5th Edition of Competition on

Best Practices in “Occupational Health & Safety”

Theme 2023 : Contractor Safety Management

Company Name: Elkem South Asia Pvt. Ltd.

Date:

CII Naoroji Godrej Centre of Manufacturing Excellence

 Presentation Guidelines

– Bullet Format, No full sentences,

– Minimum font size 20, Font Type - Arial
– Presentation to not exceed 15 slides (excluding the Company
Profile. Company Profile should be explained in 2 slides only)
– Overall time limit of twenty (20) minutes and 10 minutes for Q & A
will be strictly adhered to.
– Emphasis is not on width (volume of script) but on depth (of
understanding and potential for implementation).

© Confederation of Indian Industry

COMPANY PROFILE

Representative :-
Pradip Nikam – HSE Manager
© Confederation of Indian Industry
Irfan Ahmed – Project Manager
 1. Selection of Contractors

Background Receive Proposals Running Site Inspections

Defining the scope of
Inspections / from contractors for reverification
Project Work
performance check

Size of the Project

• Documents related to • Detailed review of • Elkem project’s team
Internal External
work executed in past Proposal received facilited by contractor
particularly “RISK from Elkem Project’s. visits site to see best
• Civil Work
ASSESMENTS” • Highlights special practices.
• Mechanical Work
• HSE Records focused shown on HSE • On site Risk Control
• Electrical Work Documents – JSA etc.
• Verification of Co. • Special Standards &
• Fabrication Work associated with Guidelines described • Interaction with
• Review of Drawing & contractor & there to perform projects as contractors employees.
technical requirements safety culture. per Elkem Zero Harm
policy. Like, • Inspection of HSE
• Specific HSE • Technical Capabilities resources in place, like
Requirements • Employment PPE’s, Equip. etc
• Overall resources Protection Act and
• Deliverables available compliance with
• Same Field Work, Like • Resources specific to legislation on working Contractor HSE Contractor
WAH experience for HSE hours will etc. Plan Development On Board
chimney etc… • Successful Projects
handled
© Confederation of Indian Industry
2. Evaluation, Re-evaluation, Communication & Engagement with
Contractors
• Due Diligence process :-
Detailed HSE Plan of Project
• Irrespective of L1/L2/L3 cost extra
weightage for good HSE focus on Projects
• Project Risk Management approach
• Employees on long contract roles
• Capability to handle Emergency
• Employee welfare, policy & treatments.
• Contractor HSE Professional & Supervisors are
must to ensure safe execution of work.
• Resources mapping :-
• Communicating Elkem requirements
related to mobile equip., excavation m/c’s,
electrical m/c’s etc.
• Management of Contractors sub-contract work
through Elkem only by deciding scope.

© Confederation of Indian Industry

Detailed Risk Assessment
 3. Engagement with Contract workers: (Communication, motivation,
participation in events, meetings etc. wellness and well-being)

• Daily HSE Schedule monitoring & Inspections :-

• Daily - Tool Box Talk’s & Morning Meeting.
• On Site Safe Job Analysis.
• Advance Daily Project Planning Meeting
• Elkem Job Observations & Inspections
• BBS :- Included in Behaviour based safety.
• Weekly – Safety Committee Meeting including
contractor. Review of Deviations & actions.
• MIS to Elkem Management.

• Fortnightly – Project Manager & Head

Contractor review & planning.
• Monthly – Local Management walk &
Distribution of incentives & rewards.

• Project Audits – Elkem Management

/Corporate & Contractors.
© Confederation of Indian Industry
 4. Capability Building of Contract workers: (Induction, Training &
effectiveness)
• Contractors Induction Plan:-
• Before Allotting Work -
• One day of intensive HSE Basic Training like, Like
use of PPE’s, Safe Job Analysis , Safe & U/S Acts.
• Physical & Medical like, Vertigo & Thyroid for
WAH.
• Technical Qualification to ensure quality work.
• 2 Hrs of On Job Risk Assessment & SJA
Filled SJA By Contractor Sup.
demonstrations with PPE’s fitness test.
• Que’s & Ans’s post training for verifications.
• Issue “White Card”.
• After Allotting Work :-
• On site Safe Job Analysis & Participation.
• Ensure participation in TBT & reporting.
Contractor Safety
• Job Observations from HSE Supervisor to ensure Video
Package for Contractor
SOP and on time correction & support. Training
• Senior Management Team of Plant perform JO.
• Emergency & First Aid training with mock drills.
• LSR Rules follow Up & Adhrence.© Confederation of Indian Industry
Training Effectiveness
 5. Access Control, Authorization & Responsibilities of Contract
workers
• “HSE Plan” for contractor developed with
contractor by Elkem Project management.
• Written responsibilities for Contractor
HSE Supervisor & Contractor Operators
• Ensure co-ordination between Elkem &
contractor HSE functioning.
• Responsible for incident reporting.
• Operators' responsibility to follow all
rules & regulations described in HSE Plan.
• Empowered to say “NO” to hazardous
operations
• “White Card” is mandatory pass for contractor
operators to get enter premises.
• Legal Document Verifications & Insurance
related verification for all contractor
employees
• Colour Coding of Apron for identification of
different contractor’s operators.
© Confederation of Indian Industry
 6. Empowerment to Report OHS Issues (Reporting of accidents, near
miss, unsafe conditions, and unsafe actions)
• Rewards :- Contractor operators & supervisors
shall get additional monetary benefits for
following PPE’s rules & other HSE regulations.
• Use “Synergy” S/W for deviations.
• Live “What's App” group for each projects &
updates taken real time .

• Daily Toolbox Talk for facilitation of reporting.

• Monitoring of Permits Issues on daily basis.

• As Per HSE Plan – Its mandatory for contractors

Live WhatsApp group
to report each incidents, U/C & U/A promptly.

• Suggestions in written formats taken.

• Open access for replacement or return PPE’s

without cost barriers – Elkem Control.
© Confederation of Indian Industry
Incentive Criteria
7. Other Measures including PPE's, Technologies, Equipment safety,
inspections, audits etc. to ensure health & safety of the contract workers
• PPE’s :- Mandatory PPE’s supported by Elkem

• Equipment's :- Scissor lift for Height Work.

Power tools procured by Elkem. Electrical –
IP67 fittings, ATEX Equip. As per zone work.

• Audits :- “Tested” Tag of Elkem mandatory.

Special format for JO, Standards Audit etc.
• Daily Safety Walks, Weekly Safety Walks &
Corporate Projects audits scheduled as.
Scissor Lift Use
• Resources :- Hydration facilities in Test Tag

summertime, Food, Staggered WO/Shifts in

hot conditions.
• Elkem OHS Dr available for periodic medical
support to contractor employees.

• All Projects Sites are Under CCTV surveillance

monitored from project control Room. Specific JO
© Confederation of Indian Industry Physical Barricading of civil site
 7. Results :-

• More that 2.5 lacs Hr’s of Safe Work.

• More than 25 Contractor engaged.

• Delivered Five Major Projects in 2 years

• HSE Audits – 34 Local & 4 Corporate

MIS Project Work

New CSP With DC

Furnace Expansion © Confederation of Indian Industry New R&D Set Up

“YOU WILL ACHIEVE THE LEVEL OF SAFETY PERFORMANCE THAT – YOU DEMONSTRATE THAT YOU WANT”

THANK FOR THE OPPORTUNITY TO SHARE – ELKEM INDIA

© Confederation of Indian Industry