Xtramiles Process Document

FY’22

Copyright © 2021 HCL Technologies Limited | www.hcltech.com

Need for Appreciation and Recognition

Recognition Culture Recognition Objective

Recognizing and appreciating Driving behaviour at HCL towards
employee contributions and • Building a culture of appreciation
accomplishments are an important • Driving High Performance
part of creating a high-performance • Fostering Ideapreneurship
culture • Encouraging inclusion &
participation in employee forums
(Passion Clubs)

HCL Recognition
XtraMiles Platform Pillars
Promotes the culture of recognition HCL has multiple rewards &
and to empowers HCLites with recognition programs driving
power to applaud & recognize, recognition behaviors:
through the HCL XtraMiles platform • Passion
• Performance
• Innovation
• Participation

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What’s in the Platform

Appreciation Culture Xtramiles Coverage

The Xtramiles cards shared & The Xtramiles will cover all full time employees and
notifications are sent across to RMs & Fixed term contract employees at HCL, across the
HRs in certain cases. geographies.
.
• Restriction of earning miles in E0-E3 band has been
unlocked.
02 04

01 03 05

New User Interface On-Request Appreciation XtraMiles Redemption

• Simplified Rewarding Process • Enables on-request rewarding for • The miles can now be accumulated
• Appreciate in 3 clicks LOBs to its other initiatives throughout employee tenure, earn
• Automated approval flow system • The Xtramiles under this category Xtramiles Badges.
can be redeemed instantaneously • Xtramiles carry forwarded year on
without achieving Badges year, thus NO account reset.
• Redemption points are valid for one
year from the trigger date
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EMPLOYEE TRIGGERED XTRAMILES

Select Category Select Employee

The sender needs to select Select the employee you
the category as per want to appreciate by
eligibility. typing name/employee
code.

Rewarding made
Type Message Appreciate a click away!

Share your appreciation

Utilize your appreciation
message with the receiver,
opportunities to spread
through the category card
the culture of appreciation
chosen by you.
& recognition

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Manager specific categories | Monthly Reminder

Managers get a monthly notification on missed triggers

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 Program - Owner/ HR – Triggered Miles Process

 The stakeholders i.e. HR Partners have respective categories (enlisted on the left) under which they can
applaud the employees under the respective categories applicable

Reward Categories  The employees of their respective span will only be visible to the Stakeholder

PERFORMANCE  Compliance to the simple 4-step process will lead to timely recognition of employees
By HR Partners
Livewire
WYGIWYG
Step 1
Innovation Select the category of
Mile to be rewarded Step 2
Best Project
according to
Catalyst applicability as per Select or Upload the
Transformer LOBs List of awardees in Step 3
O Infinity the downloadable
excel format Type the message Step 4
PARTICIPATION INNOVATION (Max. 25 emps Per for the Employee(s)
By EE COE By EE COE Month) to be sent in the Trigger the XtraMiles
Stepping Stones VCP Card. Card by Clicking Send
ASCEND MADJAM Now
ERG GPC/Whitepaper
SPARKS
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HR Monthly Reminder

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 On-request/Custom Triggered Miles Process

Enables on-request rewarding for

01 02 03 04 05
LoBs to its initiatives/ employee
achievements:

• The XtraMiles under this

category can be redeemed
instantaneously by employees

• The stakeholders i.e. HR

Partners, E3 and above can
applaud the employees with Compile Request L1 Head Xtramiles
Custom Miles for Other SHARE Generated Approval
Initiatives List Triggered
Enter the Cost code After filling all the The reward value will be
Select or Compile Procure the L1 head
• All approval to be routed to L2 Owners SAP Code required fields, the approval if the converted to INR equivalent
the List of awardees
heads of the respective cost in the downloadable and reward Value in request will be
budgets are Points and credited to
generated if the
code owner. excel format from the request form.
xtramiles budgets are insufficient and Employees’ Account.
the portal available under the share with the CoE
• The employee is not required respective L2 and sent to load funds into Points are valid for one
to achieve Badge for becoming to L2 Head for Approval the respective L2’s
year from the date of
to Accept or reject the Xtramiles Budget.
eligible to redeem the Xtramiles Request. trigger.
earned in this category

Please refer to the above process for rewarding miles under Other Initiatives category

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On-request/Custom Trigger | Approval and Budgets

Approval Flow
All requests raised under Miles for other initiatives/custom miles
are routed for an L2 head approval flow

Xtramiles Budgets
Each L2 Head has Xtramiles budgets enabled on the platform from
which they can approve any custom miles triggered in their span

Deriving Budgets
These Budgets are the sum-total of the amount spent in the L2’s
span on the Xtramiles in the preceding FY

Budgets Addition
Budgets can be added in L2 head’s Xtramiles kitty with an L1 head
approval shared to the CoE with amount and currency details.

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Xtramiles: Appreciation Process

Blue Badge In order to promote sustained recognition culture:

XX
Miles: 4000 Reward: 10$
The platform has badges of 10$ reward value for every badge
earned, with additional 10$ for Platinum Badge (20$).

XTRAMILES BADGE REDEMPTION

Xtramiles portal has a base currency as INR and thus these
Silver Badge rewards are shown under redeem now as INR equivalent points.
XX
Miles: +4000 Reward: 10$
*XX represents count of badge earned during tenure

Gold Badge Unified and Transparent Recognition platform Culture:

XX
Miles: +4000 Reward: 10$ Xtramiles Congratulation mail is copied to respective RM, SLM &
HR partner

In Xtramiles Dashboard, the employee can view and download

Platinum Badge the Miles Sent and Received history
XX
Miles: +4000 Reward: 20$ In My Miles section, the Employee can view its own and Teams’
miles history under various Pillars of Appreciation

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XTRAMILES: Cards of Appreciation
System Triggered Categories HR and Program Owner Triggered Categories

Employee Triggered Categories

Manager Triggered Categories

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Points Redemption Process
Step 1: Click on Redeem Now - The Step 2: The platform will direct Step 3: you will get to see Step 4: Select Gift Voucher of your
points under the redeem now button the user to our empaneled global voucher pertaining to your Choice and Value. Add to cart, Once
have points from Badge Achievement redemption partner microsite, location. Select and choose a done, Click on proceed to checkout
and Other Initiatives. Click OK for Check your Reward Points and category of your choice, in the cart and Pay from your
Redemption Policy validate your location. Xoxoday Points, the e-code will be
mailed to your HCL e-mail id

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Xtramiles : Long Service Award

Step 1: Log in to Xtramiles from MyHCL and click on Long Service Step 2:
Award Employee Login: Click on Archive to view and download your Long Service
Award e-certificate for 5, 10, 15, 20, 25 of years service completion
HR Login: Select the Role and enter the SAP ID’s to view and Download the
Certificate of Employees of your respective Span
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