Excel Skills | Exercises | Monthly Sales Report www.excel-skills.

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Instructions
Versions: Excel 2010 & Excel 2007

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features that can be used in order to complete the appropriate task in the most efficient manner possible. We also reference each step in each exercise to the
appropriate tutorial that needs to be studied in order to be able to complete the step.

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Start the exercise by saving the workbook on your system, then complete step number 1 and each subsequent step in the order as listed on this sheet before
comparing your workbook to the solution that we have provided.

Step Task Tutorial

1 Open the Invoices sheet and view the data from which we will compile a monthly sales report. Note that all the
data on the Invoices sheet has been included in an Excel table which will make it easier to specify the cell
ranges that need to be included in our formulas.
2 We'll start by defining a named range which refers to the Sales Amount column on the Invoices sheet. This is Enter Data / Select Cells : Selecting Cells
not an absolute necessity but it is sometimes easier to work with a name instead of the structured cell
referencing that is associated with Excel tables. Select all the cells (except for the column heading) that form
part of the Sales Amount column in the Excel table (the cell range from cell E2 to E31).
3 Insert a named range based on this cell selection and enter the following as a name for the named cell range: Using Named Ranges : Define Named Ranges
InvAmount
4 Open the Name Manager and select the InvAmount named range. Note the syntax of the cell reference in the Using Named Ranges : Edit Named Range Cells
"Refers To" section. We've already defined a named range for the Invoice Date column - select the InvDate
named range. Make sure that the same structured cell referencing is used for both named ranges (only the
column names should differ). If the syntax differs, select the InvAmount named range again and select or enter
the correct cell references. Close the Name Manager when you've checked that the named ranges have been
created on the same basis.

5 Open the Summary sheet, select cell A5 and enter the following date: 2011/03/31 (Note: use the appropriate Enter Data / Select Cells : Enter Data
date format as per the regional date settings that are specified in your System Control Panel)
6 Select cell A6 and enter the following date: 2011/04/30 (Note: use the appropriate date format as per the Enter Data / Select Cells : Enter Data
regional date settings that are specified in your System Control Panel)
7 Use the Auto Fill feature to extend the date series up to 2012/02/29 (from cell A5 to cell A16) Copy & Paste Data : Auto Fill
8 Select column A and change the number formatting to display the dates with a shortened month name followed Format Cells : Format Numbers & Dates
by a hyphen and the full four digit year (Tip: Use the Custom number formatting option and specify a formatting
type of mmm-yyyy).
9 Select cell B5 and enter a SUMIFS formula to calculate the total sales amount for the month which has been Statistical Functions : Sum Based on Multiple Criteria
included in cell A5.

Page 1 of 4
Step Task Tutorial
9.1 Enter the InvAmount named range in the sum range function argument. Statistical Functions : Sum Based on Multiple Criteria
9.2 Enter the InvDate named range in the criteria range 1 function argument. Statistical Functions : Sum Based on Multiple Criteria
9.3 Enter a DATE function in the criteria 1 function argument which converts the date in cell A5 to the first day of the Statistical Functions : Sum Based on Multiple Criteria
calendar month. Specify criteria to include all invoices with invoices dates that are greater than or equal to the
result of the DATE function in the calculation results (Tip: The mathematical operators should be included within
quotation marks and there should be an ampersand between the operators and the DATE function).

9.3.1 Tip: Note that the DATE function should include a YEAR function in the year function argument, a MONTH Date Functions : Date Components & Convert Dates to Month
function in the month function argument and both of these functions should refer to the date in cell A5. The day End Dates
function argument in the DATE function should contain a value of 1.
9.4 Enter the InvDate named range in the criteria range 2 function argument. Statistical Functions : Sum Based on Multiple Criteria
9.5 Link the criteria 2 function argument to the month end date in cell A5 and specify criteria to include all invoices Statistical Functions : Sum Based on Multiple Criteria
with invoices dates that are less than or equal to the date in cell A5 in the calculation results. Note that we've
entered month end dates to represent all the months in column A.
10 Copy cell B5. Copy & Paste Data : Copy Cells
11 Paste cell B5 into cells B6 to B16. Copy & Paste Data : Paste Cells (normal)
12 Select cell B17 and use the Auto Sum feature to add a total for all the monthly sales amounts in this cell. Math Functions : Auto Sum
13 Apply a single top border and a double bottom border to cell B17. Format Cells : Format Borders
14 Note that if we add additional invoices to the Excel table on the Invoices sheet and the invoice dates fall into the
months that are included on the Summary sheet, the invoice amounts will automatically be included in the
calculations on the Summary sheet because the sales totals are calculated based on the entire columns which
form part of the Excel table (via the named ranges that we specified and included in our SUMIFS formula).

15 Save the workbook and compare your workbook to the solution that we've provided.

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 Invoice Account
Customer Number Invoice Date Description Sales Amount Tax Code Bank Code Code Payment Date
DF Manufacturing INV0051 1/23/2011 Consulting Services 8,000.00 A B1 IS-100 3/1/2011
CC Supplies INV0052 2/18/2011 Consulting Services 15,000.00 A B1 IS-100 3/10/2011
IT Solutions INV0053 3/14/2011 Consulting Services 11,200.00 E B1 IS-100 4/13/2011
IQ Bonds INV0054 3/19/2011 Consulting Services 10,200.00 A B1 IS-100 4/10/2011
WC Financial Advisors INV0055 4/9/2011 Consulting Services 17,000.00 A B1 IS-100 5/9/2011
DF Manufacturing INV0056 4/22/2011 Consulting Services 17,420.00 A B1 IS-100 5/9/2011
GP Accountants INV0057 5/5/2011 Accounting Services 3,000.00 A B1 IS-100 5/10/2011
Energy Incorporated INV0058 5/7/2011 Taxation Services 8,230.00 A B1 IS-100 6/6/2011 DF Manufacturing
Energy Incorporated INV0059 5/10/2011 Consulting Services 22,800.00 A B1 IS-100 6/9/2011 CC Supplies
CC Supplies INV0060 5/31/2011 Consulting Services 19,050.00 A B1 IS-100 6/30/2011 IT Solutions
DF Manufacturing INV0061 6/26/2011 Consulting Services 34,000.00 A B1 IS-100 7/26/2011 IQ Bonds
WC Financial Advisors INV0062 6/29/2011 Consulting Services 12,540.00 A B1 IS-100 7/16/2011 WC Financial Advisors
PTY Consultants INV0063 7/11/2011 Consulting Services 18,000.00 A B1 IS-100 7/16/2011 DF Manufacturing
WW Retail INV0064 7/22/2011 Consulting Services 15,200.00 A B1 IS-100 8/21/2011 GP Accountants
EC Estate Agents INV0065 8/13/2011 Consulting Services 14,000.00 A B1 IS-100 9/12/2011 Energy Incorporated
The Paint Shop INV0066 8/17/2011 Consulting Services 12,970.00 A B1 IS-100 9/16/2011 Energy Incorporated
IT Solutions CN00018 9/5/2011 Discount -3,100.00 E B1 IS-100 9/27/2011 CC Supplies
Energy Incorporated INV0067 9/12/2011 Consulting Services 28,000.00 A B1 IS-100 9/30/2011 DF Manufacturing
TRF Solutions INV0068 9/17/2011 Consulting Services 13,200.00 A B1 IS-100 10/4/2011 WC Financial Advisors
EC Estate Agents INV0069 10/8/2011 Taxation Services 2,230.00 A B1 IS-100 10/13/2011 PTY Consultants
GP Accountants INV0070 10/8/2011 Consulting Services 28,800.00 A B1 IS-100 10/13/2011 WW Retail
The Paint Shop INV0071 10/31/2011 Consulting Services 25,500.00 A B1 IS-100 11/30/2011 EC Estate Agents
PTY Consultants INV0072 11/3/2011 Consulting Services 3,120.00 A B1 IS-100 12/3/2011 The Paint Shop
CC Supplies INV0073 11/29/2011 Consulting Services 13,200.00 A B1 IS-100 12/21/2011 IT Solutions
XX Building Supplies INV0074 11/29/2011 Consulting Services 15,400.00 A B1 IS-100 12/29/2011 Energy Incorporated
IT Solutions INV0075 12/25/2011 Consulting Services 8,300.00 E B1 IS-100 1/11/2012 TRF Solutions
PTY Consultants INV0076 1/19/2012 Accounting Services 14,440.00 A B1 IS-100 1/31/2012 EC Estate Agents
GP Accountants INV0077 1/20/2012 Taxation Services 3,400.00 A B1 IS-100 2/28/2012 GP Accountants
WC Financial Advisors INV0078 2/15/2012 Consulting Services 20,100.00 A B1 IS-100 2/28/2012 The Paint Shop
XX Building Supplies INV0079 2/29/2012 Consulting Services 12,000.00 A B1 IS-100 PTY Consultants
CC Supplies
XX Building Supplies
IT Solutions
PTY Consultants
20100 GP Accountants
WC Financial Advisors WC Financial Advisors
XX Building Supplies
Example Limited
Monthly Sales Report

Month Total Sales