Job analysis, and Manpower Planning assignment for the company

Job Analysis
Identify three jobs that you will do a job analysis for. For each job include the following: (please follow
the format below)

● Project manager
● Sales representative
● Data analyst

1. Specify the methods you will use to do the job analysis and why you will use each method.
- Interviews; they’re are direct communication with employees who hold the jobs which
will help in gathering detailed information about the duties, skills, and challenges that
might be associated with the job.
- Questionnaires and surveys; may easily collect a large number of stakeholders' input
and can be designed to gather specific work assignments, skills, and qualifications.
- Observation; gives a clear picture of work and behavior and is also helpful with roles
with visible activities that demand correct documentation.
- Task analysis; Job components may be understood through task analysis. It is useful for
distinct, skill-based employment.
2. Whom will you collect the information from i.e. who are your respondents? And why?
- Incumbent employees; can provide first-hand experience with the job and can give
detailed information about the skills, challenges, duties, and other important
information on the job
- Managers and supervisors; oversee the job and can provide useful information about
performance expectations, job standards, and the role's contribution to departmental or
organizational goals.
3. Write a job description for each job. One job description at least should be written as a
traditional (regular) job description and at least one job description should be written as a
results oriented job description.

4. The job description should include the following:

a. Job identification
i. Job title
ii. Department
iii. Location
iv. Date of preparation
b. Relationships
I. Reports to:
ii. Supervises:
iii. External organizations that he/she has the authority to work
with:
c. Job Summary
 d. Responsibilities and duties- (remember each responsibility and duty should start
with a verb in the present tense)
Job Description for Project Manager

Job Title: Project Manager

Department: Construction

Location: Cairo, Egypt

Date of Preparation: [Insert Date]

Relationships:

* Reports to: Senior Project Manager

* Supervises: Construction Team
* External Organizations: Clients, Suppliers, and Subcontractors

Job Summary:

The Project Manager is responsible for managing and overseeing all aspects of construction
projects, ensuring that they are completed on time, within budget, and to the satisfaction of
clients.

Responsibilities and Duties:

* Plan and execute projects in accordance with the project management plan and scope of work.
* Manage project resources, including personnel, equipment, and materials.
* Ensure that all projects are completed on time, within budget, and to the satisfaction of clients.
* Coordinate and communicate with clients, suppliers, subcontractors, and other stakeholders to
ensure that project goals and objectives are met.
* Manage project risks and issues, and implement corrective actions as needed.
* Monitor and control project progress, including scheduling, budgeting, and quality control.
* Ensure that all projects are in compliance with relevant laws, regulations, and industry
standards.
* Prepare and submit project reports to senior management and clients.
* Identify and pursue opportunities for improvement in project processes and procedures.

Job Description for Sales Representative

Job Title: Sales Representative

Department: Sales and Marketing

Location: Cairo, Egypt

Date of Preparation: [Insert Date]

Relationships:

* Reports to: Sales Manager

* External Organizations: Clients, Suppliers, and Partners

Job Summary:

The Sales Representative is responsible for generating new business leads and increasing sales
revenue for Orascom Construction.

Responsibilities and Duties:

* Identify and pursue new business opportunities, including networking, lead generation, and
sales calls.
* Build and maintain relationships with clients, suppliers, and partners to increase sales and
revenue.
* Prepare and submit sales reports to senior management, including sales performance, customer
feedback, and market trends.
* Develop and implement sales strategies to achieve sales targets and growth objectives.
* Negotiate and close sales deals with clients, ensuring that all sales are profitable and in line
with company policies and procedures.
* Provide excellent customer service to clients, ensuring that their needs and expectations are
met and exceeded.
* Stay up-to-date with market trends and industry developments to identify new business
opportunities and improve sales performance.

Job Description for Data Analyst

Job Title: Data Analyst

Department: Information Technology

Location: Cairo, Egypt

Date of Preparation: [Insert Date]

Relationships:

* Reports to: IT Manager

* External Organizations: Clients, Suppliers, and Partners

Job Summary:

The Data Analyst is responsible for analyzing and interpreting data to support business decisions
and improve operational efficiency at Orascom Construction.

Responsibilities and Duties:

* Collect, analyze, and interpret data from various sources, including project management
software, financial systems, and customer feedback.
* Develop and maintain databases, spreadsheets, and other tools to store and analyze data.
* Prepare and submit data reports to senior management, including performance metrics, trends,
and recommendations.
* Identify and address data quality issues, ensuring that data is accurate, complete, and reliable.
* Develop and implement data visualization tools to communicate data insights to stakeholders.
* Collaborate with other departments to integrate data into their operations and decision-making
processes.
* Stay up-to-date with industry developments and best practices in data analysis to continuously
improve data quality and analysis.

5. Write a job specification for each job. This should include the following
a. Education required
b. Years of experience
c. Skills required
d. Identify: 5-6 competencies from the competency dictionary and specify the
required level of competency.
e. Physical requirements – if necessary
f. Other qualifications as required.

Data Analyst:

a. Education required:

● Bachelor's degree in a related field such as Statistics, Mathematics, Computer

Science, or Data Science.
b. Years of experience:

● 1-3 years of relevant experience in data analysis or a related field. c.

Skills required:

● Proficiency in programming languages such as Python or R.

● Strong data manipulation and analysis skills.
● Knowledge of data visualization tools (e.g., Tableau, Power BI). ●
Familiarity with SQL and database management.
● Excellent problem-solving and critical-thinking abilities.

d. Competencies:

Analytical Thinking: Advanced

Data Interpretation: Intermediate
Statistical Analysis: Intermediate
Communication: Intermediate
Attention to Detail: Advanced
Programming Proficiency (Python/R): Intermediate

e. Physical requirements:

● No specific physical requirements unless otherwise stated by the employer.

f. Other qualifications as required:

● Certifications in data analysis tools or languages (e.g., Microsoft Certified Data

Analyst, Google Data Analytics Professional Certificate) may be advantageous.

2) Sales Representative:

a. Education required:

● High school diploma or equivalent. A bachelor's degree may be preferred but is not
always required.

b. Years of experience:

● 1-3 years of sales or customer service experience.

c. Skills required:
 ● Strong communication and interpersonal skills.
● Sales-oriented mindset and persuasive abilities.
● Customer relationship management (CRM) software proficiency. ●
Problem-solving and negotiation skills.
● Organizational and time management skills.

d. Competencies:

Communication: Advanced
Customer Service: Intermediate
Sales Acumen: Intermediate
Relationship Building: Intermediate
Negotiation: Intermediate
Time Management: Intermediate

e. Physical requirements:

● May require standing or walking for extended periods during sales presentations or trade
shows.

f. Other qualifications as required:

● Industry-specific certifications or training, if applicable (e.g., real estate license for real
estate sales representatives).
Project Manager:

a. Education required:

● Bachelor's degree in a related field (e.g., Business Administration, Project

Management). A master's degree in project management or a related field may be
preferred.

b. Years of experience:

● 5-7 years of project management experience, including leadership roles on complex

projects.

c. Skills required:

● Project management methodologies (e.g., PMI, Agile, Scrum).

● Risk assessment and mitigation.
● Team leadership and collaboration.
 ● Budgeting and financial management.
● Excellent communication and presentation skills.
● Problem-solving and decision-making abilities.

d. Competencies:

Project Planning: Advanced

Leadership: Advanced
Risk Management: Intermediate
Financial Management: Intermediate
Communication: Advanced
Decision-Making: Advanced

e. Physical requirements:

● No specific physical requirements unless otherwise stated by the employer. f.

Other qualifications as required:

● Project Management Professional (PMP) certification or equivalent may be preferred or

required.
● Experience with project management software (e.g., Microsoft Project, Trello).

Personnel Planning and Recruiting

Think of a one year plan for your company.
For each of the three job descriptions you made for your company, identify the following:
· The number of people you will need
· Identify the method that you used to identify the number and why you used that
method.
· What is the recruitment method(s) you will use to create a pool of applicants for
each position, and why you used each method?
1. Project manager
- The number needed: 3 project managers
- The method: We'll look at the present project portfolio and each Project
Manager's capabilities to manage many projects at once to figure out how many
Project Managers we'll need. To guarantee sufficient coverage, we will also
evaluate the current workload and future projects
- Recruitment methods:
 - Internal recruitment: promoting from within those who have shown
proficiency in managing projects. This is to promote advancement
opportunities inside the organization and keep valuable employees from
leaving.
- External job posting: Put up ads on employment boards and industry-
specific sites to find qualified people outside the organization. This
approach guarantees a large pool of candidates with the necessary
qualifications.
2. Sales representative
- The number needed: 5 sales representatives
- The method: We'll evaluate goals for sales, market demand, and the capacity of
the current sales team. We'll think about variables like territory size and typical
sales rep workload.
- Recruitment methods:
- External job posting: Put up ads on employment boards and industry-
specific sites to find qualified people outside the organization. This
approach guarantees a large pool of candidates with sales qualifications.
- Employee referrals: Involve current staff in finding candidates for the
open sales roles. Candidates recommended by current employees tend to
be of a higher caliber, more of a cultural fit, and more likely to be
successful in their new roles.

3. Data analyst
- The number needed: 2 data analysts
- Methods: We will evaluate the size of the present data team in relation to the
anticipated workload, the nature of the projects, and the specific expertise that
will be required.
- Recruitment methods
- Internal recruitment: Investigate potential internal candidates for higher
positions based on their qualifications and experience. This is to promote
advancement opportunities inside the organization and keep valuable
employees from leaving.
- Campus recruitment: Collaborate with educational institutions to find
recent grads with experience in data analysis. This strategy may be a cost-
effective way to fill entry-level roles with new talent.