FEE REGULATORY COMMITTEE (MEDICAL)

GUJARAT STATE

Near 5 Bungalows, Opp: National Park Society, Behind Polytechnic, Gulbai Tekra, Ahmedabad – 380 015

Phone No.079-26303990 Fax: 079-26303990

Sub: - Proposal for Fee Structure of Undergraduate / Postgraduate Professional courses for
the year 2021-22,2022-23 and 2023-24

Sir,

As you are all aware, the State Government has passed an Act. No. 3 of 2008 namely “The
Gujarat Professional Medical Education Colleges or Institutions (Regulation of Admission and
Fixation of Fees) Act. 2007” to make inter alia provisions for determination of fees for the programs/
courses offered by the professional medical educational colleges or institutions in the State and for matters
connected therewith or incidental thereto.

As per the provisions laid down in the Act, Government has constituted a Fee Regulatory
Committee for determination of fee structure for Medical, Dental, Physiotherapy, Homeopathy, Ayurveda,
Optometry, Occupational Therapy, Naturopathy, Orthotics, Audiology and Nursing programs in un-aided
professional institutions in the State.

The Committee has decided to invite fee proposals from all SFI institutions for fixation of fee structure for
the years.2021-22, 2022-23 and 2023-24 You are, therefore, informed to submit your proposal till 31st
December 2020 th (between 3:00 P.M. to 6:00 PM only during working days) in two copies in print along
with a Soft Copy (C.D) in the format enclosed herewith duly completed in all respects with all relevant
supporting documents. The Fee Proposal shall be submitted in person only, Any fee proposal sent by the
Courier/Speed Post are not accepted by the Committee. The format of Information Memorandum can also be
downloaded from the website: www.frcmedical.org./ www.frcmedical.org/indexold.htm .
 All the institutes are instructed to deposit the course wise processing fees with the fee fixation file to
the Committee by Demand Draft in name of “Fee Regulatory Committee(Medical), Ahmedabad” as per
attached office order of the Committee.

SR. DISCIPLINE PROCESSING FEES (UG) PROCESSING FEES (PG)

NO.

1 Medical Rs. 200000/-(Separate for UG) Rs.300000/-(Separate for PG)

2 Dental Rs.1.50000/- (Separate for UG) Rs.200000/-(Separate for PG)

3 Ayurveda Rs.1.50000/-(Separate for UG) Rs.200000/-(Separate for PG)

4 Homeopathy Rs. 1,00,000/-(Separate for UG) Rs.1.50000/-(Separate for PG)

5 Physiotherapy Rs. 75,000/-(Separate for UG) Rs.1,00,000/-(Separate for PG)

6 Nursing Rs.30,000/-(Separate for GNM,B.SC Rs.30,000/-(Separate for GNM,B.SC

M.SC,P.B.B.SC Diploma) M.SC,P.B.B.SC Diploma)

7 Optometry Rs. 30,000/-(Separate for UG and PG) Rs. 30,000/-(Separate for PG)

8 Audiology & Rs. 30,000/-(Separate for UG and PG) Rs.30,000/-(Separate for PG)
Naturopathy

9 ANM Nursing Rs. 20,000/-(Separate for UG and PG) Rs. 20,000/-(Separate for UG and PG)

Please Note that it is mandatory to submit the fee proposal of your institute for the
fixation of fee structure for the 2021-22,2022-23 and 2023-24. No institute is allowed
to continue with old fees.Submission of fee proposal file to the Committee and taking
the new fee fixation order for the years 2021-22, 2022-23 and 2023-24 is compulsory. If any Institute
is found taking fees from any UG/PG student without approval of FRC, it will be penalised as per the Act
No. 3 of 2008

HON’BLE CHAIRMAN Yours faithfully,

MEMBER
To,
All the Principal/Trustee
Self Financed Institute in Undergraduate/Post graduate and Diploma Courses in
Medical/Dental/Physiotherapy/Ayurveda/Homeopathy/Nursing/Optometry/Naturopathy and Audiology
Speech Language Pathology
Stateof Gujarat

Information Memorandum
To be submitted to Fee Regulatory Committee (Medical) set up by the Government of Gujarat in exercise of powers
conferred by sub-section (1) of Section 9 of the Gujarat Professional Medical Educational Colleges or Institutions
(Regulation of Admission and Fixation of Fees) Act, 2007 to determine and fix the fee structure proposed by the
Educational Institutions:

Part – I : General Details

Name of College

1
Address

Affiliation to University Latest Approval by Regulatory

Authority (Give Name of Authority and
(Give Name of University, Reference
Reference No of approval letter and
No. of affiliation letter with date)
Details of Affiliation / validity period)
2
Approval

Contact Details

Name of Head of Off Phone Off Fax Mobile

Institution

Designation e-mail id Website URL

Name of the Sponsoring

Body
 Name of the Head of the
Sponsoring Body

Address:

Phone : Office

Residence

Mobile

Fax No.

E-mail

4 Accreditation Name of Authority Grade of Accreditation

Part – II: Infrastructure as on 31/03/2020

1. Land
(a) Area : _________________ Sq. Mtrs.
(b) Cost of Purchase Rs. In lac
(c) Area of Land required as per norms of statutory authority:________________Sq. Mtrs

2. College Building
(a) Built up area Sq. Mtrs.
(b) Total Cost as on 31.03.2018 Rs in lacs
(c) No. of Rooms with Total carpet area : Sq. mts.
break up as under:

(d) Rent Rs. Per annum

If rented/leased
Rent payable to
 Pl. furnish details of college building as under:

Sr. Particulars No. Area Remarks

1 Class Rooms/Lecture Theater
2 Library
3 Reading Rooms
4 Common Rooms
5 Auditorium/ Examination Hall
6 Conference Room
7 Administrative Offices
8 Staff Rooms
9 Any other facilities

3. Name of Hospital Attachment

Sr. Hospital Name No. Of Beds If Government Hospital then annex order of GOG
for attachment of hospital.
1
2
3
4
5

Part III

3. A. Other facilities:
Attach a separate note on other facilities such as Laboratories, Cultural Centre, Auditorium, Conference
Rooms, Gymnasium, Baby sitting area, Communications, Bandwidth and Connectivity etc.

3. B. Achievements and Excellence:

Attach separate note for achieving academic excellence, extracurricular programs, students’ welfare,
participation in national and international program/activity and faculty development and community
services.

3. C. Innovations and new initiatives:

Attach a note highlighting changes and innovations introduced in the area of pedagogy, evaluation
methods, course development, new programs etc.

3.D List of Department-semester/year-wise/subject wise

ANNEXURE - I

Pl. furnish the details of equipments, instruments as under: (Items costing below Rs. 5 lac may be clubbed
together)

Sr. Description of equipments/instruments - No. with purchase date Amount (Rs.)

Department wise and detail of invoice
 ANNEXURE - II

Pl. furnish the details of furniture as under: (Items costing below Rs. 1 lac may be clubbed together)

Sr. Description No. Amount (Rs.)

 ANNEXURE - III

Pl. furnish the details of any other assets as under:

Sr. Description No. Amount (Rs.)

1 Vehicles

6
 ANNEXURE -VI

 Library Details:

Particulars No. of Books Rs in lac

Titles

Volumes

Journals

E Journals (If any)

 ANNEXURE - V

Part –IV : Student Profile

1. Approved intake as per regulatory Date Letter No. Intake

authority (Council/University) (No. of students)

2014-15

2015-16

2016-17

2017-18

2018-19

2019-20
 ANNEXURE - VI

Part – V : Proposed Fee Structure – Amount per student per annum (Rs.)

Quota Category Present Adhoc Fee Proposed Remarks

A Tuition Fee:

Government Quota (75%)

Management Quota(25%)

NRI Quota

B Library Fee

C Gymkhana/Sports Fee

D Lab/Workshop Fee

E Exam Fee

F University Fee

G Hostel Fee

H Food/Mess Fee
I Transportation Fee

J Any other Fee

(Pl. specify)

ANNEXURE - VII

Part – VI : Cost Statement as per Annexure “A”

 ANNEXURE - VIII

Part – VII : Details of Staff

(a) Teaching staff

PAN BANK Salary Salary Salary
ACCOUNT Whether part
Name of NUMBER Joining Age Qualification paid paid paid
Designation Exp (Yrs) time/visiting
employee Date (Yrs)
NUMBE faculty? (Y/N)
2017-18 2018-19 2019-20
R

Total (a)

(b) Non-Teaching staff

PAN BANK Salary Salary Salary
ACCOUN Whether part
Name of T Joining Age Qualification paid paid paid
Designation Exp (Yrs) time/visiting
employee NUMBER Date (Yrs)
NUMBE faculty? (Y/N)
2017-18 2018-19 2019-20
R

Total (a)
 ANNEXURE-IX

Part – VIII : Details of new investments.

Amount spent on : 2017-18 2018-19 2019-20

Building

Furniture

Equipments & Instruments

Others: Books,

Vehicles

Computers

Total
 ANNEXURE – X

Part –IX : Scholarship/Aid to Students:

2017-18 2018-19 2019-20

Nature of Scholarship

Source from scholarship given

No of Students taking scholarship

Amount paid

*Enclose the audited list of all beneficiaries.

 ANNEXURE-XI

Part –X : Utilization of Excess Fees from students admitted under NRI category.

NRI 2017-18 2018-19 2019-20

A No. of NRI students admitted during the year.

B Total students under NRI category as on 31st March, 2020

C Fee collected per NRI students (US $ per year per student)

D Total fees collected from all NRI students during the year.
US $
INR
E Utilization of the excess fees
i) No. of students
ii) Total amount paid
Management Representation:

We hereby confirm that the information and other particulars furnished by us as per the Information
Memorandum as well as the Annexure A forming part of the Memorandum are true and correct. The said
information is provided to help the Committee determine and fix fees of our college for the year2021-22,2022-
23 and 2023-24. We further undertake as under:

1. We do not receive or recover any fees other than the fees fixed by the Fee Regulatory Committee.
2. We do not require the students or parents to pay for any service, activity, provision or events directly or
indirectly in the college, trust, society or any other entity other than for placement, transport and hostel
accommodation and mandatory deposit and fees prescribed / required by the University.
3. The facilities and building infrastructure reported in the Information Memorandum are solely and
exclusively used by and for the programs for which this fee proposal is submitted and are not shared with
any other program, course or institute.

Signed by

___________________________ __________________________

Head of the Institution Head of the Sponsoring Body

Name: Name:

Designation: Designation:

Date: Date:

Place: Place
Instructions:

1. Information as per this format along with any additional information in support of the proposed fee
structure should reach latest by 31/12/2020 to:

The Member Secretary,

Fee Regulatory Committee (Medical)

Nr. Five Bunglows, National Park Society, B/h Polytechnic,

Gulbai Tekra, Ambawadi, Ahmedabad 380 015

2. This Information Memorandum should be supported by

a. Copy of the Audited accounts of the Institution up to the year ended 31-03-2020.
b. Separate fee proposal should be submitted for each programme run by the trust. In case of a
fee proposal of PG program, separate audited/provisional accounts of PG program should be
submitted.
c. A note justifying the fee structure proposed for three years period 2021-22,2022-23and 2023-
24
d. A copy of the printed brochure / information leaflet highlighting all the courses run by the
Institution / Trust / Society along with Photographs / CD / Pen Drive of the campus, buildings,
supporting infrastructure and other facilities at the discretion of the institution.
e. Status of the Institution recognition / approval / accreditation along with a copy of the latest
report together with its compliance.
f. Copy of latest approval from governing body for approved intake.
g. Demand Draft of processing fees in favor of “Fee Regulatory Committee(Medical),
Ahmedabad”

3. All amounts need to be mentioned as Rs in lac up to two decimal points.

4. Section 11 (1) of the Act provides for the factors to be considered by the Committee in fixation of the
fees of each institution. Accordingly, the Committee will take into consideration all these factors in
dealing with the fee structure proposed by the concerned college / institution.

5. More particularly, the Committee would like to draw attention of the College / Institution to the
treatment of major expenses as under:

SALARY:
Salary should include all payments in the forms of remuneration, allowances, perquisites or any other
payments by whatever name called, paid or payable only to teaching and non-teaching staff duly appointed
as per the applicable norms.

FIXED ASSETS & DEPRECIATION:

Payments made for purchase of fixed assets like Land, Building, Furniture, Equipments, Computers,
Vehicles, Heavy Repairs and Renovation are considered as Capital Expenditure and therefore should not
be included in recurring expenses. The rates of depreciation on the fixed assets on the Straight Line
Method (SLM) will be as under

- Building 5%

- Furniture & Equipments 15%

- Computers 33%

- Books 33%

-- Vehicles & Other 15%

Depreciation will be allowed even if the assets are owned by the Trust or Governing Body so long as the
assets are exclusively used by the institution for the educational purposes.

RENT:

Rent for the building will be considered only if it is paid to outsiders. Any rent paid or payable to the Trust
/ Society running the institution or any other institution run by the trust will be excluded from cost being a
notional cost. Instead depreciation will be allowed on such assets as mentioned above.
HOSPITAL EXPENSES

Hospital expenses / net deficit are not to be recovered from the students as part of the fees. In case the
services for the hospital are outsourced, the same may be considered as part of the fees if it seems
reasonable and justifiable keeping in view the relevance of the services to study course.

However if the Hospital is maintained by the Institution or the Trust and the services and staff is shared
between the college and hospital, rationale for allocation of medical care cost for education need to be
explained along with appropriate justification based on the guidelines from MCI, DCI or any other
concerned regulatory body. Keeping the same in view, the Committee will work out appropriate charge to
be recovered from the students towards the cost of teaching hospital.

HOSTEL EXPENSES:

Since the Fee Committee has to approve the fees for education only, the expenses incurred and income
realized from running and maintenance of the Hostels should not be included in the cost sheet. As such the
expenses incurred on Hostel depreciation, Hostel rent, supply of food, water, electricity, telephone, salary,
wages, maintenance and the like need not form part of cost sheet.

INTEREST AND OTHER FINANCE COST:

Interest paid or payable to any financial institutions, banks or trust governing the institute or any other
person/s for the fund borrowed by the institute will not be considered as cost of education. Even ‘Notional
Interest’ for return on investment is to be excluded from the cost components of education cost.

TRANSFER TO DEVELOPMENT FUND:

Any sum transferred to Development Fund or any other fund will not be considered as cost. However
reasonable surplus for growth and development will be considered by the Committee based on the actual
investments made by the concerned institution in last three years.
GENERAL:

A self financed institution is expected to separately maintain the books of accounts and prepare the
financial statements and cost sheet in respect of each course including post graduate programs. In case this
is not done, self financed institution will submit financial statements showing its separate Income and
Expenditure and the Balance Sheet for every course for every financial year duly certified by the Chartered
Accountant.