HEAD TEACHER'S MONTHLY REPORT TO

THE DEPARTMENT OF EDUCATION

INSTRUCTIONS
This report must be completed by the head teachers of nursery, primary and secondary schools as
well as PICs and submitted to their respective Departments of Education. Reports must be
submitted by the 7th of each month. It can be submitted manually or digitally.
Go to: http://forms.education.gov.gy/hm-monthly-report/ to access the form online.

GENERAL
A:

Which month is being reported on? Date of submission :

D D M M Y Y Y Y

What is the name of this school?

In which education district is this school located?

What level of school is this? Nursery Primary Secondary PIC

What grade of school

: is this? A B C D E

ENROLMENT
A:
ENROLLMENT

What was the school's total student enrolment for the previous month? :

What is the school's total student enrolment for the month being reported on? :

By how much has the enrolment increased or decreased from last month?
:
For an increase of 10 students, put +10 or for a decrease of 5 students, put -5.
How many students have been transferred into the school during the month :
being reported on?
How many students have been transferred out of the school during the month :
being reported on?

A
A
A TT TT E
ENND
DAAN
NCCE
E
A :: ATTENDANCE

What was the students' attendance rate during the previous month? :

What was the students' attendance rate during the month being reported on? :

What was the students' punctuality rate during the previous month? :
Ignore this question until a system is put in place to measure student punctuality.

What was the students' punctuality rate during the month being reported on? :
Ignore this question until a system is put in place to measure student punctuality.
What was the teachers' attendance rate during the previous month? :

What was the teachers' attendance rate during the month being reported on? :

What was the teachers' punctuality rate during the previous month? :

What was the teachers' punctuality rate during the month being reported on? :
 A:
STAFF AND VACANCIES

What is this school's total staff entitlement? :

How many teachers are currently on staff? :

By how many units is this school under-staffed? :

By how many units is this school over-staffed? :

Were attendance certificates prepared for teachers who are on secondment to :

this school for the month being reported on?

Using the table below, list the teachers who have left the school for one of the following reasons:
retirement, resignation, dismissal, death, secondment, promotion or transfer.

Name of teacher Status Reason for leaving school

List the teacher(s) who has/have been sent on special leave with pay for disciplinary reasons and
state the reason why they were sent on such leave.

Name of teacher Status State the offence

 STAFF AND VACANCIES
A : the teachers who have assumed duty during the month. (Refers to new teachers)
List

Name of teacher Status

List the teachers who have not reported for duty during the month. Suggest a reason for their
absence.
(Possible reasons are NCR, Whitley Council leave, Medical leave, Special leave,Secondment,Release on
special assignment or Interdiction)

Name of teacher Status Reason

 List the teachers who have not received their salary for the month.Reasons include late arrival of
appointment letter,non-resumption of duty, salary on hold, late submission of 'Last-Pay' certificate
and other.

Name of teacher Status Reason

PROFESSIONAL STAFF DEVELOPMENT SESSION HELD

A:

Was a whole school staff development session held during during the past month? : YES NO

What percentage of teachers attended these sessions? :

What was the topic of the PD session held?

A:

What were some of the reasons for choosing this topic?

 PROFESSIONAL STAFF DEVELOPMENT SESSION HELD
A:

What were the outcomes achieved as a result of the PD session?

FOR HM:

How many lessons were observed by the HM? :

What were some of the major positive findings?

What were some of the major negative findings?

What are some of the follow-up actions that will be taken to address the negative findings?
FOR DHM:

:
How many lessons were observed by the DHM?

What were some of the major positive findings?

What were some of the major negative findings?

What are some of the follow-up steps that will be taken to address the negative findings?
FOR year group head/divisional head/SM:

How many lessons were observed by the year group head/divisional head/SM? :

What were some of the major positive findings?

What were some of the major negative findings?

What are some of the follow-up steps that will be taken to address the negative findings?
FOR HODs:

How many lessons were observed by the HODs? :

What were some of the major positive findings?

What were some of the major negative findings?

What are some of the follow-up steps that will be taken to address the negative findings?
 CURRICULUM
A:

How many teachers did not prepare lesson plans for the month as per timetable? :

What action(s) was/were taken as a result of the non submission of lesson plans?
 FINANCE AND ACCOUNTING
A:

Using the table below, fill in the relevant information.

Question Total Amount in GYD

What was the opening balance at the beginning of the

month being reported on?

What was the school's total income for the month?

What was the school's total expenditure for the month?

What is the school's closing balance for the month?

What were the sources of income for the month?

Source Total Amount in GYD

Grand Total
 ACCIDENT ANALYSIS & PREVENTION

Was an evacuation drill done for the month? : YES NO

How many persons were involved in the evacuation drill? :

How many minutes were taken to complete the evacuation drill? :

What were some observations made as a result of the evacuation drill?

Does each classroom have a fire-bucket? YES NO

Does each classroom have adequate and functional fire extinguishers? YES NO

How many physical accidents/incidents were there for the month being reported on? :

How many students were involved in accidents/ incidents? :

How many teachers were involved in accidents/ incidents? :

What actions were taken to eliminate future physical accidents/incidents?

STAFF MEETINGS AND REPORTS

Was a general staff meeting held for the month? : YES NO

What were some of the major issues discussed at the meeting?

What percentage of the decisions taken were implemented? :

 PHYSCIAL FACILATES

In terms of the school walls, list the repairs which are needed.

In terms of the school roof, list the repairs which are needed.

In terms of the stairs, list the repairs which are needed.

In terms of windows and doors, list the repairs which are needed.

Is there termite infestation at this school? YES NO

 PHYSCIAL FACILATES

In terms of the school's electrical system, list the repairs which are needed.

In terms of the school's water system, list the repairs which are needed.

In terms of the school's plumbing system(inclusive of gutters), list the repairs which are needed.

In terms of the school's compound and fence, list the repairs which are needed.
FOR teachers:

What percentage of teachers' toilets are functional? :

What percentage of water taps in the teachers' washrooms are functional? :

What percentage of sinks in the teachers' washrooms are functional? :

FOR students:

What percentage of student toilets are functional? :

What percentage of water taps are functional? :

What percentage of sinks are functional? :

What percentage of classrooms are overcrowded? :

RESOURCES NEEDED

List the curriculum resources needed: ( Not textbooks)

List the janitorial resources needed:

 OTHER ISSUES AFFECTING THE SCHOOL:

List all other issues affecting the school: