Fees Report Management System

Abstract:- A transaction is always authenticated by a bill or a

receipt especially when it involves large amounts of money
exchange.
 A fee amount is usually a large amount and needs proper
management to handle fees of the entire school, college,
university or a coaching institute.
 Also, these money transactions have to be documented
precisely to avoid any misinformation among the payee and the
payer.
 Fee bills and receipts can also be viewed and printed from the
student’s dashboard.
Domain Description:-
 This project is a desktop system that enables efficient storage of
student records to properly manage the fee records of
students.
 And it also generate messages for due balances in students fee.
 The system is designed for fee management of a school or
college administration department. It makes searching records
easier and faster.
 User is no longer required to check his register in search of
records, as now it can be searched over the software by
choosing some options.
 The user need not to type in most of the information.
 On the whole it liberates the user from keeping lengthy manual
records.
 Every one wants his/her work to be done by computer
automatically and displaying the result for further
manipulations.
 So this project is about providing convenience regarding fee
management system.
Existing System:-
 In the existing system, most of the records are maintained on
paper.
 It becomes very inconvenient to modify the data.
 In the existing system, here is a possibility that the same data
in different registers may have different values which means the
entries of the same data do not match.
 This inconsistent state does not supply the concrete
information which poses a problem in the case information
related to particular search record.
 School or College management system are complex and time
consuming to maintain fees of students by that very difficult.
 It is not properly capable to manage the student record with
their fee details at a single place.
Disadvantage Of Existing System
 Requires large amount of time.
 Needs large number of papers.
 Needs for pencil, scale, eraser, etc…
 It is difficult to maintain the records with more information.
 It should not be handled by multiuser environment.
 Preparation of a report is not an easy work.
 There is more possibility to loss or erase the records.
 These process can be maintained by single admin.
 Maintaining and retrieving information according to our needs
are limited.
Proposed System:-
 It is a detailed summary of all the drawbacks of the old system
and how the new proposed system overcomes these
shortcomings.
 The fee management system is a desktop system aimed at
maintaining student records and their fee details.
 The new system takes into account the various factors while
designing a new system.
 It keeps into the account the Economical bandwidth available
for the new system.
 The foremost thing that is taken care of is the need and
requirements of the user by using the software.
 It also generates records like i.e. fees paid, dues, and etc,..
Advantage Of Proposed System:-
 Saves time.
 Stores large information.
 No need for paper, pencil, scale, etc,…
 There is no chances to loss the data.
 Easy to use.
 It is a user friendly software.
 It perfectly manages the fees by creating a student profile with
demographic information, contact details, and parent
information.
 It is completely safe even in the multiuser environment.
 The cloud based fee management system provides fast and
automatic backup and online/offline.
Specification:-
Hardware specification:-
• Processor : Intel(R) core (TM) i5-42100U CPU@ 1.70GHz
• RAM : 4.00 GB.
• System Type : 64-bit Operating System , X64 based processor.
Software Specification :-
• Language : Java.
• Database : Mysql.
Module:-
A fee report software where admin can add/view/delete
accountant and accountant can add/view/edit/delete student,
check due fee and logout.
Users of the System:-
• Admin
• Accountant
Functional Requirements:-
• 1. Admin
Can add/view/edit/delete accountant Can logout
• 2. Accountant
Can add/view/edit/delete students, Can check due fee,
Can logout
Flow Diagram For Module:-
 Source Code
#include <iostream>
#include <windows.h>
#include <fstream>
#include <cstring>
#include <cstdlib>
#include <cstdio>
#include <cctype>
#include <conio.h>
#include <ctime>
#include <dos.h>
#include <iomanip>
using namespace std;
int i,j,li,lp,rec,valid;
COORD coord = {0, 0};
void gotoxy(int x, int y)
{
COORD coord;
coord.X = x;
coord.Y = y;
SetConsoleCursorPosition(GetStdHandle(STD_OUTPUT_HANDLE), coord);
}
void help();
//**************************** **********
// GLOBAL VARIABLE DECLARATIONS
//**************************** **********
//int i,j,li,lp;
char ch,choice;

//**************************** ********
// THIS CLASS DRAWS LINES, BOXES, ETC.
//**************************** ********

class DRAW
{
public :
void LINE_HOR(int, int, int, char) ;
void LINE_VER(int, int, int, char) ;
void BOX(int,int,int,int,char) ;
};

//**********************************************************
// THIS CLASS CONTROLS ALL THE FUNCTIONS RELATED TO FEES
//**********************************************************

class FEE
{
private :
int Class ;
float tuition, ac, science, computer, activity ;
void DISPLAY(int) ;
void MODIFY_RECORD(int, float, float, float, float, float) ;

public :
void ADDITION(void) ;
void MODIFICATION(void) ;
void FEE_SLIP(void) ;
void LIST(void) ;
void HELP(void);
}fee ;

//****************************************
// MAIN MENU FUNCTION
//****************************************
void mainmenu()
{
system("cls");

for(li=30;li<=50;li++)
{

gotoxy(li,14);
Sleep(30);
printf("*");
}
for(li=50;li>=30;li--)
{
gotoxy(li,30);
Sleep(30);
printf("*");
}
for(lp=15;lp<30;lp++)
{
gotoxy(30,lp);
Sleep(100);
printf("|");
}
for(lp=29;lp>=15;lp--)
{
gotoxy(50,lp);
Sleep(100);
printf("|");
}
gotoxy(15,10);

printf("Press the corresponding Keys for the desired action");

gotoxy(35,16);

printf("F: FEE SLIP");

gotoxy(35,19);

printf("M: MODIFY");
gotoxy(35,22);

printf("L: LIST");
gotoxy(35,25);

printf("H: HELP");
gotoxy(35,28);

printf("Q: QUIT \n\n");

gotoxy(30,33);
printf("Enter Your choice : ");
choice=getch();
ch=toupper(choice);
switch(ch)
{
case'F':fee.FEE_SLIP();
break;
case'M':fee.MODIFICATION();
break;
case'L':fee.LIST();
break;
case'H':fee.HELP();
break;
case'Q':exit(0);
break;
default:gotoxy(33,40);
cout<<"Illegal Choice Press any key to return to Main Menu";
getch();
mainmenu();
}
}
//Main Menu Function End

//************************************
// FUNCTION TO DRAW HORIZONTAL LINE
//************************************

void DRAW :: LINE_HOR(int column1, int column2, int row, char c)

{
for ( column1; column1<=column2; column1++ )
{
gotoxy(column1,row) ;
cout <<c ;
}
}

//**********************************************************
// FUNCTION TO DRAW VERTICAL LINE
//**********************************************************

void DRAW :: LINE_VER(int row1, int row2, int column, char c)

{
for ( row1; row1<=row2; row1++ )
{
gotoxy(column,row1) ;
cout <<c ;
}
}

//**********************************************************
// FUNCTION TO DRAW BOX LINE
//**********************************************************

void DRAW :: BOX(int column1, int row1, int column2, int row2, char c)
{
char ch=218 ;
char c1, c2, c3, c4 ;
char l1=196, l2=179 ;
if (c == ch)
{
c1=218 ;
c2=191 ;
c3=192 ;
c4=217 ;
l1 = 196 ;
l2 = 179 ;
}
else
{
c1=c ;
c2=c ;
c3=c ;
c4=c ;
l1 = c ;
l2 = c ;
}
gotoxy(column1,row1) ;
cout <<c1 ;
gotoxy(column2,row1) ;
cout <<c2 ;
gotoxy(column1,row2) ;
cout <<c3 ;
gotoxy(column2,row2) ;
cout <<c4 ;
column1++ ;
column2-- ;
LINE_HOR(column1,column2,row1,l1) ;
LINE_HOR(column1,column2,row2,l1) ;
column1-- ;
column2++ ;
row1++ ;
row2-- ;
LINE_VER(row1,row2,column1,l2) ;
LINE_VER(row1,row2,column2,l2) ;
}

//**********************************************************
// FUNCTION TO ADD FEE STRUCTURE IN FEE FILE
//**********************************************************

void FEE :: ADDITION(void)

{
fstream file ;
file.open("FEE.DAT", ios::in) ;
if (!file.fail())
return ;
file.close() ;
file.open("FEE.DAT", ios::app) ;
for (int i=1; i<=12; i++)
{
Class = i ;
tuition = 0.0 ;
ac = 0.0 ;
science = 0.0 ;
computer= 0.0 ;
activity= 0.0 ;
file.write((char *) this, sizeof(FEE)) ;
}
file.close() ;
MODIFY_RECORD(12,450,50,60,60,50) ;
MODIFY_RECORD(11,450,50,60,60,50) ;
MODIFY_RECORD(10,350,50,30,60,50) ;
MODIFY_RECORD(9,350,50,20,60,50) ;
MODIFY_RECORD(8,300,50,20,40,50) ;
MODIFY_RECORD(7,300,50,20,40,50) ;
MODIFY_RECORD(6,300,50,20,40,50) ;
MODIFY_RECORD(5,250,50,0,40,40) ;
MODIFY_RECORD(4,250,50,0,40,40) ;
MODIFY_RECORD(3,250,50,0,40,40) ;
MODIFY_RECORD(2,250,50,0,40,40) ;
MODIFY_RECORD(1,250,50,0,40,40) ;
}

//**********************************************************
// FUNCTION TO DISPLAY TOTAL FEE AS LIST
//**********************************************************

void FEE :: LIST()

{
system("cls") ;
DRAW d ;
// textcolor(MAGENTA);
d.BOX(1,2,80,24,218) ;
gotoxy(27,3) ;
cout <<"TOTAL FEES FOR THE CLASSES" ;
d.LINE_HOR(2,79,4,196) ;
gotoxy(5,5) ;
cout <<"CLASS TOTAL FEES" ;
d.LINE_HOR(2,79,6,196) ;
d.LINE_HOR(2,79,22,196) ;
float total ;
int row=8 ;
fstream file ;
file.open("FEE.DAT", ios::in) ;
while (file.read((char *) this, sizeof(FEE)))
{
total = tuition + ac + science + computer + activity ;
gotoxy(6,row) ;
cout <<Class ;
gotoxy(23,row) ;
cout <<total ;
row++ ;
}
file.close() ;
gotoxy(5,23) ;
cout <<"Press any key to continue............." ;
getch() ;
mainmenu();
}

//**********************************************************
// FUNCTION TO DISPLAY THE RECORD FOR THE GIVEN CLASS
//**********************************************************

void FEE :: DISPLAY(int tclass)

{
fstream file ;
file.open("FEE.DAT", ios::in) ;
while (file.read((char *) this, sizeof(FEE)))
{
if (Class == tclass)
{
gotoxy(5,5) ;
cout <<"Class : " <<Class ;
gotoxy(5,7) ;
cout <<"~~~~~~~~~~~~" ;
gotoxy(5,8) ;
cout <<"Tution Fee : " <<tuition ;
gotoxy(5,9) ;
cout <<"Annual charges Fee : " <<ac ;
gotoxy(5,10) ;
cout <<"Science Fee : " <<science ;
gotoxy(5,11) ;
cout <<"Computer Fee: " <<computer ;
gotoxy(5,12) ;
cout <<"Activity Fee : " <<activity ;
break ;
}
}
file.close() ;
}

//**********************************************************
// FUNCTION TO MODIFY THE FEE RECORD FOR THE GIVEN DATA
//**********************************************************

void FEE :: MODIFY_RECORD(int tclass, float ttution, float tac, float

tscience, float tcomputer, float tactivity)
{
fstream file ;
file.open("FEE.DAT", ios::in) ;
fstream temp ;
temp.open("temp.dat", ios::out) ;
file.seekg(0,ios::beg) ;
while (!file.eof())
{
file.read((char *) this, sizeof(FEE)) ;
if (file.eof())
break ;
if (tclass == Class)
{
Class = tclass ;
tuition = ttution ;
ac = tac ;
science = tscience ;
computer= tcomputer ;
activity= tactivity ;
temp.write((char *) this, sizeof(FEE)) ;
}
else
temp.write((char *) this, sizeof(FEE)) ;
}
file.close() ;
temp.close() ;
file.open("FEE.DAT", ios::out) ;
temp.open("temp.dat", ios::in) ;
temp.seekg(0,ios::beg) ;
while (!temp.eof())
{
temp.read((char *) this, sizeof(FEE)) ;
if (temp.eof())
break ;
file.write((char *) this, sizeof(FEE)) ;
}
file.close() ;
temp.close() ;
}

//**********************************************************
// FUNCTION TO GIVE DATA TO MODIFY THE FEE RECORD
//**********************************************************

void FEE :: MODIFICATION(void)

{
system("cls") ;
char ch, t1[10] ;
int valid=0, t=0, tclass=0 ;
float t2=0 ;
do
{
valid = 1 ;
gotoxy(5,25) ;
cout <<"Press <ENTER> for EXIT" ;
gotoxy(5,5) ;
cout <<"Enter Class for the Modification of the Fee Structure : " ;
gets(t1) ;
t = atoi(t1) ;
tclass = t ;
if (strlen(t1) == 0)
return ;
if (tclass < 1 || tclass > 12)
{
valid = 0 ;
gotoxy(5,25) ;
cout <<"Enter correctly" ;
getch() ;
}
} while (!valid) ;
system("cls") ;
gotoxy(71,1) ;
cout <<"<0>=Exit" ;
DISPLAY(tclass) ;
gotoxy(5,25) ;
do
{
gotoxy(5,15) ;
cout <<"Do you want to modify the fee structure (y/n) : " ;
ch = getche() ;
if (ch == '0')
return ;
ch = toupper(ch) ;
} while (ch != 'N' && ch != 'Y') ;
if (ch == 'N')
mainmenu();
float ttution=0.0, tac=0.0, tscience=0.0, tcomputer=0.0, tactivity=0.0
;
gotoxy(5,13) ;
gotoxy(5,17) ;
cout <<"Tuition Fee : " ;
gotoxy(5,18) ;
cout <<"Annual Charges Fee : " ;
gotoxy(5,19) ;
cout <<"Science Fee : " ;
gotoxy(5,20) ;
cout <<"Computer Fee : " ;
gotoxy(5,21) ;
cout <<"Activity Fee : " ;
int modified = 5 ;
fstream file ;
file.open("FEE.DAT", ios::in) ;
while (file.read((char *) this, sizeof(FEE)))
if (Class == tclass)
break ;
file.close() ;
do
{
valid = 1 ;
gotoxy(5,27) ;
cout <<"Enter TUITION FEE or Press <ENTER> for no change" ;
gotoxy(19,17) ;
gets(t1) ;
t2 = atof(t1) ;
ttution = t2 ;
if (t1[0] == '0')
return;
if (strlen(t1) == 0)
break ;
if (ttution > 1000)
{
valid = 0 ;
gotoxy(5,27) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
if (strlen(t1) == 0)
{
modified-- ;
ttution = tuition ;
gotoxy(20,17) ;
cout <<ttution ;
}
do
{
valid = 1 ;
gotoxy(5,27) ;
cout <<"Enter ANNUAL CHARGES fee or Press <ENTER> for no change" ;
gotoxy(26,18) ;
gets(t1) ;
t2 = atof(t1) ;
tac = t2 ;
if (t1[0] == '0')
return ;
if (strlen(t1) == 0)
break ;
if (tac > 1000)
{
valid = 0 ;
gotoxy(5,27) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
if (strlen(t1) == 0)
{
modified-- ;
tac = ac ;
gotoxy(26,18) ;
cout <<tac ;
}
do
{
valid = 1 ;
gotoxy(5,27) ;
cout <<"Enter SCIENCE FEES or Press <ENTER> for no change" ;
gotoxy(19,19) ;
gets(t1) ;
t2 = atof(t1) ;
tscience = t2 ;
if (t1[0] == '0')
return ;
if (strlen(t1) == 0)
break ;
if (tscience > 1000)
{
valid = 0 ;
gotoxy(5,27) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
if (strlen(t1) == 0)
{
modified-- ;
tscience = science ;
gotoxy(19,19) ;
cout <<tscience ;
}
do
{
valid = 1 ;
gotoxy(5,27) ;
cout <<"Enter COMPUTER FEES or Press <ENTER> for no change" ;
gotoxy(19,20) ;
gets(t1) ;
t2 = atof(t1) ;
tcomputer = t2 ;
if (t1[0] == '0')
return ;
if (strlen(t1) == 0)
break ;
if (tcomputer > 1000)
{
valid = 0 ;
gotoxy(5,27) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
if (strlen(t1) == 0)
{
modified-- ;
tcomputer = computer ;
gotoxy(19,20) ;
cout <<tcomputer ;
}
do
{
valid = 1 ;
gotoxy(5,27) ;
cout <<"Enter ACTIVITY FEES or Press <ENTER> for no change" ;
gotoxy(19,21) ;
gets(t1) ;
t2 = atof(t1) ;
tactivity = t2 ;
if (t1[0] == '0')
return;
if (strlen(t1) == 0)
break;
if (tactivity > 1000)
{
valid = 0 ;
gotoxy(5,27) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
if (strlen(t1) == 0)
{
modified-- ;
tactivity = activity ;
gotoxy(19,21) ;
cout <<tactivity ;
}
if (!modified)
mainmenu();
gotoxy(5,27) ;
do
{
gotoxy(5,25) ;
cout <<"Do you want to save (y/n) : " ;
ch = getche() ;
if (ch == '0')
return ;
ch = toupper(ch) ;
} while (ch != 'N' && ch != 'Y') ;
if (ch == 'N')
return ;
MODIFY_RECORD(tclass,ttution,tac,tscience,tcomputer,tactivity);
gotoxy(5,27) ;
cout <<"7Record Modified" ;
gotoxy(5,29) ;
cout <<"Press any key to continue..........." ;
getch() ;
mainmenu();
}

//**********************************************************
// FUNCTION TO DISPLAY THE FEE SLIP FOR THE CLASS
//**********************************************************

void FEE :: FEE_SLIP(void)

{
system("cls") ;
char ch, t1[10] ;
int valid=0, t=0, tclass=0 ;
do
{
valid = 1 ;
gotoxy(5,25) ;
cout <<"Press <ENTER> for EXIT" ;
gotoxy(5,5) ;
cout <<"Enter Class to see the Fee Structure : " ;
gets(t1) ;
t = atoi(t1) ;
tclass = t ;
if (strlen(t1) == 0)
return ;
if (tclass < 1 || tclass > 12)
{
valid = 0 ;
gotoxy(5,25) ;
cout <<"7Enter correctly" ;
getch() ;
}
} while (!valid) ;
char name[26] ;
do
{
gotoxy(5,25) ;
cout <<"ENTER NAME OF THE STUDENT" ;
valid = 1 ;
gotoxy(5,7) ;
cout <<"Name : " ;
gets(name) ;
if (strlen(name) < 1 || strlen(name) > 25)
{
valid = 0 ;
gotoxy(5,25) ;
cout <<"NAME SHOULD NOT BE GREATER THAN 25" ;
getch() ;
}
} while (!valid) ;
system("cls") ;
DRAW d ;
d.BOX(20,2,61,24,98) ;
gotoxy(24,3) ;
cout <<" YOUR SCHOOL ";
int d1, m1, y1 ;
time_t td = time(0);
struct tm * now = localtime( & td );
d1 = now->tm_mday ;
m1 = (now->tm_mon +1 ) ;
y1 = (now->tm_year +1900 );
gotoxy(45,4) ;
cout <<"Date: " <<d1 <<"/" <<m1 <<"/" <<y1 ;
d.LINE_HOR(21,60,5,196) ;
gotoxy(22,6) ;
cout <<"NAME : " <<name ;
gotoxy(22,7) ;
cout <<"CLASS : " <<tclass ;
d.LINE_HOR(21,60,8,196) ;
gotoxy(21,9) ;
cout <<" PARTICULARS AMOUNT" ;
d.LINE_HOR(21,60,10,196) ;
d.LINE_HOR(21,60,22,196) ;
d.LINE_HOR(46,60,20,196) ;
gotoxy(25,21) ;
cout <<"TOTAL" ;
gotoxy(54,23) ;
cout <<"CASHIER" ;
fstream file ;
file.open("FEE.DAT", ios::in) ;
while (!file.eof())
{
file.read((char *) this, sizeof(FEE));
if (Class == tclass)
{
cout<<"found"<<endl;
break ;
}
file.close() ;
}
float total=0.0 ;
gotoxy(23,12) ;
cout <<"Tuition fees " <<setprecision(2) <<tuition ;
total = total+tuition ;
gotoxy(23,13) ;
cout <<"Annual charges fees " <<setprecision(2) <<ac ;
total = total+ac ;
gotoxy(23,14) ;
cout <<"Science fees " <<setprecision(2) <<science ;
total = total+science ;
gotoxy(23,15) ;
cout <<"Computer fees " <<setprecision(2) <<computer ;
total = total+computer ;
gotoxy(23,16) ;
cout <<"Activity fees " <<setprecision(2) <<activity ;
total = total+activity ;
d.LINE_VER(9,21,46,179) ;
char tt[15] ;
sprintf(tt,"%f",total) ;
gotoxy(49,21) ;
cout <<tt ;
gotoxy(33,40);
cout<<"Press any key to return to the main menu........";
getch() ;
mainmenu();
}

void FEE::HELP()
{
system("cls");

cout<<"This is a fee structure program"<<endl;

cout<<"It can be used to : "<<endl;
cout<<"1. View the fee slip of a student of a class"<<endl;
cout<<"2. Modify the fee structure of the school"<<endl;
cout<<"3. View the fee structure of the school in the form of alist"<<endl;
cout<<"The menu functions are described as follows"<<endl;
cout<<"1. FEE SLIP: This function displays the fee slip for a
givenstudent"<<endl;
cout<<" from the class entered by the user. "<<endl;
cout<<"2. MODIFY: This function modifies the fee structure for a give
class."<<endl;
cout<<" The user can change the fees for various fields"<<endl;
cout<<"3. LIST: This function displays the list of total fees for all the"<<endl;
cout<<"Press any key to continue..........."<<endl;
getch();
mainmenu();
}

//**********************************************************
// MAIN FUNCTION TO CREATE MENU AND CALL OTHER FUNCTIONS
//**********************************************************

int main()
{
FEE fee;
fee.ADDITION();
system("cls");

for(i=10;i<71;i++)
{
gotoxy(i,15);
Sleep(30);
printf("#");
}
for(i=70;i>=10;i--)
{
gotoxy(i,22);
Sleep(30);
cout<<" * ";
}
for(j=16;j<=21;j++)
{
gotoxy(10,j);
Sleep(100);
printf("-");
}
for(j=21;j>=16;j--)
{
gotoxy(70,j);
Sleep(100);
printf("-");
}
gotoxy(16,17);
printf("School Fee Structure System In C++");
gotoxy(12,20);
printf(" \tcode-projects.org \n\n");
printf("\t\tPress Any Key To ..........Continue");
getch();
mainmenu();

return 0;
}
OUTPUT
 Conclusion:-
• The Project entitled with Fees report management system was
completed Successfully.
• It provides easy methods to manage the load of work easily for
the users.
• It is much fast and more efficient as the data once entered can
be modified and accessed easily.

Bibliography
Sr. Information Source Refrence

1. Let us c++ y.kanetkar

2. Codeguru.com internet

3. Complete reference c ----

THANK YOU