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Laptop and Data Card Policy

This document outlines Rane T4U's laptop and data card policy. It provides that employees who need mobility for work will be eligible for a company laptop and data card. The policy covers guidelines for appropriate use of these devices for official purposes only. It also describes procedures for reporting lost or stolen devices and responsibilities for returning equipment when employment ends.

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Mati Kala Kendra
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106 views4 pages

Laptop and Data Card Policy

This document outlines Rane T4U's laptop and data card policy. It provides that employees who need mobility for work will be eligible for a company laptop and data card. The policy covers guidelines for appropriate use of these devices for official purposes only. It also describes procedures for reporting lost or stolen devices and responsibilities for returning equipment when employment ends.

Uploaded by

Mati Kala Kendra
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Policy Information

Policy Title Laptop and Data Card Policy


Published By Human Resource
Policy Owner IT Infra Structure
Published Date 26th December 2018
Classification Public Viewership
Owner(s) CXO, HR

Revision Control
Date Version No. Approved by Action Pages

1
Laptop and Data Card Policy
Dynamic and changing business scenarios require frequent mobilization of employees. People
need to travel, while ensuring business continuity. This is possible if an employee can easily
connect and communicate. Hence, Rane T4U Private Limited (hereinafter referred to as ‘Rane
T4U’ for brevity) provides its employees with Laptop and Company paid Data Card
connections so that they can perform their roles and responsibilities efficiently and
effectively.

Objective:
1. The document outlines the provisions pertaining to laptops and the data cards
provided by the organization for official use.

2. Employees who have been provided a Laptop will be eligible for Company provided
data card depending on job requirement. Data cards will be provided basis of prior
approval from Department / Function Head.

3. All employees, including contract employees and consultants, who are provided with
the laptop and data card for official purpose, are covered under this policy.

4. To facilitate all the employees, establish ease in internet connectivity by usage of data
cards.

User Guidelines for Laptop


1. All regular employees working with Rane T4U are eligible for Laptop. For other
employees such as Consultants / or in Third Party Role, Laptop shall be provided based
on nature of work performed and after obtaining specific approvals from the
concerned Departmental / Function Head. On event of laptop being provided to an
employee, he/she shall not be eligible for a desktop at home or office.

2. Usage of Laptop should be made for official purpose only.

3. Employees are not permitted to use Laptop of any other employee.

4. The Laptop provided to the employee is Rane T4U’s property and must be returned at
the time of transfer to another Group of Company or leaving the organization in

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working condition. All employees are requested to handle the same carefully. Any
damage, loss or theft of Laptop will be recovered from the employee. The employee
is responsible for the physical security of the Laptop at all times.

5. In case of loss or theft of Laptop, employee must immediately inform concerned


Department Head, Admin Department, and IT Infra. Based on the recovery amount
calibrated by the IT / Admin department, the said amount shall be recovered from the
employee as per the discretion of the Management.

6. The employees shall indemnify Rane T4U against any liability – financial or legal,
including any loss of reputation by wrong or prohibited use of the Laptop / Data Card.

7. The employees shall not hand over the Laptop or part with its possession with their
friends, relatives or other employees etc., under any circumstances.

User Guidelines for Data-Card


1. Eligibility for data card is at the discretion on the Department / Function Head
depending of the nature of work. This includes employees who need to travel
extensively for the execution of official work within India.

2. Rane T4U provides company paid data card connection to certain key roles based on
the inherent nature of the role which they perform, wherein a high level of mobility
and easy internet connectivity is required.

3. Company paid data card connection is allocated to the employee based on the
Department Head’s recommendation / budget. This is not an entitlement and cannot
be demanded or exchanged in lieu of any benefits (monetary or otherwise).

4. Usage of data card should be made for official purpose only.

5. Employees eligible for the data card usage shall use only the specific Service Provider’s
data card associated with Rane T4U.

6. International roaming will not be allowed on data cards.

7. Use of data card is specifically only for data usage. No calls and other services will be
provided.

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8. In case an employee exceeds the data usage limit, special approvals from the Finance
Department needs to be sought.

9. Employees are not permitted to use data card of any other employee.

10. The data card provided to the employee is Rane T4U’s property and must be returned
at the time of transfer to another Group of Company or leaving the organization in
working condition. All employees are requested to handle the same carefully. Any
damage, loss or theft of data card will be recovered from the employee.

11. In case of change of role / responsibility which requires travel, employee may request
for a data card after obtaining the necessary approvals from Departmental Head. The
employee is responsible for the physical security of the Data Card always.

12. In case of loss or theft of data card, employee must immediately inform IT Infra /
Administration Department, who in turn will inform Service Provider to disconnect the
services of the number to avoid misuse.

13. The employee shall indemnify Rane T4U against any liability – financial or legal,
including any loss of reputation by the wrong or prohibited use of the data card.

14. The employees shall not hand over or part with the possession of the data card with
their friends, relatives or other employees etc., under any circumstances.

Procurement and claim process


Data card will be issued to every eligible employee by Admin Department on submission of
request and approval from Departmental / Function Head. IT Infra / Admin Department will
maintain record of such connections and other related details for each employee.

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