MISSION REGION

Logistics Assessment DATE COMPILED BY

Warehouse
EMAIL PHONE

Final Checklist for Warehousing Needs and Facilities Done Comments

1 Determine the current and expected level of stocks (items, weight
and volume) and expected storage duration
☐
2 Assess the available warehouses in the affected area(s) ☐
3 Initiate agreements for leasing of warehousing ☐
4 Initiate the recruitment of warehousing staff if necessary ☐
5 Initiate a cargo tracking and inventory management systems ☐
6 Check the availability of temporary storage units ☐
 Warehouse Assessment

Identification of current warehousing

What type of services/ warehousing is required? ☐ Bonded warehouse
☐ A warehouse that you will manage on your own or a warehouse that will be managed by
service supplier (private/government etc...)
☐ Specific storage due to the nature of goods (bulk, medical supplies, vaccines, hazardous and
combustible items)
☐ Specific tracking measures (batch number, expiry dates)
☐ Repacking and labelling
☐ Temperature controlled
☐ An area for sorting and consolidating different goods
☐ Specific security measures for sensible or high value commodities
☐ Others:
Location/s Other requirements
(access to railway, raised loading, handling equipment, etc...)
Duration

Capacity m²/m³

Cold storage/climate controlled ☐ Yes ☐ No Temperature ranges Min Temp (C):

required Max Temp (C):
Covered storage area ☐ Yes ☐ No If yes, what size (m²/m³):
Fully enclosed/food grade warehouse ☐ Yes ☐ No If yes, what size (m²/m³):

Selection of an appropriate structure

Address
 Warehouse Assessment
GPS Coordinates (DDD.dddddd)
General Warehouse
Ownership – contact details
Conditions
Total m²: Space sufficient for
Capacity
Total m³: storage needs?
☐ Yes ☐ No
☐ Covered ☐ Open ☐ Tent ☐ Container
Type
☐ Other:
☐ Raised siding ☐ Flat ☐ Paved road ☐ No Tight turns ☐ Overhead wires ☐ Multiple doors
Vehicle Access
☐ Other:
General Condition ☐ New ☐ Working Condition ☐ Need repairs Roof Condition ☐ Good ☐ Leaking
Warehouse in secure location?
Security in place ☐ Yes ☐ No (no known crime, armed conflict)
☐ Yes ☐ No
Warehouse Security Describe security in place -
(number and rotation of guards, sign in
procedures, cameras)
Warehouse physical near ☐ Yes ☐ No Describe physical threat (gas station,
potential target or risky chemical plant, grain silo, police station,
military base, political office, etc)
infrastructure?
Facilities for guards? ☐ Yes ☐ No Is warehouse fenced? ☐ Yes ☐ No
Electrical installations ☐ Grid electricity available ☐ Installed lights ☐ Generator bay ☐ Electrical outlets/breakers
☐ Office space ☐ Toilets ☐ Kitchen area ☐ Warehouse staff rest area
Facilities available
☐ Other:
Warehouse Physical ☐ Running water ☐ Internet on site ☐ Telephone service ☐ Cleaning service
Components Utilities available
☐ Overhead fire suppression ☐ Extinguishers/sand buckets
☐ Bonded storage ☐ Kitting/packing area ☐ Air conditioned ☐ Internal lockable storage
Specialty warehouse amenities
☐ Separated storage areas ☐ Vehicle refueling capability
Capacity of cold Min temp
Cold storage available? ☐ Yes ☐ No storage space (m3) (c)
Max temp (c)

Describe cold store (cold room,

freezer, size, etc.)
Loading/Offloading ☐ Cargo Bay Doors # of bay doors:
☐ Metal bay doors ☐ Bay doors lockable ☐ Rolling bay doors ☐ Swinging bay doors
☐ Drive up loading bays # of drive up bays:
☐ Truck can enter grounds Maximum truck size:
 Warehouse Assessment
☐ Truck can turn around Maximum truck size:
☐ Multiple trucks can # of simultaneous
load/offload simultaneously truck loads/offloads:
☐ Other:
Handling equipment in place ☐ Forklift ☐ Spare pallets ☐ Hand jack ☐ Scale
☐ Other:
Storage systems in place ☐ Ground storage ☐ Pallet racks (forklift loaded) ☐ Shelving (hand loaded) ☐ Stacking pallet frames
☐ Other:
Type of floor ☐ Concrete ☐ Paved ☐ Sand ☐ Soil/ dirt
☐ Other:
Ventilated ☐ Yes ☐ No Risk of flooding ☐ Yes ☐ No
Access to transport ☐ Road ☐ Rail ☐ Air Is there enough outside
infrastructure? space for bulk external ☐ Yes ☐ No
Other storage?
Considerations Is there enough outside space to ☐ Yes ☐ No Is there enough outside space to safely land
store containers? and load a helicopter? ☐ Yes ☐ No
Access to casual labor? ☐ Yes ☐ No Is there enough outside space to safely park
daily use passenger vehicles? ☐ Yes ☐ No
Can the warehouse provide Is there an inventory
management services?
☐ Yes ☐ No mgt system in place?
☐ Yes ☐ No
Contract Terms Describe the offered services

Are warehouse staff available ☐ Yes ☐ No # of staff available: Cost per staff:
under the contract?
Does the warehouse management/owner appear responsive? ☐ Yes ☐ No
Was the facility previously used as a warehouse? ☐ Yes ☐ No
Price (specify Lease duration First date available
monthly or yearly)
Describe any special contract
requirements or arrangements
 Warehouse Assessment
References for previous renters

Other remarks

Land available to erect temporary storage units

Location name

GPS Coordinates (DDD.dddddd):

Owned by
Land use terms (rental, loan
agreement, purchase)
Land size (m²)
Fenced ☐ Yes ☐ No ☐ Yes ☐ No ☐ Yes ☐ No ☐ Yes ☐ No
Physical condition of land (flat,
sandy, needs levelling, etc)

Necessary infrastructure required

(office, communications, water)

Describe access to nearest main

transport route

Describe security constraints of

surrounding area
 Warehouse Assessment

Please draw here the floor plan of identified warehouse(s):

Where can you find information on warehouses?
Following chapters of the LCA: Commercial storage, storage used by humanitarian organizations, public sector storage, cold chain storage.
Logistics Cluster website: Concept of Operations (CONOPS)
Yellow Pages
UN organisations, NGOs and private companies
Major importers and wholesalers (see local supplies market section in LCA)
http://log.logcluster.org/response/warehouse-management/index.html

Useful tips:
In the process of the selection of your warehouse(s), feedback from users will be useful (UN organisations, NGOs and private company).
Consider sharing warehouse space with other NGOs as a cost-saving measure but ensure very clear delineation of space, controls and liabilities
Check the possibilities of finding temporary mobile storage structures (MSU’s)
Check that the cost calculation follows the same methodology between different agents (Metric tons, volume, and surface area) and then compare the prices. (At the
end the price should not be the single criteria for selection)
Take pictures while visiting potential warehouses.
Keep in mind that you will probably have the owner giving you a visit and then, trying to “sell” you the place. Pay attention to details.
Make a drawing of the set up