SAP S/4 HANA 1809 Implementation Project

Business Process Document

Author Docum ent Location (repository/path/name)
Wemyt WM Team
Version Status Date (DD-MM-YYYY)
0.6 Draft June 12, 2020

REVISION HISTORY

Version Date Description

0.6 June 12, 2020

0.5 May 21, 2020
0.4 May 12, 2020
0.3 April 14, 2020
0.2 April 06, 2020
0.1 March 27, 2020

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REVIEW AND APPROVAL

Name Date (YYYY-MM-DD)

Burque Project Manager

Name Date (YYYY-MM-DD)

Wemyt Project Manager

Name Date (YYYY-MM-DD)

Key Stakeholder

Name Date (YYYY-MM-DD)

Key Stakeholder

3
TABLE OF CONTENTS
1. WAREHOUS E MANAGEMENT SYS TEM - GOODS RECEIPT (EXTERNAL- INBOUND)-DELTA ... 5
1.1. Busine ss Proce ss Requirements...........................................................................................5
1.2. Busine ss Proce ss De scription ...............................................................................................5
1.3. Busine ss Proce ss Diagrams ..................................................................................................7
1.4. Process Step Detailed Requirements & Solution ...................................................................9
1.5. Locations where this Busine ss Proce ss i s performed ......................................................... 11
1.6. Operational Decisions or Logic within the Process ............................................................. 11
1.7. Reference to Key Process Change s .................................................................................... 11
1.8. Integration Points ................................................................................................................ 12
1.9. Organization Structure Considerations ............................................................................... 13
1.10. Ma ster Data Considerations (including all relevant data relationships) ............................... 19
1.11. Technical/Development Related Items ................................................................................. 19
Workflow......................................................................................................................................... 19
Reporting ........................................................................................................................................ 19
Interfaces ........................................................................................................................................ 19
Enhancements ................................................................................................................................ 20
Output /Form s................................................................................................................................. 20
1.12. Authorization ................................................................................................................... 21

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1. WAREHOUSE MANAGEMENT SYSTEM - GOODS RECEIPT (EXTERNAL- INBOUND)-DELTA

1.1. Business Process Requirements

This process will be executed when receiving goods in the warehouse from external sources such as
from vendor through Purchase order or Sales Order in case of sales return / replacement / RTG from
customer.
Refer to the Warehouse Managemnet user stories number :
WM003-A, WM007-A, WM016-A, WM018-A and WM018-B, WM008-A. WM009-A, WM011-A, WM017-
A, WM024-A and WM026-A

1.2. Business Process Description

The SAP Warehouse Management system (WMS) provides flexible, automated support in processing
all goods movements and in managing stocks in your warehouse complex. The system supports
scheduled and efficient processing of all logistics processes within your warehouse.

The WMS is fully integrated into the SAP environment. Business processes, which you trigger in other
application components, lead to physical goods movements in your warehouse. You organize, control,
and monitor these goods movements with the WMS.

A goods receipt in the Warehouse Management system (WMS) is the physical inbound movement of
goods or materials into the warehouse. It is a goods movement that is used to post goods received
from external vendors / Principal or from Customer. All goods receipts result in an increase of stock in
the warehouse.

The Warehouse Management system generates a transfer requirement. Processes are as follows:

 Goods receipts with reference to a purchase order

 Goods receipt without previous goods receipt posting in IM (initial balance)

All principal’s goods should be received with batch no. (external). and Shelf Life Expiry Date (SLED)
maintained.

The system uses Put away strategies and parameters defined in the product master to utilize the
available warehouse capacity by automatically determining suitable storage bins for the new products.

Sales Return / RTG / Replacement Process

Return Delivery Document processing is used when customer wishes to deliver goods for some reason
(damaged goods, poor quality, recall etc.) back to the company.

Goods Receipt Correction / Reversal / PO Return

In case of GR correction, reversal or PO return, the process will remain the same i.e. Transfer Request will
be automatically created when Material document (IM) is generated followed with Transfer Order creation
and confirmation.

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Process Characteristics
Process Trigger Goods Received – Inbound Process
Goods Received against Purchase Order / Return Goods from Customer
Process Input
at Dock
Process Output Placement Material in Proper manner according to Business SOPs
Process Owner Mr. Farman Bawani
Process Volumes High
Process Frequencies Daily

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1.3. Business Process Diagrams

The diagram below explains how the Inbound process will work in Burque where WM is
applicable.

1. MIGO – Receive Goods at IM Level

2. MB52 – Stock Overview in IM - Report
3. LT04 - Create Transfer order
4. LT12 – Confirm Transfer order
5. LX03 – Stock Overview in WM - Report

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Goods Receipt Warehouse (Inbound)
Procurement / Sales Department Warehouse

Approved
Purchase
Order

* Goods
Start Received
Approved
Sales Return/
RTG/ Repl.

Warehouse Request
(Auto)

Put away and Pallet

Create
Label Card
Warehouse
Task

Putaway the Goods

to the Destination
Bin

** Confirm
the End
Warehouse
Task

* Includes FOC, NCG, Fresh, SD and Hold Stock received through IM

** In case of TL shortage/ damage, Material should be transferred to TL Shortage / NCG (Storage Location)
after Bin Placement manually

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 1.4. Process Step Detailed Requirements & Solution

Process Step Description

Solution
Measure
Description
Ref. to of
Process Step (ID from
ID Requirements success Gap Description
Description technical/deve
as applicable ful
lopment
delivery
related items)

Approved
WM003-A-AG16
1 Purchase Order UAT - -
(MM) WM016-A-AG16

Approved Sales WM018-A-AG16

2 Return/RTG/ UAT - -
WM018-B-AG16
Replacement
WM007-A-AG16
WM009-A-AG16
Goods Received WM016-A-AG16
3 UAT - -
WM017-A-AG16
WM024-A-AG16
WM026-A-AG16
Create Warehouse
4 Request (Auto) WM007-A-AG16 UAT - -

WM007-A-AG16
WM008-A-AG16
Create Warehouse
5 WM011-A-AG16 UAT Storage Type Suggest WM-E001
Task
WM016-A-AG16
WM026-A-AG16
Put away List WM-O001
6 Print Put away List - UAT Pallet Label (FEFO
Card) WM-O002

WM007-A-AG16
Confirm WM008-A-AG16 Current Stock report
7 UAT WM-R001
Warehouse Task WM011-A-AG16 with reason code
WM026-A-AG16

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Process Step Description
Solution
Measure
Description
Ref. to of
Process Step (ID from
ID Requirements success Gap Description
Description technical/deve
as applicable ful
lopment
delivery
related items)
Role &
responsibilities
(master data
and
transactional
Role &
8 - - data) will be -
Authorization
finalized as per
approved level
of authorization
matrix (finalize
in realization phase.

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 1.5. Locations where this Business Process is performed

Location Country Function Number of Users

Branch Office
PK WM -
(Plant)

1.6. Operational Decisions or Logic within the Process

- At the time of GR all material should be in place in Fresh Location / SD Location / FOC Location
including Hold Stock (example: Quality), which will be transferred to respective locations based
on the Reasons e.g. TL Shortage, TL Damages etc.

- Fresh Stock (RTG and Sales Return) will be put away manually

- Damage Stock (Replacement and Sales Return) will be put away automatically to NCG Stock

- User decision will be manually either Claim or Un-Claim. Workflow approval for transfer.

1.7. Reference to Key Process Changes

- The warehouse will be configured based on storage type, section and storage bins. Agreed
warehouse strategy in the system will be used for placement and removal / picking of stock by
business. Each bin location needs to be physically marked.

- Total stock will be received in Fresh Location / SD Location / FOC Location including Hold Stock
(example: Quality, where status of the stock will be Quality Inspection), which will be placed as
per Warehouse Task. (Transfer Order). And get the print for pallets labels and put away list.

- Instead of sub inventory (Hold), Quality Status will be maintained.

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 1.8. Integration Points

Integration Points
Integration
ID SAP Component Data Element Contacts
Point
Creation of Material
PO and Management
Int-01 - -
Goods
Receipt
Sales return,
Replacement Sales
Int-02 and RTG Distribution/Direct - -
Goods Store Delivery
Receipt

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 1.9. Organization Structure Considerations

Organizational Unit Sample

Value
Opertating Concern 1000 Burque Operating Concern (common)
Controlling Area 1000 Controlling Area (common)
Chart of Account 1000 Burque Chart of Account (common)
Company Code 1 BU01 Burque Corporation Pvt Ltd
Company Code 2 NP02 National Progressive Distribution
Company Code 3 MP03 Mehran Progressive Distribution
Company Code 4 BP04 Bolan Progressive Distribution

Configuration
Company Code Plant ID Description Owner
Object
KD01 KDC Wemyt Consultant
FU01 FB UL Wemyt Consultant
BU01
LH01 Lahore Wemyt Consultant

IS01 Islamabad Wemyt Consultant

KD02 KDC Wemyt Consultant

MD02 MDC Wemyt Consultant

S202 Site II Wemyt Consultant

Plant FB UL Wemyt Consultant
FU02

FA02 FB Area Wemyt Consultant

NQ02 NPD Quetta Wemyt Consultant

HD02 HDC Wemyt Consultant

LK02 Larkana Wemyt Consultant

NP02
NS02 NPD Sukkur Wemyt Consultant

SQ02 Sadiqabad Wemyt Consultant

BP02 Bahawalpur Wemyt Consultant

MU02 Multan Wemyt Consultant

SH02 Sahiwal Wemyt Consultant

Plant FL02 Faisalabad Wemyt Consultant

LH02 Lahore Wemyt Consultant

GJ02 Gujranwala Wemyt Consultant

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Configuration
Company Code Plant ID Description Owner
Object

SI02 Sialkot Wemyt Consultant

JE02 Jehlum Wemyt Consultant

IS02 Islamabad Wemyt Consultant

PE02 Peshawar Wemyt Consultant

SI03 Site I Wemyt Consultant

S203 Site II Wemyt Consultant

NZ03 NNZ Wemyt Consultant

MP03 HD03 Hyderabad Wemyt Consultant

MP03 Mirpur Khas Wemyt Consultant

NB03 Nawab Shah Wemyt Consultant

MS03 MPD Sukkhar Wemyt Consultant

KD04 KDC Wemyt Consultant

MD04 MDC Wemyt Consultant

GU04 Gulshan Wemyt Consultant

BP04 CB04 Coastal Belt (HUB) Wemyt Consultant

BQ04 BPD Quetta Wemyt Consultant

SM04 Samli Wemyt Consultant

LO04 Loralai Wemyt Consultant

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 Configuration Storage Location
Description Owner
Object ID
Follow ing Storage Location are common for all the Plants.
Note**
Final Storage Location naming convention w ill be provided by Burque for all Plants in Scope.

0001 Fresh Stock (WM) Wemyt Consultant

0002 FOC Stock (WM) Wemyt Consultant

0003 T-L Shortage Wemyt Consultant
0004 NCG (WM) Wemyt Consultant
Storage
Location 0005 Repacking Wemyt Consultant
0006 Van Stock Wemyt Consultant
0007 Sub- Distributor (WM) Wemyt Consultant
0008 Vendor Interim Wemyt Consultant
0009 Consumable Wemyt Consultant
0010 Stock Robbery Wemyt Consultant

Configuration Object WM No. Plant ID Description Owner

Warehouse KD01 KDC Wemyt
WKD Consultant
KD02 KDC Wemyt
Consultant
KD04 KDC Wemyt
Consultant
WFU FU01 FBUL Wemyt
Consultant
FU02 FBUL Wemyt
Consultant
WLH LH01 Lahore Wemyt
Consultant
LH02 Lahore Wemyt
Consultant
WIS IS01 Islamabad Wemyt
Consultant
IS02 Islamabad Wemyt
Consultant
WMD MD02 MDC Wemyt
Consultant
MD04 MDC Wemyt
Consultant
WS2 S202 Site II Wemyt
Consultant
S203 Site II Wemyt
Consultant

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Configuration Object WM No. Plant ID Description Owner
WFA FA02 FB Area Wemyt
Consultant
WNQ NQ02 NPD Quetta Wemyt
Consultant
WHD HD02 HDC Wemyt
Consultant
WLK LK02 Larkana Wemyt
Consultant
WNS NS02 NPD Sukkhar Wemyt
Consultant
WSQ SQ02 Sadiqabad Wemyt
Consultant
WBP BP02 Bhawalpur Wemyt
Consultant
WMU MU02 Multan Wemyt
Consultant
WSH SH02 Sahiwal Wemyt
Consultant
WFL FL02 Faisalabad Wemyt
Consultant
WGJ GJ02 Gujranwala Wemyt
Consultant
WSI SI02 Sialkot Wemyt
Consultant
WJE JE02 Jehlum Wemyt
Consultant
WPE PE02 Peshawar Wemyt
Consultant
WS1 SI03 Site I Wemyt
Consultant
WNZ NZ03 NNZ Wemyt
Consultant
WHY HD03 Hyderabad Wemyt
Consultant
WMP MP03 Mirpur Khas Wemyt
Consultant
WNB NB03 Nawab Shah Wemyt
Consultant
WMS MS03 MPD Sukkhar Wemyt
Consultant
WGU GU04 Gulshan Wemyt
Consultant
WCB CB04 Coastal Belt (HUB) Wemyt
Consultant
WBQ BQ04 BPD Quetta Wemyt
Consultant
WSM SM04 Sambli Wemyt
Consultant
WLO LO04 Loralai Wemyt
Consultant

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Structure of Model Warehouse
Note:
- The follow ing storage types are of warehouse KDC only. Burque corporation w ill provide the storage types and
sections of w arehouses across all plants.
- In NCG Storage Type, Every Principal (Storage Section) w ill have 2 bins (Claim and Un-claim)
- HSD Storage Type: Although SD does not operate in KDC, it has been added to represent SD Scenarios
- Overflow Bin w ill be locked / unlocked for removal / placement handle by authorised persons
Warehouse Storage Type Description Remarks
H01 Nestle Nestle Products (Hall I)
H02 NPD I Reem Rice, SCJ & Mayfair (Hall II)
H03 NPD II Shan (Hall III)
KDC
HSD SD Products For only Sub Distribution Product
NCG Mix NCG All products for NCG Area
001 Overflow Area All products when no space in WM

Warehouse Storage Description Remarks

Section
N01 Nestle Powder Nestle Powder Products
N02 Nestle Liquid Nestle Liquid Products
RM1 Reem Rice (F) Reem Rice Products (Floor)
RM2 Reem Rice (R) Reem Rice Products (Racks)
MF1 Mayfair Mayfair Products
SC1 SCJ SCJ Products
IL1 to IL5 Aisle Aisle
KDC BS1 Shan Shan Products
NNP NCG NP NCG Section Nestle Powder Products
NNL NCG NL NCG Section Nestle Liquid Products
N01 NCG RR NCG Section Reem Rice
SN1 NCG SH NCG Section Shan Products
N02 NCG MF NCG Section Mayfair Products
N03 NCG SJ NCG Section SCJ Product Products
001 Open Storage All products when no space in WM

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The example of the above KDC Warehouse strategy is explained by the below diagram.

Goods Received /
MIGO Goods Movement / IM

Storage Location Sub Distribution FOC SL (Fresh) NCG

Warehouse WM (KD1)

Nestle RR/SCJ/Mayfair SD Product Shan MIX (NCG)

Storage Type
H01 H02 HSD H03 NCG

Storage Section Powder Reem Rice / Floor Powder Shan (Floor) Powder

Liquid Reem Rice / Rack Liquid Aisle Liquid

Mayfair Reem Rice

Aisle Aisle

SCJ Shan

Mayfair
Aisle

SCJ

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 1.10. Master Data Considerations (including all relevant data relationships)

Data Sample Details Comments

Value
Storage * - Storage Bins have to be created in order to confirm the Inventory
Bins recieved.

1.11. Technical/Development Related Items

Workflow

Workflows
WRICEF
Description Data Object Engaged Parties Owner
ID

- - - - -

Reporting

Reporting
Report Type
WRICEF
Description (ABAP, BI, Data Elements Relevant KPI Owner
ID
BOBJ)
Current Stock Wemyt
WM-
Report with ABAP - - Functional/ABAP
R001 Consultant
Reason Code

Interfaces

Interfaces
WRICEF Interface Frequency /
Description Applications Owner
ID Method Volumes
- - - - - -

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Enhancements

Enhancements
Alternative
WRICEF Data Functional
Description SAP Reason Owner
ID Object Gap
Standard
Wemyt
WM- Storage Type
- - - - Functional/ABAP
E001 suggested Consultant

Output /Forms

Output/ Forms
Output
WRICEF Data Type
Description Frequency Volumes Owner
ID Object (Form,
EDI, etc.)
Wemyt
Put away
WM-O001 - - High High Functional/ABAP
List Consultant
Pallet Label Wemyt
WM-O002 (FEFO - - High High Functional/ABAP
Card) Consultant

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 1.12. Authorization

Data Objects
ID Authorization # of employees

WM-A001 Warehouse Officer MIGO, LT04, LT12 -

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