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Digital Documentation (Advanced)

This document contains a summary of key concepts in Microsoft Word: 1. The default file extension for Word documents is .docx. 2. The Themes group is located on the Page Layout tab. 3. The status bar displays information like the current page number and total number of pages.

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0% found this document useful (0 votes)
84 views8 pages

Digital Documentation (Advanced)

This document contains a summary of key concepts in Microsoft Word: 1. The default file extension for Word documents is .docx. 2. The Themes group is located on the Page Layout tab. 3. The status bar displays information like the current page number and total number of pages.

Uploaded by

aditim014
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Exam Practice

Multiple Choice Questions


Which extension is given to a document by 8 The alignment mnakes sure that none
default in MS-Word?
of the edges of text appear ragged.
(a) .odt (b) .com (a) left (b) right
(c) .doCx (d) None of these (c) center (d) justify
ius (c) 2007
.docx document.
or .doc is the default extension of MS-Word Ans. d) The justify alignment makes sure that none of the
edges of text appear ragged.
2 The Themes group is presented on ...... tab. 9 Line or paragraph spacing is measured in
(a) Home (b) Page Layout terms of lines or points, which is referred as
(c) References (d) Picture Tools Format
(a) text wrapping (b) PDF
vIS. (6) The Themes group is presented on Page Layout tab. (d) leading
(c) XPS
3 The status of your document like current Ans, d) Line or paragraph spacing is measured in lines or
page number and number of pages are given points, which is referred to as leading. When leading
by is reduced, it automatically brings the lines of text
(a) Formatting toolbar (b) Status bar closer.
(c) Standard toolbar (d) None of these
10 It is a section of the document that appears at
ns. (b) Status bar gives the status of your document like
current page number and number of pages. the bottom margin of the page.
(a) Footer (b) Header
4 A new text document can be created by (c) Head (d) Tail
(a) File’ Open Aus. (a) Footer is a section of the document that appears at
(b) File’ New -’ Blank Document’ Create the bottom margin of the page.
(c) Open ’ New ’ Create 1 Which of the following is a set of formats
(d) None of the above
consistingof such things as fonts, colors etc?
1S. (6) New text document can be created by (a) Style (b) Margin
File ’ New ’ Blank Document ’ Create (c) Indent (d) Leading

5 The documents can be saved by using Ans. (a) A style is a set of formats consisting of such things as
(b) File’ Save
fonts, colors, font size and paragraph formats.
(a) Ctrl + S
(c) File’ Save As (d) All of these 12 Template includes text that is
ws. (d) Documnents can be saved by clicking File ’ Save As, surrounded by brackets.
File ’ Save or using Ctrl + S keys. (a) margin (b) placeholder
(c) data source (d) track changes
6The general arrangement of the text in the Ans. (b) Template is a collection of styles that includes
docunent is placeholder text that is surrounded by brackets.
(a) margin (b) text alignment
(c) clipboard (d) formatting 13 A is a model that you use to create
other documents. [CBSE sQP Term-I]
s. () Formatting is the general arrangement of the text in (a) template (b) document
the document.
(c) design (d) copy paste
7 Which of the following alignments are Ans. (a) template
available in MS-Word 2007?
(a) Left (b) Right
14 Which shortcut key is used to make the
(c) Center (d) All of these selected text italic?
(a) Ctrl + I (b) Shift + I
(d) Alignment refers to how the left and right edges of a (c) F1 + I (d) None of these
paragraph align on a page. These are left, right, As (a) Ctrl +I is the shortcut key to make the selected text
center and justify. italic.
4 Allfnone Information Technology Clas I
include fonts, alignment,
21 number
style borders, background,
15 In a
document, is used to apply a
without example, currency, date, nnumber) formatsand (tor
tomany different areas quickly
having to go back to the Styles and
click every
protection in document.
(a) Cell style
CBSE SQP Tercellm
(b) Numbering style
Formatting window and double[CBSE 2021 Term-I) (c) Paragraph style (d) Character style
time. (b) Formatting window
(a) Fill format mode (d) Text wrapping Ans. (a) Cell style
(c) Painter mode 22 The Insert tab symbol option from
Ans. (a) Fill format mode
refers to the
group is used to
footer (b) insert the
Symbols
16 In a document, (a) insert the header
(d) insert symbols
placement of a graphic (c) format document
verticalor horizontal anchor point. Ans. (ad) Insert tab symbol option from Symbols group is
chosen
in relation to the [CBSE SQP Term-I] document
used to insert symbols in a
(b) anchoring
(a) arrangement (d) text wrapping 23 splits text in columns at a specific
(c) alignment
point.
Ans. () alignment (a) Column break (b) Page break
. break (d) Continuous break
17 We can underline the text(b)byCtrl + I (c) Next page
columns
(a) Ctrl + B text in
(c) Ctrl+ U
(d) None of these Ans, (a) Column break splits at a specific
point.
for underlining the text.
Ans. (c) Ctrl + Uis the shortcut key
24 Tanuexplained his class that to apply an
18 Which of the following is (b) not an Autoshape? existing style, except for position the
Circle
(a) Line
(d) ClipArt insertion point in the paragraph, frame or
(c) Curve page and then double:chCk on the name of
Autoshape, because it is not found the style in one of
these lists.
Ans. (d) ClipArt is not an
under shapes. |CBSE 2021 Term-l
controls how graphics are (a) Window style (b) Character style
19
relative to the text. (c) Paragraph style (d) Cell style
stacked upon each other or (CBSE SQP Term-I]
(a) Window svle
(a) Arrangement (b) Alignment
(c) Anchoring (d) Wrapping 25 Two other toolbars can be opened from
Picture Toolbar are: the and
Ans. (a) Arrangement [CBSE 2021 Term-I
Shapes
20 Which tab of MS-Word contains the (a) Edit p1cture, Color piCture
option? (b) Format, drawinq
(b) Review
(a) Home (c) Graphic Filter toolbar, Color toolbar
(c) Insert
(d) Mailings (d) Float1nq toolbar. Color toolbar
Ans. () Insert tab of MS-Word contains the Shapes option 1 b) Format. drawng
under Illustrationsgroup.

Fill in the Blanks


document
is a powerful tool that you can use to is the rectanqular area of the content.
create effective documents. window, where user can type his/her
Ans. Work area or Work space
Ans. MS-Word 2007
5 An indentation is the distance between a
2 Alignment buttons are available on the ... tab. and
Ans. Home margin, text
informatio
3 Under Insert tab, group containsthe 6 Can be used for inserting
features like Shapes, ClipArt etc. at the top of each page automatically
(CBSE Textbook
Ans. Illustrations
Ans. Header
Digital Documentation (Advanced) 75

and generally contain 11 Ms-Word 2007 allows you to insert in


7 information Such as page number, date. your documnents.
document name etc. Ans. Pictures
Header, Footer. tab.
Ans. 12 Picture Shape option comes under
Commnand is used to move the text Ans. Picture Tools Format
8
to a new page.
13 option allows a user to edit pictures.
Ans. Page break
Ans. Crop
breaks move any text to the right of the 14 Full form of OLE is
cursor to the next time.
Ans. Object Linking and Embedding.
Ans. Text wrapping
15 types of mathematical symbol sets are
10 After selecting the text you need to click the available in Word 2007.
in the font group to make the font size Ans. 8
large than the current font size.
[CBSE Textbook] 16 Symbol option is available under group
Ans. Font size
in the Insert tab. [CBSE Textbook]
Ans. Symbols

True and False


1 MS-Word 2007 allows you to easily create a 6 Pictures can be added to Word documents
variety of professional looking documents and they cannot be formatted in various ways.
using features such a Themes, Styles, Ans. False Pictures can be formatted in various ways after
SmartArt and more. adding it to the Word document like changing the
Ans. True MS-Word 2007 is a powerful tool that allows you shape, adding a border, modifying effects, applying a
to create a variety of professional looking documents predefined style and more.
because in Word 2007, all the things are replaced with a 7 You can insert only text as aheader.
new navigation system.
Ans. False You can insert any text or graphicas a header at
2 Home tab of MS-Word contains the bject the top of every page in the document.
option.
8 Section break partitions both the body text
ns. False Insert tab of MS-Word contains the Object and partition page margin.
option.
Ans. True Section break partitions both the body text of the
3 After inserting a picture, a new tab appears. document footers, page numbers etc.
ns. True After inserting a picture in Word 2007 document, 9 ClipArt object includes effects such as
a new tab appears namely Picture Tools Formnat. This shadows, outlines, colors, gradients and 3D
tab helps a user to edit his/her picture according to effects.
need.
Ans. False WordArt object includes effects such as shadows,
4 The text layout within a paragraph with outlines, colors, gradients and 3D effects that can be
respect to document margins is called text added to a word or phrase.
alignment.
IS. True Text layout within a paragraph with respect to 10 MS-Word 2007 tool menu is packed full of
document margins is called text alignment. Text lines, arrows, squares and much more.
alignment can be left, right, center or justify. Ans. False Word 2007 tool menu is not packed full of lines,
arrows, squares but Word 2007 shapes menu is packed
5 You cannot modify your Word options and full of all these features.
change the defined information that appears.
S. False Word options and pre-filled information can be 11 The Drawing Tools Format tab appears at the
botton of the Word document window.
modificd by using MS-Word 2007 new features.
Allione Information Technology
76
Class 10th
13 To insert a symbol like ©(copyright),you
nMs False Drawing Tools Format tab appcars at the top of need to click on the
Special Character or
the Word document window after inserting shapes.
of the Insert tab. option
You cannot insert Mathematical symbols into Ans. True O is a special character which is
added
by
a Worddocument.
Ans. False Word 2007 allows insertion of Mathematical
option under Insert tab. Symbol
symbols.
Questions
Very Short Answer (VSA) Type
What do you understand by template in
Define MS-Word 2007. MS-Word?
ANS. MS- Word 2007 is a Word processing software package, special type of Word
of professional
which allows you to easily create a variety other
Ans. Templates are document can
that
hold text, styles, macros, keyboard shortcuts, custom
looking documents like letters, reports and Styles, toolbars, QAT and ribbon modifications and
documnents using features such as Themes, blocks including AutoText entries.
building
SmartArt and more. It is a powerful tool that you can
use to create effective documents. 7 Shivam wants to insert text into a templata
How do you indent a full paragraph? but he does not know how to do this? He
him to addtext into a template.
Ass. To indent a full paragraph, follow the given steps: Ans. To insert text into a template, he should follow eiven
(i) Open the Paragraph dialog box.
in Left and steps:
(ii) In Indentation section, enter the value -Click near the text that he warnts to replace. The rext wl
Right boxes. be highlighted and a template tag will appear.
(iüi) Click OK burton.
Enter text. It will replace placeholder text with his
Explain Header and Footer. entered text.
ANS TheHeader is a section of the document that appears 8 Distinguish between odd page break and
on the top margin. even page break.
that
While the Footer is a section of the document Ans.
appears on the bottom margin. Difference berween odd page break and even page
such break is that odd page break will insert a section break
Headers and ooters generally contain information into your Word document that will break to the next
etc.
as page number, date, document name odd page in the Word document while even page break
List any five items that can be added
to the willinsert a section break into your Word document
[CBSE Textbook] that happens on every even page of your Word
header area.
document.
m Five items that can be added to the hcader section of a
document can be List any three word wrapping options
(i) The title of the document available in a word processing software.
(ii) Name of the document [CBSE Textbook
(iii) Pic/logo for the document Ans.Three word wrapping options available in a word
(iv) Menu (that contain home, about, services etc.) processing software are Square, Text and Through.
(v) Date and time 10 Riya is making her assignment on MS-Word
Write the steps to insert dáte/time into document but while typing she typed some
Header or Footer. sentences in lower case. Now, she wants to
Ans. Steps to insert date/time into header or footer are as change the text case of these sentences. Hel
follows: her to achieve this.
(1) Onthe Design tab, in the Insert group, click the Lns. She should change the text case by following steps i
Date & Time option. Select the text that she wants to modify.
(ii) Select dare and time format from the Date and Time Click the Change Case option from the Font group
dialog box. the Home tab.
(iii) Click OK button. A menu will appear, select one of the text case oPu
Now, Date/Tine will appear in che document. which she wants to apply.
Digital Documnentation(Advanced) 77

S List any two websites that offers free clip


arts. objects. Word processing objects includes text, graphical
[CBSE Textbook] and embedded objects.
Ans.
websites that offer free clip arts a r e : 13 How can youdefine OLE?
(i) openclipart Ans. OLE (Objcct Linking and Embedding) is a component
(ii) clker.con document technology from Microsoft that allows you to
19 What are objects in a word processing
dynamically link files and applicationstogether. An
obiect is a combination of data and the application
software? (CBSE Textbook] needed to modify that data. You can thus embed objects
Theword processor object allows different formatting in or link them to documents created with a different
Ans. within the samne object. However, word processor application.
obiects are printed as an image, so they require quite a For example, An excel sprcadsheet can be embedded
bit more resources than a normal single or multiline text within aMicrosoft Word document using OLE.

Short Answer (SA) Type Questions


1 What do you mean by ruler? Click on Page Layout tab from the ribbon.
Ans.
Ruler appears on the top and on the left side of the Select Page Setup group and then choose Breaks option.
A drop-down menu will appcar.
document window. It allows to format the horizontal or
vertical alignment of text in a document. SelectColumn option.
Two types of ruler are available in MS-Word 2007 as s Define different types of text case options.
follows Ans. There are five text case options as follows:
(1) Horizontal ruler indicates the widch of the (i) Sentence case It is used to change the first letter of
document.
every sentence in uppercase.
(iü) Vertical ruler indicates the height of the document. (ii) Lowercase It changes the whole selected text in
lowercase letters.
2 What is the difference between the Save and
Save As options?
(iüi) Uppercase It changes thewhole selected text in
uppercase letters.
Ans. 'Save' means the file gets saved under its current name, (iv) Capitalise Each Word It is used to change first letter
in whatever folder it was saved before or in the default of every word in capital case.
folder of that computer, whereas 'Save As' gives you the (v) Togglecase It toggles whole selected text, i.e.,
opportunity to save the file under a different name and changes each capital letter into lowercase and each
in another folder. Save As' allows you to namme the small letter into uppercase.
updated version wih a new name and at the same time
preserving the old version. 6 How can you change the shape of a picture?
Ans. Refer to text on Page no. 68.
3 How can you modify a style in MS-Word?
Ans. To modify a style, follow the given steps: 7 Write the steps to insert autoshapes in Word
- Click on Home tab. document.
Click the More list arrow in the Styles group and right Ans. To insert autoshapes, follow the below steps:
click the Style that you want to modify and then click - On the ribbon, select Insert tab’ Illustrationsgroup.
Modify. " Click Shapes option ’ select the desired shape.
Modify Style dialog box will appear. Click the type of Click and hold the mouse from where you want to start
Formatting.
To add che style to the Quick Style Gallery, select the
che shapc.
Add to Quick Style list check box. Drag the mouse to create the desired shape. An outline
Click OK button. indicating the size of your shape appears.
Release the mouse button. The shape willappear in your
4 How to insert column break in Word documment.
Word
document? 8 How will you insert Mathematical symbols in
Ans, To inset acolumn break, first you need to insert your Word document?
columns in adocument, follow the given steps: Ans. Refer to text on Page no. 71.
Click where you want that page column to be
break.
78
Allinone Information Technology Closs G

How to insert the copyright symbol into a Click Symbol option from Symbols group.
Word document? . Select More Symbols ...
us. Stcps to insert thecopyright symbol into a Word The Symbol dialog box will appear and
document are as follows:
" Sclect Insert tab.
copyright symbol.
- Click the Insert button. sclect t

Long Answer (LA) Type Questions

1Explain different types of tabs available in 5 What is template? How to create it?
MS-Word 2007. Ans. Refer to text on Page no. 62
Ans. Refer to text on Page no. 56-57 6 Write the steps to compress a picture.
2 Explain the different Paragraph alignments. Ans. Refer to text on Page no. 67
Ans. Refer to text on Page no. 58-59 7 What is OLE? How do you link or embed a
3 Whatis the need to modify the spacing of the object?
lines or paragraph of your text? Ans. OLE stands for Object Linking and Embedding. It is a
Ans. An important part of creatingeffective documents lies microsoft technology that facilitates the sharing of
in che document design. Line spacing or paragraph applications data and objects written in differenr
spacing is measured in lines or points, which is referred formats from multiple sources.
to as leading. To link or embed an objcct, follow the given steps:
As a part of designing, the document and making Click on the worksheet, where you want to add -
formatting decisions, you will need to know how to linked object.
modify the spacing. Just as you can format spacing Select Insert tab from the ribbon.
between lines in your document, you can also choose - In the Text group, click on Object option. Object dialoe
spacing options between cach paragraph. box will appear.
Typically,extra spaces are added berween paragraphs, In Object dialog box, select the Create from File tab an¢
headings or subheadings. Extra spacing berween
paragraphs adds emphasis and makes a document casier
then click BrTwse to find the file you want to insert.
Browse dialog box will appear.
to read. When you reduce the leading, you - To link to the source fill, rather than embedding it into
automatically bring the lines of text closer together. your Word document or e-mail message, select Link to
Increasing the leading will space the lines out, allowing file.
for improved readability. If you want the inserted file to appear as a clickable icon.
4 Write the steps to insert header or footer. rather than the first page of the file, select Display as
icon.
Ans. Refer to text on Page no. 60.

Application Oriented auestions


1 Previous versions of Word looked similar and (e) Live Preview () Shapes
operated in many of the same ways. They had (g) ClipArt (h) Charts
menus, toolbars, task pane and a 'Familiar' (i) SmartArt
feeling design. In MS-Word 2007,all these 2 Following are some descriptors describing some
things are replaced witha new navigation terms. Identify the terms/features these refer to.
system and many new features.
(i) What is MS-Word 2007? (i) It is apre-desiqned document that you can use to
create new documents with the same formatting
(ii) List new features of MS-Word 2007.
(ii) It isa tool that youcan use to produce
Ans. (i) MS-Word 2007 is the word processing software in professional looking documents.
the Microsoft Office 2007 suite.
(i) Some new features of MS-Word 2007 are as follows: (iiü) It is a new feature of 2007 Office suite that
allows you to see changes in your document
(a) The Ribbon System (b) Themes before you actually select an item.
(c) Quick Styles (d) Pictures Ans. (i) Template (ii) Themes (iii) Live Preview
Digital Documentation (Advanced)
79

a Word (iii) Mail merging


3 Sona wants to add he pictures in
document. (iv) Center alignments
use?
(i) Which tab she should (v) Hyperlink
(i) Which command she should use to open Insert Ans. Line spacing, Center alignments.
Picture dialog box?
5 You can mmake your
(iiü) Can she resize the image? documents
professional
and polished by utilising the header
(iv) Is it possible to wrap text around an image? footer sections.
and the
Ans. (i) Insert tab (i) What is a header?
(i) Picture command in the Illustrations group (ii) Can you insert date or time into a header?
(iii) Yes Ans. (i) Header is a section of the document that appears at
(iv) Yes the top margin of every page.
4 A Tablet company sells Tablets and accessories. (ii) Yes, we can insert date or time into a header.
The head of the company's marketing 6 Rahul is using Word processor to create hts
department has created the following leaflet chemistry coursework. He wants to insert his
by using a Word prOcessor. The leaflet will be roll number and page numbers in the footer
distributed to all the retail shops, main of a document.
markets and malls.
(i) Define footer.
ABCLtd. Special Offers (ii) In the text coursework, Rahul wants to insert
To celebrate the completion of our five years in only page numbers.
business, we are offering these special deals: (a) Where should he insert page numbers?
In the Header, In the Footer or In the text
Puchase a new mobile in June and get 50%
of every page.
off on MRP.
(b) Is it possible to insert a footer without
Purchase 4 handsets andget one free. inserting a header?
To get more details, please contact to Ans. (1) Footer is a section that appears at the bottom of every
Mr Naveen on 18001040O0. page. You can insert text/numbers/graphics to the
footer section.
Which of the following two options can
(iü) (a) In the Footer
improve the layout of the leaflet? (b) Yes, it is possible to insert a footer without
(i) Line spacing inserting a header.
(ii) Search facility
Self Assessment
Multiple Choice Questions
1. In MS-Word 2007, the ruler helps
(a) to set tabs (b) to set indents
(c) to change page margins (d) All of these
2.
Selecting text means selecting
(a) a word (b) a complete line
(d) AIl of these
(c) an entire sentence or whole document
3. The page numbers can be added into aheader or (d) footer
(a) sections (b) margins (c) columns

Fill in the Blanks


4. Vertical and horizontal scroll bars are used to
to an equal distance from ,L
5. The alignment mmakes sure that all the selected text is aligned
both left and right margins.
6. and footers appear at the of every page.
Headers alwvays appear at the

True or False
7. Editing text in MS-Word 2007 only involves inserting text.
8. Header text is displayed at the bottom margin.
the Insert menu.
9. To insert a special symbol, select the Symbol option from

VeryShort Answer (vSA) Type Questions


10. What is the use of UPPERCASE text case option in MS-Word 2007?
11. What is the difference between header and footer?
document?
12. How will you create a graphical looking arrow Symbol in Word

Short Answer (SA) Type Questions


13. Explain two ways to insert apicture.
14. Write down the steps to change line spacing.
15. Write steps to insert Mathematical symbols in adocument.

Long Answer (LA) Type Questions


16. Define the following terms:
(i) Text alignment (iü) Formatting
17. How can you link the object of the Word document?
78. What are the differences between Page break and Section break?

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