7

DEPARTMENT OF EDUCATION
LOOC NATIONAL HIGH SCHOOL
Clemente St. Poblacion, Looc, Romblon

Technology and Livelihood Education

Science Technology and Engineering (STE)

ICT 2
Quarter 2 – Module 3
Basic Word Processing Task
Technology and Livelihood Education ICT- Grade 7
Self-Learning Module
Quarter 2- Module 3: Basic Word Processing Task
First Edition 2021

Republic Act 8293, section 176 states that: No copyright subsist in any work
of the Government of the Philippines. However, prior approval of the government
agency of office wherein the work for profit. Such agency or office may, among other
things, impose as a condition the payment of royalties.
Borrowed materials (i.e., songs stories, poems, pictures, photos, brand names,
trademarks, etc.) included in this module are owned by their respective copyright
holders. Every effort has been exerted to locate and seek permission to use these
materials from their respective copyright owners. The publisher and authors do not
represent nor claim ownership over them.

Published by the Department of Education

Secretary: Leonor Magtolis Briones
Undersecretary: Diosdado M. San Antonio

Development Team of the Module

Writer: Rona Mae G. Taladtad
Editor: Ma. Hazel D. Perito
Reviewers: Arlen F. Taladtad ,Erasol E. Yap, Roselyn M. Fadri, Rashel C. Nepumuceno
Illustrator: Salem Nissi Mayor
Layout Evaluators: Salem Nissi Mayor
Management Team:

Chairman: MTII Ma. Hazel D. Perito

Grade 10 Co-Chairman: MTI Erasol E. Yap

Grade 9 Co-Chairman: MTI Roselyn M. Fadri
Grade 8 Co- Chairman: MTI Rashel C. Nepuceno
Grade 7 SSTII : Arlen F. Taladtad

Members
Patrick G. Mesajon - Filipino
Deoralyn M. Malabao - English
Sherwin G. Fabiala - Mathematics
Alvin L. Ribon - Science
Mat C. Gaytano - AP
Ramir Carreon Jr. - EsP
Christine Joy B.Yap - MAPEH
Rona Mae G. Taladtad - TLE

Consultant: Principal III Erwin M. Marquez

Printed in the Philippenes by ______________________

Department of Education- Looc National High School
Office address: Clemente St. Poblacion, Looc , Romblon
Tele #:
Email Address: 301765@deped.gov.ph 2
 MODULE 3

 What you need to know?

After completing this worksheet, you will be able to:
a. Identify the different stages in developing a document
b. Follow correct procedures in creating a document
c. Save documents with file names according to the document
requirement

Info Sheet no.3

Basic Word Processing Task


3.1 Stages in Developing a Document

 Creating a document
 Entering the text
 Editing the text
 Formatting the document
 Saving document
 Preview and Printing

3.2 Creating a Document

You can create a document from blank page or use template that
is already formatted. When you start typing text the insertion point in a
blank document, you have begun to create a Word document. As you
type, Word inserts the text to the left of the insertion point and uses the
program’s default for margin and line spacing. The margin defaults are
set to 1 inch top, bottom, left and right margins; the line spacing is set to
1.08; and the spacing after each paragraph is set to 8 points. Word also
has a number of tools and automatic features to make creating a
document easier, including nonprinting characters, Autocomplete and
Word Wrap

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3.3 Entering Document Text
Steps:
1. Start typing your text.
If you want to add text in a certain spot on the page, click the area
to move cursor and type in your text. The cursor, the blinking line
on your document page, marks your current location in the
document. This blinking cursor is also called ‘’Insertion point’’.
2. When you reach the end of a line, Word automatically wraps the
text to the next line for you. Default margins are already in place
and Word make sure your lines of text fit within those margins.
3. To start a new paragraph, press Enter.
4. To add extra space between paragraphs, press Enter twice.
5. To move the cursor in a document, click where you want to insert
or use the keyboard arrow keys to move it.
6. To edit text, click in the word you want to change. Word moves the
cursor to the new spot.
7. You can press Delete to delete a character to the right of the
cursor.
8. You can press Backspace key to delete a character to the left of
the cursor.
9. Save the document, if you’re finished in your work.

3.4 Displaying Nonprinting Characters

When documents are created, Word inserts nonprinting characters
which are symbols for certain formatting commands, such as
paragraphs, indents and tabs and spaces between words. This symbols
can help you create and edit your document. By default, these symbols
are hidden. To display them, click the Show/Hide button in the
paragraph group of the Home tab.

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Steps:
1. On the Home tab , in the Paragraph group, click the Show/Hide ( )
Button to display the nonprinting characters in the document.
2. Click the Show/Hide button again to hide the nonprinting
characters.
3. Press Ctrl+Shift+* to once again display the nonprinting
characters. This time, leave Show/Hide on.

3.5 Using Templates

A template is a master document with predefined page layout,
fonts, margins and styles that is used to create new documents with the
same basic formatting. Using templates keeps you from having to
recreate the layout and formatting of recurring documents such as
letters.
 Locating a Template installed on your computer
Use the existing document
1. Click the File tab, and then click New. The New screen displays
the available templates. Scroll down and review the accessible
templates. First determine what type of document you need to
create.
2. Click the Single space (blank) document, and then click the
Create button.
3. Click the Show/Hide button to show paragraph marks.
 Create a Single-Spaced Document Using template
1. Click the File and then click ‘’Save as’’.In the Save as
Screen,click This PC.Then click your flash drive to open that
location. In the File name box, type the title of text. Click Save.
2. Type the document as follows and press the Tab or Enter key
as indicated. By pressing the Tab key twice, you are aligning the

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 text at the one-inch marker on the ruler.
 Find Template on the Internet
1. Click the File tab and then click New.
2. In the Search for online template box, type forms, and then click
the Start Searching button. Additional templates appear. You can
also filter the templates by category to narrow your search.
Preview by using the scroll bar and select any template. Click
Create. The template will download.
3. Click the File and then click Save as. In the Save as dialog box
screen,click This PC and select your flash drive.
4. In the File name box, type your title.
5. Change the file type by clicking the drop-down arrow and select
Word Template. Note that you might need to select your flash drive
again because Word automatically saves templates to the
Template folder located on the computer,
6. Click SAVE.

3.6 Saving a Document for the First time

1. Click the File tab
2. Click Save as. The Save as dialog box appears.
3. Choose a file location, such as OneDrive or This PC or in flashdrive to
store your file.
4. In the File name box, enter a desired name for the document.
5. To save the document in a folder or a drive other than default, click
the drop-down arrow in the Save in box and then choose the desired
folder or drive.
6. To save the document in a new folder within the current drive, click
the Create New Folder button on the toolbar within the Save As dialog
box, directly below the title bar of the Save As dialog box.

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6. Click SAVE.
 Steps to Save a file to another format in Word:
1. On the File menu, click Save As.
2. In the File name box, enter a new name for the file.
3. Click the Save as type list, and then click the file format that you
want the file saved in.
4. Click Save.

3.7 Convert a Document

1. Using the existing document, click the File tab
2. In the main pane of the info command, click CONVERT, and then
click OK to confirm the conversion. Converting the document clears the
Compatibility Mode on the title bar and upgrades your document to Word
2016 format, which enables you to access Word’s new features.
3. Then save the document.

ACTIVITY 1: CHECK YOUR PROGRESS

Directions: Put check(/) if the statement is correct and (x) if it is wrong.
Write your answer on the space provided.
____1. In converting document, you may click the file tab then in the
main pane of the info command, click CONVERT, and then click
OK to confirm the conversion.
____2. To save the document in a new folder within the current drive,
click the Create New Folder button on the toolbar within the Save
As dialog box.
____3. In the Search for online template box, type forms, and then click
the Start Searching button.
____4.When you start Word, a new blank document appears.
____5. The Save button is used when saving a document for the first

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 time.
____6. Non printing characters can help you create and edit your
document.
____7. You can use print button when saving a document in a folder
____8. When saving a document for the first time, you must specify the
file name,the file type and place where you can access
document.
____9. The shortcut key for saving the documents is Ctrl and S.
____10. The file tab can be used to saved and print files.

ACTIVITY 2:Sequencing
Directions: Arrange the following steps in saving documents from (A-E).
Write your answers on the space provided.
I.Steps to Save a file to another format in Word:
_____1. Click Save As.
_____2. Click the Save as type list, and then click the file format that you
want the file saved in.
_____3. In the File name box, enter a new name for the file.
_____4. Click Save.
_____5. On the File menu.
II. Create a Single-Spaced Document Using template
_____1. Type the document as follows and press the Tab or Enter key
as indicated.
_____2. By pressing the Tab key twice, you are aligning the text at the
one-inch marker on the ruler.
_____3. In the Save as Screen,click This PC.
_____4. Click the File and then click ‘’Save as’’.
_____5. Then click your flash drive to open that location. In the File
name box, type the title of text. Click Save.

8
 7
DEPARTMENT OF EDUCATION
LOOC NATIONAL HIGH SCHOOL
Clemente St. Poblacion, Looc, Romblon

Technology and Livelihood Education

Science Technology and Engineering (STE)

ICT 2
Quarter 2 – Module 4
Basic Word Processing Task

9
Technology and Livelihood Education ICT- Grade 7
Self-Learning Module
Quarter 2- Module 4: Basic Word Processing Task
First Edition 2021

Republic Act 8293, section 176 states that: No copyright subsist in any work
of the Government of the Philippines. However, prior approval of the government
agency of office wherein the work for profit. Such agency or office may, among other
things, impose as a condition the payment of royalties.
Borrowed materials (i.e., songs stories, poems, pictures, photos, brand names,
trademarks, etc.) included in this module are owned by their respective copyright
holders. Every effort has been exerted to locate and seek permission to use these
materials from their respective copyright owners. The publisher and authors do not
represent nor claim ownership over them.

Published by the Department of Education

Secretary: Leonor Magtolis Briones
Undersecretary: Diosdado M. San Antonio

Development Team of the Module

Writer: Rona Mae G. Taladtad
Editor: Ma. Hazel D. Perito
Reviewers: Arlen F. Taladtad ,Erasol E. Yap, Roselyn M. Fadri, Rashel C. Nepumuceno
Illustrator: Salem Nissi Mayor
Layout Evaluators: Salem Nissi Mayor
Management Team:

Chairman: MTII Ma. Hazel D. Perito

Grade 10 Co-Chairman: MTI Erasol E. Yap

Grade 9 Co-Chairman: MTI Roselyn M. Fadri
Grade 8 Co- Chairman: MTI Rashel C. Nepuceno
Grade 7 SSTII : Arlen F. Taladtad

Members
Patrick G. Mesajon - Filipino
Deoralyn M. Malabao - English
Sherwin G. Fabiala - Mathematics
Alvin L. Ribon - Science
Mat C. Gaytano - AP
Ramir Carreon Jr. - EsP
Christine Joy B.Yap - MAPEH
Rona Mae G. Taladtad - TLE

Consultant: Principal III Erwin M. Marquez

Printed in the Philippenes by ______________________

Department of Education- Looc National High School
Office address: Clemente St. Poblacion, Looc , Romblon
Tele #:
Email Address: 301765@deped.gov.ph
10
 MODULE 4
 What you need to know?
After completing this worksheet, you will be able to:
 Open saved documents to be used
 Preview and print documents
 Follow steps in changing and organizing documents views

Information Sheet 1.4

4.1 How to Open save documents to be used
While you are creating a document, it is often important to save it for
future use. The saved document now becomes a file. You realized that
saved document can be viewed, retrieved and reused .Here are the
steps in opening the document.
1. On the Menu tab, click File and then Open. The dialog box
appears
2. In the look in list, click the drive or folder that contains the file you
want to open.
3. Click the file.
4. You’ll see a preview of the selected file in the Preview box
5. Click Open or double click the file to open.
 As you make changes to the last saved version of the document, as
you type in more characters or insert objects, you will need to use
the SAVE command often to keep updating the saved document.
 You can save time by clicking the Save button on the Standard
toolbar or by pressing Ctrl+S keys simultaneously on the keyboard.

4.2 Previewing and Printing a Document

The Print command is located on the File tab in Back stage. There
you find the printing options, including printer properties and settings.
The Preview pane gives you an opportunity to see what your printed

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 document will look like, so you can correct errors before printing.
Note: The Backstage view is a screen that appears when you click the
File tab. While the ribbon contains commands you use while
working within a document. On the left side of the Backstage
screen, there are tabs that enable you to create, open, save,
close, share,print and view information about your documents.
To exit the Backstage screen, you can click the Return to
Document icon, which is a circled left arrow located in upper-left
corner or press the Esc key.

 Steps on how to use Print Preview

OPEN the Welcome Memo document.

1. Click the File tab, and then click Print. The Print screen opens with
the Print options on the left and the Print Preview on the right.
2. Click the plus symbol(+) on the Zoom slider located on the bottom-
right of your screen until the zoom level changes to 100%
3. Click the Return to Document icon or press the ESC key to close
Backstage.
4. Click the File tab, and then click SAVE. Your document will be saved
with the same filename on your flash drive.

 How to choose a Printer

1. Click the File tab, and then click Print.
2. In the Printer selection area, click the drop-down arrow to produce
a list of all printers connected to your computer.
3. Select a printer, and then click the Print icon.

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 Setting Print Options

Print options enable you to select the number of copies to be printed;

to print only selected content, the current page, or a custom range of
pages; and to select from number of other options for printing
properties, collation and page layout. Changes to Settings options
apply to the current document.

Steps:
1. Click the File tab and then click Print. Click the drop-down arrow on
Print All Pages to produce the menu.
2. Select the Print Current Page and then click the Print icon.
Selecting this option prints the current page.
3. Return to the Print screen area. In the Copies section of the Print
options area, click the arrow to select 2, and then click the Print
icon.
4. Place your insertion point at the beginning of the first paragraph, and
then hold down the left mouse button and drag to the end of the
paragraph to select it.
5. Click the File tab, and then click Print. Click the Print Current Page
drop-down arrow, select Print Selection, and then change the
number of copies from 2 to 1 by clicking the down arrow. Next, click
the print icon. The selected paragraph is printed.
6. Click the File tab, and then click Close to close the document.

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ACTIVITY 1: Identification
Directions: Identify what is being asked in the following sentences.
Choose the letter of the correct answer. Write your answers
on the space provided before the number.

A. Backstage view F. Print command

B. Ctri+S G. Print option
C. ESC H. Ribbon
D. File I. Save
E. Plus J. Save As

_______1. It is the shortcut key that close the backstage button.

_______2.The symbol used on the Zoom slider located on the bottom-
right of your screen until the zoom level changes to 100%.
_______3. An option that enables you to select the number of copies to
be printed.
_______4. A tab used in choosing printer in printing the document.
_______5. A view screen that appears when you click the File tab.
_______6.It contains command you use while working within a
document.
_______7. The command used in saving the changes to the last saved
version of the document.
_______8. It is the command use to save a document for the first time.
_______9. It is located on the File tab in Back stage view.
_______10. The shortcut key for saving the document.

ACTIVITY 2: T or F
Encircle ‘’ T’’ if the statement is correct or ‘’F’’ if the statement is wrong.

T F 1. Click Close to close the document.

T F 2. Click the Exit and then click Print in printing document.
T F 3. Preview and printing can be completed by accessing
Backstage.
T F 4. Clicking the Print button on the backstage Print screen
sends the document straight to currently selected printer
with defaults setting.

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T F 5. In the Printer selection area, click the drop-down arrow to
produce a list of all printers connected to your computer.
T F 6. The Backstage view is a screen that appears when you click
the File tab.
T F 7. On the left side of the Backstage screen, there are tabs that
enable you to create, open, save, close,share,print and view
information about your documents.
T F 8.The Print command is located on the Insert tab in Quick
parts.
T F 9. To exit the Backstage screen, you can click the Return to
Document icon
T F 10. The ESC key is used for saving the document.

Assessment
Quiz no.2
Directions: Read and analyse the following questions. Choose the letter
of the correct answer and write it on the space provided.
______1. Which command would you use to save a document for the
first time?
a. Save c. Save for the first
b. Save As d. Exit
______2. What options would you choose when saving a document with
new filename?
a. Ctrl+S c. Save
b. Print d. Save As
______3. What command is located on the File tab in Back stage?
a. Print command c. Save
b. Print option d. Save As
______4. Which of the following is the first step in saving a document?
a. Click the File tab and then click Print
b. Click the drop-down arrow on Print All Pages to produce the
menu.
c. Click Open or double click the file to open
d. On the File menu, click Save As.

______5. Ann wants to open her saved file, which of the following steps
should come first?

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 a. On the Menu tab, click File and then Open.
b. In the look in list, click the drive or folder that contains the file
you want to open.
c. Click the file.
d. Click Open or double click the file to open.
______6. What key will you choose to close backstage view?
a. Enter c. F4
b. ESC d.Delete
______7. What options enable you to select the number of copies to be
printed?
a. Ctrl+S c. Save
b. Print d. Save As
______8. Which of the following options give you an opportunity to see
what your printed document will look like, so you can correct
errors before printing?
a. Print command c. Save
b. Preview pane d. Save As
______9. Which of the following steps will you do to save the document
completely?
a. Click the File tab c. Choose a file location
b.Click Save as. d. Click SAVE
______10.What is a master document with predefined page layout, fonts,
margins and styles that is used to create new documents with
the same basic formatting?
a. Backstage view c. Save
b. Preview d. Template

References:
WILEY,Microsoft Official Academic Course MICROSOFT WORD
2016;MOS EXAM 77-725:WORD2016, pp.8-18
http://www.informit.com/articles/article.aspx?p=1607470
https://support.microsoft.com/en-us/office/save-back-up-recover-a-file-in-
microsoft-office-a7f0a209-ad22-4212-bb53-6cd8e801a6fb

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