RESTRICTED

IS PRECIS MEIN JO BATEN LIKHI GAI HAIN UNHEN SIDHE YA KISHI

DUSARE TARIQE SE SAMACHAR PARRTON YA KISHI AISE ADMI KO
HARGIZ NA BATAYEN JO BHARAT SARKAR KA KARAMCHARI NA HO

ADMINISTRATION
NCO’s ‘S’ COURSE

1 SIGNAL
TRAINING

RESTRICTED
 2

DETAILED SYLLABUS : ADM

SUBJECT NO OF CODE LESSON PAGE

PERIODS NO
Hygiene & 10 Adm 1-2 Health and welfare of troops 4
Sanitation Adm 3-4 Hygiene and sanitation in 5-6
cook house
Adm 5-6 use of insecticide inoculation / 7
vaccination
Adm 7-8 Communicable & Water 8-9
Borne disease, Precautions &
Prevention
Adm 9-10 Camp sitting Considerations 10-11
(TD)
GD & Sec 22 Adm 11-12 Enhanced duties/power which 12
Cdrs (GD) can be Granted to JCOs
Adm 13-14 Type of casualties, 13-14
publication of Part II orders
and maint of IAFF-958
Adm 15-16 Publication of time barred 15
casualties
Adm 17-18 Pts for Adm and Tech Instr 16
Adm 19-20 17-18
Prevention of fire
Adm 21-22 19-20
Duties of JA, Orderly Offr and
LO
Adm 23-24 21
Administration of out dets
Adm 25-26 22
Briefing debriefing of escort
party
Adm 27-28 23
Docus and Registers maint in
Kote
Adm 29-30 Entitlement of JCOs & OR 24
Adm 31-32 Discussion on ways to 25-26
improve quality of life in the
unit
Accts incl 9 Adm 33-36 Cause of debit bal and obsn 27-28
Corps Fund on statement of accounts
(A/C) Adm 37 RTC & Types of Cheques 29
Adm 38-39 Maint of Canteen accts, stk 30
taking of canteen
Adm 40-41 Various type of grants allotted 31
to Corps of Signal such as
SWSG, ACG, LPSS and IT
Grant
Adm 42-43 Items which can be 32-33
purchased out of SWSG,
ACG, TT&IE and LPSS & IT
Grant
 3

QM Duties and 23 Adm 44-45 Demand of ord stores, annual 34-35

unit Q stk taking
Functions Adm 46-51 Demand of controlled stores 36-37
Adm 52-53 Indenting of ration and forage 38-40
Adm 54-55 Prep of RR 41-43
Adm 56-57 Condemnation board and 44-45
demand of Ord Stores
Adm 58-59 Loss statement/discrepancies 46-47
Adm 60-61 Safe custody of Arms and 48-50
Amn their documentation and
accounting
Adm 62 Maint of fire Fighting eqpt 51-53
Adm 63-64 Scale, Demand and acctg of 54-60
Rations
Adm 65-66 Main & storage of Clo and 61-66
Ord Stores
Military Law 10 Adm 67-68 Intro to Mil Law 67-68
Adm 69-70 Offences and Imp AAs 69-73
Adm71-72 Offence Report and Charge 74-78
Sheet
Adm 73-74 Court of Inquiry and Summary 79-82
of Evidence
Adm 75-76 Summary disposal and 83-83
summary powers of CO
Corps 07 Adm 77 Various Trophies and Awards 87-88
Domestic Adm 78-79 Corps Funds & Monetary 89
Matters incentives for sports
education
Adm 80 Regt/Corps History & Service 90-92
digest
Adm 81 Signalman Magazine 93
Adm 82-83 Corps Customs 94-96
 4

ADM-1/2

HEALTH AND WELFARE OF TROOPS

1. Health. Health of troops is an unavoidable means for the Armed Forces. To achieve this
the following are required :-

(a) Good environment.

(b) Good and adequate nutritious food.
(c) Adequate water supply.
(d) Training.
(e) Recreational facilities.

2. Good Environment. Tree plantation is a most important in this regard. Neat and clean
surrounding area. SHOs, attention is also required to achieve this point. Unit is required to
detail anti-disease squad for sprays and clean the storage water sources.

3. Good and Adequate Nutritious Food. ASC supplies as per the scale are sufficient for
a soldier. But the quality of commodities issued by the supply is very poor i. e meat. This also
affects the health of troops.

4. Adequate Water Supply. Water supply to be sufficient. Following points are to be kept
in mind :-

(a) Cleaning of water tanks.

(b) Out let of water tanks.
(c) Water stoppages.
(d) Sewage line for waste water.

5. Training. Training is the welfare of troops. In units, the training standard of a newly
trained soldier should be up to standard.

6. Recreational Facilities. Adequate recreational facilities for troops to be provided for

improvement of their mind.

7. Welfare of Troops. The following are the major points of welfare of a soldier :-

(a) Leave.
(b) Reservation in time for train journey.
(c) Timely Publication of Part II Orders.
(d) Timely issue of clothing.
(e) Avoid unnecessary guards and piquet.
(f) Strict training.

8. Conclusion. The points mentioned above if considered it may be affect the subject
positively.
 5

ADM-3-4

HYGIENE AND SANITATION IN COOK HOUSE

1. No person who has suffered from typhoid fever, Para typhoid fever or is suffering from
dysentery, diarrhea or general disease in its active phases will be employed in any capacity in
cook houses or on food handling duties. In general, those suffering from a running nose, sore
throat or septic lesions on any part of the body will also be excluded from food handling duties
until completely cured. Any cut or scratch on the hands or arms should be covered with a
waterproof dressing.

2. All cooks and food handlers will be thoroughly examined by a medical officer prior to
being employed on their specific duties. This examination will include a careful scrutiny of the
medical history sheet of each indl where applicable. Medical inspections of these personnel will
thereafter be carried out at frequent intervals and at least once a month.

3. All food handlers will keep their fingernails tinned and wash their hands with clean water,
soap and nail brush before commencing the days work and invariably after every visit to the
latrine or urinal. A basin of clean water, soap nailbrush and a clean towel will be provided in
each cook house.

4. A nominal roll of all such on which the men were taken on or struck off these duties, the
last date of date when next due for TAB, inoculation and vaccination and a columns for the
initials of the medical officer who passes the men as fit for duties.

5. Where cook’s clothing is authorized, the coy Cdrs will ensure that such garments are
drawn to scale and that suitable laundering arrangements are made.

6. No personal clothing or private property of men employed in the cook houses will be kept
there, nor will men perform their toilet or wash and dry their clothing in the cook house jackets
and trousers, which are taken to the cook house and removed before overalls are out on will be
kept in a special place provided for the purpose.

7. Smoking in the cook house is forbidden.

8. The messing officer of each coy will ensure that there is always a sufficient supply of
clean clothes available for washing and drying dishes and cooking utensils. The clothes used
for handling hot and sooty vessels, will be separate and distinct. After the last meal clothes will
be boiled in water containing washing soda and hang up to dry.

9. All ports and pans will be freed from grease, cleaned and dried after the last meal and
stored on shelves or in a well ventilated room or cupboard
set-aside for the purpose.

10. The cook house sinks, tables, chopping blocks, cutting boards pastry slaps, munching
machines, knives, spoons and all other utensils will be kept as clean as possible when in use
will be thoroughly cleaned after the last meal. All utensils when not in use will be kept in the
place allocated for them will be available for inspection at any time.

11. Only food which is to be used during the day will be kept in the cook house. When not in
the process of cooking when in preparation for cooking it will be protected from flies proof safes.
Cooked food will always be kept covered.

12. Food scraps, vegetable peelings and kitchen refuse will be thrown on the floor, but will be
deposited in covered refuse bins provided for the purpose.
 6

13. The bills of fare of the week will be hung up, available for reference in the cook house.

14. Adequate arrangements will be made for the washing of eating and drinking utensils.
These will be cleaned with clean wood and ash and washed with water.

15. Any defect in the cooking apparatus or in the utensils will be reported at once by the indl
concerned to the coy SJCO through the lungar cdr.

16. All floors of cook houses will be cleaned by scrubbing hot water containing soda. All
excess of water will be mopped after scrubbing.

17. The employment of cooks and the use of cooking utensils the process of removal of fat
from grease-traps will not be permitted.

18. To prevent food poisoning and diseases conveyed by food drink in general, the main
points to be observed are :-

(a). Rigid control over the habits of personal hygiene practiced by food handlers.
Protection of food from rats, mice, flies and other animals/ insects.

(b) Extermination of harmful animals/insects.

21. The kitchen notice board should display the following:-

(a) Weekly bill of fare.

(b) Cook vaccination and inoculation chart.
(c) Monthly medical inspection chart.
(d) Cook duty roster.
(e) Sanitary rules for cook houses.
(f) A copy of the scales of rations.
(g) Any other interesting information pertaining to messing of troops.
 7

ADM -5-6

USE OF INSECTICIDE INOCULATION /VACCINATION

Plan of Immunization Against Communicable Diseases

Immunization Immunizing When to give Method of Effectiveness

against agent dose
Small pox Dried Vaccine 2 to 3 month
(a) Scratch 3 to 5 yrs
(b) Rotating
kancent
Diphtheria Toxoiu 3 to 5 month 3 doses Booster
at Interval 5 and 10 yrs at
monthly
Pertussisno Pertussis 3 month 3 doses Booster reqd
Vacc at
monthly
Tetanus injury Toxid Any time 2 doses When occurs
at
monthly
interval
Polio Booster after Salk vacc 2nd six month 3 inj at
Mellitus months Sabir Oral 3rd month Interval monthly
dose Polioalant onwards Seven
vacc Of 1st
Tuberculosis BCG vaccine At birth of Intra- Not
Fixed early dermal
If Preferably Booster
Of early in the left
childhood arms
Tuberculin test Is –five
Cholera months Cholera One year 2 dose at 6 interval
vaccine monthly
Plague Plague One year -do- 1 to 2yrs
vaccine
Typhoid TAB vaccine -do- -do- 1 year
Typhus Virus vaccine -do- Adult, 1 -do-
cc
children

DISCUSSION

To discuss with all clad over Adm and morale and question raising/ solution.
 8
Adm 7-8

COMMUNICABLE & WATER BORNE DISEASE,

PRECAUTIONS & PREVENTION : TD

1. With the onset of monsoon and conditions favourable to the spread of water borne illness
as a result of these are likely to rise chiefly due to water contamination and abundant fly
breeding.

2. Water borne disease like, viral Hepatitis, Diarrhea/ Dysentery, cholera, typhoid etc are all
preventable disease and their incidence can be brought down significantly by observing strict
preventive and control measures.

3. Implement the following preventive and control measures timely for containment of
communicable diseases as per AO 164/73. Few important preventive measures are given
below :-

(a) Drinking water should be properly chlorinated. Free chlorine to be checked daily
by RMO/Health sec/Water sanitation squad of the unit.

(b) Units manufacturing soda/soft drinks should take all hygienic measures, which
should be checked regularly by RMO.

(c) Maximum effort should be made to maintain high standard of hygiene and
sanitation in cook houses, dining halls, wet canteen, messes, barracks and living
accommodation.

(d) Proper disposal of garbage.

(e) Effective anti-fly measures. All cooking and catering places must be made fly
proof. All fly proof doors and windows should be kept closed at all times.

(f) Strict medical supervision of all food handlers.

(g) All ranks will be trained in proper use of outfit water sterilizing and use the same
while travelling by road as per AO 393/68

(h) All storage tank and other containers of water should have proper cover and
cleaned regularly. These tank include over head MES water tank, unit storage tank,
drums and matkas. The matkas should be provided with proper ladles to take out water.
Unit RMO/Health sec will regularly test the water for presence of free chlorine to maintain
proper record. Bacteriological analysis of water will be done at least once a quarter or as
and when required

(i) Leaking water pipeline and blocked overflowing sewage lines be identified and
promptly repaired.

4. Action at Individual Level.

(a) Tps should be motivated and educated not to drink unauthorized and unsafe
water/drinks from civ market.

(b) Avoidance of consumption of exposed/ cut fruits.

(c) Salad and fruits when eaten raw should be thoroughly washed in running water
and immersed for half an hour in bleaching powder solution rinsed in plain water.
 9

(d) Ice should not be added to drinks but only used after external cooling.

(e) Milk should be boiled before use.

(f) Great care should be given to personal hygiene. Hands must be washed with
soap before eating any food
 10
Adm 9 -10

CAMP SITTING CONSIDERATIONS (TD)

Introduction

1. Hamari sena ko Field, CI Ops ya peace mein, trg ke liye baar baar ek jagah se dusari
jagah par jana padta hai aur iske liye hamare jawan ko rahane ke liye aur adm adi ki karwai ko
pura karne ke liye camp ki zarurat padti hai aur kafi had tak camp ki recee aur siting ki
zimmewari ek junir leader ko di jati hai. Is liye yeh zaruri ho jata hai ki ek junior leader ko camp
ke prakar aur seting ke bare mein jankari honi chahiye.

Sawal

2. Harbour aur camp mein kya antar hai?

Jabab

3. Harbour aur camp mein antar

Ser Harbour Ser Camp

No No
(a) Samay tac halt par nirbhar (a) Nishchit samay ke liye hota
karta hai. hai Anuman peace ke
dauran lagaya jata hai.
(b) Dushman ke zamini aur (b) Yeh zaruri nahi hai.
hawai hamla se cam aur
concealment kiya jata hai.
(c) Sena ko re-org karne, aaram (c) Trg karne, adm karwai aur
karne aur baki daston se aaram kiya jata hai.
mel milap karne ki karwai ki
jati hai.
(d) Harbour dushman ke ilake (d) Apne ilake mein hota hai.
mein ho sakta hai.
(e) All round def liya jata hai, (e) Sentry lagaye jate hain aur
alternative harbour chuna Ptlg ki jati hai.
jata hai, sentry, OP,LP aur
ptlg ki jati hai.
Sawal

4. Camp kitne prakar ke hote hain?

Jawab

5. Camp teen prakar ke hote hain :-

(a) Temp Camp.
(b) Semi Permanent Camp.
(c) Permanent Camp.
Sawal

6. Temp Camp se aap kya samjthe hain? Ise site karte samay dhyan mein rakhne wali
baten kaun kaun si hai?

Jawab
 11

7. Temp Camp. Aisa camp jahan 6 din ya kam arse tak rukna ho use temp camp khate
hain. Is camp mein amuman tenton ka istemal kiya jata hai.

Temp camp site karte samay nimnlikhit batein dhyan mein rakhen.
(a) Camp gaon ya basti ke najdik nahin hone chahiye.
(b) Dhalan ya slide prone area mein nahin honi chahiye.
(c) Sukhe nadi/nale mein nahin hona chahiye.
(d) Sarak ke najdik hona chahiye.
(e) MT ke liye thos zamin hona chahiye.
(f) Tps ke thahrne ke liye jagah honi chahiye.
(g) Camp ke najdik pani ka bandobast hona chahiye agar pani nadi/nale se lete hain
to pine ka pani bahao ke viprit sabse upar se lena chahiye. Nahane dhone ki jagah uske
niche aur bartan saaf karne ki jagah cook house ke najdik aur alag honi chahiye.
(h) Garmi ke mausam mein chhaya mil sake.
(j) Har ek tent ke charo taraf snake trench bana hona chahiye.
(k) Offrs mess aur accn langar ke paas nahin hona chahiye.
(l) Bathroom awaas ke saath hona chaiye.
(m) Latrine hawa ka rukh dekhte hue living area se door honi chahiye.
(n) Office entry gate ke najdik hona chahiye.
(o) Magazine living area se dur hona chahiye.
(p) Kote flanks mein nahi hona chahiye.
Sawal

8. Semi permanent camp (Ardh sthai camp)se aap kya samjhte hai? Aise camp ko site
karte samamy kaun kaun si baten dhyan mein rakhni chahiye?

Jawab

9. Semi Permanent Camp Aise camp jahan 6 din se jyada aur ek saal se kam arse ke
liye thatrna pare to use semi permanent ya ardh sthai camp kahte hain. Ismein rahne ke liye
bans/ hut ka bhi istemal kiya jata hai. Iske siting ke samay dhyan mein rakhne wali baten
takriban temporary camp ki tarah hi hai.
 12

ADM-11-12

ENHANCEMENT OF DUTIES / POWER WHICH CAN

BE GRANTED TO JCOs AND EPMS CARDS

1. Junior commissioned officers must bear in mind that the rank and position which their
commission confer cannot be upheld, unless their conduct on all occasions is such, as to ensure
the respect of men placed under their command and approval of their superiors.

2. They are required to be most particular in the matter of dress. Whether in uniform or
mufti, they must turn out in a manner to be exemplary to their men and a credit to their regiment.

3. JCOs are forbidden to take over money or jewelry from the OR for safe custody.

4. When a JCO takes over a training company/squad/cell, he will make a minute in

respect of all equipments and clothing on charge. He will report as having done so and will
thereafter be held responsible to his company commander.

5. They must report all occurrences, which may affect the discipline, credit or efficiency
of their men.

6. They are responsible for the cleanliness of their lines, barracks, married quarter, cook
houses and so on.

7. They will be present at the issue of pay to their men. If there are any discrepancies,
they will at once report to their company commanders.

8. They will be personally responsible to ensure that no unauthorized stoppages are

made from their men.

9. They will be responsible for the morale and welfare of their men at all times.
 13

ADM -13-14

TYPE OF CASUALTIES, PUBLICATION OF PART II ORDERS

AND MAINT OF IAFF-958

Types of casualties

(a) Pay and allowances

(b) Courses and Cadres
(c) Declaration of marriage, birth and death.

Publication of Part II Orders

(a) Responsibility for the publication of Part II orders on the following subjects will rest
with the Records offices

(i) Allotment of Army numbers.

(ii) Allotments of personnel number of JCOs on promotion or
appointment after these have been notified in the Gazette of India.
(iii) Initial mustering as a trained soldier.
(iv) Remustering from one category to another.
(v) Promotion, appointment reversion in the case of regiment or
Corps where promotion is certainly controlled.
(vi) Counting of former service for pension or gratuity after it has
been accepted by the audit authorities
(vii) Restoration of forfeited service for pension or gratuity.
(viii) Retention of colour service.
(ix) Honors and awards including grant of meritorious service
medals, long service and good conduct medal and medal of universal nature.
(x) Grant of honorary commission to JCOs and honorary rank to
NCOS.
(xi) Dismissal or deserters.
(xii) Variation in term of service.
(xiii) Grant of commission as officer.
(xiv) Acceptance for Regular Engagement.
(xv) Personal occurrences in respect of non effective personal
belong to disbanded units.
(xvi) Retention of permanent low medical category personal.
(xvii) O2E Pt II Order in respect of units located in fd area.

(b) Part II Orders will not be published daily if there is nothing to publish.

(c) Only one series of Part II Orders will be issued by each unit in case
of training center having training battalion and depot battalion functioning as self
accounting unit , separate series of Part II Order may be published by them.

(d) Separate series of Part II Order may be published in respect of

personal of ERE.

(e) Each issue of Pt II Orders will be serially numbered beginning of No 1 for the first
issue published on or after the first January in each year.

(f) Fresh series Part II Order will be issued when ever a unit is re-designated..
(g) Ser No and No of sheets be written in the space provided in the format.
 14

(h) Six numeral will be used to denote the date month and year, dates will be shown
as 080898 for 08 Aug 98.

(i) Each casualties published in Part II Orders will be numbered from 01 to onward.

(j) Part II Order will invariable be typed.

(k) Space fixed for each column and format be used

(l) Part II Order must be eligible and all copies will be completed and identical.

(m) Any correction addition or deletion made in the body of Part II Order will be
authenticated in all copies under full signature of the officer signing of Part II Order.

(n) Details of army No with suffix letter and names will be entered in each sub heading
in strict numerical sequence.

(o) Casualties once published will not be re-published with out canceling the previous
one.

(p) The first casualties of an indl published by unit will be of his being taken on
strength and the last being that of struck of strength.

(q) Part II Order will be signed either by the Record Officer, CO, Adjt but not ‘For’ him
in establishment where there is no Adjt and officer nominated by the Commanding Officer
will sign in fill on every page at typed in block letter below the signature in the last sheet.
 15

ADM-15-16

PUBLICATION OF TIME BARRED CASULTIES

Casualties in respect of time barred claim will be supported by the CFA’s sanction under
Rule 188 Part I waiving the time limit vide AI 68/69.

The sanction will be forwarded to PAO (OR) Corps of Signals, Jabalpur (MP) in originals
for supporting of Part II Order and a note to this effect will be endorsed below the particular
casualties in Part II Orders.
 16

ADM -17-18

POINTS FOR ADM AND TRG INSTRUCTION

Aim of Training

1. To impart quality induction trg to produce competent young soldiers, who take pride in
their uniform and possess sound character.

2. To develop basic skills and professional efficiency of trained soldiers to exploit the
optimum of men and mtrl.

3. To improve the quality of instructors so that they impart trg with a human approach
towards the rects.

Approach to Training

4. Goal Setting:- Trg Regt to undertake brain storming and goal setting exercise
before finalizing the schedule.

5. Review of previous Trg Year:- An open discussion should be arranges which should
incl since instr staff of all levels to bring out short coming of the previous trg yr, success rate
achieved, grey area observed which would iden and focus attention of planners.

6. Trg Methodology:- It should be realistically designed and should allow

instructional staff a desirable extent of freedom. All possible trg aids, methods and assistance
from simulators should be incorporated.

7. Quantitative Assessment:- Quantitative assessment of trg stds achieved to effect

an obj appraisal of stars weakness and remedial action for the ensuing year.

8. Mid Course Appraisal:- To conduct realistic and fruitful in house appraisals at regular
intervals to effects meaningful assessment and apply corrections to the course of trg, at the end
of each trg leg. The discussion should be open to all instr irrespective of their ranks.

9. Trg feed-Back:- The trg cell in regts needs to work out a trg feed back system to
accurately assess the progress in trg objective. This system once evolved would obliviously
assist in regulating conduct of trg in conformity with the syllabi.

10. Corps skills Attaining first rate proficiency in corps skills relevant to respective traders
and service levels should be the aid of each and every rects/ trainees.

11. Implementation of HRD Doctrine Endeavor must be to strengthening offr men

bonds. Or must received the msg that offrs are agenuonely interested in unit adm and their care.
Units need to work towards improvement of quality of lif of OR, in all possible ways to incl state
of accn, amenities, mov with families, rail reservations, redresser of grievances’, distance edn
programmers, sports, recreation facilities, etc. All aspects covered in HQ ARTRACT ATN-HRD
Doctrine for the army should be implemented.

12. Trg in Human Rights:- Man in uniform have been called upon frequently to assist the
civil adm in maint of law and order, assistance during natural calamities as also particulars in CI
Ops in different parts of the country. In order to ensure that no excess are committed during the
course of carrying out their assignment, it is important for the jawan to have adequate
knowledge of various aspects of human rights. Individual and collective trg at unit level will
continue to be primary method of imparting edn of human rights.
 17

ADM-19-20
PREVENTION OF FIRE

General

1. Prevention of fire is of more importance then fire fighting and must be the first
consideration of all rank.

2. Efficient fire precaution will be regarded as a priority in the regiment and a high
standard of ante fire discipline will be maintained.

3. Most outbreak of fire are caused by irregularity and carelessness and can be
prevented by common sense and good discipline.

4. Tidiness and cleanliness are the basis of good fire fighting discipline.

5. The correct maintenance of fire fighting eqpts is extremely essential and will be
explained to all ranks regularly.

Fire precaution

(a) No fire or lights are allowed after lights out till reveille in barrack room.

(b) Fire are forbidden within 50 mtrs of the following :-

(i) Barrack rooms.
(ii) Store rooms and record rooms.
(iii) FOL dumps (stores).
(iv) Maintenance shops.
(v) Class rooms where signal eqpts are used.
(vi) Vehs including motor cycles.
(vii) Arms kot and amn dump.
(viii) All tents.
(c) Naked lights will not be used within 50 mtrs of the following:-
(i) FOL stores.
(ii) Veh and charging engines.
(iii) Arms kot and amn stores.
(iv) Any tents.

(d) Petrol/oil including kerosene oil and lubricants will be used /stocked only in
authorized places.

(e) All oil lamps will be filled in the open and bungs properly secured and used.
(f) All fire will be extinguished before light out.
 18

(g) Fire in the cook houses and barracks will neither be allowed to burn unattended
nor ignited up at night. They will be damped out or allowed to burn out completely prior to
locking up the cook house.

(h) Lighted candles will never be left unattended will not be placed on tables adjacent
to windows.

(i) Lighted cigarettes, beedies, matches and so on will not be thrown carelessly or left
burning, They will be properly extinguished and placed in receptacles containing water for
the purpose.

(j) All inflammable material will be stored separated and the store rooms marks
accordingly.

(k) Electrical installations and fittings in unit /coy area will be inspected by the
respective Coy Cdrs at least once a month and action will be taken immediately to rectify,
if any. Unauthorized electric connections are forbidden.

(l) Waste combustible material will be burnt in a pit dug well away from any building
in the presence of an NCO. The NCO will not leave the place until the fire has completely
died out.

(m) ‘NO SMOKING’ notices will be permanently displayed in all stores, MT garage and
workshops.

(n) Undergrowth, vegetation, grass and so on will be cut short within 5 mtrs of all
buildings and hutments.

(o) No fire works or bonfires are permitted in barracks.

(p) Empty packing cases or inflammable materials will not be stocked against the
outer walls of buildings or enclosures.

(q) Roofs and walls of cook houses will be kept clean of soot and chimneys will be
swept by MES once a month

(r) When parked in garages, the petrol tanks of vehicles will kept closed and petrol
tap turned off.

(s) Petrol, paint and other FOL fires if any when they occur will be extinguished by the
use of foam type of extinguishers or by smothering.

(t) Electrical fires will be extinguished by the use of extinguishers.

(u) No person except MES electricians/fitters will interfere within electric and water
supply system in barracks/buildings will not fuse wire be replaced except by the MES
personnel. A note book will be maintained for each building where in all such
replacements will be recorded and initialed by the MES rep and the regimental
quartermaster.

(v) If veh catches fire and it is not possible to move it away, all other veh in the vicinity
will be drawn away from the burning veh.
 19

ADM-21-22

DUTIES OF JA, ORDERLY OFFICER AND LO

Duties of JCO Adjutant

1. The JCO Adjt will assist the Adjt and will carry out various duties assigned to him from
time to time.

2. He will be responsible for detailing of all central working parties for the Regt.

3. He will keep a duty roster for orderly offr / JCOs and detail duties by turn.

4. He will personally supervise the release of any prisoner who has completed his
sentence and will report to the Adjt at the earliest opportunity the next day of having done so.

5. He will ensure that the bugle/siren calls for the parade hours are sounded at the
prescribed time.

6. He will bring immediately to the notice of the Adjt and the Subedar Major any report or
matter which deserve their attention.

7. He will work in close co-operation with Subedar Major and the Regimental Havildar
Major.

8. He will not normally be placed on any roster for duty.

9. He will ensure that all NCOs IC of guards and picquets and all sentries are fully
conversant with their duties as laid down in those orders.

10. Under instructions from the 2IC and Senior Instructor, he will issue the daily training
programmed to training cells and education school.

11. He will maintain a duty roster of guards and picquets and ensure that all are detailed
for the duties by turn.

12. He will visit the quarter guard daily in the morning and ensure that it is clean and tidy.
He will visit also ensure that the guard cdr and sentries are fully conversant will all the orders.

13. He will check that all stores and docu kept in the quarter guard are accounted for and
up-to-date.

14. He will attend the central roll call daily and ensure that all important orders and
instructions are read out to the men, including such orders which are repeated in the Part I
Orders periodically.

15. He will inspect all other ranks coming for the Commanding Officers staff parade and
bring to the Adjt the details of all cadres, interviews, promotions, postings, posting outs and
discharges will before the time for the staff parade.

16. He will pass the daily central orders to the CHM of coy.

17. He will ensure that an OR newly posted to the Regt is brought for the Commanding
Officers interview within the days of his arrival in the unit.
 20

18. He will maintain a nominal roll of all drill, PT, WT, and Edn instructors of each coy and
will ensure that all instructors are evenly distributed in each coy in consultation with the Adjt
/2IC.

19. He will be overall responsible for the training in drill in the Regiment under the Adjt.

20. He will under the guidance of Adjt and Subedar Major keep a squad will trained at all
times for ceremonial, wreath laying, special guard and RPs

21. He will ensure that procedure for the COs test is strictly adhered by Squad JCOs and
the COs test is held on the correct day as per the such programme for pass out.

22. He will ensure that the brass plates of the War Memorial and the area around are kept
always clean and tidy at all time.
 21

ADM-23-24

ADMINISTRATION OF OUT DETS

1. Det commander will keep in a mind following points:-

(a) Safety of Det as per location

(b) Fully briefing all pers under the det.
(c) Comn imdt est and all net conversation of all netting call.
(d) Veh/Living area depend upon area camouflaged
(e) Shift system must be maintained
(f) Comn are proper est and ensure to breach of security
(g) Arms /Amn will be proper checked and were the loc of secure posn with chain.
(h) Food will be provide to all pers as per est
(j) Tie up nearest Fmn Units as Inf Bn /Corps troops also
(k) Eqpt must be cleaned and area dug out imdt for posn and wire /Rod antenna very
high but camouflaged
(l) Loading table must be checked and check list all items are supervision reserve
points. If any imdt move orders closed to det and further move est

1. Loading Table / Check list

All fd units are reqd to move out at short notice to op loc for this purpose, units have to
carry their WET stores. Loading tables are worked out in advance and laid down in the unit
standing orders.

(a) Group Discussion

(i) What is load table and load chart?

(ii) Necessary for loading table/loading chart
(iii) Advantage of loading table and loading chart
(iv) Factors affecting load

(b) Factors affecting load

(i) Space
(ii) Stores (types & quantity)
(iii) Distribution of stores
(iv) Personal traveling
(v) Transport availability
 22
ADM-25-26

BRIEFING DEBRIEFING OF ESCORT PARTY

Escort Commander – Prisoners

1. His tour of duties will be notified in movement order, committal warrants or

instructions.

2. He will ensure that the escort party is conversant with duties.

3. He will not allow any person to appear in properly dress or remove any items of
clothing.

4. He will be responsible for the discipline, welfare of prisoner placed under his
command.

5. He will be responsible for the safe custody and welfare of prisoner placed under his
charge until handed over to the proper authorities.

6. In case of any untoward incident he will turn out the escort and stand –to fully armed.

7. He will inform any unusual occurrences to nearest military authority and on return to
his unit will submit a detailed report to the Adjt.

8. He will be responsible for the security of all arms and amn entrusted to his care.

9. He will ensure that all personnel under his control observe strict anti-malaria
precautions.

10. He will ensure that escort under his command do not indulge in loose talk.

11. He will arrange regular relief of sentries after every two hours.

12. If in difficulty, he will report to the MCO or station master or civil police for assistance.
 23

ADM-27-28

DOCUMENTS AND REGISTERS MAINT IN KOT

1. To ensure proper security of arms and ammunition in the unit kote the following
documents and register should be maintained properly :-

(a) Arms In/Out register.

(b) Arms Allotment register.
(c) Arms Ledger.
(d) IS durt/Coln arms issue register.
(e) Linsed oil register.
(f) Before/After firing register.
(g) Arms repair register.
(h) Arms cleaning register.
(i) Quarterly arms Insp register.
(j) Damage certificate file.
(k) Monthly stock taking file.
(l) Authority letter file .
(m) Movement order file.
(n) History Sheet.
(o) Index sheet for arms.
(p) Handing/Taking file.
(q) Prevention maint schedule register.
(r) Surprise check of Amn registers.
 24

ADM-29-30

ENTITLEMENT OF JCOS/OR

1. Introduction. When an individual enrolled in the Armed forces. He is liable to be

given some personal use items and facilities free of cost as follows :-

2. Facilities.

(a) Free warrant for train journey yearly. Concession for train journey.
(b) Medical facilities.
(c) Living accommodation/Family Accommodation.
(d) School facilities for children education.
(e) Personnel belongings..
(f) Free ration as follows :-
(i) Atta/Rice - 620Gm (400Gm Rice & 220 Gm Atta).
(ii) Dal - .90 Gm
(iii) Sugar - .90 Gm
(iv) Oil Hydro - .80Gm.
(v) Salt - .20 Gm
(vi) Onion - .60 Gm
(vii) Potato - 110 Gm
(viii) Vegetable - 170 Gm
(ix) Fruits - 230 Gm
(x) Egg for all - 02 Nos per day.
(xi) Egg for Egg eater - 03 Nos
(xii) Milk for all - 250 m
(xiii) Milk for Vegetarian - 720 Gm (250Gm + 470Gm).
(xiv) Meat - 110 Gm
(xv) LPG - 125Gm (present 100 day and above).
135Gm (present below 100 days).
 25

ADM-31-32
DISCUSSION ON WAYS TO IMPROVE THE QUALITY OF
LIFE IN THE UNIT

1. Introduction. With raising the std of edn of Rects joining the Army, expectation
from soldiers have also increased, hence, it is necessary we think of ways and means to
improve the quality of life in the Army so that every one is comfortable. There is also a need to
improve unnecessary wk and fatigue to tps by resorting to utilization of modern eqpt now
available in the market.
2. This lesson will be conducted as a tutorial discussion and student will be asked to think
and give out the ways means to improve the quality of life in various areas/Regts. The
following areas have been identified for improving the quality of life :-

(a) Motivation Hall

(i) Latest imp info placed on the notice board.

(ii) Instln of eqpt with Internet and Intranet facility for checking their pay and
allowances and other sig info.
(iii) Important activities.
(iv) History of the Corps
(v) Major achievement.
(vi) Forecast of trg events, edn exams.
(vii) Rehab schemes and awareness available in civ.
(viii) Resettlement courses.
(ix) Newspapers and periodicals for info.

(b) Cook House.

(i) Instln of steam cooking plant.

(ii) Chappati maker .
(iii) Meat cutter.
(iv) Veg cutter.
(v) Potato peeler.
(vi) Atta needer.
(vii) Idly maker and grinder.
(viii) Automatic washing machines.
(ix) Mechanized floor scrubber.
(x) Coolers/ water filters.
(c) Unit Area.
(i) Grass cutter/trimmers.
(ii) Shrub shredder/ master.
(iii) Digging machine.
 26
(iv) Vacuum cleaner.

(v) Mechanised tree cutter.

(d) Officer Management.

(i) Shredders.
(ii) Separate internet & intranet connection on stand of comptrs.
(iii) Work stns.
(iv) Telephones.
(v) Xerox machine.
(vi) Jumbo printer on LAN connection.
(vii) Projection sys for presentation.
(viii) Aqua guard with coolers.
(ix) Hear converters/ blowers in cold areas.
(x) Split ACs in hot areas.
(xi) Uninterrupted power by stand by genr/ UPS for cmptrs.
(e) Training
(i) Automatic prop up tgt sys on rgs.
(ii) Wpn cleaning machine.
(iii) Auditorium for Rects, for screening trg films and other functions.
(iv) Drill nursery.
(v) Wpn simulators.
(vi) Language laboratory.
(vii) Models of rifle, Mines and Fd Engr eqpt.
(vii) Est of model rooms for various wpns, FC & BC.
(f) Misc.
(i) Opening of modern cafeteria.
(ii) Open of non CSD mil stores.
(iii) Est of parks and gardens for tps within coyRegt areas.
(iv) Est of a modern gym Physio therapy eqpt.

Conclusion

3. As discussed there could be many more eqpts, ways and means to improve the quality of
life in a unit so that we reduce the fatigue to tps and ensure to gets more quality time for himself
and his family.

4. There is an urgent need to also implement the ways & means we have thought off while
serving in farthing and remote areas in the field.
 27

ADM-33-36

CAUSE OF DEBIT BALANCE AND OBSERVATION

ON STATEMENT OF ACCOUNT

Debit Balance

1. Introduction:- Any over payment to a Government servant is regarded as a debit,

owned to the public. All possible action should be taken to recover it. The power to waives the
recovery of over payment should not be exercised simply on the ground that over payment was
made in good faith and recovery would cause hardship. Whenever it is necessary to waive an
over payment, it should be ensured that there is fullest justification for such waiving.

2. Cause of debit balance. Following are the main causes which lead to debtor balance in
the individuals account:-

(a) Payment of heavy cash advance in excess of monthly entitlement.

(b) Financial effect of Part II orders, such as reduction to lower rank, relinquishment of
appointment punishments, fines and for feature of pay and allowance such as those on
account of loss statements and hospital stoppages are not taken into consideration, while
paying the advance.

(c) Leave advance being paid in excess of the amount authorized in rule 318 Pay and
allowances regulations (OR).

(d) Not taking into account the recoveries on account of AFFPP fund subscription PLI
and Army Group Insurance premium and FA if any, from net entitlement.

(e) Paying of credit balance in excess of the amount shown in the statement of
account.

(f) Credit or debit balance shown in the quarterly statement of accounts are not
entered in soldiers personnel book (AB-64).

3. Steps to be Taken to Avoid Real Debbit Balance. The following procedures should
be adopted to avoid the real debtor balance:-

(a) Payment of advance to personnel should be made against their net entitlements.

(b) Net entitlement due to an individual should be worked out by the paying officers
with reference to the immediately preceding quarterly statement of account and payment
restricted to the actual credit so worked out and no excess added.

(c) Various recoveries such as PLI, AFPP Fund subscription and Army Group
Insurance premium should be deducted from net entitlement before payment is made.

(d) Casualties for grant of various allowances should be published well in time as per
instructions laid down in relevant orders. Allowances which have been published in Part II
Orders be added and advance paid but not yet debited in the IRLA be deducted to arrive
at the net credit balance before making payment.
 28

4. Regularisation of Debit Balance/Over Payments. The following procedure will be

adopted:-

(a) PAO(OR) concerned will inform unit concerned where the account are running in
debits. Action will be taken by unit to restrict payment as per existing instructions and
proposed procedure by PAO (OR) for effecting the recovery thereof.

(b) JCOs/OR whose pay account are in debt or who are liable to deductions from pay
to meet public charges or payment to families or dependents, will be restricted to cash
issues in accordance with rule 311, P & A (Regs (OR) 1979 as amended.

5. Writing off Irrecoverable Debit Balance. With reference to AO 315/73. The

following procedure will be adopted in the matter of writing off irrecoverable debit balance in the
non-effective accounts:-

(a) Whenever the pay account of the soldier on becoming non effective show the
debit balance it will be intimated to the recorded for its regularization on IAFA 498
(Loss statement) vide AI 68/69 as amended. Cases requiring sanction of higher CFAs
will be intimated by PAO (OR) to unit/formation concerned through records. Thereafter a
case will be intimated on IAFA 498 together with a statement of case containing details
as required vide AO 315/73.

(b) The case will be referred to PAO (OR) for scrutiny and a audit remarks. On receipt
of IAFA-498 with the statement of case referred to above, it will be returned by PAO
(OR) certifying the correctness of the amount therein and specifying the cause of debit
balance.

(c) The case will be submitted to VFA through normal channel for necessary
orders/sanction.

(d) Three copies of the sanctioned loss statement will be forwarded to records by unit
for onward submission to PAO (OR)/CDA (OR).

6. Competent Financial Authority and Their Powers (SAO 8/S/82). The monetary
limits up to which various army authorities can exercise powers to write off irrecoverable debit
balance are those prescribed for losses of public money as laid down is schedule VII, Appendix
II, Part I (Army) of Financial Regulations Part I.A reference by made to Para 8 to lesson no
Accounts-10 in this book for losses.

7. Observation On Statement of Accounts. If an individual is running in debit. He

should fwd observation on statement of account to PAO (OR) through Liaison Cell as per AO
32/80 with regards to unadjusted Part II Orders / unaccepted debit.
 29

ADM-37

REGIMENTAL TREASURE CHEST AND TYPES OF CHEQUES

General
1. The Regimental Treasure Chest (RTC) will function in all the units on the consolidated
system. It will be regarded as bank within the unit. The account officer will act as manager and
Subedar Major or any other nominated (JCO) tp act as cashier. All the transactions are to be
conducted exactly as they would be between the individual and banks.
Regimental Treasure Chest Committee.
2. The Regimental Treasure chest committee (RTC Committee) consisting of three officers
will be nominated by OC unit to work as a team and manage the regimental Treasure Chest.
This committee will usually be composed as under:-
(a) President - Second-in-Command.
(b) Account Officer - A selected commissioned officer.
(c) Cashier - Subedar Major (or any other nominated JCO)
Transactions With RTC.
3. No money can be pair into or out of the treasure chest or transferred from one fund to
another without support of a cheque duly signed. These cheques are:-
(a) Black Cheque (IAFA – 176)
(b) Red Cheque (IAFA – 177)
(c) Yellow Cheque (IAFA-177A)
(i) Black Cheque (IAFA – 176). This cheque is used for drawal of amount
from RTC. When a cheque on RTC is actually to be realized in cash the cheque
and counterfoils should show the name of the actual payee and no endorsement
to any other person should be permitted without the knowledge of the drawer of
the cheque, who should note on his counterfoils accordingly. The recipient of cash
will sign on the back of the cheque and also in the cashiers cash book IAFA – 118.
(ii) Red Cheque (IAFA – 177). This cheque is used for depositing money
into RTC. With regard to deposit the amount into RTC in red cheque, the cashier
will give a receipt from sums received by signing the counterfoil of the cheque. The
name of the individual actually depositing the money for credit in the RTC will be
shown on the red cheque.
(iii) Yellow Cheque (IAFA -177A) It is used for transferring the amount from
one fund to another. Yellow cheques being only transfer cheque making paper
transfers from one account to another cannot be cashed. It does not affect entry in
cashiers cash book (IAFA – 118). The recipient of the transfer will sign on the book
of the cheque. The entries will be made direct on columnar cash book by account
officer

Procedure of Taking Cheques/Crossed Cheques into Account of RTC.

4 These cheques on receipt will be paid into RTC. If it is a cash cheque, at once it will be
made corssed.

5 In case, a cheque is required to be issued to other units/payee outside the units, a black
cheque for the amount will be prepared and presented to account officer who will issue black
cheque in the name of payee.
 30

ADM 38-39

MAINT OF CSD CANTEEN AND STOCK TAKING OF CSD CANTEEN

1. Introduction. Stock taking means a hundred percent physical check of stores held in
the URC. Its aim is to carry out physical check of all stores held in URC and reconcile and adjust
the discrepancies.

2. Object of Stock Taking. The following are the object of stock taking :-

(a) To ensure correctness of stocks as per ledger balance.

(b) To ensure periodically that all transactions are correctly recorded and ledger
balance tallies 100% with the physical stocks.

(c) To enforce a continuous vigilance on correct receipt and accounting of stores.

(d) To ensure that the deficiencies if any are reconciled and adjusted.

(e) To ensure that stores surplus too are disposed off and provisions action is taken
for deficiency.

(f) To bring to light the irregularities and adopt remedial measures.

3. Composition of Stock Taking Board. The stock taking will carried out the end of the
every month, or whenever the commanding officer is ordered. Commanding Officer will
constitute a board presided by any officer in unit Part I order.

4. After Stock Taking Board.

(a) The counted physical balance will be noted in the ledger.

(b) The stock taking board proceeding will be completed surplus deficiencies will be
shown where applicable.

(b) The proceedings will be compared with ledger balance.

(d) The board proceedings duly completed in all respect will be submitted to OC unit,
further action on surplus/deficiencies will be taken by them.

5. Documents maintained in CSD Canteen. The following documents are maintained

in the URC :-

(a) Cash Ledger

(b) Grocery Stock Ledger.
(c) Liquor stock ledger.
 31

ADM 40-41

VARIOUS TYPES OF GRANT ALLOTTED TO CORPS OF SIGNALS

SUCH AS SWSG, ACG, LPSS IT GRANT

1. The various types of Grants allotted to Corps of Signals such as SWSG, ACG, TT & IE,
LPSS & IT Grant.

ANNUAL CONTINGENT GRANT (ACG)

2. Purpose ACG is alloted to this group by signals directorates Army HQ for meeting
the expenditure on Mess maintenance allces, service labels , repair of duplicators, type writers,
office requisites and washing of EI clothing etc.

TECHNICAL TRAINING AND INSTRUCTIONAL EQUIPMENT GRANT (TT&IE)

3. Purpose The TT&IE grant is made available to group by AHQ SD (Sigs 1). AHQ to
exercise administrative control over training and over its expenditures.

SIGNAL WORKS SERVICES GRANT (SWSG)

4 Signal Works Services Grant was introduced in March 1963 under the main head II-B (i)
(1) of the defence Service Estimates. This grant was primarily introduced for the improvement of
communications efficiency of static signal installations including communication training
laboratories and field signal centers having permanent communication infrastructure.

5. Purpose The purpose of SWSG is to purchase of project stores , items required to

improved, purchase of essential stores for Public Address equipment used at the National
functions by Army HQ Signals.
 32

ADM-42-43
ITEMS WHICH CAN BE PURCHASED OF SWSG, ACG, TT&IE, LPSS
AND IT GRANT

ITEMS CAN BE PURCHESED FROM ACG GRANT:-

1. Musketry and range appliances (TA)

2. Binding charges, bicycle maintenance allce.
3. Book and periodicals.
4. Clothing making and fitting charges.
5. Fees to a pleader, advocate or barrister , concel and witnesses, services of Govt
Examiner.
6. Funeral allce.
7. Library allce and library grant.
8. Line contingent allce.
9. Labour welfare fund.
10. Mess maintenance allce (Officers mess).
11. Muncipal , cantt tax.
12. Night Duty allce (Civ)
13. Photo graph , Postage , Printing , Washing charges.
THE FOLLOWING ITEMS CAN PURCHES FROM TT & IE GRANT:-
1. Electronic and technical equipment.
2. Binding of technical journals.
3. Wireless, electrical and other components.
4. Equipment of laboratories and fitting.
5. Signal stores/training eqpt.
6. Stationery.
7. Water colours, mapping nibs, coal etc.
8. Tech trg aids.
9. Line constr stores.
10. Items of stationery for tech trg.

NOTE:- PET/WET of the units/ests except expendable items when essentially required, will not
be purchased out of this grant.
 33

COMPETENT FINANCIAL AUTHORITY

The powers for sanctioning the purchases out of Signal Works Services Grant. Per
transaction. As delegated vide Government of India, Ministry of Defence letter No A/89591/FP-
1D (GS -1) dated 22 Apr 02 are as follows :-

In
Without
Consultation
Ser No CFAs Consultation of
with IFA
IFA
(a) Signal Officer-In-Chief Rs 1,50,000/- Rs 3,00,000/-
(b) Commandant MCTE Rs 1,00,000/- Rs 2,00,000/-
(c) CSO Comd Rs 40,000/- Rs 2,00,000/-
ADG SI, ADG TT and ADGT
(d) CSO Corps/Area, Commanders Rs 30,000/- Rs 75,000/-
Signal Group, Commandants AHQ
Sigs, AHCC, STCs, Director Central
Monitoring Organisation, CAFSO,
Commander 5 Signal Group.
(e) OC Units including Independent
Companies and Sub Group
Commanders Signal Groups.
(i) Commanded by Col Rs 24,000/-
(ii) Commanded by Lt Col Rs 24,000/-
(iii) Commanded by Major Rs 12,000/-

CATEGORY OF ITEMS CAN BE PURCHASED FROM SWSG

(a) Cyber security.

(b) Communication security.
(c) Telecommunication Equipment.
(d) Switching and Terminal Equipment.
(e) Testing and monitoring
(f) Management of power supply
(g) Lightning Protection
(h) Fault Control
(j) Control and switching
(k) Experimental Measures and Innovations
(l) Modernization
(m) Minor Works
(n) Miscellaneous Improvements Concerning Communications
 34

ADM-44/45

DEMAND OF ORDNANCE STORES AND ANNUAL STOCK TAKING

Introduction

1. Stock is a process of physical verification of stores. It aim is to carry out physical check of
all stores on unit charge whether held in QM or lying with companies/personnel and also to
reconcile and adjust the discrepancies.

Object

2. (a) To ensure periodically hat all transactions are correctly recorded and ledger
balance tallies 100% with the physical holdings.

(b) To enforce a continuous vigilance on correct receipt, dispatch of storage

accounting, preservation, turnover and issue.

(c) To ensure that provision action is based on correct date.

(d) To minimize the changes of pilferage.

(e) To ensure that deficiencies if any are reconciled and adjusted.

(f) To ensure that stores surplus too are disposed off and provisions action is taken
for deficiency.

(a) To bring to light the irregularities and adopt remedial measures.

Frequency of Stock Taking

3. (a) Whenever the officer commanding intends to be a physical verification of stores.

(b) Annual stock taking before Mar 31 (eqpt regs 1965).

(c) On change of command.

(d) On change of quartermaster.

(e) On suspected theft and incidence of fire.

(f) For all expendable stores monthly stock taking will be carried out (ER Para 115).

Composition of the Stock Taking Board

4. (a) Commanding officer will constitute a board presided by any officer other than
quartermaster.

(b) In small units board may be dispensed under the orders of the brigade/Sub Area
Cdr.

(c) On change of command, if necessary may be carried out by the station board (Clo
Rgs Para 64).
 35
Procedure for Stock Taking

5. Before stock taking

(a) All stocks undercount will be brozen and no issue/receipt will be allowed.

(b) All receipts will be taken on ledger before commencement of stock

taking.

(c) All issue will be written off from ledger charge.

(d) No inter company movement of stock will be allowed during stock taking.

(e) Before counting all vouchers will be posted and a red line will be drawn.

During Stock Taking

6. (a) Board will count all the items and tally with the ledger. (ER Para 126 & Clo Reg
Para 63).

(b) 5% of the unopened package will be opened and verified for correctness.
(c) Public clothing will be verified from certificates furnished by OC Coy.
(d) The counted physical balance will be noted in the ledger. The words counted,
weight, measured will be used to indicate the method adopted.

(e) Discrepancies will be entered on IAFF 2286C on which the orders of the OC will
be recorded.

(f) Stock taking board proceedings will be completed surplus deficiencies will be
shown where applicable.

(g) The proceedings will be compared with ledger balances.

(h) The board proceedings duly completed in all respect will be submitted to OC unit.
Further action on surplus/deficiencies will be taken by them.

After Stock taking board

7. (a) Action to be taken by OC unit is laid down in clothing regulation para 54

(b) Surpluses, if any will be taken on ledger change by means of CRV will be repaired
in duplicate.

(c) Deficiency, if any will be adjusted by means of loss statement/CIV Action will also
be taken to place indent for deficient quantities.

(d) Surpluses to WE will be reported to ordnance representation at formation HQ and

disposed off in accordance with the disposal orders given by him.

(e) One copy of the proceedings of stock taking will be kept in the unit and another
copy passed to LAO (CR Para 64).

Auth : Regulation for the Army (Revised 1962)Paras 865 and 979, Eqpt Reg
(Revised 1965) Paras 15, 115 and 126, Clo Reg para 37, 54, 47, 52 and 64.
 36

ADM -46-49

HOW TO DEMAND SIGNAL EQUIPMENT AND MAINTENANCE

SPARES CONTROLLED AND CENSUS STORES

Introduction

1. There are some important stores, like armaments engineer stores signal and wireless
stores and vehicles which are controlled by General Staff Branch due to their high cost less
production and state of stores availability.

2. Controlled stores are listed in Master List of controlled and census stores (ASC/AE-51) ¼
revised 1961 and marked “C” in column three. All those items not marked “C” but included in
the list are census of stores.

3. Census stores are those items which are vitally important and whose supply is restricted
necessitating a return by units to examine the overall stock situation vis revised unit
requirements. These items are issued by ordnance on specific demand by units.

4. Controlled stores are not demanded by units but released by the General Staff Branch
as per the Census of Ordnance Stores Returned (ACC/AE 52) (Revised 1969).

Return

5. It is essential to ensure that adequate serviceability stocks of stores census and

controlled items are held on other for current and future requirements. To enable the authorities
concerned to take timely action in this regard it is necessary that units should furnish information
periodically in the forms of returns of their holdings and surpluses/deficiencies. The figures
submitted by units are consolidated at Army Headquarters for planning and provisioning
purposes. The figures submitted by units must, therefore 100% accurate, otherwise the
provisioning will go wrong.

Master List of Controlled and Census Stores (ASC/AF/51 Revised 1967)

6. The master list of controlled and census stores has been divided into the following parts:-

(a) Part I : Ordnance Stores

This has been further divided into the following parts :-

(i) Part I (a) Ordnance stores which arte to be reported in

monthly/quarterly census returns.

(ii) Part I (b) These ordnance stores which are to be reported in actual
returns.

(iii) Part I (c) Those ordnance stores for which no regular turn are called
for.

(b) Part II Engineer stores of engineer origin.

(c) Part III Ammunition.

(d) Part IV MT Vehicles.
 37

Advance Intimation - Action by Consignor

7. The advance intimation of every issue/transfer/back loading will be supplied by the

consignor to consignee within 48 hours after passing the selection of stores for issue.

8. Following points will be born in mind in the preparation of the memo :-

(a) It will be prepared and dispatched immediately after the stores have been selected
for issue.

(b) This memo will be acknowledgment due.

(c) Separate memo will be prepared for separate CO’s section.
(d) Condition of stores must be shown in the appropriate column.
(e) In case of issue from depots type of stock will be indicated.
(f) Command Headquarters of both the consignor and consignee will
be clearly indicated.
(g) Item no and quantity issued should be clearly indicated.
(h) Commencing from 1st April of each year advance memo should be
numbered serially.
(j) A copy of the memo will be endorsed to status of the command concerned.

Action by Consignee

9. (a) The memo is promptly acknowledged.

(b) The whole quantity with the same item No and nomenclature will be reported in its
return pertaining to the same quarter in which it is selected for issue.
(c) Quantity as incoming will be reported until it physically received.
Census return

10. The return is prepared in form ASC/AE/52 (revised 1965) showing the position as on 31
Jan, 31 May and 30 Sep of each year. Only items shown in Master List of Controlled and
Census Stores which are held in charge of unit will be shown in the return. Before compilation
of the return all stores will be physically checked and reported in the sequence of item serial
number.

Submission of Return

11. The return will be prepared in quintuplicate and disposal of the copies will be as under:-

(a) Original - Army HQ (AG/ORG-7/ASO A&E (a)

(b) Duplicate - HQ Command (Stats section)
(c) Triplicate - HQ DIV/Area
(d) Quadruplicate - HQ Sub Area/Bde
(e) Quintuplicate - Office Copy
(f) Engineer units will submit one copy to CE HQ Command and EME units one copy
to BEME HQ Command, one to MGO Branch (EME 3B) Army Headquarters)

Maintenance Spares

12. Maintenance spares are demanded as per the other ordnance stores according to the
scales laid down in EMER’s IAFF 980-301 tables and equipment schedules.
 38

ADM 52/53
RATION AND FORAGE (TD)

Introduction

1. Ration aadmi ki mool avashyakta hai. Hamari sena mein iss avashykta ko dekhate hue
ration ki ek scale auth ki gayi hai. Yeh ration ASC dwara issue kiya jata hai. Ek Jr Ldr hone ke
nate ration ki kisme, uski variety aur ration ke rakh rakhav ke bare mein malum hona chahiye.
Ration ki kismon ke bare mein aap ko Adm in War ki TD mein bataya ja chuka hai. Aaj hum is
TD ke Dauran Fd service ration aur usse sambandhit anya pahluon ke bare mein baat karenge.

Sawal Fd service ration kitne prakar ka hota hai ?

Jawab Fd service ration teen prakar ka hota hai.

(a) Dry ration.

(b) Fresh ration.

(c) Tinned ration. Yeh ration fresh ration ke in lieu mein issue hota hai (jahan
far fresh sup mushkil ho).

Sawal Substitutes aur in lieu items se aap kya samjhate hain ?

Jawab

2. Substitutes Basic item uplabdh na hone ya nischit item ko kisi vishesh uddesh ke liye
sanrakshan karne ki zarurat ho ya kai maukon par diet ki badly karni ho tab yeh item substitute
ke taur par issue hote hai. Kewal adhikrit substitutes ki ration scale di gayi hai jo ki supply issue
karti hai. Udharan ke taur par units meat ki jagah egg aur chicken ki demand kar sakti hain isi
prakar exercise aur dharmik function ke liye bhi meat ki jagah MOH demand kar sakte hain.

3. In lieu items Yeh woh items hain jinko khud pasand karke basic items mein draw kar
sakte hain, Jaise offrs ration mein in 4 items mein se koi bhi item pasnd kar sakte hain jaise
sago/cornflake/ice cream powder/custard powder. Usi prakar atte ke badle bread le sakte hain
aur fresh fruit ke badlye mein jam le sakte hain.

Sawal Supply se Fresh collect karte samay kya kya check karna chahiye ?

Jawab Supply se Fresh collect karte samay check karna chahiye ki ration ASC specification ke
anusar hai jaise :-

(a) Meat

(i) Meat issue hone se pahle Army Veterinary Offr/ Supply Offr dwara
nirikshan aur pass kiya hona chahiye.

(ii) Yadi kate hue meat mein 33.5% se jyada haddi hai to usse aswikar kiya
jaye.

(b) Egg Kewal murgike ande hi swikar kiye jayen aur 12 andon ka wajan 500 gm se
kam na ho. Ek ande ka wajan 40 gm se kam nahi hona chahiye.
 39
(c) Potatoes

(i) Hare rang ke nahi hone chahiye.

(ii) 25 alu ka wajan 1 kg se jyada nahi aur 30 mm wali jali se pass nahi hona
chahiye.

(d) Onion

(i) Achhi quality ke ho aur ragad lagi hui na hon.

(ii) Achha size ho aur 25 mm ki jali se pass na hon.

Sawal SRS Extra ration se aap kya samjhate ho ?

Jawab Def service regulation ke para 890 ke tahat ration scale ke liye army instr ke mutabik
tps ko extra ration sthaniya medical auth ke sifarish par fmn cdr ki manzuri se issue kiya ja sakta
hai jo tps spec task kharab mausam aur jyada mehnat wala kaam kar rahen hain yeh max 3 din
aur mahine mein 9 din ke liye manzuri di ja sakti hai.

Sawal Stocking se aap kya samajhte hain ?

Jawab

4. Stocking ka matlab ration ko iss tariqe se storage karna hai taki jis se ration kharab na
ho aur accounting thik ho. Achhi stocking ke do mukhya usul hain ration storege ko rotation
mein issue karna aur har stock ke charon taraf kaam karne ke liye kafi jagah ho stoking ke liye
do mukhya pahlu hain :-

(a) Storage

(i) Store room mein storage ko over load nahi rakhna chahiye.

(ii) Store room ka farsh saaf ho aur samagri ko rack par rakhna chahiye.

(iii) Store room hawadar ho aur achhi roshni aati ho

(b) Accounting

(i) Har stock ke saath stock tally sheet honi chahiye jis mein pure din ke len
den ki entries honi chahiye.

(ii) Stocking ka rotation is prakar ho ki purane stock ko pahle aur naye ration
ko baad mein issue kiya jae.

Sawal Ration ko store karte samay kin kin baton ko dhyan mein rakhna chahiye?

Jawab

5. Ration ko store karte samay dhyan dene wali baten :-

(a) Atta/Rice Store room saaf sukha tatha hawadar ho. Uske saath smell dene wali
cheesen nahi rakhni chahiye. Bags ko har roz brush se saaf kiya jaye.
 40

(b) Sugar/Salt Yeh doosri ration samagri se alag rakhna chahiye. Yeh nami rahit
room mein rakha jae. Barsat ke season mein baar baar check kiya jae.

(c) Oil hydro Ghee ke tins ko ek ke upar ek karke rakha jae. Teen tin se jyada na
rakha jae. Ghee ke tins ko tin trays mein rakha jae aur inhen daily check kiya jaye.

(d) Dals In ka rakh rakhab bhi rice ki tarah hona chahiye. Barsat ke season ke baad
dal kharab ho jaati hai isliye khuli hawa aur saaf safai par jyada zor dena chahiye.

(e) Tinned items Lohe ke tin ko jang lagne ka jyada khatra hota hai. Iske ESL par
lagataar dhyan aur proper sampling record rakha jaye aur samples ko dependent CFL
mein bheja jae.

Sankshep

6. Field ho ya Peace, Pl Cdr hone ke nate aap ka pratham kartavya apni Pl ka achha
administration karna hai. Is mein sab se mukhya pahlu ration hai. Ek Jr Ldr ki haisyat se aap
ko achhi ratrion mgt ke bare mein jaankari honi chahiye taki zarurat padne par isko achhi tarah
nibha saken.
 41

ADM-54-55

PREP OF R & R

Introduction

1. Ration and forage return is an important docu maint and prepared by the Quarter Master.
In this return all details of posted strength and details of receipt and expenditure of ration are
noted. This docu is important as it is audited and prep under Rule 130 of Financial Regulation
Part II every month by CQMG at Coy level and JQM at Regt level.

Aim

2. To acquaint students and give prac in prep Ration and Forage Return.

Details of Ration & Forage Return

3. R & R is prepared on form No IAFS-1519 pages of which should be serially numbered.

Details of the form are as given in the subsequent paras :-

4. No of free ration actually issued as per sqd, Coy and so on during the month.

Date Squadron, Company and Battery Remarks variation in

HQ A B C Offrs Total ration strength will
be explained here
1 183 745 776 733 05
2 172 760 784 731 05
3 176 765 784 713 05

Total Issues
Total
Entitlement
as per day/
Mess Book/
IAFZ-3033
Overdrawn
Under drawn

Details of Receipt

5. All details received as per vouchers are entered as under :-

Serial No Voucher From whom received

No Date
1. RV/RR/3 MTR/01 dt 02 May 2011 Recd from Supply Depot Margaon
2 RV/RR/3 MTR/02 dt 06 May 2011 Recd from Supply Depot Margaon
3 RV/RR/3 MTR/03 dt 00 May 2011 Recd from Supply Depot Margaon
 42

Details of Issue

6. All details issued as per vouchers are entered as under :-

Serial No Voucher To whom issued

No Date
1. CIV/RR/3 MTR/01 31 May 2011 Issued to Offrs
2 CIV/RR/3 MTR/02 31 May 2011 Issued to JCO/OR

Stock Accts of Receipts and Issues

7. All stock received/ brought fwd should be written in red ink and at the end of the month
balances to be noted. Format for recording the transaction is as under :-

Article Rice Atta Sugar R/Oil Salt

7068.308 3475.080 656.653 550.620 1.780
1. Balance brought fwd from last month
2. Serial Number of voucher (for details
see page 3)
1. RV/RR/3 MTR//01 9300.00 6800.00 2700.00 2400.0 600.00
dt 02 May 11
Found surplus on checking stk
Total received during the month
Quantities actually Men on combatant &
issued as free dett. Non combatant
rations according to at Recruites/Boys
scale
Ditto
Ditto
Ditto Prisoners in
detention
Quantities actually Mules MA
issued to and Mules GS
consumed by Camels
Bullocks
Quantities issued to
other units
Quantities issued
free as “extra”
(authority to be
quoted in last
column)
Quantities written off
as per attached loss
statements
Issued on payment
(see Page 10)
Total issued or
written off
Balance carried fwd
to next month
 43

8. Payment Issue All payment issued of stock should be recorded as under

Issue as Quantities Rates Per Amount due to Octroi Particulars of Amount

per stk Government Charges credit to
account Rs P Rs P Rs P Government Rs P
Rice
Atta
Sugar

9. Substitutes Issue. All substitutes issued should be recorded as under :-

Article of standard of ration short Authorised substitutes issued in Remarks

issued lieu
Article Previous Present Net

10. OC Unit Cert. At the end of the RR unit Cdr are reqd to fwd a certificate as under :-

Certified that :-

(a) This return is correctly prepared and that the instruction on IAFS 1518 have been
complied with.
(b) Free rations have only been issued to those entitled to free rations.
(c) Rations have been issued on payment only to individuals belonging to the unit as
well as those attached to it by competent authority for this purpose and only to the extent
authorized.
(d) Credits due to state on account of losses and for issues on payment have been
made in full.
(e) Quantities of fodder shown as issues have actually been consumed by the
animals of the unit.
(f) The quantities shown as balances at the end of the month represent the stock on
hand, and have actually been checked by the OC unit or another officer detailed by him
for this purpose before the return is signed.
(g) Certified that the balance of rations and PC does not exceed the permissible
limits referred to RAI Rule 492 and Para 143 (a) ASC Regs 1950.

Conclusion

11. All senior NCOs and potential JCOs must learn how to prepare a R & R so that stks recd
from Supply Depot are properly accounted for and expended. Keeping a proper record would
ensure no pilferage and better mgmt.
 44

ADM-56-57

CONDEMNATION BOARD AND DEMAND OF ORD STORES

Condemnation Board

1. Condemnation Board

Periodicity These are held monthly provided that he stores condemned during the last
condemnation board have been disposed off as per instructions of Bdo Ord. Offr/SA00. Before
the next condemnation board is held, it is proper that all the replacement demands have been
placed on ordnance and money deposited in treasury, in case of any unfair wear and tear
declared in the last condemnation board.

2. Composition

(a) Presiding Officer 2IC of the unit or any field officer. In case there is on field
officer in the unit, the OC unit will himself preside.

(b) Member. Of the unit and another Officer /JCO of the unit.

(c) In attendance.

3. Important Points – Bde ord Offr/SAOO. Commander must first inspect the items. Life
of personal clothing articles is given in AO 114/64 as shown in Appendix ‘G’ Clothing items must
be washed and others cleaned before they are put up for condemnation. All paired items such
as boots, socks and PT shoes will be securely tied together. All articles places before the board
must bear the markings as enumerated in Section 9. NO Articles of clothing/equipment will be
condemned due to faded colors (Clothing Regulations Para 149). Board may recommend
retention of articles required by units for repair purposes ad it will be recorded separately at the
end of the Board proceedings (AI 149/68) refers.

4. Stores for condemnation will be laid out in an orderly fashion to facilitate quick review.
Local destruction of any item must be done in the presence of the board and on the day of
condemnation board itself. Retention up to maximum of 10% of the unserviceable items may be
permitted provided the unit has the capacity to undertake the repairs.

5. Comparative Wastage Chart. All proceeding of condemnation boards be kept on

record in one file and will be subject to audit be the LAO. Wastage chart (for suggested layout
refer to Appx(j) will be maintained in respect of all essential fast moving items of ordnance
supply. This chart will be displayed in the office and shown to Ordnance and other inspecting
officers at the time of technical inspections / visits. The fast moving items to be4 included will be
as laid down by CAOC/ADOS.

Note: - The correct abbreviation for Brigade ordnance officer is Bde Ord Offr and Not Boo which
stands for Brigade orderly officer who is a camp Commandant in the Brigade Headquarters.
 45

DEMAND FOR SALVAGE STORES

Demand for Salvage Stores

1. Instructions regarding the demand of salvage stores are laid down in AO 547/59.
Demands will be personally signed by the Commanding Officer and routed through Ord. Rep.
However; demands for petty items like containers of cleaning rags need not be routed through
SAOO/BOO. The purpose for which the stores are demanded should be clearly indicated on the
demand.

2. Issue of articles form salvage (AO 547/59, Appendix ‘A’ amended by AO 710/59).

(a) Salvage stores may be demanded, if they help the following:

(i) They affect economy of material and transport.

(ii) Improve storage facilities leading to better care of stores.
(iii) To improvise accommodation of personnel and stores.

(b) Category ‘A’ and ‘B’ training establishments can draw these for training and
demonstration purposes. Ordnance Depots will refuse to entertain any demand, the
purpose of which is not clearly and satisfactorily noted down on the demand itself. The
routing of demands through SAOs /Bde Ord Offrs is left at the discretion of BS /OC
Command.
 46

ADM -58-59

LOSS STATEMENT AND DESCREPANCIES

Loss Statement

1. Like in other walks of life, accounts of all expenditure incurred by the Army are regularly
maintained to check and regulate the expenditure. In the course of transactions, there are
bound to be some losses in either stores or cash dealings. The losses are mainly caused either
due to theft, fraud or neglect providential cause, like fire, flood or earthquake, biological or non
biological causes, faulty handling/packing. All these causes of losses can broadly be classified
under two main categories. These are :-

(a) Losses due to theft, fraud or neglect.

(b) Losses not due to theft, fraud or neglect.

2. Regularization of Losses The method of rectifying the account or the transactions or

money or stores to tally with the actual holdings, is known in Army terms as “Regularization”.
This task involves certain paper work to support the actual accounts. For this purpose certain
printed Army Forms are used . These are :-

(a) IAFA – 498 - Loss Statement all Services.

(b) IAFC – 844 - Statement of stoppage on account of public clothing.

3. Loss statement IAFA-498 when prepared should indicate the circumstances in brief on
the reverse of the from against “ Report of Investigating Officer”. In case of losses exceeding
Rs 500/- a court of inquiry will invariably be held to pinpoint the responsibility. When loss
statements are finalized, they furnish supporting voucher for the ledger accounts.

Competent Financial Authority

4. To regularize the losses incurred, certain officers holding selected appointment are
empowered to decide as to how the loss should be treated. Their powers depend on their rank
and appointment they hold. Such authorities are known as competent financial authorities
(CFAs). These powers are notified in a book known as financial regulations. Any changes made
in these powers are notified in Army Instructions from time to time.

5. The loss statement will go up to the officer competent to regularize the loss and not
beyond when finalized, they from a supporting documents to satisfy the audit authorities who
check the account for units periodically.

Discrepancies

6 Discrepancies are either in respect of quantities or change in conditions. They arise in

respect of ;-

(a) Issue/receipt – Due to faults attributable to :-

(i) Incorrect issue.
(ii) Faulty packing.
(iii) Pilferage.
 47
(iv) Rough handling by carrying agency.

(b) Storage
(i) Prolonged storage and lack of proper turn over.
(ii) Lack of maintenance.
(iii) Adverse storage conditions.
(iv) Theft of fraud.
(v) Fife
(vi) Natural Calamities.
(c) Loss by individual:-
(i) Lost
(ii) Unfair wear and tear.
7. Investigation. All discrepancies will be investigated immediately to :-
(i) Bring out cause of loss.
(ii) Assess the value of lost item.
(iii) Fix responsibility of loss.
(iv) Take remedial measures for future.

8. All losses of ordnance stores fall in two categories:-

(i) Losses not due to theft, fraud or neglect.
(ii) Losses due to theft fraud or neglect.

9. Loss due to fault of carrying agency If there are any package damaged, open
delivery will be accepted and certificate will be obtained from Railway for discrepancies and will
be written in railway inward delivery book and RR. The full quantity shown in voucher will be
taken on charge. To adjust the ground balance provisional loss statement will be prepared in
IAFA 498 and stores struck off from ledger charge.

10 The claim against Railway will be prepared in triplicate on IAFA – 1731 and original copy
of claim and original copy of certificate obtained from railway are to be forwarded to nearest
claim officer (DSR para 110 and 1101). One copy of claim and one copy of certificate will be fwd
to the General Manager of railway station from where the delivery accepted. When claim fully
accepted by railway, the details of the claim original copy of the acceptance letter will be
dispatched to CDA. It will also to be linked with provisional loss statement and copy of the letter
received from claim officer.

11. Loss due to fault by Post Officer When the stores not received, to take full qty on
charge No.2 copy of voucher cleared, Consigner will be informed regarding non receipt of items
and to prefer claim against post office. Provisional loss statement is prepared and stores struck
off from stock ledger. Consiger will prefer the claim of registration of parcel. When money is
received from post office, It will be deposited in treasury and treasury receipt will be dispatched
to CDA.
 48

ADM-60-61

SAFE CUSTODY OF ARMS AND AMMUNITION THEIR

DOCUMENTATION AND ACCOUNTING

Introduction

1. A high std of nettle efficiency can be rendered useless by neglect of Arms and
Ammunition. So the safe custody and the care and maintenance of the Arms / Ammunition is of
vital importance.

2. Arms

(a) OC’s units are responsible that all arms racks are firmly secured to the wall or to
the floor of the barrack room.

(b) Every man is responsible for his personal weapon except when it is lodged in
kote or placed under an armed sentry.

(c) All arms will be with the man when require for cleaning, training etc, and in the
kote of all other times.

(d) The kote will be incharge of an NCO, who will be responsible for all arms in kote.

(e) Kote should be in a strongly constructed building, with secure bars over the
windows and should be under view of a sentry and a sentry should be posted at night.

(f) Company Commanders will check personally the correctness of their company
weapons weekly.

(g) At night sentries will attach their rifles on their persons with the sling or by the use
of rifle chain.

(h) When required to remain in the armourer’s shop a sentry will be posted.

(i) All private arms will be deposited in the kote and signed when taken out by the
individual.

(j) The locks of kote will not inter changed.

(k) The kot NCO will keep a list of all arms and will tally with arms ledger.

(l) Arms will be issued to a responsible NCO and in the night in the presence of a
Officer/JCO.

(m) Kote will be locked and sealed in presence of the duty officer and key will be
handed over to the duty officer. Duplicate keys will be kept in Quarter Guard under lock.

(n) In field arms will be checked at roll call and correctness report be submitted to
OC.

(o) While on journey personal arms will not be handed over to a Co-passenger.

(p) Arms will not be carried by any body until and unless ordered.
 49
3. Ammunition

(a) Pouch amn will be issued to the individual when fire arms are taken on max. The
individual is responsible for the safety of pouch amn.

(b) The amn of coys will be locked in a box and the keys deposited in the Quarter
guard.

(c) OC unit will carry out surprise check of Amn store house.

(d) All ranks are forbidden to have ammunition in their possession unless ordered.

(e) All ammunition will be kept in the magazine under ground.

(f) Fired cases and practice ammunition will be strictly accounted for and withdrawn
immediately after practice.

(g) The QM check receipts, issues expenses and ground balance on first of each
month.

(h) Service and practice ammunitions will be kept separately.

(j) The magazine will be locked and sealed and the key deposited in Quarter Guard.

Losses of Arms and Ammunition

4. Reports of all cases of theft or loss of Arms, Amn or explosives will be made by a signal
immediately to Sub Area or equivalent Headquarters. The Superintendent of Police of the civil
District concerned will also be informed without delay.

5. Immediate report should also be submitted to the District Superintendent of police for
investigation if the following items are involved in loss: -

(a) Complete fore arms like rifle, carbine or pistols.

(b) Rifle barrels or bolts.

(c) Explosives.

(d) Gun and Mortar Ammunition and bombs.

(e) Small arms ammunition including 22 inch in case more than 5 rds are involved.

(f) Blank small arms ammunition if more than 500 rds are involved.

(g) Fired cases more than 500 are involved.

(h) Grenades hand of rifle.

6. If any consignment of arms and ammunition received from ordnance depot reveals
deficiency.

7. Court of Inquiry will be held in all cases of losses of Arms and Ammunition.

8. Any recoveries of Arms, Amn & explosives will also be reported and a C of I held.
 50

9. Following details should be shown while reporting recovery of Arms & Amn :-

(a) Nomenclature of Arms & Amn.

(b) Quantity.

(c) Register number of each arms.

(d) Date on which lost are found.

(e) General remarks.

 51

ADM-62
MAINT OF FIRE FIGHTING EQUIPMENT

Introduction

1. The security against fire in every unit is of vital importance. The OC Station is responsible
to take preventive measure and make fire fighting arrangements in the station. He will be
assisted by a Station Fire Committee. OC Unit however, has the full responsibility to ensure that
his unit is fully equipped and well trained to fight the fire consequently procurement of the fire
fighting equipment is the responsibility of QM of a unit.

Station Fire Committee

2. (a) Composition The committee will be appointed by the Station Commander,

which will consist of three officers preferably an Engineer Officer, one from Service Corps and
the third officer from any unit in the station.

(b) The committee nets in an advisory capacity and its duties are:-

(i) To recommend for the fixation or revision of scale of fire fighting equipment
including provision of water tank.

(ii) Periodical inspection of units /establishments.

(iii) To ensure arrangements for training of personnel in fire fighting are

adequately made.

3. The scale of fire fighting equipment is given in annexure 1 to 14 of AI 61/655. These

scales are laid down for the guidance of Station Fire Fighting Committee. These scales can be
increased or decreased by Station Fire Committee.

4. Recommendation

(a) Recommendations for the fixation/revision of scale will be made by the fire
fighting committee showing the reasons and their proceedings.

(b) While making recommendations for major equipments committee will consider
whether trained crew is available or not.

(c) Recommendations for static will be based on each tank having capacity of 10000
gallons and it is being sited to cover the entire area.

5. Fire fighting equipments are divided into two categories :-

(a) Major Equipment Items of fire fighting equipments which are mentioned in Para
I of AI 31/55 e.g. trailer fire fighting, hose binding machine, extending ladder 30 ft etc.

(b) Minor Equipment. All other items of fire fighting equipments except those
classified as major equipment e.g. buckets, axes shovels, fire hooks fire beater, fire
extinguisher.

Sanctioning Authority

6. Station Fire Committee will submit their recommendation for the issue of fire fighting
equipments to the OC Station who will forward the same to the higher authorities through
normal channel. The competent authorities for sanctioning the issue of fire fighting equipments
are :-
 52

(a) Major equipments

(i) HQ Command - AF scales recommended are within

the scale prescribed in AI 61/55.

(ii) QMG - Where the recommendations are

upto 25% in excess of the prescribed scale.

(iii) Govt of India - Where recommendations are

above 25% of the authorised scale.
Issue of Fire Fighting Equipment

7. (a) for initial issue no indents are required and will be issued by depots under orders
of HQ Command /IHQ of MoD (Army) as soon as the recommendation are approved.

(b) Demands for replacements are made to depots concerned direct by units as for
other ordnance stores.

(c) Replacement for TFPs will be placed through staff channel along with the EME
Workshop certificates.

Disposal

8. (a) The fire fighting equipment will be treated as station stores and will be held by
units for their duration of stay in a station.

(b) In the event of move the fire fighting equipment will be handed over to the
incoming unit/returned to ordnance as per instruction of Station Commander.

(c) If the unit is moving without a relief the equipment will be handed over the OC
Station on a regular voucher.

Action on out break of fire

9. (a) OC Unit will report by signal to the HQ of the Formation/Station Commander

giving:-

(i) Date, time and location of outbreak.

(ii) Estimated loss of public property.

(iii) Type of property involved e.g. accommodation, stores vehicles and

equipment.

(b) A copy of the report will be submitted to higher formation as follows:-

HQ Sub Area/Bde if estimated loss exceeds Rs. 5000.00
HQ Sub Area/Bde if estimated loss exceeds Rs. 10000.00
HQ Command if estimated loss exceeds Rs 20000.00
IHQ MoD (Army)(Q 1) if estimated loss exceeds Rs. 50000.00
(c) On receipt of the report, HQ concerned will notify by signal the authority
responsible for convening a Court of Inquiry.
 53

(d) The Court of Inquiry will assemble as soon as possible after the fire.

(e) Until Court of Inquiry has assembled and completed the investigation debris will
not be moved except to :-

(i) Safeguard life or property.

(ii) Prevent further out break.

(f) In case of losses by fire exceeding Rs.50000.00 in value an advance copy of C of I

will be forwarded to IHQ of MoD (Army).
 54
ADM 63-64

SCALES, DEMAND AND ACCTG OF RATIONS

Introduction

1. As for the supply of Ordnance stores, units have their dependent Ordnance Depots,
similarly for ASC supplies, units demand their requirements of food fodder and fuel from their
dependant Station Supply Depot.

2. This précis deal with the procedure to be followed by units for demanding such as dry
rations, fresh supplies and dairy farm products.

Frequency of Drawing

3. The units normally draw rations on a weekly basis and fresh supplies daily. In case of
holidays fresh rations can be drawn for two days requirements at a time.

Stock Holdings

4. At all stations where supply formations are located units will hold in their charge stocks
varying between a minimum of 3 days and maximum of 10 days requirements of supply (except
folder) for their establishments of men and animals. Where supply formation is not located the
minimum number of days will be six and the maximum number thirteen. Stocks will never be
allowed to fall below the minimum of three and six days respectively. Hospitals will hold these
stocks for their staff and patients. Stocks held for the later will be based on the monthly average
number of patients in the hospitals during the proceeding month. In addition, hospitals may, at
the description of the OC concerned, hold a day’s stock of fresh supplies for patients with the
following exceptions:-

(a) Where it is economical and the authorized stocks in Command permit, the GOC-
in-C may authorize drawings by decreasing forth nightly. In such cases the stocks in unit
charge will vary according to the decision of the GOC-in-C.

(b) The GOC-in-C may also fix a higher minimum number of day’s stocks to be held in
view of its distance by rail from the supply depot on which the unit is dependent or for
reasons of policy.

(c) The ASC will issue articles in bulk and in complete bags, unbroken boxes and
packages.

Auth: - Regulations for the Army Revised 1962, Para 893(a).

Responsibility of Indenting Officer

5. The unit QM will ensure that:-

(a) Requirements are foreseen as far as possible.

(b) Indents are submitted on due date.

(c) Indents are framed with economy.

(d) Quantities demanded are really required and are within the quantities authorized
allowing for balance in hand.

(e) Correct date is furnished on the indents.

 55

6. (a) Indent / Voucher for ASC Supplies (IAFZ-2098). It is used is as an indent

form, separate indents being prepared for demanding each of the following:-

(i) Stores of Necessaries and Basic Group ie, dry rations including tinned
stuffs.

(ii) Stores of fuel group viz,Coal, Charcoal, Firewood and Kerosene.

(iii) Stores of Hospital and Basic Group, sherry, syrup golden, lime juice, glaxo,
ovaltine.

(iv) Stores of Hygiene and Chemical group, viz, DDT, Phenol, Anti-mosquito
cream, fly catchers, rat poison.

(v) Stores of Grain group, viz, Cats, gram.

(vi) Store of fodder group veg, bhoosa, paddy straw.

(vii) Store of IM group, viz, bags, I1 md/1 md/2 md size, tins ghee, chests tea.

(b) IAFS-1555 (ASC Ration Invoice ) for Perishable Items IAFS-1555

(Acknowledgement foil) is used as an indent for separate indents being prepared for
demanding each of the following:-

(i) Store of perishable group , viz. fresh vegetables, fruits, onions, potatoes.

(ii) Stores of Bakery group, viz Bread.

(iii) Stores of Butchery group, viz, fresh meat.

Preparation and Disposal of IAFZ-2098 (for non-perishable items)

7. 5 copies are prepared and 4 copies are forwarded to the supply depot one week before
the drawing date. The following information will be given on the indents:-

(a) Authority for demand AIs, SRS, Station Orders.

(b) Date on which demand is based strength, No of Atta eaters Rice eaters. No of
lamps authorized.

(c) No and date of last indent for similar supplies.

(d) Total quantity of each item authorized, which will include both reserve and
maintenance rations.

(e) Anticipated balance in hand.

(f) Actual quantity of rations required.

8. Emergent indents for supplies required urgently have to be countersigned by the OC

Station/Sub Area Commanders.

9. Units are authorized to draw certain articles in bulk from the Supply Depot and issue
them in retail on payment to authorized personnel of the unit (AF 104/65). For such
requirements no separate indent is necessary and the required quantity will be included in the
normal weekly indent.
 56

10. The demand for Hygiene and Chemical stores will be routed through the Station Hygiene
Organization. The demand should be approved by the unit MO.

11. Demands for stores of Hospital comforts will be submitted six weeks prior to the date of
requirement. If the supply depot fails to procure the stores from CSD (through Station
Canteens). It can resort to local purchase. (Ref IHQ of MoD (Army) letter No 7821/403O/ST/6A
dated 13 Apr 49).

Preparation and Disposal of IAFS -1555(ASC Ration Invoice for perishable items)

12. Initially units will place demands for perishable items on the supply depot by means of a
lattés 48 hours in advance of requirements. IAFS-1555 is prepared in triplicate (Counter folio).
Dispatch folio and acknowledgement folio by the i/c of the Fresh Supplies Group at the time of
issue. All subsequent folio by the demand will be noted on the reverse of acknowledgement foil
by the unit rep at the time of drawing rations.

13. Preparation and Disposal of IAF (Form-44) Customers Order Boom . This is the form
used for demanding milk from the Military Diary Farm. Each form (Ref Appx ‘A’ to this Section)
contains two portions the counter folio and the original. The counter folio is retained in the QM’s
Office and the original is sent to the Dairy Farm.

14. Procedure

(a) Indent forms are supplied by the manager of the local dairy farm to the consumer
unit. This is in a book form containing 25 pages.

(b) The quantity required and demanded should invariably be written in figures and
words.

(b) In the case of a first supply or when the quantity of supplies varies daily of
occasionally an indent should be sent to the Dairy Farm 12 hours before the supply is
required otherwise the supply cannot be guaranteed . When a standing order is given an
indent need only be sent once. Separate indents will be necessary, whenever there is a
change in the quantity shown in the standing order, the standing order will be considered
cancelled the moment a subsequently fresh order, is given for a different quantity.

(c) Where Dairy Farms are not located in the station supply of milk fresh is arranged
through local contractors.

RECEIPT OF ASC STORES

Introduction

1. Units receive supplies of ASC articles from the supply depot. In certain stations where the
supply depot is not located, arrangements are made to supply articles of fresh rations through
contractors. Also daily supply of milk fresh and other dairy farm products is made by the Military
Dairy Farm. This précis deals with the procedure to be adopted by units for drawing rations the
respective sources of supply.

Receipt of Dry Rations

2. (a) As already explained in the previous sections the unit sends 4 copies of the indent
IAFZ -2098 to the Supply Depot, one week ahead of the drawing date before the due
date of collection, unit will receive back the original copy of IAFZ -2098 from the Supply
Depot showing the quantity sanctioned for issue and also details of packing material
which the unit should bring to the supply depot while collecting rations.
 57

(b) Before proceeding to the supply depot for collection of ration. The unit QM will sign
on the original copy of IAFZ-2098 in advance, for the receipt of the rations. Either the QM
or his representative will then gather the necessary packing materials and the working
party and report to the Supply Depot on the appointed day for the collection of rations.

(c) The unit QM representative will first hand over the packing materials to the
packing material groups and take receipt on the packing original copy of the indent. The
packing materials found deficient as compared against the quantity intimated will also be
recorded on the indent.

(d) After depositing the packing materials he will report to the Receipt and Dispatch
Group (R&D) where the articles to be collected by various units are laid down separately.

(e) While receiving the items he will check and ensure that :-
(i) The quantity is correct according to voucher
(ii) The articles are in good condition.
(iii) The date of expiry marked on toned stuff has not lapsed.
Notes: - 1. The Supply Depot will not accept any responsibility once the
articles are out of the depot.

2. Short receipt of packing materials will be vouching red to the unit.

3. The receipt and dispatch group (R&D) will collect the original copy of IAFZ -
2098 from the unit representative and will give him another copy of the same duly
completed.

(f) The out station unit are authorized by Formation Headquarters to hold certain fixed
allotment of packing material and only when the accumulation makes a full wagon load it
will be returned to the Supply Depot.

(g) The Supply Depot will forward 2 copies of IAFZ -2098 to the outstation units on
dispatch of stores. The units will receipt one copy back. The supply depot will not receive
packing material every time from the units when they demand the stores. As such the
supply depot also will voucher the packing material to the units on the same IAFZ-2098.

Receipt of Fresh Rations

3. (a) The unit representative will give receipt on the acknowledgement foil of
IAFS -1555 and draw the fresh rations along with the rations he will obtain “Dispatch Foil”
for record in the unit.

(b) He will satisfy himself that the quantity and quality of the rations are correct.

(c) At the end of each month the Supply Depot will forward to the unit a consolidated
issued during the month.

(d) The unit after verifying the quantity against the dispatch folio of IAFS-1555 will
sign and return one copy as a receipt to the Supply Depot.

(e) Over-drawls of fresh rations on any one day will be adjusted by under drawls on
the last day except in the case of over drawls on the last day of the month on these
detected during audit of the ration returns, for which adjustment will be made by under
drawls in the next month.
 58

(f) Meat rations can be combined and drawn once every two days or every three
days if the units so desire.

Contractor Supply

4. (a) The articles obtained by local contract are in Supply and Transport Regulations
(India) and IHQ MoD (Army) letter No 7872/2/ST 6A dated 7 Dec 49. They are normally
supplied as follows:-

(i) Delivery to units through supply depot, such as fresh vegetables, onions,
potatoes, firewood.

(ii) Delivery the units direct by contractor more or less regular day to day
supplies such as fish, ice.

(iii) Occasional supplies e.g., charcoal or items of hospital comforts.

(b) Procedure In case of items in (a) (i) above, the same procedure in Para 3 is
applicable. Incase of items in 4(a) (ii) above the following procedure is adopted.

(i) The Local Administrative Authority will decide what articles are to be delivered
by the contractors direct to the units.

(ii) When supplies are delivered direct by a contractor to unit they requirements
and when supplies are accepted the unit representative will initial the contractor’s
portion of IAFS -1520 and the contractor will initial the unit’s portion. This form is
supplied to the contractor by the Supply Depot.

(iii) At the end of the month of OC unit will sign the contractors portion of IAFS -
1520 showing the words the total quantity of each article supplied in the summary
at the foot of the form. The month’s ledger/ration in which the articles supplied
have been /will be credited will also be shown.

(iv) The unit’s portion of IAFS -1520 will be signed by the contractor, with a
certificate that he has made the supplies mentioned thereon and will form a
voucher in support of the ration return.

(v) The contractors will submit his completed portion of the form with his bill to the
OC Supply Depot before submission to CDA.

(vi) Supplies tendered by contractors must be inspected at the time of delivery.

Note: - Supplies will be inspected by the QM to ensure that they are clean, of good quality
and are according the specification. The contractor must not be allowed so supply large quantity
of cheap vegetables i.e. .stale vegetables. The leaves of root vegetables, stalks, stamps, and
extraneous leaves are not to be accepted. Government scales and weights will be used.
Detailed instructions are given on the reverse of the form IAFS-1520.

(c) Occasional Supplies. The following procedure is followed in respect of

occasional supplies by contractors.

(i) There are certain items the demand for which is only occasional e.g.
Charcoal lime quick and items of hospital comforts in cases units will submit their
indent on IAFZ-2098 to the supply depot concerned.
 59

(ii) ASC will place a supply order for the items on contractors on IAFZ-2033.
This form is prepared by supply depot in triplicate and disposed of as follows:-

 Original to contractor.
 Duplicate to Indenting unit.
 Triplicate as Office Copy of the Supply Depot.

(iii) The contractor will supply the articles direct to unit and present his copy of
IAFZ-2133 to the OC unit, for acknowledging the receipt and for stating the return
in which the supplies will be found credited. The contractor will certify on the units
copy that the supply has been made. This copy will be allotted a CEV No and used
as a receipt document for accounting purposes.

Supply from Military Dairy Farm

5. The same procedure as for regular supply by contractor direct to the unit vide Para 4(b)
(i) and (ii) above, At the end of the month the Dairy Farm will forward two copies of IAFZ-2096
(receipt issue and expense voucher) duplicate will be returned to the dairy farm as a receipted
copy and the other retained in the unit as record to support entries in IAFS-1519 along with the
units portion on IAFS-1520 given by the Military Dairy Farm at the end of the month.

Complaints by Unit

6. (a) Complaints by units may be on:-

(i) Supplies already on unit charge.

(ii) Supplies under issue to unit charge.

(iii) Contractor’s supplies delivered direct to the unit e.g. firewood, ice.

(b) In the case of (a) (i) above, unit must adjust any loss as acceptance of supplies at
the time of drawing is final. The OIC supplies, however, may be consulted when doubt
exists as regards quality. A report will be submitted to the OIC supplies who will ensure
that all stocks of the same consignment are fit for issue.

(c) In the case of (a) (ii) and (iii) above, delivery will not be taken. The matter will be
brought to the notice of the IC supplies immediately who will replace articles if he agrees
with the complaint. If he does not agree and is of the opinion that the supplies are of good
quality and up to specifications the supplies will be placed under guard. The order of the
OC station will then be obtained and this will be final.

(d) The OC station may either on his own authority give his decision or for a board of
officers to examine the stuff and give their opinion. If required, samples may be sent to
the composite food, laboratory for examination.

Auth: - ASC Regulations

ASC Training Volume II
DSR Regulations for the Army (Revised)
1962 Para E93-A
 60
Adm 65-66

DEMAND AND PROVISION OF ORDNANCE STORES, SCALE OF CLOTHING AND

PERSONAL EQUIPMENT

1. Preparation of Indents After ascertaining entitlements and scales, the stores will be
demanded on IAFO -2705 which will be prepared in duplicate for each COC/COS/CNTS Sub
section. The demands will be either typed of written in ink/indelible pencil and should be legible.
A copy of this form is enclosed as Appendix ‘B’. To explain the form in detail this has been
numbered from 1to 23 which however do not appear on the original form. Correct completion
of this form cannot be over emphasized. Demands will normally be sent direct to Ordnance
Depot serving the area of supply with the type of stores demanded except in case of field
formation and units organized on WE which will submit their indents through their Ord Reps
even when located in non-operational areas.

2. IAFO-2705 as shown in Appendix ‘B’ will be completed as under :-

(a) Ser 1 Ordnance Depots will not make priority issues to unit which demands
stores requesting immediate issue unless the units have obtained “PRIORITY” endorsed
on their demands from their respective Bde /Sub Area /Higher Formation Headquarters
(Regulations for the Army Para 871(b)).

(b) Ser 2 The Depot on which the unit is dependent for those particular required
items is to be inserted.

(c) Ser 3 The name of the unit is to be entered, in block capital letters in full.
Vagueness or illegibility may result in delay in receipt of stores or even may lead to stores
getting lost.

(d) Ser 4 The nearest railway station that serves the unit will be entered in capital
letters.

(e) Ser 5 Postal address of the unit should be given in capital letters. Completion of
this heading is important for two reasons:-

(i) That the stores which can be dispatched by post are so consigned to save
on freight change.

(ii) That the voucher and correspondence can be sent in advance.

Exceptions:-Units served by APO will not indicate their address on their indents
so that the exact location is not disclosed on the indent.

(f) Ser 6 All indents must be numbered. There is no hard and fast rule as to how
indent should be numbered. The intention is that the unit should be in a that each
category of stores should have its own series of indent numbers allotted from indents
register, and new series are commenced at the beginning of each calendar year. The
indent number so allotted should have a prefix indicating the name of the unit and a suffix
showing the category of stores demanded.
Separate series of demand numbers and their numbering on the following lines is suggested:-

(i) Clothing and Necessaries — Indent No. 7.

PUNJAB/1/Clo dt 9 Feb 69, Indent No. 7.
PUNJAB/6/Clo dated 4 Jul 69.

(ii) Unit equipment — Indent No 7 PUNJAB/105/UE dated 3 Aug 69

 61

(iii) Ammunition — Indent No 7 PUNJAB/1/AMN dated 9 Feb 69, Indent No 7

PUNJAB/l0/AMN dated 30 Sep 69. The indent numbers can be further suffixed
by abbreviations like ‘Q’ ‘MT’ or ‘Tech’ to indicate from which particular branches
of the unit the demand has originated.

(g) Ser 7. Insert the catalogue section to which the stores belong.

(h) Ser 8. Enter the strength of men, arms, vehicles on which the demand is based.
Field force units are however not permitted to disclose such figures and hence they are to
write the number of WE on which they are working.

(j) Ser 9. Write WET/CP WET/PET No on which the unit is working. Any specific
authority which entitles the unit to demand stores as per Para 3 also be quoted here.
Copies of condemnation/survey board, BLR/BER certificates, inspection reports loss
statements, copies of letters authorizing to demand the stores must support the demands
when they are placed to recouped/replace the stock under such authorities.

(k) Ser 10. The form is catered for 12 items only. One demand should not exceed
this limit and that too for a particular cat sub section. Should there be more than 12 items
for a particular cat sub section, a, separate demand will be prepared for the excess items
under a separate demand number.

(I) Ser 11. Part/Cat number of the items under demand will be entered in this
column. Ordnance holds over 5, 00,000 items of varied range and type. To facilitate
their easy identification each and every item has been grouped under a Section with
Part/Cat numbers. For their correct issue from Ordnance it is imperative that unit should
give correct Section Part/Cat number, failing which it may result in wrong receipt of the
stores or the demand may be returned by the Depot : -
(i) When a particular part number is not available a detailed description of the
stores must accompany the demand, if necessary a sketch/sample may also be
sent with the demand.

(ii) From time to time Part/Cat numbers are changed, for various reasons and
unit may not be in the full picture, it is therefore essential that the Part/Cat number
of each item is checked at the time of every receipt of stores from the Depot issue
voucher and note is kept for future guidance.

(m) Ser 12. Full designation of the item demanded is to be given. The accounting unit
in which the item demanded is accounted for eg Nos, Dozs. Gross, Sheets, Kg, Meters
and so on is also to be interested.
(n) Ser 13. Full entitlements calculated in accordance with Para 3 above.
(o) Ser 14.

(i) Oil stock refers to the following :-

(aa) FOL Stock.
(ab) With vehicles.
(ac) With companies.
(ad) With weapons and equipments.
 62

(ii) Items of clothing and necessaries on payment issued to individuals cannot

be included in this column as they have been written off from ledger charge by
Certificate Issue Voucher vide Al 149/68. All other stock no matter what the
distribution may be included when arriving at this figure.

(p) Ser 15. Quantity already on demand but not received is to be given with
quantity. Demand No and date. Demands over 12 months are automatically cancelled
under provisions of Al 780/64 unless requests to the contrary are received from the unit.

(q) Ser 16

(i) In this column it must be entered the quantity now required. It is essential
that the figures entered in column Nos 14, 15 and 16 must agree with the figure
entered in column No 13 that is full quantity authorized. For example AP for
trousers in a unit is 150. This figure is to be entered in column No 13. Supposing
15 pairs have been issued to men in Jan 69 and 20 pairs in Feb 69, in QM store
the stock should therefore be 115. This figure is to be entered in column No 14.
Demand for 15 pairs issued to men in Jan 69 was placed, so against Indent No 7
PUNJAB/8/Clo/ dated 2 Feb 69 but stores not received at the time of demanding
20 pairs issued to men in Feb 69 to recoup stock. The former demand No, date
and qty is to be entered in column No 15. In the present demand to recoup stock
due to issue in Feb 69 is 20 pairs is to be entered in now demanded column
No 16. Thus if the quantity in column Nos 14, 15 and 16 is totaled, it will be equal
to the quantity shown in column No 13 i.e. quantity 150 (115+15+20). In case of
items such as web equipment or say compasses prismatic the system will be the
same except that in column No 14 will appear the quantity with men/Officers/JCOs
(serviceable only) including any stock lying in Stores.

(ii) Unless the demand is for initial supply the figures shown in column
No 16 must be supported by BLR/BER certificate, condemnation/survey board
proceedings, loss statement or inspection report.

(r) Ser 17, 18 and 19. Those columns are for the use of Ordnance Depot and should
be left blank by the unit.

(s) Ser 20. This is a certificate of importance and must be understood by all
Indenting Officers. It should be read in conjunction with ER para 64 and Regulations for
the Army para 834 which read as follows :- He (the Indenting Officer) is responsible for
furnishing the Supplying Officer with correct data and will be liable for the value of over
issue credit for which will be enforced by CDA, unless the Formation Commander
specially authorises the return of such over issue to the Supplying Department”.

(t) Ser 21. This space as the heading implies is for the use in indicating to the
depot any special circumstances in connection with the demand. Sometimes units are
instructed to make specific endorsement on the demand, this is the place for such
remarks.

(u) Ser 22. This column is to be filled up in case of demands for spares for
vehicles and other technical equipment only. In case of non MT demands this portion will
be scored off. Indents for fire extinguishers chargers must indicate the brand of the
extinguisher for which chargers are required.
 63
(v) Ser 23

(i) The indents can only be signed by the OC Unit or any other
Officer deputed by him. The delegation of such powers is to he notified in Unit Part
I Orders.

(ii) The unit seal is to be affixed here for its authenticity.

3. Submission of Indents. All types of indents must be accompanied by a “Schedule of

Indents (IAFO-1286)” a specimen of which is attached as per Appx C’. The schedule of indents
will be prepared in original. These schedules act as receipt of indents. The Depot enters control
numbers and date against the indent sign and return them to the unit. If the unit does not get
the schedule back after a month from the date of the demand is forwarded to the Ordnance
Depot, it must expedite. These schedules in addition to acting as a receipt of indents enable the
unit to progress the Demand Register. The depot control numbers should be transcribed on the
Demand Progress Register and any future correspondence with the depot over the demand
should be made quoting this control number.

4. Common faults made by the units in the preparation of Indents

(a) Demands addressed to a wrong Depot.
(b) Incorrect nomenclature quoted or nomenclature and part number do not agree.
(c) Wrong section quoted.
(d) Non provided items demanded.
(e) Initial demands not submitted within six months of the date of publishing authority.
(f) Time barred demands not countersigned by Formation Commanders in terms of
ER Para 56.
(g) Copies of Inspection report, Condemnation/Survey Board Proceedings. Loss
statements, BLR/BER certificate not attached with the demands.
(h) Date and authority not quoted on the demand
(j) Carbon copy of the indent submitted.
(k) Stores of more than one COS Section or sub section entered in one indent.
(l) Excessive quantity demanded.
(m) While demanding spares for equipment the name, make and number of the
equipment held on charge not mentioned.
(n) Replacement demands for Controlled Stores sent direct to the Ordnance Depots.
(o) Demands for MT Stores submitted without giving make, type, model and BA Nos
of the vehicles for which stores are required.
(p) Demands not submitted with schedule of indents.

(q) Correct accounting unit not shown.

(r) Demands not submitted through Ord Rep of the fmn HQ (for Field units only).
 64
Appendix ‘C”
(Refers to Para 3 IAFO 1286)

SCHEDULE OF INDENTS

Ser No ___________

From __________________________________ To _____________________________

(Unit) (Ord Depot)

UNITS INDENTS DEPOT CONTROL

Number Date Number Date
1 2 3 4

Received by Depot

Date __________________________ On ___________________________

(Despatched by unit) (Date)

Sig __________________________

Designation ___________________
 65

SCALE OF CLOTHING AND NECESSARIES

Ser COC Part / Cat No Items Basic scale

No Sec
1 2 3 4 5
1 OG ICC-1792-95-2887 Anklets 1 web OG prs 1
2 CH ICH-7357-87 Battle dress trousers drill OG 02
3 CC ICC-5472-06 Shirt cellular OG 02
4 CF Barets (Coloured) 01
5 CD ICD-4664-5859 Boots ankle prs (with 4705 laces) 02
6. CF ICF-7094-7102 Hats FS MP 01
7 CF ICF-1300-21 Hats Gorkha (complete with 01
straps chin)
8 CF ICF Pags Sikhs 02
9 CA Pagri OG for Sikhs (CMP) 01
10 CA ICA 2093 Pagri Maroon for sikh only (Air 01
borne troops)
11 CA Pagri coloured (for Sikhs) except 01
Sikhs air borne troops)
12 CD ICD-5543-52 7729- Shoes canvas rubber sole 01
34
13 CH ICH-3346-66 Shorts drill 1941 patt OG 02
14 CE Backing Badge Beret 01
15 CE Badges Cap / Pagri 01
16 CC ICC-6525 Bag Kit 01
17 CC ICC-6060-61 Braces prs 01
18 CA ICA-0275 Buckle, brass nickel plated 02
19 CE Badges of rank as authorized 01
20 CC ICC-6110 Combs Hair (Not for sikh) 01
21 CC ICC-3468 Container soap 01
22 CC ICC-0670 Cord Disc Identity meter 01
23 CC ICC-6200 Disc Identity Oval 01
24 CC ICC-6209 Disc Identity round 01
25 CC ICC-8761-64 Drawers cotton shorts white Sikhs 02
(for Sikhs only)
26 CC ICC-6538 Dressing Field 01
27 CE ICE-0933 Durries 01
28 CC ICC-6580 Housewife water proof unfilled 01
Khaki
29 CC ICC-3932 Jersey Pullover woolen 01
30 CC ICC-6097 Kangas 10
31 CD ICD-3151 Laces leather spares prs 01
32 CC ICC-0717 Lines beddings 01
33 KF IKF-0270 Spoons desert 01
34 CC ICC-8720-25 Socks wool khaki prs 02
35 CD ICE-6233-6239 Title shoulder 02
36 CC ICC-6595 Towels hand Khaki 02
37 CC ICC-6596-99 Vests cotton knitted 02
38 CE ICH-7354-56 Covers waterproof No. 2 9G 01
39 CF ICF-1796 Covers waterproof headgear large 12
40 CA Medals Bar As auth
41 CA Medals Ribbon ”

(Auth : Clothing Regulations for Army Appendices and SAI 14/S/65)

* For Sikhs only
* For Gorkhas unit only

Adm 67-68
 66

INTRODUCTION TO MILITARY LAW

Introduction

1. It Is essential that the administration of justice in the Army is kept on a sound footing, An
officer has to apply military law during his service, as a Commanding Officer, member of Court
of Inquiry/Court Martial, Staff Officer. Defending Officer/Prosecutor and so on. The main
structure of military discipline is based on the efficiency of the Company Commander, the
Adjutant and the Commanding Officer.

The Army Act (Act XLVI of 1950) and the Army Rules 1954

2. The Army Act 1950

(a) This has been reproduced in Appx A to SAO 12/S/50.

(b) The Army Act, 1950 was passed by the Parliament on 06 Apr 1950. The act
received the President’s assent on 20 May 50.

3. Army Rules 1954

(a) AA Sec 21, 102(4), 177 and 191 authorize the Central Government to make rules
for the purpose of carrying into effect the provisions of the Act. AA Sec 193 provides that
rules made wider this Act shall be published in the official Gazette and, on such
publication shall have effect as if enacted in the Act

(b) These rules made wider AA 1950 have been published in the Gazette of India
Ministry of Defence Notification SRO 484 dated 27 Nov 54. (SAO 17/S/54 refers)

Power to Make Regs

4. AA Sec 192 and 193 contain. Provisions as to making of regs, for all or any of the
purposes other than those specified in Sec 191. It is to be noted that such regs when published,
unlike present RAI, will have effect as if enacted in the Act

Manual of Military Law

5. The first eight chapters of Vol-1 of the MML are a very useful study indeed, but the
contents of these chapters should not be quoted as authority. The authorities are given at on
each page, which should be referred to and quoted a authority.

Regulation

6. Regulation for the Army in India Rules and Intentions and Queen’s Regulations are still
applicable. Some of these have been incorporated in Army Rules.

Civil Acts

7. The IPC and IEA are in fact contained in the Army Act without reproducing them.
AA Sec 69 and 133 refer their study as such is essential besides their applicability to Army
personnel as citizens of the country.
 67
Why to Books

8. Study the Army Act, Army Rules and Vol-I of the MML especially chapter II to VI. Vol-II of
MML contains the AA and AR rules with notes. IPC and IEA are given in vol-III of the MML

9. Two indices are given at the end of the MML, the last one being to the IPC and the other
for the rest of the MML these indices are arranged wider main/sub headings in an alphabetical
orders

10. Whenever law on a point has to be found, think out the possible main/sub headings
under which it may be mentioned and check them in the correct index of the MML. The requisite
law will be found in the pages/sections mentioned in the last column against the main sub
heading, should it not be found under the possible heading consult the index under the next
possible beading. Do not lose patience. The provision must be found.

11. How to go over the Army Act and Army Rules one or more of the pages in the column of
his index will lead to AA Sections or Army Rules.

12. Having found these Sections or rules revert to Appendix B of SAO 12/S/50 or 17/S/54
*the case may be which are corresponding sections and rules of the law Acts and rules. The
law under the Army Act Army Rules will be given in the section or rules so found

Interpretation

13. Most of the terms in the Army Act and Army Rules are defined in the Army Act and the
IPC In AA sec 3 (XXV) some terms will be found explained in the notes to section of the AA and
AR,

Conclusion

14. Study the law books intelligently and consult the indices to the books without losing
patience. To be able to ply the law correctly, keep the books amended up to date.

Adm 69-70
 68

MILITARY OFFENCES AND IMP AAs

Arrangement of Penal Sections of the Army Act

1. All the Penal Sections (AA Section 90 to 100) are contained in Chapter VIII of the Act.

2. The notes to Sec 25 Vol-I of MML will be of great use and should be studied carefully.

3. References may also be made with advantages to the specimen charge sheets
appearing on Appendix II Part 4 of Vol –II MML.

4. Offences falling under common head are grouped together and discussed below.

5. Offences in Relation to the Enemy (Sec 34 & 35)

(a) Sec 34. This sec contains some of the most serious offences in military law
such as treachery cowardice etc, the maximum punishment awardable being death

(b) Sec 35 This see contains offences of a less serious nature and they are not
punishable with death.

6. Offence Punishable More Severely on Active Service than at Other Times.

(a) Sec 36. This section contains among other offences those by or against
sentries The term sleeping upon his post as used in see 36(c) is limited to sleeping while
actually on the post.

7. Mutiny

(a) Sec 37. A very important section. These offences are punishable with
death.

(b) Mutiny is collective insubordination or a collaboration of two or more persons to

resist or includes others to resist against military authority. Being very serious offence the
charge should always be settled in consultation with DJAG Comd.

8. Desertion and Aiding Desertion.

(a) See 38 The offence of desertion or attempt to desert the service implies an
intention on the part of the accused either.

(i) Not to return to service at all or

(ii) To avoid some particular important service, such as active service, service
in forward area, embarkation for service overseas, or service in aid of civil power

(ii) It is not necessary that intention in (i) above should exist at the time when
the accused absented himself from his wilt or duty station. It is sufficient if the
intention was formed at any time during the period of absence. In this connection
see Notes 1 and 2 of AAsec 38.
 69
9. Absence Without Leave

(a) Sec 39. Absence without leave is voluntary absence without authority from
the place where the accused knows or ought to now that his duty requires him to be.
Absence in the following cases is not deemed to be voluntary:-

(i) Where a soldier meets with an accident or contacts illness which renders
him unable to travel and to prevent his return to duty even though the accident or
illness was not to his own fault.
(ii) Where a soldier is arrested whether by military authority or civil authorities
even though he voluntarily committed the act, which leads to his arrest

Note Where, however a soldier on leave deliberately inflicts an Injury on himself

with the intention of rendering himself unfit to return to his unit he would be guilty
not only of an offence under Sec 46 (c) but also of absence with out leave until he
returns to his unit or is admitted to a military hospital.
(b) Proof of Commencements Court of Inquiry has been held under the AA sec
106 (m) JAFD 918 by a witness on oath, failing this the evidence of a person who called
the roll and found the accused absent Where no other evidence of happening of absence
is available, the unit Pt II orders or a certified true copy thereof is admissible..

(c) Proof of Termination Where the individual has surrendered or apprehension

certificate should be produced to prove this, other wise the certificate should be produced
to prove this, other wise the circumstances in which he surrendered or was apprehended
must be proven by a witness. Certificate of surrender/apprehension must strictly comply
with the requirements of AA Sec 142 (5) and (6)

10. Striking or Threatening Superior Officer

(a) Sec 40. For definition of Superior Officer see AA Sec 3 (XXIII). This section
deals with the offences of :-
(i) Using criminal force.
(ii) Assault.
(iii) Using threatening language.
(iv) Using insubordinate language to Superior Officer.
(b) These offences when committed on active service or if the superior officer is at the
execution of his office are more severely punishable. For explanation of the terms using
criminal force and assault; see note 2 of AA Sec 40.

(c) Threatening language means language from which a person addressed may
reasonably infer that criminal force may be used. This may be inferred either from the
character of words used or from the surrounding circumstances.
(d) Insubordinate Language The words must be used with an insubordinate
intent i.e. they must either in themselves or in the manner or circumstances in which they
are spoken, be insulting or disrespectful and in all cases it must reasonably appear that
they were Intended to be heard by a superior or intend to be conveyed to hint All
threatening language is insubordinate but the converse is not the case.

(e) The all charges under this section it must be proved by the prosecution that the
accused knew or had reason to believe the person to be his superior.
 70
11. Disobedience to Superior Officer
(a) Sec 41. Disobedience of a lawful command given by a superior officer in the
execution of his duty is more severely punished if it shows will-full Defence.
(b) Disobedience of a Lawful Command. Mere refusal may not amount to
disobedience where the order given did not demand immediate compliance. Where
command involved compliance at a later time, it is necessary to show that the accused
had the opportunity to obey but did not. The command must be lawful and should pertain
to military duty. The officer giving command must be shown to be superior of the
accused. He should be superior in rank or seniority. In doubtful case it is better to charge
for insubordination or act prejudicial under AA Sec 63.
(c) Insubordination. Even a mare refusal to do what a superior officer has ordered
may mount to insubordination.
12. Insubordination and Obstruction

(a) Sec 42. Only officers should be charged under Sec 42 (2). A JCO is not
included in the term ‘Officer’. Where the officer, whose authority is resisted, is a superior
rank, a charge under sec 40 and 41 can be preferred.

13. Fraudulent Enrolment & False Answers on Enrolment

(a) Sec 43 A person (not being an office) cannot be tried for desertion (other
than desertion on active service) or fraudulent enrolment if subsequent to the commission
of the offence he has served continuously in an exemplary manner for not less than three
years. (See Defence Service Regulations, Regulations for the Army)

(b) Sec 44 Willfully giving a false answer to question set forth in the prescribed
form of enrolment is made an offence wider this section. For the proof of such false
answer, see AA Sec 141(I)

14. Unbecoming Conduct Sec 45L. Only Officers, JCOs and WOs can be charged under
this section. The unbecoming conduct may be of a military or social character and should also
be prejudicial to good order and military discipline.

15. Disgraceful Conduct (AA Sec 46). The difference between” malingering feigning” and
“producing” should be borne mind. (See notes of Section 46 of AA)

16. ILL-treating Subordinate (AA Sec 47). Only Officers, JCOs, WOs and NCOs can be
charged under this section. If a Sepoy strikes or ill-treats another Sepoy, he may be charged
under AA Sec 47.

17. Intoxication(AA Sec 48). Intoxication may be induced by drugs as well as by alcoholic
drinks. A lay man’s standard is to be applied in determining whether a person is intoxicated or
not pay particular attention to the made of charging a man for using insubordinate language or
criminal force when intoxicated. Notes of section 48 AA
.
18. Permitting Escape of Person in Custody (AA Sec 49). Willfully or without reasonable
excuse releasing a person committed to this charge, or refusing to receive a person so
committed or allowing to escape a person so committed are offences made under this section.
Notes of AA Sec 49.
 71
19. Irregularity in Connection with Arrest or Confinement (Sec 5O). This is an important
section. Unnecessarily detaining a person in arrest or confinement and failure to give an
account in writing of the offence charged to the person in whose custody the offender is
committed have been made offences wider this section. When a charge under sec 50 (a) is
prepared the fact that the accused could have brought the offender to trial or before proper
authority for investigation must be proved.

20. Escape from Custody (AA Sec 51). The escape wider this section may be with or
without consent of the custodian with or without force. Even civil custody (when a person is
arrested by civil authorities under sec’s 104 & 105 of the AA) is included in the term “any lawful
custody”. For “military custody” see AA Sec 3 (XIII).

21. Offences in Respect of Property (AA Sec 52). This is an important section. For
definition of ‘Theft’, ‘criminal’, misappropriation’, criminal breach of trust’, dishonesty receiving or
retaining’. All cases of fraud and theft except ordinary theft falling under this section should be
referred to the DJAG Command who will frame appropriate charge. (L41 419) A person
charged with any of the offence specified in clause (A) (B) (C) (D) may be found guilty of any
other of these offences with which he might have been charged. AA sec 139 (5).

22. Extortion and Corruption(AA Sec 53). For the definition of the term extortion

23. Making AWL with Equipment (AA Sec 54). The things mentioned in clause (a) of this
sec are the things issued to the offender for his use or use or entrusted to him. These thin are
in the offender’s possession. The offence under clause (a) is distinguished from theft. A charge
for making away with should only be preferred when there is evidence of positive act of pawning
selling or destroying, see Notes to AA sec 54 at page 161 MML.

24. Injury to Property (AA Sec 55). The term property under clause (a) includes property
mentioned in clause (a) of sec 54, also property belonging to any Military Naval, Air Force mess.
Band institution or to any person subject to Military, Naval or Air Force law, or to any person
serving with or attached to the Regular Army.

25. False Accusations (AA Sec 56). A false statement NOT amounting to an accusation
does not fall under clause (a) of this section. An accusation must be false to the knowledge of
the accused.

26. Offences in relation to official documents (AA Sec 57& 58)

Sec 57 The documents mentioned in clause (a) are the ones executed in the official
capacity. The intention to defraud’ as averred in clause (v) is the intent to defraud the
Govt or any person. The intention to deceive alone is not enough. For the definition of
the term “defraud” (see Note of AA sec 57 & 58).

27. Offences Relation to Court Martial and see Giving False Evidence (Sec 59 &60 )

Sec 59 Deals with contempt of Court and see 60 with giving false evidence See Notes
of AA Sec 59 & 60.

Note A Court Martial is deemed to be court within the meaning of Sec 480 and 482 of
the Criminal procedures code (AA see of Contempt of Court. However it should be noted
that the members of such a Court Martial would be 152). A DCM can exercise the power
conferred by these sections in respect of an officer who is guilty individually disqualified
under AR 39. A person can only change under AA Sec 60 if he has given false evidence
on oath. Where a person has given false evidence at a Court of Inquiry, be should be
charged AA Sec 63.
 72

28. Unlawful detention of pay (AA Sec 61). Only officers, JCOs, WOs and NCOs can
be charged under this section.

29. Offences in relation to aircraft and flying (AA Sec 62). Honest error of judgment
showing no lack of zeal, or carelessness or intentional failure to take proper precaution, is a
ground for defense on a charge under this section.

30. Violation of Good Order and Military Discipline (AA Sec 63). Care should take to
frame the statement of offence according to the wording of the sec and not according to the
heading of the sec. A charge under this sec should not be preferred where specific provision
for the offence is made elsewhere in this Act In a proper case however an alternative charge
may be added may be under this sec, see note 7,8 & 9 to IAS Sec 39 and page 169 of MML.

31. Miscellaneous Offences (AA Sec 64). Miscellaneous offences not covered by the
foregoing section are provided for in the section offences filling under clause (c) and (e) should
be noted See Note to AA Sec 64.

32. Attempts (AA See 65). Distinguish between preparation, attempt and actual
commission of the offence. Attempt involves an intention, a preparation and the doing of an act
towards the commission of the offence. Attempts to commit civil offence are not tribal under this
sec and be dealt with under Sec 69. Certain sec also provide for attempts. Such attempts are
not zeal under this see AA Sec 38 (1) 51, 64 (c) and 64 (e).

33. Abetment (AA Sec 66. 67 & 68) For definition see IPC Sec 107 Abetment of a civil
offence is triable as a civil offence under AA Sec 69.

34. Civil Offences (AA Sec 69). Civil offence is an offence, which if committed in India
is trialble by a criminal court. This sec enables trial by Court Martial of civil offence committed
by subject to AA.

Exception The offence of murder, curable homicide not amounting to murder and
rape in to a person not subject to military, naval or air force law are not friable under this
sec on active service, out of India or at a frontier post specified by the Central Govt. See
AA Sec 125, 126. Expect in simple case reference should always be made to the JAG’s
Department before ordering trial by Court Martial RAO Instruction 419. India’ for the
purposes of sections 69 and 70 does not include the state of Jammu and Kashmir.

35. For punishments see AA Sections 71 to 77.

36. For statement of offence see Special ECO 7/S/159.

 73
Adm 71-72

OFFENCE REPORT AND CHARGE SHEETS

Reference

(a) Army rule 28-32, 35 and 79.

(b) Second Appx to Army Rules.

(c) Notes on Military and Air Force Law pares 12 to 73

1. What is a Charge Sheet? It is a document containing the issue or issues to be tried by

a court martial at one times. Army Rule 28 (1). It consists of five parts, namely:-

(a) The particulars of the accused.

(b) The statement of the offence,

(c) The particulars supporting the statement of the offence.

(d) Date and place of signature.

(e) Signature and designation.

2. The commencement, this is the heading and description of the accused :-

(a) No, Rank, Name, Unit of the accused. (Rank does not mean acting’ or Lance rank
or appointment Where acting or lance rank or an appointment is held the description
should be ‘rank (appointment) e.g. Sep (I/NK) Hav (Quartermaster Hav): See RAT Rule
201.

(b) All ranks should be described as shown in specimen charge in MML Persons
subjected to the AA by Virtue of Sec 2(i) should be so described and where a notification
has been issued under Sec 4(i), this sec should be referred to e.g. see specimen charge
No 7.

(c) An offences should be described according to the nature of his commission e.g. an
officer holding a permanent regular commission in the regular Amy’, if holding permanent
Regular commission. If he is a ECO it should be an officer holding and Emergency
Commission in the Regular Army.

3. The charge are charges See Para 2 above.

4. The date and place of signature

(a) The date should not be that of the day of trial because this suggests that the
accused has not had copy of the charge sheet at least 96 hours or where the accused
person is a active service at least 24 hours before arrangement as required by Army Rule
34(i) and (2).

(b) In forward areas, for purpose of counter intelligence, the place may be simply ‘in
the field’.
 74
5. Signature

(a) The charge sheet must be signed by the accused’s CO and not ‘for him’ and this
must be apparent.

(b) For convenience a person may be attached to a unit other than his own for
purposes of trial by court-martial, except for purpose of trial by SCM. The charge sheet
will then be signed by the OC, Unit to which he is attached. Notes on Military and Air
Force Law Para 14.

(c) Where two persons of different units are to be tried jointly one must be attached to
the unit of the other for the trial, Notes on Military and Air Force Law Para l5.

6. What is a Charge? A charge means an accusation contained in a charge sheet

that a person subject to Military law has been guilty of an offence. Army Rule 28(2). It consists
of two parts:

(a) The statement of offence.

(b) The particulars of the charge.

7. The Statement of Offence. It must be in the words of AA. Notes on Military and Air
Force Law Para 24. If this is not done, it will create an offence not known to the law and charge
will be bad. Morale always follow the specimens in Vol-U of MML and consult the sections of the
Act Note on Military and Air Force law Para 25.

8. The particulars of the Charge

(a) These are intended to indicate the duties of the offense such as the place, date,
time and circumstances.

(b) They consist of a number of averment effects or circumstances which constitute

the offence and which are intended to be proved by evidence.

(c) The particulars must support the statement. Notes on Military and Air Force Law
Para 23, again always follow the specimen charges were applicable.

9. How to frame charge.

(a) Golden rules:

(i) Aim at simplicity.

(ii) Avoid multiplicity.
(iii) Beware of duplicity.
(iv) Do not be vague.
(v) Refer to specimens.
(vi) See that particulars support the statement of offence,

(b) Aim at simplicity (Notes on Military, and Air Force.)

(i) Do not unnecessarily prefer charges which are complicated or difficult to

prove.

(ii) Frame averments in logical order and simple language.

 75

(c) Avoid multiplicity. (Notes on Military and Air Force Law Para 19)

(i) This means that you should not prefer a large number of charges for
offences which arise out of onset of circumstances or one transaction.

(ii) Select the most serious charges and do not bother about relatively trivial
ones e.g. in the account cases prefer the charge in respect of the more serious
irregularities ignoring the relatively minor one e.g. in “Stumper’ cheque case there
may be a large number of cheques which have bounce all over India. Select those
which can be most easily proved.

(d) Beware of duplicity (Notes on Military and Air Force Law Para 20)

(i) If two or more separate offences appear in one charge the charge is bad for
duplicity e.g. sec 40. ‘Using criminal force’ and ‘assaulting’ are separate offences.
Note 2 to AA Rule 20.

(ii) This rule applies equally to the particulars of charge as to the statement of
offence e.g. sec 41(a). AA ‘Disobeying the lawful command of his superior officer
in that he… when ordered by Jem... and later by capt…ic is full in for parade did
not do so.

(e) Do not vague (Notes on Military and Air force Law Para 21) The particulars
most clearly and unambiguously inform the court of the issue which it has to try and the
accused of all the allegations which he has to meet

(f) Refer to specimen.

(i) This does not mean slavishly copying the specimens. Adopt them to the facts of
your case.

(ii) If there is no specimen in the manual follow the words of the relevant section of
the act and observe the other five golden rules most carefully.
Note: In some case the wordings of the offence as created by AA and AA 1950-diffr. The
specimen in manual follow the wordings of AA In such cases while framing charge appropriate
charges should be made in the specimen according to the words of Army Act 1950 e.g.. Sec 35
(d) AA reads ‘makes away with his arms, amn etc’. While in sec 54(a) of AA 1950 the wording
are make away with any arms amn etc being the property of the Govt issued to him for his use
or entrusted to him’, Wordings of specimen charge will have to be suitably altered when framing
a charge under sec 54(a).

(iii) See that particulars support statements (Note on Military and Air Force Law
Para 23). There must be a averment in respect of each constituents element of the
offence e.g. in a charge of disobeying of lawful command of a superior officer
there must be averments on the following points:-

Place
Date
The rank, name and unit of the superior officer.
The lawful command.
The disobedience
.
 76

10. Special points

(a) Joint trail

(b) Alternative charge
(c) Amendment of charge sheet
(d) Separate charge sheets.
(e) Submission to DJAG.
(A list of faults commonly noticed in the separation of charge sheet is appended to this
précis. Student will be well advised to carefully avoid recurrence of such faults while
preparing charge sheets.)

11. Joint Trial (Army Rule 35 and Notes on Military and Air Force Law Para 118)

(a) Any number of accused persons may be charged jointly and tried together for an
offence alleged to have been committed by them collectively.

(b) Any number of accused persons although not charged jointly may be triad together
for an offence averted to have been committed by one or more of them and to have been
abetted the other or other

(c) In the same charge sheet, your may include a charge against A alone and/or a
charge against B alone provided that the offences charges against A and B separately
are founded on the same facts as the joint charges or are part of queries of offences of
similar character, e.g. A and B. jointly commit theft. A strikes and injures an NCO who
sees him carry the object of theft. A and B may be tried jointly of charge sheet containing
one joint charge against both for theft and one charge against A alone for striking.

(d) Although charged jointly two person may be tried separately at the request of them
but only on the ground that the evidence of the one will be material to the defense of the
other and if the nature of the charge permits it

(e) If two persons are charged separately they cannot be tried together, even at heir
own request and even though both are charged with the same offence. Army Rule 35
Note 1.

(f) It is not possible to frame joint charges in respect of certain offences, e.g.
intoxication, mailing having false evidence, cowardice etc

(g) Certain offences are collective and by nature demand a joint charge e.g. mutiny
where the person charge is a combination of two or more persons. But only one mutineer
may be charged and tried alone if impossible the other is not valid for trial.

10. Alternative charges

(a) Charges may be laid in the alternative when the facts are such that either of two
offence may have been committed, e.g. frequently where it is justifiable to frame a charge
involving fraud it may be advisable to prefer an alternative charge for neglect since it may
not be certain that the court will necessarily infer and intent to defraud but may be
satisfied that there was culpable neglect
 77

(b) Do not frame an alternative charge where a special finding is possible under AA
Sec 139, e.g. it is not necessary to prefer an alternative charge for AWL on a charge of
desertion

11. Amendment of charge sheet

(a) The power to amend the charge sheet is very restricted, therefore make sure that
it is accurately prepared and checked.

(b) The court may amend only the name or description of the accused at any time.
Army Rule 50(I) and 13(I).

(c) The convening officer may amend only before the court has begun to examine
witnesses on a report to him by the court to make good any addition to omission from or
alteration of the charge. Army Rule 50(2). The accused however must be arranged upon
such amended charges. If the charge sheet and the case generally have been carefully
prepared no amendment should be necessary.

14. Separate charge sheets (Notes on Military and Air force Law Para 16)

(a) Always avoid separate charge sheet if possible because the trial is lengthened.
The court has to try the accused first on one charge sheet and then separately on the
other. Any Rule 79 and notes to AA Sec 69.

(b) The accused may claim to be tries separately where more than one charge is
contained in the charge sheet if he feels that he will be embarrassed in self defense. In
this case the court will proceed as though charge where separate charge sheets. Army
Rule 79(5).
 78

ADM-73-74

COURT OF INQUIRY AND SUMMARY OF EVIDENCE

1. A court of inquiry is an assembly of officers, or officers and JCOs, WOs and NCOs
directed to collect evidence, and if so required, to report with regard to any matter which may be
referred to the Army Rule 173W.

2. Assembly

(a) It may be convened by order of the officer in command of any body of troops.
Army Rule 177(3).

(b) It may consist of any number of member’s Army Rule 177(2).

(c) Three members will in ordinary cases be sufficient Note to IAA Rule 158. The
Presiding Officer should be appointed by name in default senior member will preside. All
concerned to be informed of sitting. Army Rule 179 (3).

3. Proceedings.

(a) Except in the case of a Prisoner of War who is still absent, any officer or soldier
whose character or military reputation is afflicted by the inquiry shall be given full
opportunity of being present throughout the inquiry and of making any statement and of
giving evidence be may with to and of cross-examining and calling witnesses. Army Rule
180. The Presiding Officer of the court shall take such steps as may be notified receives
notice of and thy understands his rights under this Rule.

Army Rule 180 and AO/681/48

(a) If so any reason, it was not possible to comply with the provision of Army Rule 180
and, subsequently is discovered that the recorded evidence tends to in-criminal any
person, then be shall be shown a copy of the Court of Inquiry proceedings or the relevant
extract thereof called upon to give his explanation. The opinions of the court and of any
superior authority will not at this stage are disclosed. Evidence is not taken on oath
except when it is assembled. On returned prisoners of war to inquire into illegal absence
under AA Sec 106 and when directed by the assembling authority. AR 181.

(b) Members are not sworn but in the case of a court on returned prisoners of war a
declaration is made as provided in Array Rule 178.

(c) The evidence will be taken down in writing and it is the duty of the court to test the
truth or accuracy of the evidence given. AR 179(6).

(d) If a witness who is subject to military law is sworn and willfully gives false evidence
he commits an offence under AA Sec 60.

(e) Proceedings will unless otherwise provide be recorded on IAFD-93 I and

forwarded to the authority who assembled the court Army Rule 179(6).

(f) Civilian witnesses. A civilian witness cannot be compelled to attend a court of

inquiry. Although he may be requested to do so. If his evidence is material, and be
declines to attend, his written statement produced by a responsible officer should
normally be sufficient to meet the requirements of the inquiry. (ECO 203/59 refers).
 79

(g) The proceedings of a court of inquiry are not admissible in evidence against an
officer or soldier in any trial unless the charge is under AA Sec 60 in relation to the
evidence he gave at the court of inquiry AR 182. This also applies summary disposal
under AA Sec 80-85. The privilege only extends to military tribunals.

(h) Evidence. Evidence must be taken on oath of confirmation only where the court is
assembled on

(i) A prisoner of war, or

(ii) To inquire into illegal absence under AA Sec 106.

(iii) In any other case, in which the officer who assembles the court so directs.

4. Court of Inquiry. A court of inquiry will be held on:-

(a) Loss of Top Secret, Secret or Confidential docus (RAT Instr 448 and pare 56 of
Classification and Handling of Classified Documents, India, 1951).

(b) Thefts or losses/recoveries of arms and amn (AR 28 and AO 823/50 as amended
by AC 510/51)

(c) Absence without leaves exceeding 30 days or desertion (AA Sec 206 end AR 183
end SAC 18/5/55 as amended by AC 640/55 271156, 219/57, 281/57 and 580/57)

(d) On Prisoners of war (RAI Instr 447)

(e) Injuries to persons subject to AA in the circumstances specified in RAI Instr 446
(SAO 8/S/52 as amended by CS 69153 and CS 15/54).

(f) When an animal lost, strayed or dies from or is destroyed on account of incurable
illness or circumstances not arising out to operational conditions (RAT Rule 558).

(g) Out break of fire (RAI Instr 584, AO 565/52 as amended by CS 59’53)

(h) Loss of identity cards by officers (AO 449/54)

(j) Collective insubordination, suicides, attempted or suspected suicides, attempts to

assaults or use of criminal force of a serious native, MT accidents resulting in death or
injury to army personnel or civilians and on all cases of murder and rape when trial able
under the AA (AC 169/54) read with SAO as amended by CS 5/55 and 43/36).

5. A court of inquiry may be held for following cases :-

(a) Suspected loss or damage by military personnel to civilian property or pers as (AO
4/5/47, ECO 219/52 and 252154)

(b) Explosion. Ignition or accident of an explosive nature (RAI Instr 508 and SÃO
12/59 and AO 609/59 as amended by AO 110/60 and CS 19/60)

(c) Fraud and losses money (AO 579/57)

(d) Losses occurring in store holding establishments (Al 25/53 as amended by CS

10/55 and CS.-115/59 and AO 186/60)
 80

6. The occasion mentioned in Paras 4 & 5 above are not exhaustive. A court of Inquiry
should be held for any cases where considered desirable or where it is enjoined by existing
orders. Where the facts and circumstances of the incident are sufficient to indicate clearly that a
person is concerned in the commission of an offence, a summery of evidence should be
recorded without having recourse to Court of Inquiry.

7. General

(a) An officer who was a member of a court of inquiry info matters on which charges
against the accused are founded is disqualified from sitting one GCM or DCM, AR 39.
In the case of a charge against an officer, the CO instead of investigating it himself may
refer the mailer to a court of inquiry but the officer has no right to demand a Court of
inquiry IAA Rule 17 Note.

(b) Information to Civil Police. Civil police will always be informed with when a
court of inquiry is held to investigate a case of injuries to civilians or damage to civilian
property and should be invited to send a representative and to produce evidence
(AO 252/54)

(c) Completion Three copies are required of all Court of Inquiry proceedings,
which are to be referred to Command HQ. Court must be directed as to the number of
copies required Proceedings will be typed on one side of the paper. All corrections and
errors will be initiated.

‘The original proceedings must be signed in and dated, by all concerned including
witnesses. It is however advisable, have all the carbon copies also signed.

(d) Opinion Opinion will be recorded by the court in all cases when so directed
when, the proceedings are forwarded to Command HQ through normal channels, the
opinion of’ the unit and all formation Commander will invariably be endorsed on them and
will be dated.

(e) Cases of Unnatural Death of Civilian Employed in Units/Fmn The convening

/superior authority should not express any opinion regarding the payment of
compensation to civilians in the court of the inquiry proceedings.

(f) Technical Advice. Technical advisers at formation HQ will not endorse their
opinion on the proceedings of the court of inquiry. Commanders may, however, obtain
their comments separately. When a Formation Commanders, Opinion is already
recorded in his capacity as a lower fmn Commander an agreement with his earlier
opinion will not be recorded, but the proceedings will be sent to the next superior
formation commander explaining the position

8. Disposal The proceedings (the numbers of copies ordered) will be fwd by the
Presiding Officer to the officer who assembled the Court. That officer will examine the
proceeding with the least amount of delay and his opinion will be endorsed and dated.
Proceedings will, if necessary be forwarded to the next higher formation

9. A copy of the GOC-in-.C’s opinion, when obtained wilt be sent to the lower formation for
information and necessary action. True copies of this opinion will then be attached to all copies
of the proceedings with lower formation and units
 81

10. Court of Inquiry Proceedings Supply of copies Ann HQ 46440//AG PSI of 23 Sep 55.

11. A request made under Army Rule l4 (b) for a copy of the proceedings of a Coat of Inquiry
will normally be disposed of by the formation concerned. Only those cases where one of
proceedings is intended to be reused should be submitted to Army HQ for obtaining the orders
of s C1ief of the Army Stall When forwarding such cases the reasons Justifying refusal should
also be stated.
 82
Adm 75-76

SUMMARY DISPOSAL AND SUMMARY POWERS OF CO

1. Under the AA a CO has three ways of bringing an accused to trial for offences committed
by persons under his command. They are:-

(i) By Summary disposal i.e. by disposing of the case himself in the Orderly/room

(ii) By SCM and

(iii) By applying for a GCM or DCM or on active service by SGCM. Sec AR24

2. Officers JCOs and WOs cannot be dealt with by the first two methods and their cases
must either be sent up to the Sub Area or Area or equivalent Command for Summary Disposal
or application must be made for trial by Court Martial. AA Secs 83 and 84.

3. A CO can, however, (a) dismiss the charge made against an officer. See note (a) to AA
Rule 17 or (b) Award stop-pages in the case of a JCO as authorised by AA sec 85.

4. Election

(a) An OR has no right of election to trial by Court Martial and must accept the award
of his CO.

(b) An officer, a JCO and a WO however can elect trial by Court Martial if an award is
made against him by the Area/Div Commander forgetting his seniority or service for the
purpose of promotion. AA sec 84.

5. Appeal. There is no right of appeal against the award of a CO, but a compliant may
be made under AA sec 26. Under this section a compliant against an award of a CO can be
made to the Brigade Commander. The compliant should be forwarded to the Brigade
Commander the CO. The decision of the Brigade Commander is final. So also a JCO and WO
can complain against answered a CO or a Brigade Commander under AA sec 26. An officer can
do rule under sec 27 AA

6. Revision Any officer superior in command to the officer who awarded to punishment
if remit, vary or cancel this punishment AA Sees 87 and 88.

7. Offences tribal by CO There is no offence which the CO is compelled to send to

Court, but obviously be should not dispose of summarily offences which he cannot dispose from
SCM without reference to superior authority; e.g. Sec 34 very serious offenses punishable by
death. Sec 37 Mutiny; sec 69 civil offences.

8. Who is a CO?

(a) Definition of a Commanding Officer is given in AA Sec 3(v) A separate

detachment commander also a CO Sec RAI Instr 406. Person subject to the AA under (1)
of section 2 will be considered to be under the command of the officer commanding the
Corps, department or Dept to which they are attached. AA sec 7(i). CO under special
conditions. Sec AA Sec 8. CO of personnel of formation HQ. Sec AO 886/50.
 83

(b) When a naval or air force officer is under see Army Rule 188(c) and No SRO 240
published in the Gazette of India dated 25 Jun 55.

(c) If the CO himself is charged with an offence, he will be attached to another unit
and then the CO of that unit will be the CO of the accused.

(d) Medical officer, commanding a hospital or other medical unit is the Commanding
Officer of the medical personnel under his command and also constitutes, for the time
being the Commanding Officer of the person subject to the Army Act who is patient in or
employed in that hospital or unit
9. Other Officers Who Can Act Under Sec 80. The COAS has with consent of the
central Government specified certain officers such as Sqn/Bty/Coy Cdr, Adjt, CO, Dam of Ord
depot, Dam Officer, AOC School, MCTE who may exercise he powers of punishment under AA
Sec 80 .A list of such officers is given in AO 17/S/62.
10. Punishment Awardable by a CO These are specified in AA Sec.80. AA Sec 82
authorize the Chief of the Army Staff to specify the minor punishment which a CO may, in
addition to those mentioned in AA sec 80, award. These punishments are set out in AO
17/5162.

11. A CO or other officer mentioned above can besides the punishments mentioned in sec 80
award the following punishment as provided in AO 1715162.

(a) Extra drill for twohours a day upto l5 days.

(b) Reduction to a lower class of pay for a period up to 28 days.
(c) Reduction on diet for a period up to 3 days
(d) Additional hard labor not exceeding hours a day for a period not exceeding 7
days at a time.

12. Accordingly if you are a. CO or ‘other officer’ and want to know what punishments, to
who and what offences can be awarded that your should go through AO 1715/62

13. Imprisonment

(a) COs and Det Commanders have power to give 28 days RI to OR (Only) but they
can only award up to 7 days if they are below the rank of Field Officer, unless special
authority to award more than 7 days RI has been given. AR 192.

(b) The following points must be borne in mind while awarding imprisonment; (1
Imprisonment cannot be awarded to NCOs and this includes acting NCOs i.e. L/NK. If it
is desired to award rigorous imprisonment to a NCO, the CO can hold a SCM.

(i) Imprisonment commences from the date of award and ends at sunset on the
days sentence expires.

(ii) Imprisonment and CL if combined, shall not exceed 42 consecutive days. See
AA Sec 8I(3).

14. Detention. COs have power to award detention not exceeding 28 days to OR vide AA
Sec 80(b). The officer however, does not forfeit pay and allces for every day of detention.
 84

15. Reduction to a Lower Class of Pay. A CO may award reduction to a lower class for
pay for a period not exceeding 28 days for an offence involving idleness and negligence. See
AO 1 7/S/62

16. Forfeiture of Good Service Pays. A CO may award forfeiture of one rate of good
service pay. See AO 17/S/62.

17. Powers of Detachment Commanders.

(a) If of field rank he can exercise MI powers of a CO

(b) If below field rank his power to award rigorous imprisonment are restricted. See
Para 10(a) above.

(c) A .TCO Commanding detachment cannot award any punishment to an OR under

the

18. Power of CO Over NCOs, He may deprive an NCO of acting rank of way of:

(a ) A punishment given over the table in the orderly room

(b) An administrative action. Sec AA Sec 20(6). Just as the gift of acting rank is
vested in the CO so he may at any time take it away. But if the reason for taking in away
is for an offence Committed by the NCO then the proper course is to take it away by way
of punishment rather then administratively

19. A CO can only take away Acting Rank but the Bde Commander can take away
substantive rank in the ground of inefficiency or a court martial can reduce an NCO for mm
conduct under the AA.

20. He may also award:-

(a) Stoppages or forfeiture of pay(see Para 9).

(b) Severe reprimand or reprimand.
(c) Extra guards and piquet for minor offence on these duties.

21. Power of Company Commanders etc. A Coy Commander has no power to

award rigorous imprisonment, field punishment, other than CL (not exceeding 10 days) or extra
guards and piquet’s which are given at Appendix ‘A’ to this chapter.

22. The Method of Making Entries of Award. These are entered in the accuser’s sheet
roll as laid down in RAI Rule 352. More sever punishments must be entered in red ink. They are
known as red ink entries. Others are sever black ink entries,

23. Summary Punishments to Officers JCOs and WOs (Army Rule 26)

(a) Power of Bde Commander or equivalent Commander. He can’ try summarily:

(i) An officer below the rank of a field officer add.

(ii) A JCO or WO.

 85

He can award Severe Reprimand or Reprimand and Stoppages of Pay and Allowances.

Nature of punishment Persons liable to Relevant instruction

punishment

Confinement to the Enrolled person below Defaulter will be required to answer to

line for any period not NCO rank or persons their name at uncertain hours
exceeding ten days. holding Equivalent throughout the day and will be
positions employed on working parties to the
fullest practicable extent well
conducted soldier there from.
Defaulters will attend parades and take
all duties in turn. When the working
parties required are not sufficient to
keep the defaulter employed , they
may be ordered to extra drill which will
be limited to one hour a day and will
include some form of useful instruction

(a) Extra guards or

Enrolled persons or
piquet’s upto a limit of
persons holdings For minor offence on these duties.
three such dirties for
equivalent position
any one offence.

Extra duties or
working parties upto
Non combatants According to status and occupation.
a limit of seven for
any one offence.

(b) Powers of an Area and equivalent Commander He can be summarily:

(i) An officer below the rank of Lt Cot and

(ii) A JCO or WO

He can award the punishments mentioned in clause (a). He can also forfeit
seniority of service for 12 months subject to the right of the accused previous to an
award. To elect trial by a court martial. Sec AA 83 and 84.

(c) Powers of a CO. He can award to a JCO the punishment of stoppages of pay
and allces. See Sec 80 AA.

24. Revision of Summary Punishments.

(a) All summary punishments except in case of OR whether awarded by a CO or any

superior authority are automatically reviewed by a superior military authority as defined in
AA Sec 88. If the punishment is found out to be illegal unjust or excessive, such authority
might cancel, vary or merit the same Sec AA Sec’s 86 and 87.

(b) In case punishments awarded to OR by a CO they can be reviewed by a superior

military authority. See RAT instr 408 as amended by AO 225/51.
 86

ADM 77

VARIOUS TROPHIES AND AWARDS

1. General. To inspire members of the Corps in achieving higher standards in various

fields, a number of trophies and awards have been instituted. The description is given in
subsequent paragraphs.

2. Carriappa Trophy. This trophy was presented to the Corps by field Marshal (Then Gen)
KM Cariappa, OBE, the then Commander-in-Chief of the Indian Army and out first Indian
Colonel Commandants, to encourage skill and promote interest in small arms shooting. Initially,
the Signals personnel representing command teams used to complete annually for the trophy.
Selection of command teams was the responsibility of respective Command Chief Signal
Officers. The matches were conducted on the lines of non central matches of Army Rifles
Association. The trophy is now contested annually by 1 and 2 STC. Fur further details, please
refer Corps Directives No 34.

3. Iyappa Trophy. This trophy was presented to the Corps in 1961 by

Lt Gen AC Iyappa, PVSM, MBE to be awarded annually to the best technically proficient
Divisional Signal Regiment in the Corps. Divisional Signals Regiments, irrespective of their role
and commitments are eligible to participate in the competition which is held bi-annually. Chief
Signals Officers Command nominate the contesting regiment from their Command. They will
ensure that no units is nominated for the second time until all have participated once. The
inspection team is headed by ADGSS, one Colonel from MCTE, one Colonel from either of the
Signal Training Centres in rotation and one Colonel to be nominated from respective Command.
The trophy is awarded to the winning unit during the Corps Committee Meeting/Corps
Conference. A replica of this trophy is awarded to the unit winning the trophy for three or more
times. The only regiment to have achieved this feat thrice in a row is 20 Mtn Div Sig Regt in the
years 1978 to 1980. Year wise winners of Iyappa Trophy are att as per Appx B. For more details
please see Corps Directive No 4.

4. Batra Trophy. Batra Trophy was instituted in 1985 by

Lt Gen RN Batra, PVSM, OBE. It is a running trophy and is awarded to the best technically
proficient Command, Command Composite, Corps Operating, Corps Engineering, Corps Grid
and Corps Signal Regiment. The competition for award of this trophy is held every alternate
year (i.e in the year when Iyappa Trophy is not held) and is conducted on the same lines as
Iyappa Trophy. A team of officers headed by ADGSS conducts on this competition. Corps
directives No 5 lays down detailed rules for the conducted of this competition. The presentation
of this trophy is made by the SO-in-C and Senior Colonel commandant to the unit commander
the time of Corps of Signals Committee Meeting.

5. Daulet Singh Trophy. This trophy was presented to this Corps in 1963 by Lt Gen
Daulet Singh, MBE the then Colonel commandant of the Corps. The trophy is awarded to an
individual for acts of personal high endeavour. All ranks are eligible for the awarded. It is running
trophy which is permanently kept in the Officers’ Mess of 1 STC. A miniature medal with the
replica of the trophy embossed on one side is awarded to the winner for retention. On the
reverse of the medal, particulars of the winner and the and year of award are engraved. For
more details please see Corps Directive No 21.

6. Akehurst Medal Essay Competition. This competition was instituted in 1951 in the
memory of Brig CHI Akehurst, CBHE who was the Director Sigs from 1947 to 1954. The aim of
awarding trophy is to encourage personnel of the Crops in developing original thinking and
writing skills. All Junior Commissioned Officers and other ranks and those on the reserve list of
the Crops are eligible for this competition. The best article in Hindi, published in the Signalman
Magazine, is selected by a Committee to decide the award. Detailed instructions are given in
Corps directive No 20.
 87

7. General Garewal Creative Writing Award. Lt Gen KS Garewal, PVSM (Retd) SO-in-
C and Colonel Commandant had donated Rs 25,000 to set up a trust with a view to encourage
officers and other ranks and those on the reserve list of the Corps towards creative and
purposeful writing of articles in Hindi and English for the two journals of the Corps namely, the
Signalman and Journal of Military Telecommunication and Data Processing. It also helps to
consequently improve the quality of contents of the Corps Journals. All the published articles in
both the Journals during the calendar year are scrutinized by a Board of Officers detailed by
Commandant MCTE in first week of January each year. The best article, one each in English
and Hindi, is nominated for the award after the Board proceeding are approved by the SO-in-C.
For more details please see Corps Directive No 27,
8. General Whistler Endurance Trophy. General Whistler Trophy has been donated by
Mrs Clare Howard, daughter of the late General AMV Whistler of the Royal Corps of Signals in
memory of her father. The trophy has been instituted in 1996 for recognition of an endurance
feat of exceptional order by an individual in any of the following disciplines :-
(a) Water Sports.
(b) Sky diving
(b) Cycle/MC/Car Rally
(c) Mountaineering/Trekking.
(d) Marathon/Cross Country races in National and Army/Services Championships.
(e) Microlight Flying.
(f) Any other discipline approved by the colonels Commandant.

9. Lt Gen Davinder Kumar IT Trophy. “Lt Gen Davinder Kumar It Trophy’ has been
instituted to recognize the contribution made by PBOR in the field of IT during the year. The
following categories are eligible for the award of IT Trophies.

(a) IT Trophy of JCO (All trade less Dvr, DR, EFS, Lmn & Tdn)

(b) IT Trophy of OR (All trade less Dvr, DR, EFS, Lmn & Tdn)

(c) IT Trophy for PBOR (Dvr, DR, EFS,& Tdn).

10. SO-in-C Prashansa Patra. The SO-in-C’s Prashansa Patra is awarded for
recognition of individual acts of distinguished service or devotion to duty or courage performed
in operation or non-operational areas, each of which are of sufficiently high order but not high to
quality higher award. An award in the form of a certificate of appreciating from SO-in-C to
deserving YOs, PBOR and Civ of Corps has been instituted and named as SO-in-C Prashansa
Patra :-
(a) An act done outside the ordinary scope of ones duty by way of innovate work or
improving an existing comn/IT system or procedure which greatly enhances the efficiency
of the organization.
(b) An act which greatly contributes to uplift the image of the Service at national level,
bringing singular credit to the Army/Corps of Signals.

(c) Professional excellence.

(d) Outstanding performance in the fds of sports and adventure.
(e) Pers obtaining AXI grading in Army Drill Courses at IMA, Dehradun.
(f) JCOs/OR selected for any type of commission will be awarded SO-in-Cs
Prashansa Patra before proceeding for orientation course at IMA/OTA.
 88
(g) Any pers nominated by ?S?O-in-C during his visit to the units for outstanding
contribution.
ADM-78-79

CORPS FUND AND MONETARY INCENTIVES FOR SPORTS EUCATION

Introduction

1. The corps has excellent record in the field of sports, even in the prewar period. However
not many details are available as to whether any organization was evaluated for nurturing the
trams in deficient disciplines. He earliest attempt to organize teams on a Corps basis appears
to have taken place much after independence when in 1953 it was decided to organize corps
team in Hockey, Football, Basket Ball, Shooting and Boxing.

2. Initially the teams the terms were raised and located in place where it was felt that
potential for improving the standard of the team available. Accordingly the terms were raised
with units which were located as follows :-

Games Place

(a) Hockey Jallandhar

(b) Football Madgaon
(c) Basket Ball Delhi
(d) Shooting Jabalpur
(e) Boxing Jabalpur
(f) Volley Ball Lucknow

3. These teams then took part Major sports tournament in the country and quite few of the
Corps Players earned the rare Distinction of representing in country in international events such
as the Asian common wealth ward and Olympic games.

4. In order to coordinate the sports activities in the Corps, a sport Central committee under
the chairmanship of the commandant, No 1 Sig Trg Centre was constituted in 1964.

5. Brig DB Lahiri as Inspector Signal Trade and Trg made out a five year sports plan which
was launched in 1978. The aim of the plan was to search and locate talent and provide impetus
to sports. An Inter-Command (Signals) tournament in Hockey, Football, Basket Ball and Volley
Ball become an annual feature of the corps and was held to serve in the cause of sports.
 89

Adm 80

REGT/CORPS HISTORY AND SERVICE DIGEST

Corps History

1. The Corps of Signals, or the Indian Signal Corps as it was known before Independence,
did not come into being in one clearly defined step. It went through several stages of
development, till it attained its present form. On a sense, the Corps was not born, but came into
being through a natural process of evolution. However, its growth can be broadly divided into
four main phases. It the first phase, prior to 1911, Signaling arrangements were adhoc, without
any fixed organization responsible for this task. The second phase, from 1911 to 1920, saw the
creation of the Signal Service as a separate entity, in the form of signal companies of the
Sappers and Miners. The third phase commenced in 1920 with the formation of the Indian
Signal Corps and lasted till 1947, when India became an independent nation. The for the phase
covers the growth of the Corps of Signals in the post independence Indian Army, up to the
present day.
2. In October 1910, Lt Col SH Powell, RE was posted to Army Headquarters to organise a
Signal Service for India. Though his designation GSO 1 in the staff duties Directorate, Powell, in
effect, became the first head of the Indian Signal Service, which lated became the Indian signal
Corps, By Nov 1910, the schedule of raising of the four Divisional Signal Companies and the
Wireless Company has been finalised. 31 and 32 Companies were raised on 15 Feb 1911 at
Fatehgarh, followed by 33 and 34 Companies and the Nucleus of 41 Wireless Company on
1 March at Roorkee. The organisation of the Signal Companies was issued as a Special Army
Order dated 03 Feb 1911. The Companies were to be Sappers and Miners units, and their
sepoys were to rank as Sappers. However, each company was to be a Corps for the purpose of
enrolment, enlistment and discharge of Indian personnel. The proposal to create a separate
Signal Corps to replace signal service was initiated by the war Office in London in Sep 1918,
even before the end of World War I. After considerable discussion and deliberation, the proposal
was accepted, and a Royal Warrant was issued on 28 Jun 1920, conveying the approval for the
formation of the Corps Signals as a separate entity in the British Army, on 05 Aug, the King
conferred on the new Corps in the title of ‘Royal’ In India, similar changes took place after the
War. On 17 Apr 1920, an Army Department Notification ruled that all Signal Units (of the
Sappers and Miners) would be included as A Corps in the Indian Army Act Rules, with the
designation Indian Signal Corps. For some reason, the staff overlooked this, and Signal Units
continued to be shown in the Indian Army list as the Indian Signal Service Corps, Sappers and
Miners. It became necessary to issue another Indian Army Order on 12 Nov 1922, which drew
attention to the Indian Army Act rules and specified that the new designation should be used in
future. (the Corps of Signals in India considers 15 Feb 1911, when the first Divisional Signal
companies were raised, as the date of its birth, which makes it nine years older than the Royal
Signals.
3. Till 1911, Signals were a part of Royal Sappers and Miners. On 17 Apr 1920, it got
detached from the Sappers and Miners and came to have its own identity as ‘Indian Signals’.
Between two World Wars, ‘Indian Signals’ took part in many operations such as the Third
Afghan War (1919), Kurdistan (1919) Waziristan (1919-20), Iraq (1919-22) and NWFP (1919-
1927). Kudos were also won by the Corps when they rendered massive help to the victims of
Quetta earthquake on 31 May 1935. The then Commander in Chief wrote a commendation in
his own hand which reads as follows :-
“The work of the Signal Corps in this emergency has been altogether admirable. Without
it I scarcely like to think what might have happened. All soldiers responded to the call but it was
the SIGNALS who enabled the work to be co-ordinated and effective. Please tell them how
much I admire their work”
 90

4. The Second World War saw a great expansion of our Corps. It actively took part in the
operations in Europe, Middle East, East Africa and Burma. The Corps provided efficient signal
comn and won many awards. GOC 4 Inf Div in a message to his Cdr Sigs said, “A Cdr cannot
function without good comn, I know that you have been short of eqpt and pers. Yet you have
served me better in these battles than I have ever been served before. For this splendid
achievement I am most grateful and I hope that all ranks realize the great part played by them
towards our victory”.
5. After Indp, there were few changes in the organization of sigs till the 1962 conflict with
China. There was a massive expansion of almost every branch of the Indian Army, incl Sigs.
Several new units and est were raised to cater for the peculiar requirements of terrain, climate
and the type of eqpt in service. These were the Mtn Div and Sig Regt, the spl Sig Regt, radio
monitoring companies, and the signals intelligence organization. An addl Regt was raised to
Army HQ, and Comd and Corps Sig Regt were organized into tailor made units to meet the
functional needs of the formation they were supporting. Major expansion of the Crops took place
in the wake of the 1965 and 1972 wars with Pakistan, when new units were raised, and new
eqpt were inducted. Due to rapid advances in tech, new means of comn were introduced,
necessitating changes in org and trg. Digital switching networks such as AREN and ASCON
came into being, and media such as troposcatter, optical fibre cable and satellite began to be
used.
6. The Corps of Signals has not only served on the borders of India but has also served in
far flung places such as Korea, Indo-China, Congo, Gaza and Sri Lanka. A Large No of honours
and awards have been won by our offrs and men in all ops since indp. Lt Gen K Gowrishankar
was awarded the Mahavir Chakra for his valour in 1971 war. Brig HS Bains, (Brig (then Capt)
PK Ghosh, L/Hav KG George and L/Nk Dharamchand Dhilan are proud winner of Vir Chakra.
Several others have been decorated with PVSM, AVSM, VSM, Sena Medal and other awards
7. In the field of sports, the Corps has an excellent records, it has produced veterans like
MP Ganesh, Leslie Fernandes, SR Pawar, Gulzar Singh and S Jayaram to name a few. Boxer S
Jayaram was awarded Arjuna Award for Boxing in 1989. Hav MP Ganesh took part in the World
Cup hochey in Barcelona and Munich Oplympics. It was a red lettered day in the history of
Corps when Hav Ganesh captained the National side for World Cup at Amsterdam. He was
honoured with Arjuna Award in 1973. The corps continue to encourage individuals to participate
in sports and is second to none in its pursuit for excellence.
8. Dispatch Rider team of the Corps, popularly known as ‘The Dare Devils’ have put up
brilliant shown which have thrilled spectators both civil and military on various occasions
including Republic Day parades and Ninth Asian Games held at New Delhi. The Dare Devils
team has numerous world records to this credit.
9. The welfare of tps and their families, incl welfare of ex-servicemen (ESM) takes top
priority on our domestic front. Numerous welfare schemes like merit scholarships for the
children of JCOs/OR, incentives for adv in edn etc have been inst. A boys hostel for the children
of deceased JCOs/OR, as also of ESM and serving soldiers in fd areas in functioning at 1
STC.
10. Corps of Signals keeps in touch with its serving and retired comrades through its Corps
Journal `The Signalman’ The Corps Journal started in 1949, has come a long way over the last
60 years and form a nostalgic bond amongst the Signallers.
11. We have come a long way from the days of Flag Signalling and Semaphore Telegraph to Plan
AREA, ASCON and sophisticated fourth generation cmptrs. Today, many of our offrs, JCOs and OR
handle cmptrs with ease and have mastery over various cmptr languages. Optical fibre is being extn
used by the Corps for providing comn. The dauntless courage and dedicate hard work of our offrs, JCOs
 91
and men have brought laurels o the Indian Army in the recent Op VIJAY in Kargil sector against
Pakistan. The Corps has literally lived upto its motto “TEEVRA CHAUKAS” and shall continue to strive
for excellence in all fields.
 92

ADM-81

THE SIGNALMAN MAGAZINE

CORPS JOURNAL THE SIGNALMAN

1 The Signalman is the official journal of the Corps. It is published from the Military College
of Telecommunication Engineering, Mhow. This is a four monthly magazine giving news of the
Corps articles of general interest in English as well as Hindi and articles on Combat
Communication Corps. Utilisation of Signal resources and light technical reading.

2. The journal Technical News Letter started in Jan 1959. Now knows as the Journal
Military Telecommunication and Data Processing, is a half yearly technical journal of the Corps
articles on state of the art development of equipment modification and innovations and complete
technology. It is published by Military College of Telecommunication Engineering, Mhow.
 93

ADM 82&83

SIGNALS CORPS CUSTOMS

1. The Services have their own customs. Some of them have been handed down from the
distant past while others are of more recent origin. A custom is an established usage and
consists of positive actions which invariably are responsible and universally accepted. Customs
make for a more orderly life and when continued for a long period they tend to become Common
Law. However, customs , the majority of which are unwritten in official orders or regulations,
complement procedures required military courtesy.

The Need to Maintain Service Customs

2. The customs of the armed forces are traditional in that they have been handed down
through the ages from the senior to the junior. These customs belong to the noblest of
professions viz, the profession of arms and their observance facilities admission into the clan
where gallantry, chivalry and comradeship in arms count above all else. Since time immemorial,
thousands of men have died in his observance of these traditions, In many cases, their names
have been forgotten. But, by their sacrifices and valiant deeds, they have provided the fighting
forces with “ Tradition”. It now becomes incumbent upon the newcomers to prove themselves
acceptable to the clan of the fighting services by learning these traditions and maintaining these
traditions upon which the service has been built.

3. The maintenance of tradition is a tremendous unifying and driving force and the more
experienced the soldier, sailor or airman the more he realizes its value,. The French have given
the word a name for this force spirit de corps. It is an impressive quality having a compelling
power which can overcome more individual feelings. We have all felt somethi8ng of its power
when marching behind a good band. Every serviceman knows its meaning. It therefore behaves
every initiated serviceman to convincingly explain to the new- comer the origin of each custom
and the value of its retention. It is an integral part of service life.

4. Performance of Duty. The greatest of all military virtues is a sense of duty. Form the
moment an officer is commissioned he is called upon to assume certain responsibilities which
no civilian is called upon to under take. This makes his work all the more important. It is
essential, therefore, that the newly commissioned officer should acquire the correct military
outlook as early as possible. In the services, perhaps more than in any other profession, striving
for perfection in performance is a reverenced principle. It is an impressive characteristic of the
armed forces. About the finest reputation an officer can build is to have it said of him that he
“gets things done”. A sense of duty is an important quality in an officer. Great utility, fine
common-sense, excellent initiative and may other important military qualities will be lost unless
accompanied by an adequate sense of duty.

5. Code of Conduct. The officers set the norms of conduct in a unit and their command
tries to emulate their example in whatever they do. It is therefore, incumbent on all officers and
leaders of men, to set personal example of the highest order, in every sphere of activity, may it
be turnout, bearing, discipline, conduct or integrity. As an officer of the Army, one has contacts
with civil government official and other dignitaries and at times, even foreign nationals. It is
therefore essential that officers have full knowledge of the rules of civilized society and observe
them scrupulously.

6. Loyalty and Esprit de Corps. The most essential qualities of an officer are loyalty to
the country, the Army, the Corps and the Regiment, in that order and Esprit de Corps which
should be practiced vigorously and whole heartedly. You must never run down the Corps or its
members and your seniors. Similarly, never blame or criticize the men under your command.
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Always accept full responsibility for their actions. It is also essential that in exuberance of loyalty
to own Corps or Regiment, never run down or criticize other Corps or units.

7. Rectitude. Know your service privileges and entitlements will but, never misuse them,
It is important that you should be honest.

8. Punctuality. It is unsoldierily to be late for a duty or parade or an appointment. You

should always be five minutes before time.

9. Standing Orders. Every formation, station and unit has its respective standing order
and you must get to know these at the earliest. Ignorance of orders should never be taken as
excuse for non-observance. In addition to standing orders, every unit issued daily orders with
which you must be familiar.

10. Relationship with Troops. In dealing with Junior Commissioned Officers, you
must be courteous, just and consistent. Their service and experience demand this. Always
address them as `Sahib’. Remember, a Junior Commissioned Officer is a very important link in
the Army set up and such should be treated in a manner in keeping with his identity. The same
applies to your dealing with Non-Commissioned Officers and other ranks.

11. Junior Commissioned/Non-Commissioned Officer-Instructors. When you are being

instructed by Junior Commissioned Officer or a Non Commissioned Officer remember that he is
in a difficult position and you must assist him by considerate behaviour. Do not hesitate to ask
him questions if he is your instructor, it is his job to teach you.

12. Reproof. Never rebuke a subordinate in the hearing of anyone junior in rank to him
for in so doing, you undermine his authority.

13. Responsibility. Junior Commissioned Officers and Non Commissioned Officer are
the backbone of the Army. Remember to assign adequate responsibility to them. They should
be made accountable for their actions. However, duties assigned to them should be
commensurate with their ranks, service and appointment.

14. Know your Men. Get to know your men individually, learn their names and all about
them, their families and their homes. There is no better way of doing this than in organizing and
joining regimental and company games and recreation. The essence of man management lies
in your ability to judge and know your men. The need for placing officer men relationship on a
good and firm footing due to the changing socio-economic pattern in our country needs no
emphasis. Officers must be made to take interest in all the activities of the men they command.
They must get to know them, their problems, their weaknesses and their strengths They must
constantly Endeavour to look after their welfare, of course without over dong it. Officers must
therefore, be alive to current problems and adopt measures to improve the management
techniques and unit administration.

15. Physical Fitness. A word about physical fitness, every officer should ensure at all times
that he keeps a perfectly healthy and fit body, for unless he does so he will neither be able to
withstand the stress of modern war nor train his men efficiently. One of the best methods of
keeping fit is to play may games as possible but concentrate on one or two for attaining
proficiency. But you must remember that more important than the proficiency in a game, is the
true spirit of sportsmanship. One should never play selfishly in a team game.

16. Marriages. The minimum marriageable age in India is 21 years for males and 18 years
for females. However as per Army Rules, married accommodation cannot be allotted to those
men who get married before 25 years of age. It is mandatory to obtain permission for getting
married from a competent authority as given below :-
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(a) Commanding Officers of the rank of Col/Lt Col.

(b) CSOs in case of units commanded by officers of the rank of Major and under his
jurisdiction.

(c) Commandants of Cat A and B establishments in case of officers undergoing

coursers of instruction or on the posted strength of the establishment.

17. Funerals Individual officers, when in uniform and if passing or being passed by a
service or civilian funeral procession, must salute the deceased or the urn containing the
remains of the deceased. If wearing civilian clothes and a hat is worn, the hat should be raised.
Sikh Officers salute. Others without a head-gear merely bow their head in silence.

18. Attitude towards Ladies and Elders. One of the established rules of good society is
that ladies deserve special respect and protection. Do not remain seated in the present lf ladies
if they are standing, irrespective of your rank. Ladies do not get up from their seats when senior
officers or ladies arrive. Avoid unnecessary show of familiarity in your association with ladies.
Address your elders as `Sir’, unless of course they happen to be junior in rank. Parent of brother
officers are to be shown special regard and respect.