry out the following procedures for each of the blood products (Whole blood, Packed Cells, Platelets, Fresh Frozen plasma, Cryoprecipitates

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS UBTS: 004 Health

UT01: No of units SECTION 3: ORDER, 2). Type of Sum up all blood groups in SECTION 3: ORDER, 2). For each Type of
Facility Blood Products
requested Product Product
Order and Usage Form

HMIS UBTS 003: Blood

UT02: No. of units Tally all the number of units received in Column 2 during the reporting
Transfusion Daily Activity column 2: Unit Number
received period
Register
UT03: No. of units HMIS IPD 003: Inpatient Tally all the number of units taken for transfusion in column 2 during
column 2: Unit Number
transfused Register the reporting period

UT04: No. of adverse HMIS UBTS 006:Post Blood

SECTION 2: Transfusion Product Get all the Post Blood Transfusion Investigation Form, in section 2,
Blood reactions in the Transfusion Investigation
Details tally according to the type of product
facility Form

4B. REASONS FOR TRANSFUSION

Do the same for all patients requested for; severe malaria,Obstetrics, Gynaecology, Accidents, Cancer cases, sickle cell Anaemia and Iron Deficiency Anaemia (IDA)
according to: Whole blood, packed cells, plateletes, Fresh Frozen plasma, Cryo precipitates , age group and gender

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all patients in Column 18 whose reason for transfusion is severe
RT01: Severe malaria Transfusion Daily Activity Column 18: Reason for
malaria
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

Tally all patients in Column 18 whose reason for transfusion is
RT02. Obstetrics Transfusion Daily Activity Column 18: Reason for
Obstetrics
Register Transfusion
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
4. UTILIZATION OF SPECIAL SERVICES:
4B. REASONS FOR TRANSFUSION

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

RT04. Accidents Transfusion Daily Activity Column 18: Reason for Tally all patients in Column 18 whose reason for transfusion is Accidents
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

Tally all patients in Column 18 whose reason for transfusion is Cancer
RT05. Cancer cases Transfusion Daily Activity Column 18: Reason for
cases
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

RT06. Sickle cell Tally all patients in Column 18 whose reason for transfusion is Sickle
Transfusion Daily Activity Column 18: Reason for
Anaemia cell Anaemia
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

RT07. Iron Deficiency Tally all patients in Column 18 whose reason for transfusion is Iron
Transfusion Daily Activity Column 18: Reason for
Anaemia (IDA) Deficiency Anaemia (IDA)
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

RT08. Other Tally all patients in Column 18 whose reason for transfusion is Other
Transfusion Daily Activity Column 18: Reason for
Coagulopathies Coagulopathies
Register Transfusion

HMIS UBTS 003: Blood column 7: sex, column 8:Age,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all patients in Column 18 whose reason for transfusion is Other
RT09. Other surgeries Transfusion Daily Activity Column 18: Reason for
surgeries
Register Transfusion

191
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192
5.1 X- RAY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS IMG 002:HMIS IMG Column 7: Age and sex, colunm

Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
RA01. Plain radiography 002: Radiology, Nuclear 10: Part Of Body To Be Examined
Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
(X-ray) Medicine and Imaging Or Special Notes, column 11:
whose investigation to be done is CXR (chest x-ray)
Register X-Ray (Analog, CR, Digital)

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA02. CXR (chest x-ray) Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is plain radiography

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA03. Plain abdomen Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is plain radiography

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA04. Spine Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is Plain abdomen

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA05. Upper limbs Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is plain radiography

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 7: Age and Sex,Column
RA06. Lower limbs Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is Lower limbs
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION
5.1 X- RAY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA07. Skull Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is Skull

HMIS IMG 002: Radiology, Tally all patients in Column 7: Age and sex, colunm 10: Part Of Body To
Column 7: Age and Sex,Column
RA08. Pelvis Nuclear Medicine and Be Examined Or Special Notes, column 11: X-Ray (Analog, CR, Digital)
11: X-Ray (Analog, CR, Digital)
Imaging Register whose investigation to be done is Pelvis

5.2 FLUOROSCOPY GASTROINTESTINAL TRACT

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology,
FG01. Barium swallow Nuclear Medicine and 15: Fluoroscopy (Oral, Rectal, IV) whose value is Barium Swallow
Imaging Register (Oral, Rectal, IV),

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology,
FG02. Barium meal Nuclear Medicine and 15: Fluoroscopy (Oral, Rectal, IV) whose value is Barium meal
Imaging Register (Oral, Rectal, IV),

HMIS IMG 002: Radiology, Column 7: Age and sex,Column

FG03. Barium follow- Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
15: Fluoroscopy

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Nuclear Medicine and
through (Oral, Rectal, IV) whose value is Barium follow-through
Imaging Register (Oral, Rectal, IV),

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy

193
HMIS IMG 002: Radiology,
FG04. Small bowel 15: Fluoroscopy
Nuclear Medicine and (Oral, Rectal, IV) whose value is Small bowel enema
enema
Imaging Register (Oral, Rectal, IV),
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION

194
5.2 FLUOROSCOPY GASTROINTESTINAL TRACT

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology,
FG05. Barium enema Nuclear Medicine and 15: Fluoroscopy (Oral, Rectal, IV) whose value is Barium enema
Imaging Register (Oral, Rectal, IV),

Column 7: Age and sex,Column

Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology, 15: Fluoroscopy
FG06. The ‘instant’
Nuclear Medicine and (Oral, Rectal, IV) whose value is ‘instant’ enema
enema (Oral, Rectal, IV),
Imaging Register

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology,
FG07. Sonogram/ 15: Fluoroscopy
Nuclear Medicine and (Oral, Rectal, IV) whose value is Sonogram/ Fistulogram
Fistulogram
Imaging Register (Oral, Rectal, IV),

Column 7: Age and sex,Column Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
HMIS IMG 002: Radiology,
FG08. Loopogram/ 15: Fluoroscopy
Nuclear Medicine and (Oral, Rectal, IV) whose value is Loopogram/ Colostogram
Colostogram
Imaging Register (Oral, Rectal, IV),

Standard Operating Procedures For Collection and Aggregation of HMIS Data

FG09. Other specify (e.g. Column 7: Age and sex,Column
Tally all Patients in Column 7: Age and sex and Column 15: Fluoroscopy
Balloon dialatation of HMIS IMG 002: Radiology, 15: Fluoroscopy
Oesophageal strictures, Nuclear Medicine and (Oral, Rectal, IV) whose value is Barium Swallow
(Oral, Rectal, IV),
Intussusception Imaging Register
reduction)
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION
5.3 WATER SOLUBLE CONTRAST EXAMINATION

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
WS01. Pre-operative Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
cholangiography or special notes, to be examined or special notes is Pre-operative cholangiography
Imaging Register
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
WS02. Postoperative Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
(T-tube) cholangiography or special notes, to be examined or special notes is Pre-operative cholangiography
Imaging Register

WS03. Percutaneous HMIS IMG 002: Radiology, Column 7: Age and sex,Column Tally all patients in Column 7: Age and sex and Column 10: Part of body
extraction of retained Nuclear Medicine and 10: Part of body to be examined
or special notes, to be examined or special notes is Pre-operative cholangiography
biliary calculi Imaging Register

WS04. Endoscopic HMIS IMG 002: Radiology, Column 7: Age and sex,Column Tally all patients in Column 7: Age and sex and Column 10: Part of body
retrograde cholangio Nuclear Medicine and 10: Part of body to be examined
or special notes, to be examined or special notes is Pre-operative cholangiography
pancreatography (ERCP) Imaging Register

WS05. Percutaneous HMIS IMG 002: Radiology, Column 7: Age and sex,Column Tally all patients in Column 7: Age and sex and Column 10: Part of body
transhepatic Nuclear Medicine and 10: Part of body to be examined
or special notes, to be examined or special notes is Pre-operative cholangiography
cholangiography (PTCH) Imaging Register

5.4 URINARY TRACT

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS IMG 002: Radiology, Column 7: Age and sex,Column
TR01. Excretion Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
urography or special notes, to be examined or special notes is Excretion urography
Imaging Register

195
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
TR02. Percutaneous Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
renal puncture or special notes, to be examined or special notes is Percutaneous renal puncture
Imaging Register
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5. RADIOLOGY AND IMAGING SECTION

196
5.4 URINARY TRACT

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS IMG 002: Radiology, Column 7: Age and sex,Column

TR03. Percutaneous Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
nephrostomy to be examined or special notes is Percutaneous nephrostomy
Imaging Register or special notes,
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
TR04. Percutaneous Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
nephrolithotomy to be examined or special notes is Percutaneous nephrolithotomy
Imaging Register or special notes,

HMIS IMG 002: Radiology, Column 7: Age and sex,Column

TR05. Retrograde Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
pyeloureterography to be examined or special notes is Retrograde pyeloureterography
Imaging Register or special notes,

5.5 MICTURATING CYSTOURETHROGRAPHY

HMIS IMG 002: Radiology, Column 7: Age and sex,Column Tally all patients in Column 7: Age and sex and Column 10: Part of body
MC01. Reproductive
Nuclear Medicine and 10: Part of body to be examined to be examined or special notes is Micturating cystourethrography of
system
Imaging Register or special notes, the reproductive system
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
MC02. Tally all patients in Column 7: Age and sex and Column 10: Part of body
Nuclear Medicine and 10: Part of body to be examined
Hysterosalpingography to be examined or special notes is Hysterosalpingography
Imaging Register or special notes,
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
Tally all patients in Column 7: Age and sex and Column 10: Part of body

Standard Operating Procedures For Collection and Aggregation of HMIS Data

MC03. Sialography Nuclear Medicine and 10: Part of body to be examined
to be examined or special notes is Sialography
Imaging Register or special notes,
HMIS IMG 002: Radiology, Column 7: Age and sex,Column
Tally all patients in Column 7: Age and sex and Column 10: Part of body
MC04. Fistulography Nuclear Medicine and 10: Part of body to be examined
to be examined or special notes is Fistulography
Imaging Register or special notes,
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION
5.6 COMPUTED TOMOGRAPHY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT01. Brain Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Brain and segrate by
Or Special Notes, column 12: CT
Imaging Register Column 7: Age and Sex
Scan

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
CT02. Orbits /paranasal 10: Part Of Body To Be Examined
Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Orbits /paranasal
sinuses Or Special Notes, column 12: CT
Imaging Register sinuses and segrate by Column 7: Age and Sex
Scan

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT03. Neck Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Neck and segrate by
Or Special Notes, column 12: CT
Imaging Register Column 7: Age and Sex
Scan

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT04. Chest Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Chest and segrate
Or Special Notes, column 12: CT
Imaging Register by Column 7: Age and Sex
Scan

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 7: Age and sex, colunm
HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
CT05. Abdomen and 10: Part Of Body To Be Examined
Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Abdomen and pelvis
pelvis Or Special Notes, column 12: CT
Imaging Register and segrate by Column 7: Age and Sex

197
Scan
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5. RADIOLOGY AND IMAGING SECTION

198
5.6 COMPUTED TOMOGRAPHY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT06. Spine Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Spine and segrate
Or Special Notes, column 12: CT
Imaging Register by Column 7: Age and Sex
Scan

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT07. Limbs Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Limb and segrate by
Or Special Notes, column 12: CT
Imaging Register Column 7: Age and Sex
Scan

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, Tally all Patients with a tick in Column 12: CT Scan, whose column 10:
10: Part Of Body To Be Examined
CT08. Angiography Nuclear Medicine and Part Of Body To Be Examined or Special Notes is Angiography and
Or Special Notes, column 12: CT
Imaging Register segrate by Column 7: Age and Sex
Scan

5.7 MAMOGRAPHY

Column 7: Age and sex, colunm Tally all Patients with a film size in column 16: Mammography/
HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined
MA01. Diagnostic Nuclear Medicine and Or Special Notes, column 16: Ductography, whose column 10: Part Of Body To Be Examined or
Mammography/ Special Notes is Diagnosis and segrate by Column 7: Age and Sex
Imaging Register

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Ductography
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION
5.7 MAMOGRAPHY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Column 7: Age and sex, Tally all Patients with a film size in column 16: Mammography/
HMIS IMG 002: Radiology, colunm 10: Part Of Body To Be Ductography, whose column 10: Part Of Body To Be Examined or
MA03. Galactography Nuclear Medicine and Examined Or Special Notes, Special Notes is Galactography or ductography and segrate by
Imaging Register column 16: Mammography/ Column 7: Age and Sex
Ductography

5.8 MAGNETIC RESONANCE IMAGING (MRI)

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
MR01. Brain Nuclear Medicine and Or Special Notes, column 13: (MRI), whose column 10: Part Of Body To Be Examined or Special Notes
Imaging Register Magnetic Resonance Imaging is Brain and segrate by Column 7: Age and Sex
(MRI)

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
MR02. Spine Nuclear Medicine and Or Special Notes, column 13: (MRI), whose column 10: Part Of Body To Be Examined or Special Notes
Imaging Register Magnetic Resonance Imaging is Spine and segrate by Column 7: Age and Sex
(MRI)

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Column 7: Age and sex, colunm
HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
MR03. Abdomen Nuclear Medicine and Or Special Notes, column 13: (MRI), whose column 10: Part Of Body To Be Examined or Special Notes

199
Imaging Register Magnetic Resonance Imaging is Abdoment and segrate by Column 7: Age and Sex
(MRI)
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5. RADIOLOGY AND IMAGING SECTION

200
5.8 MAGNETIC RESONANCE IMAGING (MRI)

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
MR04. Angiography Nuclear Medicine and Or Special Notes, column 13: (MRI), whose column 10: Part Of Body To Be Examined or Special Notes
Imaging Register Magnetic Resonance Imaging is Angiography and segrate by Column 7: Age and Sex
(MRI)

Column 7: Age and sex, colunm

HMIS IMG 002: Radiology, 10: Part Of Body To Be Examined Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
MR05. Musculoskeletal Nuclear Medicine and Or Special Notes, column 13: (MRI), whose column 10: Part Of Body To Be Examined or Special Notes
Imaging Register Magnetic Resonance Imaging is Musculoskeletal and segrate by Column 7: Age and Sex
(MRI)

5.9 ULTRASOUND

HMIS IMG 002: Radiology,

UL01. Abdomen and Column 7: Age and sex, column Tally all Patients with an Ultra sound code 1 & 2 in Column 14: Ultrasound
Nuclear Medicine and
pelvis 14: Ultrasound and Column 7: Age and Sex is F
Imaging Register

HMIS IMG 002: Radiology,

Column 7: Age and sex, column Tally all Patients with an Ultra sound code 5 in Column 14: Ultrasound
UL02. Obstetrics Nuclear Medicine and
14: Ultrasound and Column 7: Age and Sex is F
Imaging Register

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS IMG 002: Radiology,
Column 7: Age and sex, column Tally all Patients with an Ultra sound code 1 & 2 in Column 14: Ultrasound
UL03. Gynecology Nuclear Medicine and
14: Ultrasound and Column 7: Age and Sex is F
Imaging Register
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
5. RADIOLOGY AND IMAGING SECTION
5.9 ULTRASOUND

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS IMG 002: Radiology,

Column 7: Age and sex, column Tally all Patients with an Ultra sound code 3 in Column 14: Ultrasound
UL04. Small parts Nuclear Medicine and
14: Ultrasound and dissagregate by Column 7: Age and Sex
Imaging Register

HMIS IMG 002: Radiology,

Column 7: Age and sex, column Tally all Patients with an Ultra sound code 3 in Column 14: Ultrasound
UL05. Musculoskeletal Nuclear Medicine and
14: Ultrasound and dissagregate by Column 7: Age and Sex
Imaging Register

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all patients in Column 10: whose Part Of Body To Be Examined
UL06. Cranial Nuclear Medicine and 10: Part Of Body To Be Examined Or Special Notes is brain/Cranial ultrasound, dissagregate by Column
Imaging Register Or Special Notes 7: Age and Sex

UL07. Endocavitary
HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all patients in Column 10: whose Part Of Body To Be Examined
ultrasound (transvaginal,
Nuclear Medicine and 10: Part Of Body To Be Examined Or Special Notes is Endocavitary ultrasound (transvaginal, transrectal,
transrectal,
Imaging Register Or Special Notes transesophageal ), dissagregate by Column 7: Age and Sex
transesophageal )

HMIS IMG 002: Radiology,

Column 7: Age and sex, column Tally all Patients with an Ultra sound code 4 in Column 14: Ultrasound
UL08. Vascular Nuclear Medicine and
14: Ultrasound and dissagregate by Column 7: Age and Sex
Imaging Register

Standard Operating Procedures For Collection and Aggregation of HMIS Data

5.10 INTERVENTION PROCEDURE TYPES

HMIS IMG 002: Radiology,

Column 7: Age and sex, column
IP01. Diagnostic Nuclear Medicine and
17: Interventional procedures

201
Imaging Register
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5. RADIOLOGY AND IMAGING SECTION

202
5.10 INTERVENTION PROCEDURE TYPES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with Diagnostic in Column 17: Interventional
IP01. Diagnostic Nuclear Medicine and 17: Interventional procedures procedures and dissagregate by Column 7: Age and Sex
Imaging Register (a) (Diagnostic or Therapeutic)

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with Therapeutic in Column 17: Interventional
IP02.Therapeutic Nuclear Medicine and 17: Interventional procedures procedures and dissagregate by Column 7: Age and Sex
Imaging Register (a) (Diagnostic or Therapeutic)

5.11 Imaging modality

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with an Ultra sound code in Column 14: Ultrasound
IM01. Ultrasound guided Nuclear Medicine and 14: Ultrasound and dissagregate by Column 7: Age and Sex
Imaging Register

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with a tick in Column 12: CT Scan and dissagregate by
IM02. CT guided Nuclear Medicine and 12: CT Scan Column 7: Age and Sex
Imaging Register
HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with a code in Column 15: Fluoroscopy and
IM03. Fluoroscopy Nuclear Medicine and 15: Fluoroscopy dissagregate by Column 7: Age and Sex
Imaging Register

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with a tick in Column 13: Magnetic Resonance Imaging
IM04. MRI guided Nuclear Medicine and 13: Magnetic Resonance Imaging (MRI) and dissagregate by Column 7: Age and Sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Imaging Register (MRI)

HMIS IMG 002: Radiology, Column 7: Age and sex, column Tally all Patients with a film size in column 16: Mammography/
IM05. Stereotactic biopsy Nuclear Medicine and 16: Mammography/
Ductography, disagregrate by Column 7: Age and Sex
Imaging Register Ductography
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.1 COMMUNICABLE DISEASES

6.1.1 EPIDEMIC - PRONE DISEASES/NOTIFIABLE DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

EP01. Malaria
column 4:age, column 5:
Tally all patients in column 17 whose diagnosis at discharge is Malaria
HMIS IPD 003: Inpatient sex, column 17: Diagnosis at
EP01a.Total and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, and column 19: Final
age and sex
status
HMIS LAB 011: HC IV &
EP01b.Confirmed General Hospital Daily
4,18,19,20 Parasitology
(Microscopic & RDT) Activity Laboratory
Register
column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
EP07. Measles to Measles and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
EP08. Neonatal tetanus Neonatal tetanus and those in column 19 whose final status is died
Register discharge, column 19: Final

Standard Operating Procedures For Collection and Aggregation of HMIS Data

'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at

203
EP09. Plague to Plague and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
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6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

204
6.1 COMMUNICABLE DISEASES

6.1.2 HAEMORRHAGIC FEVERS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
HF01. Ebola to Ebola and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
HF02. Marburg to Marburgand those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HF03. Crimean-Congo HMIS IPD 003: Inpatient column 17: Diagnosis at
Crimean-Congo Haemorrhagic Fever and those in column 19 whose
Haemorrhagic Fever Register discharge, column 19: Final
final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

HF04. Other Viral Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
Haemorrhagic Fevers Other Viral Haemorrhagic Fevers (Specify)and final status in column 19
Register discharge, column 19: Final
(Specify) is died 'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
HF05. Severe Acute Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
Respiratory Infection to Severe Acute Respiratory Infection (SARI) and those in column 19
Register discharge, column 19: Final
(SARI) whose final status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.1 COMMUNICABLE DISEASES

6.1.2 HAEMORRHAGIC FEVERS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

HF06. Adverse Events Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
Following Immunization Adverse Events Following Immunization (AEFI) and those in column 19
Register discharge, column 19: Final
(AEFI) whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
HF07. Typhoid Fever Typhoid Fever and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
HF09. Other Emerging column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
infectious Diseases, HMIS IPD 003: Inpatient column 17: Diagnosis at Other Emerging infectious Diseases, specify(e.g. Influenza like illness
specify(e.g. Influenza like Register discharge, column 19: Final (ILI), SARS and those in column 19 whose final status is died 'DD'
illness (ILI), SARS status disagregate by age and sex

6.1.3 HEPATITIS

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HP01. Liver cirrhosis HMIS IPD 003: Inpatient column 17: Diagnosis at
Liver cirrhosis related to HBVand those in column 19 whose final status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

related to HBV Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due

205
HP02. Liver cirrhosis HMIS IPD 003: Inpatient column 17: Diagnosis at
to Liver cirrhosis related to HCV and those in column 19 whose final
related to HCV Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

206
6.1 COMMUNICABLE DISEASES

6.1.3 HEPATITIS -

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

HP03. Hepatocellular Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
carcinoma related to to Hepatocellular carcinoma related to HBV and those in column 19
Register discharge, column 19: Final
HBV whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

HP04. Hepatocellular Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
carcinoma related to to Hepatocellular carcinoma related to HCV and those in column 19
Register discharge, column 19: Final
HCV whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
HP05. Acute Hepatitis Acute Hepatitis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

6.1.4 MENINGITIS

column 4: Age, column 5:Sex,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all patients in column 17 whose diagnosis at discharge is due to
MG01. Bacterial HMIS IPD 003: Inpatient column 17: Diagnosis at
Bacterial Meningitis and those in column 19 whose final status is died
Meningitis Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.1 COMMUNICABLE DISEASES

6.1.4 MENINGITIS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
MG02. Viral Meningitis Viral Meningitis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
MG03. Cryptoccocal HMIS IPD 003: Inpatient column 17: Diagnosis at
Cryptoccocal Meningitis and those in column 19 whose final status is
Meningitis Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
MG04. Other types of HMIS IPD 003: Inpatient column 17: Diagnosis at
Other types of meningitis and those in column 19 whose final status is
meningitis Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

6.1.5 NEGLECTED TROPICAL DISEASES (NTD'S)

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
NT01. Leishmaniasis Leishmaniasis and those in column 19 whose final status is died 'DD'

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to

207
NT02. Lymphatic HMIS IPD 003: Inpatient column 17: Diagnosis at
Lymphatic Filariasis (hydrocele) and those in column 19 whose final
Filariasis (hydrocele) Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

208
6.1 COMMUNICABLE DISEASES

6.1.5 NEGLECTED TROPICAL DISEASES (NTD'S)

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due to
NT04. Urinary HMIS IPD 003: Inpatient column 17: Diagnosis at
Urinary Schistosomiasis and those in column 19 whose final status is
Schistosomiasis Register discharge, column 19: Final
status died 'DD' disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
NT05. Intestinal HMIS IPD 003: Inpatient column 17: Diagnosis at
Intestinal Schistosomiasis and those in column 19 whose final status is
Schistosomiasis Register discharge, column 19: Final
status died 'DD' disagregate by age and sex

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
NT06. Onchocerciasis Onchocerciasis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
status disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
NT07. Nodding HMIS IPD 003: Inpatient column 17: Diagnosis at
Nodding Syndrome and those in column 19 whose final status is died
Syndrome Register discharge, column 19: Final
status 'DD' disagregate by age and sex

6.1.6 Neonatal Diseases

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
New Born,
ND01. Neonatal Sepsis HMIS MCH 011: New Born Diagnosis whose diagnosis at discharge is due to Neonatal Sepsis
column 8: Age, Column 9: Sex,
0-7days Inpatient Register 0-7days and those whose final status is died 'DD' disagregate by age
Column 23: Final Diagnosis
and sex
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.1 COMMUNICABLE DISEASES

6.1.6 NEONATAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
New Born,
ND02. Neonatal Sepsis HMIS MCH 011: New Born Diagnosis whose diagnosis at discharge is due to Neonatal Sepsis
column 8: Age, Column 9: Sex,
8-28days Inpatient Register 8-28 days and those whose final status is died 'DD' disagregate by
Column 23: Final Diagnosis
age and sex

New Born, Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
ND03. Neonatal HMIS MCH 011: New Born
column 8: Age, Column 9: Sex, Diagnosis whose diagnosis at discharge is due to Neonatal Pneumonia
Pneumonia Inpatient Register
Column 23: Final Diagnosis and those whose final status is died 'DD' disagregate by age and sex

New Born, Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
ND04.Neonatal HMIS MCH 011: New Born
column 8: Age, Column 9: Sex, Diagnosis whose diagnosis at discharge is due to Neonatal Meningitis
Meningitis Inpatient Register
Column 23: Final Diagnosis and those whose final status is died 'DD' disagregate by age and sex

New Born, Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
HMIS MCH 011: New Born
ND05.Neonatal Jaundice column 8: Age, Column 9: Sex, Diagnosis whose diagnosis at discharge is due to Neonatal Jaundice
Inpatient Register
Column 23: Final Diagnosis and those whose final status is died 'DD' disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

ND06.Premature baby New Born, column
HMIS MCH 011: New Born Tally all patients in column 8: Age, Column 9: Sex, column17: Pre-term
(as condition that 8: Age, Column 9: Sexcolumn17:
Inpatient Register and those whose final status is died 'DD' disagregate by age and sex

209
requires mgt) Pre-term
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

210
6.1 COMMUNICABLE DISEASES

6.1.6 NEONATAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Tally all patients in column 8: Age, Column 9: Sex, Column 23: Final
New Born,
ND07.Other Neonatal HMIS MCH 011: New Born Diagnosis whose diagnosis at discharge is due to Other Neonatal
column 8: Age, Column 9: Sex,
Conditions Inpatient Register Conditions and those whose final status is died 'DD' disagregate by
Column 23: Final Diagnosis
age and sex

6.1.7 OTHER INFECTIOUS /COMMUNICABLE DISEASES

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Diarrhea
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD01:Diarrhea – Acute – Acute and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
CD02: Diarrhea- HMIS IPD 003: Inpatient column 17: Diagnosis at
Diarrhea- Persistent and those in column 19 whose final status is died
Persistent Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD03: Genital Ulcers Genital Ulcers and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD04: Septicemia Septicemia and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.1 COMMUNICABLE DISEASES

6.1.7 OTHER INFECTIOUS /COMMUNICABLE DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Peritonitis
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD05: Peritonitis and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD06: Pneumonia Pneumonia and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is No
CD07: No Pneumonia – HMIS IPD 003: Inpatient column 17: Diagnosis at
Pneumonia – Cough and cold and those in column 19 whose final
Cough and cold Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Pyrexia
CD08: Pyrexia of HMIS IPD 003: Inpatient column 17: Diagnosis at
of unknown origin (PUO) and those in column 19 whose final status is
unknown origin (PUO) Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column
HMIS IPD 003: Inpatient Tally all patients in column 15 whose lab results is TB and those in
CD09: TB 5:Sex,column15: Lab Results,
Register column 19 whose final status is died 'DD' disagregate by age and sex

211
column 19: Final status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

212
6.1 COMMUNICABLE DISEASES

6.1.7 OTHER INFECTIOUS /COMMUNICABLE DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Leprosy
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD10: Leprosy and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD11: Osteomyelitis Osteomyelitis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Urinary
CD12: Urinary Tract HMIS IPD 003: Inpatient column 17: Diagnosis at
Tract Infections (UTI) and those in column 19 whose final status is died
Infections (UTI) Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Tetanus
CD13: Tetanus (over 28 HMIS IPD 003: Inpatient column 17: Diagnosis at
(over 28 days age) and those in column 19 whose final status is died
days age) Register discharge, column 19: Final
'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CD14: Sleeping sickness Sleeping sickness and those in column 19 whose final status is died
Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.1 ORAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
OD03: Jaw injuries Jaw injuries and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Other
OD04: Other oral HMIS IPD 003: Inpatient column 17: Diagnosis at
oral diseases and conditions and those in column 19 whose final status
diseases and conditions Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is HIV-
HMIS IPD 003: Inpatient column 17: Diagnosis at
OD05: HIV-Oral lesions Oral lesions and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Oral
HMIS IPD 003: Inpatient column 17: Diagnosis at
OD06: Oral Cancers Cancers and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

6.2.2 CARDIOVASCULAR DISEASES

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is

213
CV01: Hypertension HMIS IPD 003: Inpatient column 17: Diagnosis at
Hypertension (newly diagnosed cases) and those in column 19 whose
(newly diagnosed cases) Register discharge, column 19: Final
final status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

214
6.2 NON COMMUNICABLE DISEASES

6.2.2 CARDIOVASCULAR DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
CV02: Hypertension (old HMIS IPD 003: Inpatient column 17: Diagnosis at
Hypertension (old cases) and those in column 19 whose final status is
cases) Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

CV03: Stroke/ Tally all patients in column 17 whose diagnosis at discharge is Stroke/
HMIS IPD 003: Inpatient column 17: Diagnosis at
Cardiovascular Cardiovascular Accident(CVA) and those in column 19 whose final
Register discharge, column 19: Final
Accident(CVA) status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CV04: Heart failure Heart failure and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Ischemic
CV05: Ischemic Heart HMIS IPD 003: Inpatient column 17: Diagnosis at
Heart Diseases and those in column 19 whose final status is died 'DD'
Diseases Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is
CV06: Rheumatic Heart HMIS IPD 003: Inpatient column 17: Diagnosis at
Rheumatic Heart Diseases and those in column 19 whose final status
Diseases Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.2 CARDIOVASCULAR DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Chronic
CV07: Chronic Heart HMIS IPD 003: Inpatient column 17: Diagnosis at
Heart Diseases and those in column 19 whose final status is died 'DD'
Diseases Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Other
CV08: Other HMIS IPD 003: Inpatient column 17: Diagnosis at
Cardiovascular Diseases and those in column 19 whose final status is
Cardiovascular Diseases Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

6.2.3 CHRONIC RESPIRATORY DISEASES

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Asthma
HMIS IPD 003: Inpatient column 17: Diagnosis at
CR01: Asthma and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

CR02: Chronic Tally all patients in column 17 whose diagnosis at discharge is Chronic
HMIS IPD 003: Inpatient column 17: Diagnosis at
Obstructive Pulmonary Obstructive Pulmonary Diseases (COPD) and those in column 19

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Register discharge, column 19: Final
Diseases (COPD) whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is

215
CR03: Pulmonary HMIS IPD 003: Inpatient column 17: Diagnosis at
Pulmonary Fibrosis and those in column 19 whose final status is died
Fibrosis Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

216
6.2 NON COMMUNICABLE DISEASES

6.2.3 CHRONIC RESPIRATORY DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Post TB
CR0: Post TB Lung HMIS IPD 003: Inpatient column 17: Diagnosis at
Lung disease and those in column 19 whose final status is died 'DD'
disease Register discharge, column 19: Final
disagregate by age and sex
status

6.2.4 Cancers

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA01: Cancer Kidney Cancer Kidney and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA02: Cancer Breast Cancer Breast and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Cancer
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA03: Cancer prostate prostate and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Cancer
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA04: Cancer lung lung and those in column 19 whose final status is died 'DD' disagregate
Register discharge, column 19: Final
by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.4 CANCERS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Cancer
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA05: Cancer liver liver and those in column 19 whose final status is died 'DD' disagregate
Register discharge, column 19: Final
by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA06: Cancer Colon Cancer Colon and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Kaposis
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA07: Kaposis Sarcoma Sarcoma and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

CA08: Hepatocellular HMIS IPD 003: Inpatient column 17: Diagnosis at Tally all patients in column 17 whose diagnosis at discharge is
carcinoma Register discharge, column 19: Final Hepatocellular carcinoma
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

CA09: Malignant column 4: Age, column 5:Sex,
neoplasm of HMIS IPD 003: Inpatient column 17: Diagnosis at Tally all patients in column 17 whose diagnosis at discharge is
Haemopoietin tissue e.g. Register discharge, column 19: Final Malignant neoplasm of Haemopoietin tissue e.g. leukaemia

217
leukaemia status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

218
6.2 NON COMMUNICABLE DISEASES

6.2.4 CANCERS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Others
HMIS IPD 003: Inpatient column 17: Diagnosis at
CA10: Others Cancers Cancers and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

6.2.5 Gastro-Intestinal Disorders (non-Infective)

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD01: Abdominal Pain Abdominal Pain and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD02: Intususception Intususception and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Peptic
GD03: Peptic Ulcer HMIS IPD 003: Inpatient column 17: Diagnosis at
Ulcer Disease and those in column 19 whose final status is died 'DD'
Disease Register discharge, column 19: Final
disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

status

column 4: Age, column 5:Sex,

GD04: Gastro- Tally all patients in column 17 whose diagnosis at discharge is Gastro-
HMIS IPD 003: Inpatient column 17: Diagnosis at
esophageal reflux esophageal reflux disease (GERD) and those in column 19 whose final
Register discharge, column 19: Final
disease (GERD) status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.5 GASTRO-INTESTINAL DISORDERS (NON-INFECTIVE)

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Chronic
GD05: Chronic Liver HMIS IPD 003: Inpatient column 17: Diagnosis at
Liver Disease and those in column 19 whose final status is died 'DD'
Disease Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Acute
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD06: Acute Hepatitis Hepatitis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Irritable
GD07: Irritable Bowel HMIS IPD 003: Inpatient column 17: Diagnosis at
Bowel Syndrome and those in column 19 whose final status is died
Syndrome Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Liver
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD08: Liver Cirrhosis Cirrhosis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is Varices
GD09: Varices HMIS IPD 003: Inpatient column 17: Diagnosis at
(oesophageal or gastric) and those in column 19 whose final status is
(oesophageal or gastric) Register discharge, column 19: Final

219
died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

220
6.2 NON COMMUNICABLE DISEASES

6.2.5 GASTRO-INTESTINAL DISORDERS (NON-INFECTIVE)

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
GD10: Colorectal and HMIS IPD 003: Inpatient column 17: Diagnosis at
Colorectal and anal disorder and those in column 19 whose final status
anal disorder Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Others
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD11: Others (specify) (specify) and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Multiple
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD12: Multiple Myeloma Myeloma and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Aplastic
HMIS IPD 003: Inpatient column 17: Diagnosis at
GD13: Aplastic Anaemia Anaemia and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.6 RHEUMATOLOGICALLY AND MUSCULOSKELETAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
RM01: Rheumatoid HMIS IPD 003: Inpatient column 17: Diagnosis at
Rheumatoid Arthritis and those in column 19 whose final status is died
Arthritis Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Septic
HMIS IPD 003: Inpatient column 17: Diagnosis at
RM02: Septic Arthritis Arthritis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
RM03: Osteoarthritis Osteoarthritis and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Gout
HMIS IPD 003: Inpatient column 17: Diagnosis at
RM04: Gout and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is Systemic
RM05: Systemic Lupus HMIS IPD 003: Inpatient column 17: Diagnosis at
Lupus Erythematous (SLE) and those in column 19 whose final status is
Erythematous (SLE) Register discharge, column 19: Final

221
died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

222
6.2 NON COMMUNICABLE DISEASES

6.2.6 RHEUMATOLOGICALLY AND MUSCULOSKELETAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
RM06: Polyarthritis HMIS IPD 003: Inpatient column 17: Diagnosis at
Polyarthritis unspecified and those in column 19 whose final status is
unspecified Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
RM07: Monoarthritis HMIS IPD 003: Inpatient column 17: Diagnosis at
Monoarthritis unspecified and those in column 19 whose final status is
unspecified Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Myalgia
HMIS IPD 003: Inpatient column 17: Diagnosis at
RM08: Myalgia and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Others
RM09: Others (please HMIS IPD 003: Inpatient column 17: Diagnosis at
(please specify) and those in column 19 whose final status is died 'DD'
specify) Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

6.2.7 ENT and eye conditions

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
EN01: Otitis media Otitis media and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.7 ENT AND EYE CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Hearing
HMIS IPD 003: Inpatient column 17: Diagnosis at
EN02: Hearing loss loss and those in column 19 whose final status is died 'DD' disagregate
Register discharge, column 19: Final
by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Other
EN03: Other ENT HMIS IPD 003: Inpatient column 17: Diagnosis at
ENT conditions and those in column 19 whose final status is died 'DD'
conditions Register discharge, column 19: Final
disagregate by age and sex
status

6.2.8 EYE CONDITIONS

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
EC01: Ophthalmic HMIS IPD 003: Inpatient column 17: Diagnosis at
Ophthalmic Neonatorum and those in column 19 whose final status is
Neonatorum Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC02: Cataracts Ophthalmic Neonatorum and those in column 19 whose final status is

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is

223
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC03: Refractive errors Ophthalmic Neonatorum and those in column 19 whose final status is
Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

224
6.2 NON COMMUNICABLE DISEASES

6.2.8 EYE CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC04: Glaucoma Glaucoma and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Trachoma
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC05: Trachoma and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Tumours
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC06:Tumours and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Blindness
HMIS IPD 003: Inpatient column 17: Diagnosis at
EC07: Blindness and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is Diabetic
EC09: Diabetic HMIS IPD 003: Inpatient column 17: Diagnosis at
Retinopathy and those in column 19 whose final status is died 'DD'
Retinopathy Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.9 ENDOCRINE AND METABOLIC DISODERS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
EM01: Diabetes mellitus Diabetes mellitus and those in column 19 whose final status is died
Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is Newly
EM01a: Newly diagnosed HMIS IPD 003: Inpatient column 17: Diagnosis at
diagnosed cases and those in column 19 whose final status is died
cases Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is re-
HMIS IPD 003: Inpatient column 17: Diagnosis at
EM01b: re-attendances attendances and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge isThyroid
HMIS IPD 003: Inpatient column 17: Diagnosis at
EM02: Thyroid disease disease and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is Other
EM03: Other Endocrine HMIS IPD 003: Inpatient column 17: Diagnosis at
Endocrine and metabolic disorders and those in column 19 whose final
and metabolic disorders Register discharge, column 19: Final

225
status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

226
6.2 NON COMMUNICABLE DISEASES

6.2.10 INJURIES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

IN01: Injuries - Road traffic Accidents

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
IN01a: Motor Vehicle Motor Vehicle and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
IN01b: Motor Cycle Motor cycle and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
IN01c: Bicycles to Bicycles and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
IN01d: Others to Others and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
IN02:Jaw injuries Jaw injuries and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES
6.2.10 INJURIES
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is dTrauma
IN03: Injuries - Trauma HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, due to other causes and those in column 19 whose final status is died
due to other causes Register column 19: Final status 'DD' disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, Animal bites and those in column 19 whose final status is died 'DD'
IN04: Animal bites
Register column 19: Final status disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, to Domestic and those in column 19 whose final status is died 'DD'
IN04a: Domestic
Register column 19: Final status disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, Wild and those in column 19 whose final status is died 'DD' disagregate
IN04b: Wild
Register column 19: Final status by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, to Insects and those in column 19 whose final status is died 'DD'
IN04c: Insects
Register column 19: Final status disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at discharge, Snakes bites and those in column 19 whose final status is died 'DD'
IN05: Snakes bites

227
Register column 19: Final status disagregate by age and sex
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

228
6.2 NON COMMUNICABLE DISEASES

6.2.11 TOXICOLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due
TX01: Organophosphate HMIS IPD 003: Inpatient column 17: Diagnosis at to Organophosphate poisoning and those in column 19 whose final
poisoning Register discharge, column 19: Final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at Drug overdose and those in column 19 whose final status is died 'DD'
TX02: Drug overdose
Register discharge, column 19: Final disagregate by age and sex
status

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at Rat Poisoning and those in column 19 whose final status is died 'DD'
TX03: Rat Poisoning
Register discharge, column 19: Final disagregate by age and sex
status

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at Snake poison and those in column 19 whose final status is died 'DD'
TX04: Snake poison
Register discharge, column 19: Final disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
TX05: Poison of HMIS IPD 003: Inpatient column 17: Diagnosis at Poison of unknown etiology and those in column 19 whose final status
unknown etiology Register discharge, column 19: Final is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.12 RENAL DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
RD01: Nephrotic HMIS IPD 003: Inpatient column 17: Diagnosis at
Nephrotic syndrome and those in column 19 whose final status is died
syndrome Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

RD02: End stage renal Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
diseases (for those who End stage renal diseases (for those who need dialysis) and those in
Register discharge, column 19: Final
need dialysis) column 19 whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
RD03: Chronic Kidney HMIS IPD 003: Inpatient column 17: Diagnosis at
Chronic Kidney Diseases and those in column 19 whose final status is
Diseases Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
RD04: Acute Kidney HMIS IPD 003: Inpatient column 17: Diagnosis at
Acute Kidney Injury and those in column 19 whose final status is died
Injury Register discharge, column 19: Final
'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
RD05: HIV nephropathy HIV nephropathy and those in column 19 whose final status is died
Register discharge, column 19: Final

229
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

230
6.2 NON COMMUNICABLE DISEASES

6.2.13 NEUROLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
NR01: Headache to Headache and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
NR02: Epilepsy to Epilepsy and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
NR03: Cerebral Vascular HMIS IPD 003: Inpatient column 17: Diagnosis at
Cerebral Vascular disease and those in column 19 whose final status
disease Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
NR04: Neuropathies Neuropathies and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due to
NR05: Parkinson’s HMIS IPD 003: Inpatient column 17: Diagnosis at
Parkinson’s disease and those in column 19 whose final status is died
disease Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.13 NEUROLOGY

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
NR06: Other movement HMIS IPD 003: Inpatient column 17: Diagnosis at
Other movement disorders and those in column 19 whose final status
disorders Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
NR07: Spinal Cord HMIS IPD 003: Inpatient column 17: Diagnosis at
Spinal Cord disorders and those in column 19 whose final status is
disorders Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

6.2.14 Other Diagnosis

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due
HMIS IPD 003: Inpatient column 17: Diagnosis at
LD01: Hernias to Hernias and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
LD02: Diseases of the HMIS IPD 003: Inpatient column 17: Diagnosis at
Diseases of the appendix and those in column 19 whose final status is

Standard Operating Procedures For Collection and Aggregation of HMIS Data

appendix Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to

231
LD03: Diseases of the HMIS IPD 003: Inpatient column 17: Diagnosis at
Diseases of the skin and those in column 19 whose final status is died
skin Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

232
6.2 NON COMMUNICABLE DISEASES

6.2.14 OTHER DIAGNOSIS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

LD04: Muscular skeletal column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient
and connective tissue column 17: Diagnosis at discharge, Muscular skeletal and connective tissue diseases and those in column
Register
diseases column 19: Final status 19 whose final status is died 'DD' disagregate by age and sex

LD05:Genital urinary column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient
system diseases (non- column 17: Diagnosis at discharge, Genital urinary system diseases (non- infective) and those in column
Register
infective) column 19: Final status 19 whose final status is died 'DD' disagregate by age and sex

LD06: Congenital Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex,
malformations HMIS IPD 003: Inpatient Congenital malformations and chromosome abnormalities and those
column 17: Diagnosis at discharge,
and chromosome Register in column 19 whose final status is died 'DD' disagregate by age and
column 19: Final status
abnormalities sex

LD07: Complications column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient
of medical and surgical column 17: Diagnosis at discharge, Complications of medical and surgical care and those in column 19
Register
care column 19: Final status whose final status is died 'DD' disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due
LD08: Benign HMIS IPD 003: Inpatient
column 17: Diagnosis at discharge, to Benign neoplasm’s (all types) and those in column 19 whose final

Standard Operating Procedures For Collection and Aggregation of HMIS Data

neoplasm’s (all types) Register
column 19: Final status status is died 'DD' disagregate by age and sex

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
LD09: Coetaneous HMIS IPD 003: Inpatient
column 17: Diagnosis at discharge, Coetaneous ulcers and those in column 19 whose final status is died
ulcers Register
column 19: Final status 'DD' disagregate by age and sex
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.15 MEDICAL EMERGENCIES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
ME01. Cerebro-vascular HMIS IPD 003: Inpatient column 17: Diagnosis at
Cerebro-vascular events and those in column 19 whose final status is
events Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient column 17: Diagnosis at
ME02. Cardiac arrest Cardiac arrest and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
ME03: Gastro-intestinal HMIS IPD 003: Inpatient column 17: Diagnosis at
Gastro-intestinal bleeding and those in column 19 whose final status is
bleeding Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17 whose diagnosis at discharge is due to
ME04: Respiratory HMIS IPD 003: Inpatient column 17: Diagnosis at
Respiratory distress and those in column 19 whose final status is died
distress Register discharge, column 19: Final
'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17 whose diagnosis at discharge is due to
ME05: Acute renal HMIS IPD 003: Inpatient column 17: Diagnosis at
Acute renal failure and those in column 19 whose final status is died
failure Register discharge, column 19: Final

233
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

234
6.2 NON COMMUNICABLE DISEASES

6.2.15 MEDICAL EMERGENCIES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

ME06. Acute sepsis

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is due to
HMIS IPD 003: Inpatient
ME06a: Totals column 17: Diagnosis at discharge, Acute sepsis and those in column 19 whose final status is died 'DD'
Register
column 19: Final status disagregate by age and sex

column 4: Age, column

Tally all patients in column 17 who had acute sepsis and in column 21
HMIS IPD 003: Inpatient 5:Sex,column 17: Diagnosis at
ME06b: Given Oxygen whose remarks is 'Given oxygen and those in column 19 whose final
Register Discharge, column 21: Remarks,
status is died 'DD' disagregate by age and sex
column 19: Final status

column 4: Age, column 5:Sex, Tally all patients in column 17 whose diagnosis at discharge is All others
HMIS IPD 003: Inpatient
ME07: All others column 17: Diagnosis at discharge, and those in column 19 whose final status is died 'DD' disagregate by
Register
column 19: Final status age and sex
6.2.16 Maternal Conditions
column 7: Age, column 43:
MC01: Abortions due to Tally all mothers in column 43 whose final diagnosis is Abortions due
HMIS MCH 006: Integrated Mothers Final Diagnosis, column
Gender Based Violence to Gender Based Violence (GBV) and whose condition of mother on
Matenity Register 47: Conditon of Mother on
(GBV) discharge in column 47 is died 'DD'. Disagregate by age.
Discharge

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 7: Age, column 43:
Tally all mothers in column 43 whose final diagnosis is Abortions
MC02: Abortions due to HMIS MCH 006: Integrated Mothers Final Diagnosis, column
due to other causes and whose condition of mother on discharge in
other causes Matenity Register 47: Conditon of Mother on
column 47 is died 'DD'. Disagregate by age.
Discharge
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.16 MATERNAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 7: Age, column 43:

Tally all mothers in column 43 whose final diagnosis is Malaria in
MC03: Malaria in HMIS MCH 006: Integrated Mothers Final Diagnosis, column
pregnancy and whose condition of mother on discharge in column 47
pregnancy Matenity Register 47: Conditon of Mother on
is died 'DD'. Disagregate by age.
Discharge

column 7: Age, column 43:

Tally all mothers in column 43 whose final diagnosis is Abortions due
MC04: High blood HMIS MCH 006: Integrated Mothers Final Diagnosis, column
to High blood pressure in pregnancy and whose condition of mother
pressure in pregnancy Matenity Register 47: Conditon of Mother on
on discharge in column 47 is died 'DD'. Disagregate by age.
Discharge

column 7: Age, column 43:

Tally all mothers in column 43 whose final diagnosis is Abortions due
MC05: Obstructed HMIS MCH 006: Integrated Mothers Final Diagnosis, column
to Obstructed labour and whose condition of mother on discharge in
labour Matenity Register 47: Conditon of Mother on
column 47 is died 'DD'. Disagregate by age.
Discharge

column 7: Age, column 43:

MC06: Haemorrhage Tally all mothers in column 43 whose final diagnosis is Abortions due to
HMIS MCH 006: Integrated Mothers Final Diagnosis, column
related to pregnancy Haemorrhage related to pregnancy (APH or PPH) and whose condition
Matenity Register 47: Conditon of Mother on
(APH or PPH) of mother on discharge in column 47 is died 'DD'. Disagregate by age.
Discharge

Standard Operating Procedures For Collection and Aggregation of HMIS Data

MC07: Sepsis related to column 7: Age, column 43: Tally all mothers in column 43 whose final diagnosis is Sepsis related
pregnancy e.g. puerperal HMIS MCH 006: Integrated Mothers Final Diagnosis, column to pregnancy e.g. puerperal sepsis, abortion sepsis etc and whose
sepsis, abortion sepsis Matenity Register 47: Conditon of Mother on condition of mother on discharge in column 47 is died 'DD'. Disagregate

235
etc Discharge by age.
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

236
6.2 NON COMMUNICABLE DISEASES

6.2.16 MATERNAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

HMIS MCH 013: Obstetric,

column 8: Age, column 13: Tally all women in column 13 whose probable cause of fistula is
Gynaecology and Fistula
MC08: Obstetric Fistula Cause of Fistula, column 16: indicated as Obstetric and those whose who's outcome of operation
Operations Theatre
Outcome of Operation - Mother in column 16 is died 'DD'. Disagregate by age.
Register

MC09: Number of HMIS MCH 013: Obstetric,

column 8: Age, column 15: Tally all women in column 15 operation done, with fistula and treated
women diagnosed with Gynaecology and Fistula
Operation Done, column 16: by catheter and those whose outcome of operation in column 16is
fistula and treated by Operations Theatre
Outcome of Operation - Mother died 'DD'. Disagregate by age.
catheter Register

HMIS MCH 013: Obstetric,

MC10: Number of column 8: Age, column 15: Tally all women in column 15 operation done, with fistulas closed and
Gynaecology and Fistula
fistulas closed and dry at Operation Done, column 16: dry at discharge and those whose outcome of operation in column
Operations Theatre
discharge Outcome of Operation - Mother 16is died 'DD'. Disagregate by age.
Register

MC11: Number of Women HMIS MCH 013: Obstetric,

repaired for Fistula Gynaecology and Fistula column 8: Age, column 26: Tally all women in column 26 who received a modern contraceptive
who receive a modern Operations Theatre Family Planning Method Given method, disagregate by age.
contraceptive Method Register

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 7: Age, column 43:
MC12: Other Tally all mothers in column 43 whose final diagnosis is Other
HMIS MCH 006: Integrated Mothers Final Diagnosis, column
Complications of Complications of pregnancy and whose condition of mother on
Matenity Register 47: Conditon of Mother on
pregnancy discharge in column 47 is died 'DD'. Disagregate by age.
Discharge
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

6.2 NON COMMUNICABLE DISEASES

6.2.17 GYNAECOLOGICAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Cancer of the cervix(newly diagnosed cases), disaggregate by age
GC01. Cancer of the
HMIS IPD 003: Inpatient column 17: Diagnosis at
cervix(newly diagnosed Death
Register discharge, column 19: Final
cases)
status Tally all patients in column 17 whose diagnosis at discharge is due to
Cancer of the cervix(newly diagnosed cases) and those in column 19
whose final status is died ‘DD’ disaggregate by age

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Cancer of the cervix (re-attendance), disaggregate by age
GC02. Cancer of the HMIS IPD 003: Inpatient column 17: Diagnosis at
cervix (re-attendance) Register discharge, column 19: Final Death
status Tally all patients in column 17 whose diagnosis at discharge is due to
Cancer of the cervix (re-attendance) and those in column 19 whose
final status is died ‘DD’ disaggregate by age

Standard Operating Procedures For Collection and Aggregation of HMIS Data

237
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

238
6.2 NON COMMUNICABLE DISEASES

6.2.17 GYNAECOLOGICAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Cancer of the breast, disaggregate by age
GC03: Cancer of the HMIS IPD 003: Inpatient column 17: Diagnosis at
breast Register discharge, column 19: Final Death
status Tally all patients in column 17 whose diagnosis at discharge is due to
Cancer of the breast and those in column 19 whose final status is died
‘DD’ disaggregate by age

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Tubal Ovarian mass/cancer, disaggregate by age
GC04.Tubal Ovarian HMIS IPD 003: Inpatient column 17: Diagnosis at
mass/cancer Register discharge, column 19: Final Death
status Tally all patients in column 17 whose diagnosis at discharge is due to
Tubal Ovarian mass/cancer and those in column 19 whose final status
is died ‘DD’ disaggregate by age

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.17 GYNAECOLOGICAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Pelvic Inflammatory Disease (PID), disaggregate by age
GC05. Pelvic
HMIS IPD 003: Inpatient column 17: Diagnosis at
Inflammatory Disease Death
Register discharge, column 19: Final
(PID)
status Tally all patients in column 17 whose diagnosis at discharge is due to
Pelvic Inflammatory Disease (PID) and those in column 19 whose final
status is died ‘DD’ disaggregate by age

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
column 4: Age, column 5:Sex, Uterine Fibroids, disaggregate by age
HMIS IPD 003: Inpatient column 17: Diagnosis at
GC06. Uterine Fibroids Death
Register discharge, column 19: Final
status Tally all patients in column 17 whose diagnosis at discharge is due to
Uterine Fibroids and those in column 19 whose final status is died ‘DD’

Standard Operating Procedures For Collection and Aggregation of HMIS Data

disaggregate by age

239
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

240
6.2 NON COMMUNICABLE DISEASES

6.2.17 GYNAECOLOGICAL CONDITIONS

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

Cases
Tally all patients in column 17 whose diagnosis at discharge is due to
Other Gynaecological conditions, disaggregate by age
column 4: Age, column 5:Sex,
GC07. Other
HMIS IPD 003: Inpatient column 17: Diagnosis at Death
Gynaecological
Register discharge, column 19: Final
conditions Tally all patients in column 17 whose diagnosis at discharge is due to
status
Other Gynaecological conditions and those in column 19 whose final
status is died ‘DD’ disaggregate by age

6.2.18 OTHER NON-COMMUNICABLE DISEASES

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
NC01: Haematological HMIS IPD 003: Inpatient column 17: Diagnosis at
Haematological Diseases and those in column 19 whose final status is
Diseases Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Anaemia
HMIS IPD 003: Inpatient column 17: Diagnosis at

Standard Operating Procedures For Collection and Aggregation of HMIS Data

NC02: Anaemia and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS
6.2 NON COMMUNICABLE DISEASES

6.2.18 OTHER NON-COMMUNICABLE DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Sickle
NC03: Sickle cell HMIS IPD 003: Inpatient column 17: Diagnosis at
cell disease and those in column 19 whose final status is died 'DD'
disease Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Deep
NC04: Deep Vein HMIS IPD 003: Inpatient column 17: Diagnosis at
Vein Thrombosis and those in column 19 whose final status is died
Thrombosis Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
NC05: Lymphoma Lymphoma and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Multiple
HMIS IPD 003: Inpatient column 17: Diagnosis at
NC06: Multiple Myeloma Myeloma and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Pain
NC07: Pain Requiring HMIS IPD 003: Inpatient column 17: Diagnosis at
Requiring Palliative Care and those in column 19 whose final status is
Palliative Care Register discharge, column 19: Final

241
died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
6. NUMBER OF ADMISSIONS AND DEATHS BY DIAGNOSIS

242
6.2 NON COMMUNICABLE DISEASES

6.2.18 OTHER NON-COMMUNICABLE DISEASES

CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Liver
NC08: Liver cirrhosis HMIS IPD 003: Inpatient column 17: Diagnosis at
cirrhosis related to alcohol and those in column 19 whose final status
related to alcohol Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status
column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Liver
NC09: Liver cirrhosis HMIS IPD 003: Inpatient column 17: Diagnosis at
cirrhosis related to other causes and those in column 19 whose final
related to other causes Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status

7. MENTAL HEALTH
column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Anxiety
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH01: Anxiety Disorders Disorders and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Unipolar
MH02: Unipolar HMIS IPD 003: Inpatient column 17: Diagnosis at
Depressive Disorder and those in column 19 whose final status is died
Depressive Disorder Register discharge, column 19: Final
'DD' disagregate by age and sex

Standard Operating Procedures For Collection and Aggregation of HMIS Data

status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Bipolar
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH03: Bipolar disorder disorder and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
7. MENTAL HEALTH
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH04: Schizophrenia Schizophrenia and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Post-
MH05: Post-Traumatic HMIS IPD 003: Inpatient column 17: Diagnosis at
Traumatic Stress Disorder and those in column 19 whose final status is
Stress Disorder Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Epilepsy
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH06: Epilepsy and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is HIV
MH07: HIV related HMIS IPD 003: Inpatient column 17: Diagnosis at
related psychosis and those in column 19 whose final status is died
psychosis Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
MH08: Alzheimer’s HMIS IPD 003: Inpatient column 17: Diagnosis at
Alzheimer’s disease and those in column 19 whose final status is died

Standard Operating Procedures For Collection and Aggregation of HMIS Data

disease Register discharge, column 19: Final
'DD' disagregate by age and sex
status
MH09: HIV related column 4: Age, column 5:Sex,
dementia Tally all patients in column 17, whose diagnosis at discharge is HIV
HMIS IPD 003: Inpatient column 17: Diagnosis at

243
related dementia and those in column 19 whose final status is died
Register discharge, column 19: Final
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
7. MENTAL HEALTH

244
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
MH10: Alcohol related column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Alcohol
Dementia HMIS IPD 003: Inpatient column 17: Diagnosis at
related Dementia and those in column 19 whose final status is died
Register discharge, column 19: Final
'DD' disagregate by age and sex
status
MH11: Dementia due column 4: Age, column 5:Sex, Tally all patients in column 17, whose diagnosis at discharge is
to Cerebral Vascular HMIS IPD 003: Inpatient column 17: Diagnosis at Dementia due to Cerebral Vascular Disease (Diabetes, Hypertension)
Disease (Diabetes, Register discharge, column 19: Final and those in column 19 whose final status is died 'DD' disagregate by
Hypertension) status age and sex

MH12: Other form of

column 4: Age, column 5:Sex,
Dementia Tally all patients in column 17, whose diagnosis at discharge is Dementia
HMIS IPD 003: Inpatient column 17: Diagnosis at
and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

MH13: Other Adult

column 4: Age, column 5:Sex,
Mental Health Tally all patients in column 17, whose diagnosis at discharge is Other
HMIS IPD 003: Inpatient column 17: Diagnosis at
Conditions Adult Mental Health Conditions and those in column 19 whose final
Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Internet
HMIS IPD 003: Inpatient column 17: Diagnosis at

Standard Operating Procedures For Collection and Aggregation of HMIS Data

MH14: Internet addiction addiction and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
7. MENTAL HEALTH
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Alcohol
MH15: Alcohol Use HMIS IPD 003: Inpatient column 17: Diagnosis at
Use Disorder and those in column 19 whose final status is died 'DD'
Disorder Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
MH16: Substance (Drug) HMIS IPD 003: Inpatient column 17: Diagnosis at
Substance (Drug) use Disorder and those in column 19 whose final
use Disorder Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Delirium
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH17: Delirium and those in column 19 whose final status is died 'DD' disagregate by
Register discharge, column 19: Final
age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
MH18: Intellectual HMIS IPD 003: Inpatient column 17: Diagnosis at
Intellectual disability and those in column 19 whose final status is died
disability Register discharge, column 19: Final
'DD' disagregate by age and sex
status

Standard Operating Procedures For Collection and Aggregation of HMIS Data

column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Autism
MH19: Autism spectrum HMIS IPD 003: Inpatient column 17: Diagnosis at
spectrum disorders and those in column 19 whose final status is died
disorders Register discharge, column 19: Final

245
'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
7. MENTAL HEALTH

246
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Child
MH20: Child abuse and HMIS IPD 003: Inpatient column 17: Diagnosis at
abuse and Neglect and those in column 19 whose final status is died
Neglect Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

MH21: Attention Tally all patients in column 17, whose diagnosis at discharge is Attention
HMIS IPD 003: Inpatient column 17: Diagnosis at
Deficit Hyperactivity Deficit Hyperactivity disorder(ADHD) and those in column 19 whose
Register discharge, column 19: Final
disorder(ADHD) final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
MH22: Learning HMIS IPD 003: Inpatient column 17: Diagnosis at
Learning Disability and those in column 19 whose final status is died
Disability Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Conduct
MH23: Conduct HMIS IPD 003: Inpatient column 17: Diagnosis at
disorders and those in column 19 whose final status is died 'DD'
disorders Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

MH24: Eating disorders Tally all patients in column 17, whose diagnosis at discharge is Eating

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS IPD 003: Inpatient column 17: Diagnosis at
(anorexia, Bulimia, other disorders (anorexia, Bulimia, other feeding) and those in column 19
Register discharge, column 19: Final
feeding) whose final status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
7. MENTAL HEALTH
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE
column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is
MH25: Somatoform HMIS IPD 003: Inpatient column 17: Diagnosis at
Somatoform disorders and those in column 19 whose final status is
disorders Register discharge, column 19: Final
died 'DD' disagregate by age and sex
status
column 4: Age, column 5:Sex,
Tally all patients in column 17, whose diagnosis at discharge is Sleep
HMIS IPD 003: Inpatient column 17: Diagnosis at
MH26: Sleep Disorders Disorders and those in column 19 whose final status is died 'DD'
Register discharge, column 19: Final
disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is
MH27: Enuresis/ HMIS IPD 003: Inpatient column 17: Diagnosis at
Enuresis/Encopresis and those in column 19 whose final status is died
Encopresis Register discharge, column 19: Final
'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is Other
MH28: Other Childhood HMIS IPD 003: Inpatient column 17: Diagnosis at
Childhood Mental Disorders and those in column 19 whose final status
Mental Disorders Register discharge, column 19: Final
is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

MH29: Mental illness Tally all patients in column 17, whose diagnosis at discharge is Mental
HMIS IPD 003: Inpatient column 17: Diagnosis at
due other Medical/ illness due other Medical/surgical conditions and those in column 19

Standard Operating Procedures For Collection and Aggregation of HMIS Data

Register discharge, column 19: Final
surgical conditions whose final status is died 'DD' disagregate by age and sex
status

column 4: Age, column 5:Sex,

Tally all patients in column 17, whose diagnosis at discharge is

247
MH30: Attempted HMIS IPD 003: Inpatient column 17: Diagnosis at
Attempted Suicide/Self-harm and those in column 19 whose final
Suicide/Self-harm Register discharge, column 19: Final
status is died 'DD' disagregate by age and sex
status
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
8. RISK BEHAVIOUR

248
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

column 4: Age, column

HMIS IPD 003: Inpatient Tally all patients in column 14 with a tick in Alcohol Use section.
RB01: Alcohol use 5:Sex,column 14: Tobacco/
Register Disagregate by age and sex
Alcohol use

HMIS IPD 003: Inpatient column 4: Age, column 5:Sex, Tally all patients in column 14 with a tick in Tobacco Use section.
RB02: Tobacco use
Register column 14: Tobacco/ Alcohol use Disagregate by age and sex

9. TUBERCULOSIS (TB) SERVICES

column 3: Presumptive TB
TB01: No. screened for HMIS TB 013: Preumptive Tally all patients in column 3 screened for TB. Disagregate by age and
Number, column 6: Age, column
TB in IPD TB Register sex
7: Sex

TB02: No. of
HMIS IPD 003: Inpatient column 4: Age, column 5:Sex, Tally all patients in column 15; section ; presume TB case with code
presumptive TB cases
Register column 15 TB 'Yes'. Disagregate by age and sex
identified

TB03: No. of
HMIS IPD 003: Inpatient column 4: Age, column 5:Sex, Tally all patients in column 15: section ; Lab. TB Result with code 'pos'.
presumptive cases
Register column 15 TB Disagregate by age and sex
diagnosed with TB

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
10. NUTRITION INPATIENT SERVICES
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

NA01: No. of SAM admissions In ITC This month;

Column 6: Age, Column 7: Sex,

Column 12: Pregnancy/Lactating
Status, Column 14: Type of Tally all the no. SAM admissions in column 14 for ITC in the reporting
HMIS NUT 001: Integrated
NA01a: Total Nutrition period, disagregate by Column 6: Age, Column 7: Sex, Column 12:
Nutrition Register
Pregnancy/Lactating Status
Management , and column17 :
Nutritional status at enrollement

Column 6: Age, Column 7: Sex,

Tally all Clients with Code N in column 13: Type of Admission,
HMIS NUT 001: Integrated Column 12: Pregnancy/Lactating
NA01b: New Admissions disagregate by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/
Nutrition Register Status, column 13: Type of
Lactating Status
Admission

NA02. No. of clients with SAM (with complications) admitted into treatment and discharged as;

Column 6: Age, Column 7: Sex, Tally all Clients with Code SC or C in column 25: Exit Outcome,
NA02a: Successfully HMIS NUT 001: Integrated
Column 12: Pregnancy/Lactating disagregate by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/
Treated this month Nutrition Register
Status, column 25: Exit Outcome Lactating Status

NA02b: Defaulted from Column 6: Age, Column 7: Sex, Tally all Clients with Code DF-C or DF-U in column 25: Exit Outcome,

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HMIS NUT 001: Integrated
care within this month Column 12: Pregnancy/Lactating disagregate by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/
Nutrition Register
(absent for 2 days) Status, column 25: Exit Outcome Lactating Status

249
 HMIS 108: HEALTH UNIT INPATIENT MONTHLY REPORT
10. NUTRITION INPATIENT SERVICES

250
CODE: DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO: NAME HOW TO EXTRACT DATA FROM PRIMARY DATA SOURCE

NA02c: Died during Column 6: Age, Column 7: Sex, Tally all Clients with Code D in column 25: Exit Outcome, disagregate
HMIS NUT 001: Integrated
treatment within this Column 12: Pregnancy/Lactating by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/Lactating
Nutrition Register
month Status, column 25: Exit Outcome Status

NA03: No. of readmissions into ITC this month;

Column 6: Age, Column 7: Sex,

Tally all Clients with Code R-R in column 13: Type of Admission,
HMIS NUT 001: Integrated Column 12: Pregnancy/Lactating
NA03a: Relapses disagregate by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/
Nutrition Register Status, column 13: Type of
Lactating Status
Admission

Column 6: Age, Column 7: Sex,

Tally all Clients with Code R-D in column 13: Type of Admission,
HMIS NUT 001: Integrated Column 12: Pregnancy/Lactating
NA03b: Defaulters disagregate by Column 6: Age, Column 7: Sex, Column 12: Pregnancy/
Nutrition Register Status, column 13: Type of
Lactating Status
Admission

Standard Operating Procedures For Collection and Aggregation of HMIS Data

 6
STANDARD OPERATING PROCEDURES
FOR COLLECTION AND COMPILATION
OF HEALTH UNIT WEEKLY
EPIDEMIOLOGICAL (HMIS 033B)

Standard Operating Procedures For Collection and Aggregation of HMIS Data 251
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

252
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA: Malaria HMIS OPD 002 Colunm16: Diagnosis Tally all cases diagonised with malaria in colunm 16 (Diagnosis) at the
(diagnosed) OUTPATIENT REGISTER end of the reporting week
DY.Dysentery HMIS OPD 002 Colunm16: Diagnosis Repeat the same process for respective cases as in Malaria case
OUTPATIENT REGISTER diagnosed above
SA.Severe Acute HMIS OPD 002 Colunm16: Diagnosis
Respiratory OUTPATIENT REGISTER
Infection (SARI)
AF.Acute Flaccid HMIS OPD 002 Colunm16: Diagnosis
Paralysis OUTPATIENT REGISTER
AB.Animal Bites HMIS OPD 002 Colunm16: Diagnosis
(suspected rabies) OUTPATIENT REGISTER
MG.Bacterial HMIS OPD 002 Colunm16: Diagnosis
Meningitis OUTPATIENT REGISTER

1: Cases
CH.Cholera HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
GW.Guinea Worm HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
ME.Measles HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
NT.Neonatal tetanus HMIS OPD 002 Colunm16: Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OUTPATIENT REGISTER
PL. Plague HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
TF. Typhoid Fever HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
HB. Hepatitis B HMIS OPD 002 Colunm16: Diagnosis Repeat the same process for respective cases as in Malaria case
OUTPATIENT REGISTER diagnosed above
YF. Yellow Fever HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
VF. Other Viral HMIS OPD 002 Colunm16: Diagnosis
Hemorrhagic Fevers OUTPATIENT REGISTER
(EVD,
MVD, RVF, CCHF)

LP. Leprosy HMIS OPD 002 Colunm16: Diagnosis

OUTPATIENT REGISTER
AX. Anthrax HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
CG -Chikungunya HMIS OPD 002 Colunm16: Diagnosis

1: Cases
OUTPATIENT REGISTER
DG - Dengue HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
IL- Influenza like HMIS OPD 002 Colunm16: Diagnosis
illness OUTPATIENT REGISTER
HP- Acute viral HMIS OPD 002 Colunm16: Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

hepatitis OUTPATIENT REGISTER
DC - Dracunculiasis HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER

253
OC - HMIS OPD 002 Colunm16: Diagnosis
Onchocerciasis OUTPATIENT REGISTER
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

254
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
BU - Buruli ulcer HMIS OPD 002 Colunm16: Diagnosis Repeat the same process for respective cases as in Malaria case
OUTPATIENT REGISTER diagnosed above
LF- Lymphatic HMIS OPD 002 Colunm16: Diagnosis
Filariasis OUTPATIENT REGISTER
NO- Noma HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
HN- Human HMIS OPD 002 Colunm16: Diagnosis
nfluenza due to a OUTPATIENT REGISTER
new sub type
SS-Severe Acute HMIS OPD 002 Colunm16: Diagnosis
Respiratory OUTPATIENT REGISTER
Syndrome (SARS)
SP- Smallpox HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER

1: Cases
DD- Diarrhoea with HMIS OPD 002 Colunm16: Diagnosis
dehydration <5 OUTPATIENT REGISTER
PN- Severe HMIS OPD 002 Colunm16: Diagnosis
pneumonia <5 OUTPATIENT REGISTER
TX- Human African HMIS OPD 002 Colunm16: Diagnosis
Trypanosomiasis OUTPATIENT REGISTER
TR- Trachoma HMIS OPD 002 Colunm16: Diagnosis

Standard Operating Procedures For Collection and Aggregation of HMIS Data

OUTPATIENT REGISTER
SC- Schistosomiasis HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
DP- Diphtheria HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
WC- Pertussis HMIS OPD 002 Colunm16: Diagnosis Repeat the same process for respective cases as in Malaria case
(Whooping cough) OUTPATIENT REGISTER diagnosed above
BC- Brucellosis HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
KA- Kala azar HMIS OPD 002 Colunm16: Diagnosis
OUTPATIENT REGISTER
NS- Nodding HMIS OPD 002 Colunm16: Diagnosis
Syndrome OUTPATIENT REGISTER
AE.dverse Events HMIS PHAR 011 ADVERSE Part A : category Tally all ticked AEFI
Following Immuniza DRUG REACTIONS
tion (AEFI) AND ADVERSE
EVENTS FOLLOWING

1: Cases
IMMUNISATION
REPORTING FORM
DR. Rifampicin HMIS 009 Unit TB Register Colunm 1& 23: Unit TB No. Tally all patients with a unit TB No. in Colunm 1 and has Y in colunm
resistant TB cases &Diagnosed with DR TB 23.
AR- Adverse Drug HMIS PHAR 011 ADVERSE Part A : category Tally all ticked suspected ADR
Reactions (ADR) DRUG REACTIONS
AND ADVERSE
EVENTS FOLLOWING

Standard Operating Procedures For Collection and Aggregation of HMIS Data

IMMUNISATION
REPORTING FORM

255
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

256
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
MA: Malaria HMIS IPD 003 INPATIENT Colunm 17& 19: Diagnosis At Tally all Malaria diagnosises in colunm 17 and ticked in the final Status
(diagnosed) REGISTER Discharge & FINAL STATUS DD of colunm 19
DY.Dysentery Reapete the same process for respective cases as abovefor Malaria
SA.Severe Acute
Respiratory
Infection
(SARI)
AF.Acute Flaccid
Paralysis
AB.Animal Bites
(suspected rabies)
MG.Bacterial

2: Death
Meningitis
CH.Cholera
GW.Guinea Worm
ME.Measles
NT.Neonatal tetanus
PL. Plague
TF. Typhoid Fever
HB. Hepatitis B

Standard Operating Procedures For Collection and Aggregation of HMIS Data

YF. Yellow Fever
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
VF. Other Viral Reapete the same process for respective cases as abovefor Malaria
Hemorrhagic Fevers
(EVD,
MVD, RVF, CCHF)
LP. Leprosy
AX. Anthrax
CG -Chikungunya
DG - Dengue
IL- Influenza like
illness
HP- Acute viral
hepatitis
DC - Dracunculiasis

2: Death
OC -
Onchocerciasis
BU - Buruli ulcer
LF- Lymphatic
Filariasis
NO- Noma

Standard Operating Procedures For Collection and Aggregation of HMIS Data

HN- Human
nfluenza due to a
new sub type

257
SS-Severe Acute
Respiratory
Syndrome (SARS)
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

258
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
SP- Smallpox Reapete the same process for respective cases as abovefor Malaria
DD- Diarrhoea with
dehydration <5
PN- Severe
pneumonia <5
TX- Human African
Trypanosomiasis
TR- Trachoma
SC- Schistosomiasis
DP- Diphtheria
WC- Pertussis
(Whooping cough)

2: Death
BC- Brucellosis
KA- Kala azar
NS- Nodding
Syndrome
AE.dverse Events HMIS PHAR 011 ADVERSE Part A -category & part D- Tally all ticked AEFI in the event and product section and ticked died
Following Immuniza DRUG REACTIONS Outcome in part D (outcome and comments section )
tion (AEFI) AND ADVERSE
EVENTS FOLLOWING

Standard Operating Procedures For Collection and Aggregation of HMIS Data

IMMUNISATION
REPORTING FORM
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
AE.dverse Events HMIS PHAR 011 ADVERSE Part A -category & part D- Tally all ticked AEFI in the event and product section and ticked died
Following Immuniza DRUG REACTIONS Outcome in part D (outcome and comments section )
tion (AEFI) AND ADVERSE
EVENTS FOLLOWING
IMMUNISATION
REPORTING FORM
MD. Maternal death HMIS IPD 003 INPATIENT Colunm 17& 19: Diagnosis At Tally all Maternal death case in colunm 17 and ticked in the final Status
REGISTER Discharge & FINAL STATUS DD of colunm 19
MB. Macerated Still HMIS MCH 006 Colunm 42: Condition of Baby tally all babies with MSB in colunm 42
births INTEGRATED MATERNITY at Discharge
REGISTER
FB. Fresh Still Birth HMIS MCH 006 Colunm 42: Condition of Baby tally all babies with FSB in colunm 43

2: Death
INTEGRATED MATERNITY at Discharge
REGISTER
ND. Early Neonatal HMIS IPD 003 INPATIENT Colunm 17& 19: Diagnosis At Tally all Early Neonatal death case in colunm 17 and ticked in the final
deaths 0-7 days REGISTER Discharge & FINAL STATUS Status DD of colunm 19
AR- Adverse Drug HMIS PHAR 011 ADVERSE Part A -category & part D- Tally all ticked suspected ADR in the event and product section and
Reactions (ADR) DRUG REACTIONS Outcome ticked died in part D (outcome and comments section )
AND ADVERSE
EVENTS FOLLOWING

Standard Operating Procedures For Collection and Aggregation of HMIS Data

IMMUNISATION
REPORTING FORM

259
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

260
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
OPD New HMIS OPD 002 Colunm 15: Tick Classification Tally all ticks in colunm 15 of new attendance
Attendance OUTPATIENT REGISTER
Total OPD HMIS OPD 002 Colunm 15: Tick Classification Add the tallies in colunm 15 for both new attendance and re-attendance
Attendance OUTPATIENT REGISTER

APT.
Expected eMTCT HMIS ACP 006 PATIENT Colunm 6: Type of care Tally all ANC ticks for the clinic dates with in the reporting week
Mothers on app APPOINTMENT BOOK
eMTCT Missed HMIS ACP 006 PATIENT Colunm 7: Patient attended Tally all those with no tick in colunm 7
appointments APPOINTMENT BOOK
Suspected malaria HMIS OPD 002 Colunm 13: Malaria Test Tally all patients with yes in the sub colunm fever
(fever) OUTPATIENT REGISTER
Cases tested with HMIS OPD 002 Colunm 13: Malaria Test Tally all patients with RDT in the sub colunm Tests done
RDT OUTPATIENT REGISTER
RDT Positive Cases HMIS OPD 002 Colunm 13: Malaria Test Tally all patients marked pos who had an RDT test in the sub colunm
OUTPATIENT REGISTER results.
Cases tested with HMIS OPD 002 Colunm 13: Malaria Test Tally all patients with B/S in the sub colunm Tests done
Microscopy OUTPATIENT REGISTER

MAT.
Microscopy Positive HMIS OPD 002 Colunm 13: Malaria Test Tally all patients with pos who had an B/S test in the sub colunm
Cases OUTPATIENT REGISTER results.
Not tested cases HMIS OPD 002 Colunm 13 & 17: Malaria Test & Tally all patients with N/A in colunm 13(Malaria test) sub colunm results
treated OUTPATIENT REGISTER Prescription who had malaria prescription in colunm 17

Standard Operating Procedures For Collection and Aggregation of HMIS Data

RDT Negative HMIS OPD 002 Colunm 13 & 17: Malaria Test & Tally all patients with Neg in colunm 13(Malaria test) sub colunm results
Cases Treated OUTPATIENT REGISTER Prescription who had an RDT test and malaria prescription in colunm 17
RDT Positive Cases HMIS OPD 002 Colunm 13 & 17: Malaria Test & Tally all patients with Pos in colunm 13(Malaria test) sub colunm results
Treated OUTPATIENT REGISTER Prescription who had an RDT test and malaria prescription in colunm 17
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
Microscopy HMIS OPD 002 Colunm 13 & 17: Malaria Test & Tally all patients with Neg in colunm 13(Malaria test) sub colunm results
Negative OUTPATIENT REGISTER Prescription who had an B/S test and malaria prescription in colunm 17
CasesTreated
Microscopy Positive HMIS OPD 002 Colunm 13 & 17: Malaria Test & Tally all patients with Pos in colunm 13(Malaria test) sub colunm results
Cases Treated OUTPATIENT REGISTER Prescription who had an B/S test and malaria prescription in colunm 17
Clients screened for HMIS OPD 002 Colunm 14: TB Tally all patients with yes in sub colunm Presumed
TB in OPD OUTPATIENT REGISTER TB Case
Presumptive TB HMIS OPD 002 Colunm 14: TB Tally all patients with yes in sub colunm Patient sent to the Lab for
cases identified OUTPATIENT REGISTER TB testing
New and Relapse HMIS 009 Unit TB Register Colunm 1&11: Unit TB No. & Tally all patients registered in the unite TB register in colunm 1 and
diagnosed and Type of TB patient should be marked with N or R in colunm 11 with in the reporting week
registered
New and Relapse HMIS 009 Unit TB Register Colunm1,10 &11: Unit TB No., Tally all patients registered in the unite TB register in colunm 1, should
TB cases started on Date started on first line have dates started on first line treatment in colunm 10 and should be
treatment treatment & Type of TB patient marked with N or R in colunm 11 with in the reporting week

TB.
Bacteriologically TB HMIS 009 Unit TB Register Colunm 1&9:Unit TB No. & Tally all patients with a unit TB number in colunm 1 and should be
cases registered Disease classification Class marked P-BC in colunm 9 with in the reporting week

Bacteriologically HMIS 009 Unit TB Register Colunm 1,9&16: Unit TB No., Tally all patients with a unit TB number in colunm 1, should be marked

Standard Operating Procedures For Collection and Aggregation of HMIS Data

confirmed TB Disease classification Class P-BC in colunm 9 and should be marked either T,RR,TI or TT with in
cases Tested with & Result of Sputum and other the reporting week
Genexpert Examinations/ Date
Number of TB HMIS TB 012 CONTACT Colunm1&8: Contact No.& Tally all patients listed in colunm 1 and should have been screened in

261
contacts traced and TRACING REGISTER Cough? colunm 8 with Yor N
screened
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

262
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
ACT (Tablets) HMIS PHAR 001 STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description ACT (Tablets) in colunm 4 with
CARD Description, Date & Balance in the respective period in colunm 12 and record recent balance on
on hand hand of ACT from colunm 18 in the reporting week
ORS (Sackets) HMIS PHAR 001 STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description ORS in colunm 4 with in the
CARD Description, Date & Balance respective period in colunm 12 and record recent balance on hand of
on hand ORS from colunm 18 in the reporting week
Measles Vaccine HMIS FORM 017d Colunm 17: Total Balance Pick the figure in colunm 17 for the vaccine name measles
Doses VACCINE AND INJECTION
MATERIALS CONTROL
BOOK (VIMCB)
Amoxicillin HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description Amoxicillin Dispersible
Dispersible 250mg CARD Description, Date & Balance 250mg Tablets in colunm 4 with in the respective period in colunm 12
Tablets on hand and record recent balance on hand of Amoxicillin Dispersible 250mg

TRA.
Tablets from colunm 18 in the reporting week
Depot medroxy HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description Depot medroxy progesterone
progesterone CARD Description, Date & Balance acetate (DMPA) injectables in colunm 4 with in the respective period
acetate (DMPA) on hand in colunm 12 and record recent balance on hand of Depot medroxy
injectables progesterone acetate (DMPA) injectablesfrom colunm 18 in the
reporting week
IV artesunate 60 HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description IV artesunate 60 mg vials in
mg vials CARD Description, Date & Balance colunm 4 with in the respective period in colunm 12 and record recent

Standard Operating Procedures For Collection and Aggregation of HMIS Data

on hand balance on hand of IV artesunate 60 mg vials from colunm 18 in the
reporting week
Fansidar Tablets HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description Fansidar Tablets in colunm 4
CARD Description, Date & Balance with in the respective period in colunm 12 and record recent balance
on hand on hand of Fansidar Tablets from colunm 18 in the reporting week
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
RDT (Malaria) Tests HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description RDT (Malaria) Tests in colunm
CARD Description, Date & Balance 4 with in the respective period in colunm 12 and record recent balance
on hand on hand of RDT (Malaria) Tests from colunm 18 in the reporting week
Determine HIV 1 & 2 HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item description Determine HIV 1 & 2 screening
screening test CARD Description, Date & Balance test in colunm 4 with in the respective period in colunm 12 and record
on hand recent balance on hand of Determine HIV 1 & 2 screening test from
colunm 18 in the reporting week
ARVs (Fixed – DC HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Repeat as above for the respective items
eMTCT) CARD Description, Date & Balance
on hand
Lopinavir / Ritonavir HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
pellets-Pack of 120 CARD Description, Date & Balance
capsules on hand

ARV.
Nevirapine HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
suspension-bottle CARD Description, Date & Balance
of 10 MI/1(100Ml) on hand
Tenofovir / HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
Lamivudine / CARD Description, Date & Balance
Dolutegravir packs on hand
of 30 tabs

Standard Operating Procedures For Collection and Aggregation of HMIS Data

RHZE Blister of 28 HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
tablets CARD Description, Date & Balance
on hand

263
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT

264
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
RH Blisters of 28 HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Repeat as above for the respective items
tablets CARD Description, Date & Balance
on hand
R(75) H(50) Z(150) HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
Blisters of 28 CARD Description, Date & Balance
tablets on hand
INH 300mg Blisters HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
of 28 tablets CARD Description, Date & Balance
on hand
INH 100mg blisters HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item
of 10 tablets CARD Description, Date & Balance
on hand
No of samples HMIS TB 010 TB Colunm 13: Examination Tally all patients with results in colunm 13

GP.
tested LABORATORY REGISTER Results
No of samples HMIS LAB 003 Specimen type Tally all patients with sputum specimen in the specimen type colunm
rejected LABORATORY SPECIMEN
REJECTION FORM
Total MTB detected HMIS TB 010 TB colunm 13: Examination Tally all patients with code T in sub colunm Gene Expert of colunm 13
LABORATORY REGISTER Results
Total No. Rif R HMIS TB 010 TB colunm 13: Examination Tally all patients with code RR in sub colunm Gene Expert of colunm

Standard Operating Procedures For Collection and Aggregation of HMIS Data

LABORATORY REGISTER Results 13
No. of errors/invalid HMIS TB 010 TB colunm 13: Examination Tally all patients with code I in sub colunm Gene Expert of colunm 13
result LABORATORY REGISTER Results
No. GeneXpert GeneXpert Machine modules Record all functional modules
modules working
 HMIS 033B: HEALTH UNIT WEEKLY EPIDEMIOLOGICAL
SURVEILLANCE REPORT
CODE - DATA ELEMENT PRIMARY DATA SOURCE COLUMN NO/NAME HOW TO EXTRACT DATA FROM SOURCE
No of cartridges HMIS PHAR 001: STOCK Colunm 4, 12 & 18: Item Pick stock card with an item descriptioncartridges in colunm 4 with
remaining CARD Description, Date & Balance in the respective period in colunm 12 and record recent balance on
on hand hand of cartridges from colunm 18 in the reporting week
Number of Adult HMIS TB 011 TB Colunm 3&10: Age & Initiation Tally all patients aged 15 years and above in colunm 3 and should
ART clients initiated PREVENTIVE THERAPY Date have date of initiation in colunm 10 in the reporting week.
TPT (TPT) REGISTER
Number of children HMIS TB 011 TB Colunm 3, 9 &10: Age, Entry Tally all patients aged 24 years and below in colunm 3 who have ART
and adolescents on PREVENTIVE THERAPY Point & Initiation Date number in colunm 9 and with date of initiation in colunm 10 in the
ART who started TP (TPT) REGISTER reporting week.
Number of children HMIS TB 012 CONTACT Colunm 3, 7 & 23: Age, Date of Tally all children aged 0-4 years in colunm 3 with date of review in
0 – 4 yrs who are TRACING REGISTER review & Contact referred for colunm 7 who were referred for evaluation and TPT have Y in colunm

TPT.
contacts of TB evaluation and TPT 23
patients Eligible for
TPT
Number of children HMIS TB 011 TB Colunm 3, &10: Age & Tally all children aged 0-4 years in colunm 3 who are initiated on TPT
0 – 4 yrs who are PREVENTIVE THERAPY Initiation Date in colunm 10
contacts of TB (TPT) REGISTER
patients initiated on
TPT

Standard Operating Procedures For Collection and Aggregation of HMIS Data

265
CENTERS FOR
CEN DISEASE
CONTROL AND PREVENTION
C

TERS FOR DISEASE

ONTROL AND PREVENTION

266 Standard Operating Procedures For Collection and Aggregation of HMIS Data