ABSTRACT

Over the years the manual attendance system has

been carried across most of learning establishments.
To overcome the problem of manual attendance, this
study focuses on developing a web based attendance
management system, which will be implemented on

RESEARCH any computer using Ernest Bai Koroma University as

a case study.

AMADU JALLOH

PROPOSAL MOHAMED SHERIFF BAH

EMPLOYEE ATTENDANCE RECORD

MANAGEMENT SYSTEM

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
Contents
ABSTRACT ............................................................................................................................... 2
INTRODUCTION ..................................................................................................................... 3
PROBLEM STATEMENT ........................................................................................................ 3
AIM AND OBJECTIVES OF STUDY ..................................................................................... 3
AIM : .................................................................................... Error! Bookmark not defined.
Unique and special features ................................................................................................ 4
OBJECTIVES : ........................................................................ Error! Bookmark not defined.
SCOPE AND LIMITATION OF THE STUDY ........................................................................ 4
SCOPE................................................................................................................................... 4
LIMITATION....................................................................................................................... 4
Technology Used: ............................................................................................................... 4
SIGNIFICANCE OF STUDY ................................................................................................... 5
METHODOLOGY .................................................................................................................... 5
REFERENCE ............................................................................................................................. 5

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
ABSTRACT

Attendance is an elementary and most vital criteria needed in all the education system. Over
the years the manual attendance system has been carried across most of educational
institutions. To overcome the problem of manual attendance, , this study focuses on developing
a web based attendance management system, which will be implemented on any computer using
Ernest Bai Koroma University as a case study.

The main purpose of this project are to carry out a careful study of the existing system of
attendance management and design a computerized method that will help to minimize storage
space and keep all records in the computer for future references.

This system is being developed to maintain easy access of information from the database.
The application makes use of MySQL database, Hypertext Mark-up Language, Cascading
Style Sheet and PHP Framework. It tracks all the details of a Staff attendance from morning
log time, lunch and off time. The conventional method of taking attendance by file system
signing is very time consuming, insecure and hence inefficient.

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
INTRODUCTION
On the 17th day of September 2014, this was signed into law; the Universities (Amendment)
Act 2014 establishing the Ernest Bai Koroma University of Science and Technology,
comprising;
The Secretariat of the Ernest Bai Koroma University of Science and Technology, in the heart
of the Tonkolili District, with campuses in the three northern-district-headquarter towns of
Makeni (in Bombali), Portloko (in Portloko) and Magburaka (in Tonkolili).
The university does not have a long history but the constituent institutions do have thriving
history and purpose built campuses to leverage though with a huge need for rehabilitation and
up scaling. the former women’s college and later Portloko teachers college that now constitute
the Portloko campus, The now Makeni campus was first established as a catholic college, the
st Augustine’s college, and later became the Makeni teacher’s college , which then morphed
into the Northern polytechnic. Here morality was the key for all graduates of the college.
The former Islamic college that now houses the secretariat, and the former government
technical institute, otherwise referred to as the trade center in Magburaka, now the institute of
technical and vocational education and training in the faculty of engineering were the pride for
Islamic and technical education in the northern region.
These were all established to provide a holistic education for corpus, anima et spirit (body,
mind, and spirit).
The system will automatically count the number of absents and the percentage of present for
all the staff and their time in and out of office. This system provides a tedious work in
maintaining attendance records besides saving time to analyze every attendance list and
assuring the calculation made was error-free.

PROBLEM STATEMENT
Based on the observation, there is no available student attendance system in Ernest Bai
Koroma University of Science & Technology is still practicing the manual way of taking
daily attendance records. Employees write their names and time in and out daily without
enough supervision on the attendance books and sign one by one. However, the attendance
book can be lost easily and the whole attendance process is tending to human mistake.
Consequently, data loss may happen and the data in attendance list might be inaccurate due to
deception.

AIM AND OBJECTIVES OF STUDY

AIM:
The main aim of this project is to carry out a careful study of the existing system of
attendance management and design a computerized method that will help to minimize
storage space and keep all records in the computer for future references.

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
 Unique and special features

 Concrete Functionality
 Efficiency and Accuracy
 Framework
 Web service

OBJECTIVES:

The objectives of developing Employee Attendance Record Management System are listed
below:

 Employee Attendance Record Management System will helps to analyze all the
attendance data inserted and then verify either each of the employee is following the
university attendance policy.
 To ensure accuracy and consistency in attendance processing.
 To offer insight on staff time in, time off and visual rich report.
 To store, access and manage employee attendance data for every staff.

SCOPE AND LIMITATION OF THE STUDY

SCOPE: This Software is mainly focused and only accommodates the computerized
attendance exercise due to the time and resource constraint.
LIMITATION: This Software is limited to cover only all the manual procedure
involved during the attendance management.

Technology Used:

 Framework: PHP, MySQL

 System Requirement
 Minimum RAM: 1 GB
 Hard Disk: 120 GB
 Processor: Intel Core i3 or higher
 Operating System: Windows OS, Linux OS, UNIX OS and Mac OS.

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
SIGNIFICANCE OF STUDY
With the growth in information technology, this study offers numerous values to the
attendance management process in Ernest Bai Koroma University of Science & Technology.
All the records will be stored on the computer with the help of the database program.

METHODOLOGY

This Software will be implemented using MySQL database, hypertext mark-up language,
Cascading Style Sheet and PHP Framework which is a functional script that serve as the
Graphical User Interface (GUI).

REFERENCE

1. He Zonggang, Neusoft Institute of Information Dalian, Zheng Junsheng, title: “Design

and implementation of Student Attendance Management system based on MVC”, 978-
1-4244-4639-1/09 © IEEE 2009.
2. Aamir Nizam Ansari, Arundhati Navada, Sanchit Agarwal, Siddharth Patil, Balwant A.
Sonkamble, title: “Automation of Attendance System using RFID, Biometrics, GSM
Modem with .NET framework”, 978-1- 61284-774-0/11 © IEEE 2011.
3. Srinidhi MB, Romil Roy, title: “A Web Enabled Secured System for Attendance
Monitoring and Real Time Location Tracking using Biometric and Radio Frequency
Identification”, International Conference on Computer Communication and Informatics
(IEEE ICCCI ), Coimbatore, INDIA 2015.
4. I-ChingHsu, title: “Mobile Ubiquitous Employee Attendance Monitoring System using
Wireless sensor networks”, 2nd International Conference on Education Technology and
Computer (IEEE ICETC) 2010.
5. Mashhood Sajid, Rubab Hussain, Muhammad Usman, title: “A Conceptual Model for
Automated Attendance Marking System using Facial Recognition”, 978-1-4799-5421-
6/14 © IEEE 2014.
6. Gabriel, Serme., Anderson, Santana de Oliveira., Julien, Massiera, & Yves, Roudier,
title: “Enabling Message Security for RESTful Services”, IEEE 19th International
Conference on Web Services, 2012.
EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM
AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021
 7. Using real time computer vision algorithms in automatic attendance management
systems by V Shehu, A Dika - (ITI), 2010 32nd International Conference on, 2010
8. S.R.Bharamagoudar, Geeta R.B., S.G.Totad, ”Web Based Student Information
Management System”,International Journal of Advanced Research in Computer and
Communication Engineering,Vol. 2, Issue 6, June 2013
9. G.Satyanarayana Reddy,Rallabandi Srinivasu,Srikanth Reddy Rikkula,Vuda
Sreenivasa Rao,” Management Information System To Help Managers For Providing
Decision Making In An Organization”, International Journal of Reviews in Computing,
ISSN: 2076-3328, EISSN: 2076-3336
10. Published in:Computer Science and Information Technology - Spring Conference,
2009. IACSITSC '09. International Association of. Date of Conference: 17-20 April
2009 Page(s):174 - 177 Print ISBN: 978-0-7695- 3653-8
11. INSPEC Accession Number:10792151 Conference Location: Singapore
DOI:10.1109/IACSIT-SC.2009.130link-
http://ieeexplore.ieee.org/xpl/articleDetails.jsp?arnumber=5169333&newsearch=true
&queryText=attendance%20s ystem. Publisher:IEEE

EMPLOYEE ATTENDANCE RECORD MANAGEMENT SYSTEM

AMADU JALLOH
MOHAMED SHERIFF BAH
ERNEST BAI KOROMA UNIVERSITY OF SCIENCE & TECHNOLOGY
2021