Standalone Bushfire Plan Template 2022-2023
Standalone Bushfire Plan Template 2022-2023
2022-2023
[Insert your school name]
October 2022
Standalone Bushfire Plan 2022-2023
Purpose
The Standalone bushfire plan document is a detailed plan of how your school is to prepare and
respond to a catastrophic fire danger rating alert or to a bushfire event.
You must complete this template to have a plan in place to respond to a bushfire emergency until
during and after the attendance of Emergency Services. This plan is to be read in conjunction with the
Department of Education Principal’s guide to bushfire.
All staff, students, contractors and visitors on the school or facility site are to follow this completed
plan in the event of a bushfire emergency. All other emergencies are to be managed in accordance
with the school’s incident management plan.
You are required to complete and lodge your plan online by 31 August, before the bushfire season
begins.
1 October 2022
Standalone Bushfire Plan 2022-2023
Contents
1 School details....................................................................................................................................... 3
2 Emergency response contact list.................................................................................................... 4
2.1 Important bushfire emergency information contacts sources..............................................4
3 Incident management team............................................................................................................... 5
4 Bushfire response telephone tree.................................................................................................... 6
5 Emergency equipment........................................................................................................................ 7
6 Bushfire preparation checklist.......................................................................................................... 8
7 Bushfire action plan maps............................................................................................................... 11
7.1 Onsite ‘safer building location(s)’........................................................................................... 11
7.2 Offsite evacuation locations................................................................................................... 12
8 Bushfire mitigation management register...................................................................................13
9 Advice from Department of Fire and Emergency Services and other agencies.................14
Appendix A – Bushfire warnings stages......................................................................................15
Appendix B – Procedures in event of a sudden bushfire.........................................................17
Relocate to onsite ‘safer building location(s)’...................................................................................17
Offsite evacuation procedures............................................................................................................ 19
Appendix C - Pre-emptive (planned) closure procedures........................................................21
Flow chart – Principal’s response to ‘catastrophic’ fire danger rating...........................................22
Appendix D – After hours or school holiday procedures.........................................................23
Appendix E – Communication templates.....................................................................................24
Emergency text message alert templates......................................................................................... 24
School newsletter sample text............................................................................................................ 25
Sample text for a notice of temporary school closure.....................................................................26
2 October 2022
Standalone Bushfire Plan 2022-2023
1 School details
To complete this plan:
When your plan is complete, access Prepare for bushfire season at your school on Ikon to lodge it as
one document (include appendices).
School name
(include name of co-located
school or facilities if applicable)
School address
Education Region
DFES Region
Local Fire station
Local Bush Fire Brigade
Number of students
Number of staff
Plan prepared by
(principal’s name)
Date prepared
3 October 2022
Standalone Bushfire Plan 2022-2023
Local police
(eg name of nearest police station)
Local hospital
(eg name of nearest hospital or
medical emergency facility)
Bus contractors
(ready for pre-emptive closure or
offsite evacuation)
4 October 2022
Standalone Bushfire Plan 2022-2023
3) Local radio
o ABC Emergency WA
o ABC local radio
o 6PR
5 October 2022
Standalone Bushfire Plan 2022-2023
Deputy
Principal
Manager
Corporate
Services
Teachers
Accredited first
aid officers
Other (if
applicable)
6 October 2022
Standalone Bushfire Plan 2022-2023
Parents
Send emergency SMS
templates to notify.
School:
Name:
Buses Canteen Out-of-hours Community hirers Telephone:
Company: Name: childcare Name:
Telephone: Mobile: Name: Mobile: School:
Mobile: Name:
Telephone:
7 October 2022
Standalone Bushfire Plan 2022-2023
5 Emergency equipment
Identify the location and the type of emergency equipment at your site.
Equipment Details
(include location/s, date checked and any other comments)
Evacuation kit
Emergency communications
equipment
Registers for:
students
staff
visitors.
8 October 2022
Standalone Bushfire Plan 2022-2023
9 October 2022
Principals must:
complete this bushfire preparation checklist annually
provide evidence in the form of notes to show that management activities have been actioned
Standalone Bushfire Plan 2022-2023
inform all staff members of their responsibilities.
☑ or
Management activities NA Evidence
Staff have been made aware of the Standalone [date of staff meeting]
bushfire plan through: [date of staff bushfire induction
staff meetings session]
staff bushfire induction session that includes:
o an overview of the Standalone bushfire plan
o how to turn off evaporative air conditioner
units, the location of switches
o how to close roof vents
o the types of Bushfire Warnings issued by the
Department of Fire and Emergency Services
and the Emergency Alert telephone warning
system
o to direct bushfire media enquiries to the
Department’s media unit (08) 9264 5821.
Students and parents or carers have been made [state where bushfire safety
aware of the Standalone bushfire plan through: messages appear in the curriculum]
key bushfire safety messages incorporated into [insert date of newsletter]
the curriculum [state location of plan on school
newsletters website]
school information booklet (include actions and
procedures)
school website
10
Note: Contact lists for staff and parents must be October 2022
current.
Standalone Bushfire Plan 2022-2023
7.1 Onsite ‘safer building location(s)’ Do not use an open area such as a school oval or non-enclosed building.
A sample of an action plan map is available in section 9.2 of the Principal’s guide.
Secondary action:
Refer to Appendix B for
the procedures to
Relocate to onsite ‘safer
building location(s).
11 October 2022
Standalone Bushfire Plan 2022-2023
A sample of an action plan map is available in section 9.2 of the Principal’s guide.
Secondary action:
Refer to Appendix B for
the procedures to
Relocate to offsite
evacuation location
12 October 2022
Standalone Bushfire Plan 2022-2023
Note:
If your school has not received a bushfire risk assessment and treatment plan and had the identified works undertaken, you are not required to
complete this register.
Reference Bushfire mitigation actions Target date Responsible Source of Notes Completion
number for funds date
completion
DFES map Treatment strategy / works Date The staff eg school Progress or issues Date
item required (dd/mm/yyyy) member name or central associated with the (dd/mm/
reference who will sign off funding work (including date yyyy)
the action as of progress or
complete issues)
13 October 2022
Standalone Bushfire Plan 2022-2023
9 Advice from Department of Fire and Emergency Services and other agencies
Record in the table below any bushfire advice received by the school from:
Department of Fire and Emergency Services, including the local DFES regional office
local fire brigades and community emergency services manager
local government
local government local emergency management committee
external experts.
14 October 2022
Standalone Bushfire Plan 2022-2023
Emergency services communicate information in a number ways during a bushfire event. Use these
warnings to understand when your need to activate your bushfire procedures (refer to Appendix B).
Principals must:
turn off evaporative air conditioners and ensure roof
vents are closed.
check and patrol the school regularly for bushfire activ-
ity, paying particular attention to the evaporative air
conditioners.
15 October 2022
Standalone Bushfire Plan 2022-2023
Further information on the bushfire warning system is available in the DFES video, Understand
bushfire alerts and warnings.
16 October 2022
Standalone Bushfire Plan 2022-2023
You may be instructed to relocate to your onsite ‘safer building location(s)’. Do not use an open area
such as a school oval or non-enclosed building
a ‘Watch and Act’ or ‘Emergency Warning’ alert is issued on the Emergency WA website (refer to
Appendix A for details about the alerts); and
instruction from the Department of Fire and Emergency Services, Emergency Services or your
Director of Education.
17 October 2022
Standalone Bushfire Plan 2022-2023
18 October 2022
Standalone Bushfire Plan 2022-2023
‘Watch and act’ or ‘emergency warning’ bushfire warning alert on the Emergency WA website is
invoked (refer to the bushfire warnings listed in Appendix A); and
Direction from Department of Fire and Emergency Services, incident controller or Emergency
services to evacuate offsite; or
Direction from the Deputy Director General Schools or the Manager, Security and Emergency
Management. The Director of Education will relay the decision to you to evacuate offsite.
Follow these procedures if you need to evacuate to an offsite evacuation location during a bushfire
event.
Confirm:
19 October 2022
Standalone Bushfire Plan 2022-2023
Move all students, staff and visitors from the assembly area to
evacuate offsite.
20 October 2022
Standalone Bushfire Plan 2022-2023
Follow these procedures for a planned school closure in response to predicted catastrophic fire
conditions. Also refer to the Flow chart – Principal’s response to catastrophic fire danger rating
below.
Confirm:
windows and doors are closed
evaporative air conditioners are turned off
roof vents closed
money is removed from the school premises
expensive items of equipment secured.
21 October 2022
Standalone Bushfire Plan 2022-2023
Flow chart – Principal’s response to Fire Behaviour Index of 75 (Extreme Fire Danger Rating)
or greater
Fire Behaviour Index of 75 (Extreme Fire Danger) or greater forecast has been declared.
Delegated
officer invokes NO Principal notifies school community closure will not go
pre-closure ahead – school will open as normal.
prior to 4.30
YES
Deputy Director General Schools and Manager, Security and Emergency Management
decides if schools is to reopen. The Director of Education will instruct the Principal.
Principal notifies the school community whether school remains closed or reopens.
22 October 2022
Standalone Bushfire Plan 2022-2023
‘Watch and act’ or ‘emergency warning’ bushfire warning alert on the Emergency WA website is
invoked (refer to the bushfire warnings listed in Appendix A); and
Direction from the Deputy Director General, Schools or the Manager, Security and Emergency
Management. The Director of Education will relay the decision to you.
Follow these procedures if a bushfire starts during the school holidays or after hours.
23 October 2022
Standalone Bushfire Plan 2022-2023
You can use these sample text templates update parents, carers and staff about a response to a
bushfire. These texts are also located on Ikon – refer to Manage bushfire and emergency incident
communications.
[School name / all public schools in region/area] will be closed tomorrow [date] due to a
catastrophic fire danger rating for the area. See emergency.wa.gov.au/#firedangerratings for more
information. There will be no staff on site. Please ensure that you make arrangements for your
child.
Students from [school name] are safe and being supervised at school. We will follow the
instructions of emergency services and update you if the situation changes. Monitor
emergency.wa.gov.au or call your education regional office on [telephone number] for more
information.
Students from [school name] have been relocated for their safety. Please collect your children
from the relocation centre at [exact location]. Follow the instructions of emergency personnel and
monitor emergency.wa.gov.au or call your education regional office on [telephone number] for
more information.
Students from [school name] are safe and [are still on school site / have been relocated for their
safety]. Please wait for further instructions before attempting to collect your child. We are working
with emergency services and will advise when it is safe to do so. Monitor emergency.wa.gov.au or
call your education regional office on [telephone number] for more information.
24 October 2022
Standalone Bushfire Plan 2022-2023
You can use this sample text below can be used to provide the school community with information
about a pre-emptive closure.
[School name] has been place on the Department of Education bushfire zone register as it is
located in a designated bushfire risk area.
If a ‘Catastrophic’ fire danger rating has been declared for the [City/Town/Shire] of [name of your
school’s local government area], a school MAY be required to invoke a pre-emptive (planned)
closure. A ‘Catastrophic’ fire danger rating poses a significant threat to the school if a fire starts, it
is likely to be uncontrollable, unpredictable and fast moving.
Parents will receive a text message to inform them of a possible Pre-emptive closure of the
school.
The final decision to pre-emptively close the school will be confirmed with the principal no later
than 4.30pm on the day before the pre-emptive closure. If the forecast changes after the 4.30pm
deadline, the school remains closed to limit confusion within the school community.
Parents will receive a text message to either confirm or reverse a Pre-emptive closure of the
school.
Typically, schools will only be required to close for a day at a time. However, this will depend on
changing weather conditions. Parents will receive a text message to advise if the school will
reopen the day after the pre-emptive closure, or whether it will remain closed.
Parents are encouraged to monitor official bushfire information sources for current information
about fire danger ratings:
1) Emergency WA website
3) Local radio
o ABC Emergency WA
o ABC local radio
o 6PR
Please contact the school on <school phone number> with any concerns relating to Pre-emptive
closures during the bushfire season.
[Name]
Principal
25 October 2022
Standalone Bushfire Plan 2022-2023
BUSHFIRE ALERT
NOTICE OF TEMPORARY SCHOOL
CLOSURE
As the result of a ‘Catastrophic’ fire danger rating, this school is temporarily closed.
The school will re-open on advice from the Department of Fire and Emergency Services (DFES).
For more information about the school, contact the principal on [insert contact details] or the
[insert region] regional education office on [insert contact number].
Thank you.
[Name]
Principal
26 October 2022