Nird Medicine Tender Document
Nird Medicine Tender Document
3533)
49744/2019/ADMIN E
TENDER DOCUMENT
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On-line bids under two bid system (technical and financial) are invited from
reputed manufacturers/distributors/wholesale dealers who are direct stockists only for
empanelment of agencies for supply of medicines/surgical items to NIRDPR for a period
of two years. Manufacturers may quote their products according to similar composition
of the medicines mentioned in the list.
The detailed bidding document etc. can be viewed / downloaded from the
website: http://eprocure.gov.in. OR www.nirdpr.org.in Bidders are required to upload
and submit their e-bid on Central Public Procurement Portal only : http://eprocure.gov.in.
All subsequent amendments, time extension, clarifications, etc., will be uploaded on the
above websites only for information, and will not be published in newspapers. Bidders
should regularly visit above websites to keep themselves updated.
The bidding document can be downloaded from 3.5.2019 and the last date for
uploading of bids by the intending bidders and simultaneously sending the original EMD
@ 2% of the amount quoted in the tender towards EMD to the Institute through post/
courier/ in person is 23.5.2019 up to 3.00 pm.
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Annexure-I
SCOPE OF WORK
The Institute requires 387 nos. of different medicines (as per Annexure-V) and 103
injections/ surgical items (Annexure-VI). The bidders may peruse the list (Annexure-V &
VI) and quote the MRP, percentage of discount on MRP, discounted rate of the drug with
applicable GST as per Financial Bid (Annexure-III). It may be mentioned that bids from the
suppliers who have been blacklisted by the NIRDPR or any other Govt. of India
organisation in the past will not be considered.
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Sl. Details
No.
1. EMD equivalent @ 2% of the bid value to be quoted by the bidder
2. Type of the company/firm/others (specify) (A scanned copy of registration certificate
to be uploaded and subsequent renewal if any)
3. must have well established business outlet in the twin cities of Hyderabad and
Secunderabad.
4. GST registration
5. Income Tax PAN
6. Should have experience in supply of medicines in the past three years anywhere in
the country preferably for Government organizations, autonomous organisations,
large scale private companies (copies of purchase orders to be provided as
evidence)
7. Annual turnover should be Rs. 5 crores (in last each three years – Balance Sheet and
Profit & Loss Account to be enclosed)
8. Scanned copy of authorization certificate issued by the parent manufacturer to be
uploaded/submitted. Original will be produced at the time of issuing Award of
Contract.
9. Scanned copy of certificate from the Drugs Controller or an affidavit stating that there
is no case pending against concerned manufacturer/distributor/wholesale dealer shop
under the Drugs Control Act, 1950.
10. Suppliers who have been blacklisted by the NIRDPR /Govt.of India/PSUs/State Govt.
Dept.do not qualify
11. Unconditional acceptance of all the terms and conditions of contract in the format
prescribed at ANNEXURE-IV.
12. Self declaration that company/agency has not been blacklisted by any GoI/PSUs/State
Govt. Dept.
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PART-I
(i) The EMD of all the unsuccessful bidders would be returned on or before the
30th day after the award of contract to successful bidder. No interest
whatsoever will be paid by NIRDPR on EMD.
(ii) The successful bidder(s) shall have to deposit 10% of the value of the
contract awarded through Demand Draft or equivalent Bank Guarantee
drawn in favour of National Institute of Rural Development & Panchayati Raj
as Performance Security.
(iii) The Performance Security should remain valid for a period of sixty days
beyond the date of completion of all contractual obligations on the part of the
successful bidder. No interest whatsoever will be paid by NIRDPR on
Performance Security.
(iv) Self attested copies of relevant Drug Licences for manufacturing/stocking,
selling and distribution (whichever is appropriate) of the product quoted duly
approved by the Licensing Authority for each schedule of product quoted as
per specification in the tender. Stockists/distributors/wholesale dealers
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(b) All drugs and medicine should be supplied with its batch wise quality
certificate, complying all the applicable tests as per relevant pharmacopeia,
issued from any third party NABL accredited test laboratory. Any drugs found
without NABL test certificate shall not be accepted by TIA or its
representative.
(viii) The list of medicines required for supply are indicated in the Annexure-V and
VI enclosed. Rates must be quoted in the format of Financial Bid (Annexure-
III. Any other form will be summarily rejected. Discounted rates should be
mentioned. The rates quoted shall be inclusive of GST. The tenderer
should indicate the percentage of discount offered on M.R.P. Discounted
rates should be mentioned and this rate will be taken into account for
two years as this is rate contract. Discounted rates quoted shall be
inclusive of GST. The quantities of medicines may increase or decrease as
per actual requirement of the Institute. Sometimes, a few new
medicines/injections/surgical items will be added to the list during the course
of the validity of the tender. On such occasions, a Letter of Intent for supply
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(x) The Institute reserves the right to place order on one more suppliers for
supply of medicines. The Institute shall place “Purchase Order” indicating the
medicines required and other items with specifications, quantities, with a time
limit of 21 days to supply the medicines/ surgical items etc., from time to time
in favour of the empanelled suppliers. If for any reason, the stock is not
received even in the next ten days, a duly constituted committee will
purchase the medicines from the market and the loss to the Institute on
account of loss of discount shall be recovered from the supplier to whom the
purchase order was placed.
(xi) The Institute reserves the right to cancel the said order and performance
security of the supplier will be forfeited. The supplier will also be blacklisted
under intimation to manufacturer/ distributor/ wholesalers of medicines as
well as all Govt. of India offices.
(xii) The rate contract will be valid for a period of two years with effect from the
date of award of the contract. During the validity of contract rates of
medicines/injections/surgical items shall remain firm. No request for price
escalation will be entertained by the Institute. The empanelled suppliers
should supply the medicines till finalization of the new tender or conclusion of
the present contract whichever is later.
(xiii) The supplier should deliver the medicines at the Health Centre, NIRD,
Rajendranagar, Hyderabad – 500 030 in good condition and in accordance
with the Purchase Order.
(xiv) Payment will be released within 21 days from receipt and acceptance of
medicines by the authorized representative of the Institute and on submission
of the bill/invoices along with the list of medicines supplied as per the
purchase order. No advance amount will be paid. Statutory taxes as
applicable at source will be deducted from the Bill. All payments will be made
by PFMS/RTGS.
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(xvi) The Director General, NIRDPR reserves the right to accept or reject any or all
the bids received without assigning any reasons whatsoever.
(xvii) In the event of any dispute arising between both the parties i.e. NIRDPR and
the medicine supplier(s), under these conditions or any conditions contained
in the Purchase Order or in connection with this contract, the same shall be
referred to the sole arbitration of the Director General, NIRDPR or arbitrator
appointed by him. The award of the arbitrator shall be final and binding on
both the parties.
(xviii) The order executed will be subject to Indian law and local courts at
Hyderabad only.
(xix) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority or the
relevant contact person.
On-line bids are invited under two bid system (technical and financial) for supply of
medicines to NIRDPR, Rajendranagar, Hyderabad-500030, Telangana. Manual bids shall
not be accepted.
Tender document may be downloaded from Central Public Procurement (CPP)
Portal https://eprocure.gov.in. The time schedule for the tendering activities shall be as
under:
1. Date of notification of tender notice on 3.5.2019
CPP Portal / publication in the newspaper
2. Start of downloading of tender document 10.00 am on 3.5.2019
by the intending bidders
3. Last date of uploading of the bids by the
intending bidders along with scanned
23.5.2019 by 3.00 PM
copy of Earnest Money Deposit / NSIC
exemption certificate
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4. Preparation of Bids
(i) Bidders should carefully read the tender document and understand its
requirements before submission of their bids. They should also take into account
any corrigendum published in continuation to the original one. Any non-fulfillment
may lead to rejection of bid.
(ii) Bid documents to be submitted as required in the tender document may be in
PDF / XLS / RAR / DWF formats. Bid documents may be scanned with 100 dpi
with black and white option.
(iii) The technical bid in ANNEXURE-II to be submitted in the first cover should
contain the following documents:
(iv) Scanned copy of valid registration certificate, valid license, PAN No., GST
Registration Certificate, experience certificate as per the tender notice and letter
in respect of un-conditional acceptance of all the terms and conditions of the
tender document.
(v) Scanned copy of Income Tax Clearance Certificate for the preceding three years
i.e. 2016-17, 2017-18 and 2018-19.
(vi) Scanned copy of audited Balance Sheet and Profit & Loss Account for the
preceding three financial years i.e. 2015-16, 2016-17 and 2017-18.
(vii) Scanned copy of Partnership Deed wherever applicable.
(viii) Scanned copy of the Demand Draft for Rs. ________/- (Rupees
____________________________) (2% of the quote value) towards Earnest
Money Deposit purchased on or after publication date of this tender from any
Nationalized/ Scheduled Bank in favour of NIRDPR, Rajendranagar, Hyderabad
- 500 030 and payable at Hyderabad with their application/ downloaded tenders.
All applicable bank charges shall be borne by the bidder and he/ she shall not
have any claim whatsoever on this account on Government.
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(i) The bidders are required to submit soft copies of their bids electronically on the
CPP Portal using valid Digital Signature Certificates (DSC).
(ii) For submission of on-line bid, bidders are required to enroll on the e-
Procurement module of the Central Public Procurement Portal (URL:
http://eprocure.gov.in) by clicking on the link “Online Bidder Enrolment”.
(iii) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
(iv) Bidders are advised to register their valid e-mail address and mobile numbers as
part of the registration process. These would be used for any communication
from the CPP Portal.
(v) Upon enrolment the bidders will be required to register their valid Digital
Signature Certificate (Class II or Class III Certificates with signing key usage)
issued by any Certifying Authority recognized by CCA India (e.g. Sify / TCS /
nCode / eMudhra etc.), with their profile.
(vi) Only one valid DSC should be registered by a bidder. Bidders must ensure that
they do not lend their DSC‟s to others which may lead to misuse.
(vii) Bidders should then log-in to the site through the secured log-in by entering their
user ID / password and the password of the DSC / e-Token.
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(viii) For uploading the same set of standard documents (e.g. PAN card copy, annual
reports, auditor‟s certificates etc.) required to be submitted as a part of every bid,
bidders can use “My Space” area available to them.
6. Submission of Bids
(i) Bidders must accept the terms and conditions contained in this tender
document unconditionally while submitting their bids. They should give such
acceptance in writing on the Company/ Firm‟s letter head in the format
prescribed at ANNEXURE-I
(ii) Bidder should log-in to the site well in advance for bid submission so that the
same is uploaded in time i.e. on or before the bid submission time. Bids
received after the due date and time shall not be accepted in any case.
(iii) The bidder has to digitally sign and upload the required bid documents one
by one as indicated in the tender document.
(iv) Bidder has to select the payment option as “offline” to pay the tender fee /
EMD as applicable and enter details of the instrument.
(v) Hard copy of DD/NSIC exemption certificate has to be matched with the
details available in the scanned copy and the data entered during bid
submission time and the same should be sent to the Assistant Registrar (T),
NIRDPR, Rajendranagar, Hyderabad – 500 020 on or before 23.5.2019 by
3.00 p.m. Failure to do so is likely to entail rejection of bids.
(vi) Financial bid must be submitted in the format prescribed (ANNEXURE-V &
VI) in this tender document and no other format shall be acceptable. Bidders
are required to download the file and quote the amount on hard copy. Once
the details have been completed, the bidder should submit it on-line in the
form of soft copy. Striking and overwriting on financial bid shall be rejected
summarily, as the same is not permitted.
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(vii) The server time (which is displayed on the bidders‟ dashboard) will be
considered as the standard time for referencing the deadlines for submission
of the bids by the bidders, opening of bids etc. The bidders should follow this
time during bid submission.
(viii) All the documents being submitted by the bidders would be encrypted using
PKI encryption techniques to ensure the secrecy of the data. The data
entered cannot be viewed by unauthorized persons until the time of bid
opening. The confidentiality of the bids is maintained using the secured
Socket Layer 128 bit encryption technology. Data storage encryption of
sensitive fields is done.
(ix) The uploaded tender documents become readable only after the tender
opening by the authorized bid openers.
(x) Upon the successful and timely submission of bids, the portal will give a
successful bid submission message & a bid summary will be displayed with
the bid no. and the date & time of submission of the bid with all other relevant
details.
(xi) The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid. This acknowledgement may be used as an entry pass
for any bid opening meetings.
(xii) Any query relating to the process of on-line bid submission or queries relating
to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
The contact number for the helpdesk is 1800 233 7315.
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ANNEXURE-II
TECHNICAL BID
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6. Names of pharmaceutical
companies for which the firm is
the stockist. Submit the
authorization certificate issued by
the parent manufacturer as proof.
7. Details of Demand Draft 2% of quoted value.
submitted towards Bid Security/
Earnest Money Deposit for ₹
____________/-
8. Annual Turnover during the Year Turnover (in ₹lakh)
preceding three years i.e. 2015- 2015-16
16, 2016-17 and 2017-18 (copy of 2016-17
audited Balance Sheet and Profit 2017-18
& Loss Account to be submitted)
9. Proof of Income Tax return
submission in last three years
2016-17, 2017-18 and 2018-19
10. Self declaration regarding
Co./Firm has not been blacklisted
by any Govt. of India/PSU/State
Government Department
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ANNEXURE-III
FINANCIAL BID
EMPANELMENT OF AGENCIES FOR
SUPPLY OF MEDICINES
(Tender Notification No. Stores/___________ )
1. Having read and examined the contents of tender documents and the
requirements of NIRDPR as indicated in Annexure-V and VI, I/We, the
undersigned, offer the amount quoted below to supply medicines to NIRDPR:
2. The rate quoted above includes costs of medicines, GST, transport charges,
incidental charges, if any.
3. The offer quoted shall remain valid for 180 days from the date of opening of
technical bid.
4. The discounted rate of medicines/injections/surgical items shall remain firm
for a period of 02 years from the date of issuance of award of contract for
empanelment.
Note:1.The Institution will form a panel of suppliers at an approved discount rate for
medicine/injections/surgical items.
2. Institution does not guarantee for quantum of business to any of the Co,/Firm
during the period of empanelment.
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ANNEXURE-IV
LETTER OF ACCEPTANCE OF TEERMS AND CONDITIONS
(To be given on Company‟s Letter Head)
Date:
To
The Asst. Registrar (T)
National Institute of Rural Development & Panchayati Raj
Rajendranagar
Hyderabad - 500 030.
Dear Sir,
1. I/We have downloaded/ obtained the tender document(s) for the above mentioned
„Tender/Work‟ from the web site(s) https://eprocure.gov.in. as per your advertisement given
in the above mentioned website(s).
2. I/We have read the entire terms and conditions of the tender document (including all
annexure) which form part of the tender document and I/we hereby undertake that I/we
shall abide by the terms and conditions including all clauses contained therein.
3. The corrigendum/ corrigenda issued from time to time by the NIRD&PR, Hyderabad
too have also been taken into consideration while submitting this acceptance letter.
4. I/We hereby unconditionally accept the tender conditions of above mentioned tender
document/ corrigendum in its entirety.
5. In case of any provision of this tender being found violated by me/ us, the
NIRD&PR, Hyderabad shall, without prejudice to any other right or remedy, be at liberty to
reject this tender/ bid including the forfeiture of the Bid Security/ Earnest Money Deposit in
full.
Yours faithfully,
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ANNEXURE-V
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ANNEXURE-VI
3 ADRENALINE AMPOULE 20
13 BECTOLON SOLUTION 2
19 CALMPOSE AMPOULE 20
CIPROFLOXACIN200mg
20 100ml 400
HYDROCORTISONE
SODIUM SUCCINATE VIAL
21 100 MG 600
25 CUTICELL C ( packet) 5
27 DEXAMETHASONE VIAL 25
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PIROXICAM AMPOULE
39 20MG 1ML 500
DULCOLAX SUPPOSITRY
40 (ADULT) 50
DULCOLAX SUPPOSITRY
41 (PAED) 40
48 FOLITRAX AMPOULE 25
52 HAEMACCEL 500ML 2
HYDROGEN PEROXIDE
53 100ML (medicinal) 2
55 INTRACATH PINK 10
56 INTRACATH BLUE 10
JOHNSON'S
57 PLASTER3''*5mtr 2
KINESIOLOGY TAPE
58 "GREEN" 40
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61 LASIX AMPOULE 50
78 RABIPURE VIAL 25
80 RANTAC AMPOULE 50
81 SAVLONE 500ML 5
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