United Commercial Bank PLC

Human Resources Management Division

Corporate Office, Dhaka

TRAVELLING ALLOWANCE AND DAILY ALLOWANCE POLICY

10.00 This Policy is known as ‘Travelling and Daily Allowance Policy’

10.01 The travelling and daily allowance shall be admissible to the bank’s officers/employees for travel
on duty or on transfer including deputation.
10.02 For this purpose, enlistment of Travelling Allowance & Daily Allowance is categorized in the
following manner :

Category Designation
A Managing Director & CEO

B Additional Managing Director and Deputy Managing Director

C Senior Executive Vice President and Executive Vice President

D Senior Vice President, First Vice President, Vice President & First Assistant Vice President

E Assistant Vice President, Senior Executive Officer, Senior Executive Officer (Cash),
Executive Officer, Executive Officer (Cash)

F Junior Officer(OP) to Senior Officer & Assistant Cash Officer(OP) to Senior Officer (Cash)

G Support Staff
(SWIFT Operator, Telephone Operator, Data Entry Operator, Electrician, Driver,
Equipment Operator, Security Guard, Liftman, Messenger)

10.03 The above mentioned executives/officers/employees will be entitled to lodging & fooding
allowance for local travel on official assignment in the following manner:

Group–A (Managing Director & CEO)

− Actual hotel accommodation in any 5-star hotel covering food & lodging

Group–B (Additional Managing Director, Deputy Managing Director)

− Actual hotel accommodation in any 5-star hotel covering food & lodging

Group–C (Senior Executive Vice President, Executive Vice President)

− Actual lodging & fooding cost not exceeding Tk.12,000/= for Dhaka & Chattogram; Tk.8,000/=
for other Divisional Head Quarters & City Corporations; and Tk.6,000/= for the rest cities per
day.
Group–D (Senior Vice President, First Vice President, Vice President, First Assistant Vice
President)
− Actual lodging & fooding cost not exceeding Tk.8,000/= for Dhaka & Chattogram; Tk.6,000/=
for other Divisional Head Quarters & City Corporations; and Tk.5,000/= for the rest cities per
day.

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 Group–E [Assistant Vice President, Senior Executive Officer, Senior Executive Officer (Cash),
Executive Officer, Executive Officer (Cash)]
− Actual lodging & fooding cost not exceeding Tk.6,000/= for Dhaka & Chattogram; Tk.5,000/= for
other Divisional Head Quarters & City Corporations; and Tk.4,000/= for the rest cities per day.

Group –F [Junior Officer(OP) to Senior Officer, ACO(OP) to SO (Cash)]

− Actual lodging & fooding cost not exceeding Tk.5,000/= for Dhaka & Chattogram; Tk.4,000/= for
other Divisional Head Quarters & City Corporations; and Tk.3,000/= for the rest cities per day.

Group –G (Support Staff)

− Actual lodging & fooding cost not exceeding Tk.3,000/= for Dhaka & Chattogram; Tk.2,500/= for
other Divisional Head Quarters & City Corporations; and Tk.2,000/= for the rest cities per day.

Note:
i) No lodging & food bill is required to submit for reimbursement. The concern employee will be
paid the lodging & fooding allowance at the above mentioned rate based on office order
related to travel & lodging.

ii) If the official doesn’t stay at night, no lodging allowance will be allowed. However, the
executives of Group-A&B will be entitled to Food Bill at actual and the other will be entitled to
the same within the ceiling of Tk.1,000/- subject to production of original bill.

10.04 Bank’s Executives/Officers/Employees will be entitled to avail ‘Daily Allowance (DA)’ for
covering ordinary expenses and local conveyance incurred by him/her in the following
manner:

Group–A (Managing Director & CEO)

• Tk.2,500/= as Daily Allowance

Group–B (Additional Managing Director, Deputy Managing Director)

• Tk.2,500/= as Daily Allowance

Group–C (Senior Executive Vice President, Executive Vice President)

• Tk. 1,500/= as Daily Allowance

Group –D (Senior Vice President, First Vice President, Vice President, First Assistant Vice
President)
• Tk.1,000/= as Daily Allowance

Group–E [Assistant Vice President, Senior Executive Officer, Senior Executive Officer (Cash),
Executive Officer, Executive Officer (Cash)]
• Tk.800/= as Daily Allowance

Group–F [Junior Officer(OP) to Senior Officer, ACO(OP) to SO (Cash)]

• Tk.600/= as Daily Allowance

Group–G (Support Staff)

• Tk.400/= as Daily Allowance

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 The term ‘Day’ for purpose of ‘Daily Allowance (DA)’ shall mean a day of 24(Twenty four) hours or
a part of thereof [i.e. 12 (Twelve) hours minimum]. For calculating DA the time shall be counted
from start to end of journey.

Daily Allowance to be paid for the period of stay outside from his/her place of posting on official
assignment only for a period not exceeding 30(Thirty) days at one time. However, that said limit, in
special circumstances, be extended at the discretion of the Managing Director and CEO.

Note:
➢ Officers attending any training/workshop within the same station (within the radius of 30
km) will be entitled to Tk.300/= per day as “Training Allowance”.

➢ Any visit for official purpose where TA/DA/Training Allowance etc. is not applicable, “Local
Conveyance” may be allowed at actual. However, this facility will not be applicable for
those who are availing ECF of the bank. In exceptional cases, the Managing Director and
CEO is empowered to allow to hire commercial vehicle for a group of employees and in
such case no Conveyance Allowance will be allowed.

10.05 Bank’s Executives/Officers/Employees will be entitled to avail following class for journeys
undertaken on TRANSFER or on OFFICIAL Tour within the country:

Group–A (Managing Director & CEO)

• 1st Class Air or 1st Class AC Accommodation by Rail/Steamer or AC Coach.

Group–B (Additional Managing Director, Deputy Managing Director)

• 1st Class Air or 1st Class AC Accommodation by Rail/Steamer or AC Coach.

Group–C (Senior Executive Vice President, Executive Vice President)

• Economy Class Air or 1st Class AC Accommodation by Rail/Steamer or AC Coach.

Group–D (Senior Vice President, First Vice President, Vice President, First Assistant Vice
President)
• Economy Class Air or 1st Class AC Accommodation by Rail/Steamer or AC Coach.

Group–E [Assistant Vice President, Senior Executive Officer, Senior Executive Officer (Cash),
Executive Officer, Executive Officer(Cash)]
• Economy Class Air or 1st Class AC Accommodation by Rail/Steamer or AC Coach.

Group–F [Junior Officer(OP) to Senior Officer and ACO(OP) to SO (Cash)]

• For Auditor - Economy Class Air or 1st Class AC Accommodation by Rail/Steamer or AC
Coach.
• For others - 1st Class AC Accommodation by Rail/Steamer/AC Coach. However, an
employee may avail Economy Class Air subject to approval of the Managing Director &
CEO.

Group–G (Support Staff)

• 2nd Class Accommodation by Rail/Steamer or Non-AC Coach.

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 Note:
In the event of a particular class of accommodation not being provided by Rail or Steamer or
Coach, an employee will be entitled to travel by the next available higher class (subject to
production of original travel document).

10.06 Travelling expenses will be admissible to every employee on regular transfer/posting (other than
deputation) from one station to another unless he/she is transferred at his/her own request. A
transfer at his/her own request shall not be treated as transfer in the Bank’s interest, unless the
authority sanctioning the transfer for special reasons so directs.

However, the station transfer allowance shall not be applicable in case of transfer of employee
within the same city.

An employee on transfer from one station to another along with his/her family members (i.e.
Spouse & Kids) shall be entitled to avail transport facility for the journey as per condition
mentioned in clause 10.05. However, the employee shall be entitled to avail following allowances
for transportation of furniture/ fixtures etc. of the house:
Designation Rate for Married Rate for Unmarried/ individual
SVP & above Tk.100.00 per KM Tk.40.00 per KM
AVP to FVP Tk.80.00 per KM Tk.30.00 per KM
JO(OP) to SEO & Tk.70.00 per KM Tk.25.00 per KM
ACO(OP) to SEO(C)
Support Staff Tk.60.00 per KM Tk.20.00 per KM
.
10.07 Any allowance under this TA/DA Policy admissible to employee who has not been included here,
in special circumstances, to any other employee not herein provided may be determined in each
case by the Managing Director & CEO.

10.08 For OVERSEAS TRAVEL, countries shall be grouped in the following manner:

Group-I : North America, United Kingdom, European Union, Australia, New Zealand, Japan,
Hongkong, Singapore, UAE, Kuwait, Qatar, Brunei Dar us Salam, China and Taiwan.

Group-II : South America, West Indian Countries, Other Countries of Europe, Saudi Arabia,
Bahrain, Oman, South Africa, Turkey, Iran, Iraq, Syria, Jordan, Fiji, Yemen, Egypt,
Other ASEAN Countries (Except Myanmar), Other Middle-east Countries.

Group-III : SAARC Countries, Myanmar, Afghanistan, Other African Countries, other Asian
Countries.

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10.09 While on official tour abroad, following travel facility shall be allowed for different categories:

(i) Category ‘A’ as mentioned in Clause 10.02 will be entitled to travel by Air in
Business/First/Executive class and at actual for journey by Train/Bus only from one city to another
or one country to another (if not travel by Air) subject to production of original travel document.

(ii) Category ‘B’ as mentioned in Clause 10.02 shall be entitled to travel by Air in Business Class
and at actual for journey by Train/Bus only from one city to another or one country to another (if
not travel by Air) subject to production of original travel document.

(iii) Other categories as mentioned in Clause 10.02 shall be entitled to travel by Air in Economy
Class and at actual for journey by Train/Bus only from one city to another or one country to
another (if not travel by Air) subject to production of original travel document.

(iv) If any Executive / Officer / Employee of the bank is sent abroad for training / workshop /
seminar / symposium etc. with a condition that the travel cost will be borne by the host
organization, then he/she will not be entitled to avail that travel cost. However, he/she will be
entitled to avail part of the travel cost which is not borne by the host organization as per condition
of Clause 10.09 (i), (ii) & (iii).

(v) For special circumstances, the Managing Director & CEO shall have the approval/ denial
authority.

10.10 Bank’s Executive/Officers/Employees will be entitled to have lodging & DA for travel abroad on
official assignment in the following manner:

Category Hotel Entitlement plus Daily Allowance (DA) Remarks

Maximum Room Tariff DA
Category-A
Group-I At Actual USD 250.00 Reimbursement of
Group-II At Actual USD 225.00 Hotel expenses to be
Group-III At Actual USD 200.00 made on production
of original bill.
Category- B
Group-I At actual but not exceeding USD 400.00 USD 225.00 Reimbursement of
Hotel expenses to be
Group-II At actual but not exceeding USD 300.00 USD 200.00 made on production
of original bill.
Group-III At actual but not exceeding USD 250.00 USD 175.00

Category- C
Group-I At actual but not exceeding USD 250.00 USD 175.00 Reimbursement of
Hotel expenses to be
Group-II At actual but not exceeding USD 200.00 USD 150.00 made on production
of original bill.
Group-III At actual but not exceeding USD 150.00 USD 125.00

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 Category- D, E & F
Group-I At actual but not exceeding USD 175.00 USD 100.00 Reimbursement of
Hotel expenses to be
Group-II At actual but not exceeding USD 125.00 USD 80.00 made on production
of original bill.
Group-III At actual but not exceeding USD 100.00 USD 60.00

Category- G
Group-I At actual but not exceeding USD 125.00 USD 80.00 Reimbursement of
Group-II At actual but not exceeding USD 100.00 USD 65.00 Hotel expenses
Group-III At actual but not exceeding USD 75.00 USD 50.00 made on production
of hotel bill.

Explanation:
Daily Allowance includes other daily expenses like food & local conveyance in abroad (e.g. Taxi
fare) during travel and Taxi fare from residence to airport/airport to hotel (abroad)/hotel to airport
(abroad) /airport to residence.

10.11 If the bank’s Executives/Officers/Employees do not avail hotel accommodation duration their stay
abroad while on official duty, Daily Allowance (DA) will be admissible only at the rates as
mentioned in Clause 10.10.

If Executives/Officers/Employees are sent abroad for training/seminar/ workshop/ symposium etc.

under Fooding and lodging facility extended by the host organization, then they will be entitled to
avail only daily allowance as mentioned in Clause 10.10.

10.12 The Executives/Officers/Employees of the bank who will travel abroad on official assignment will
be governed by the provisions of the Govt. Baggage Rules.

10.13 An Executive/Officer/Employee of the bank may be allowed to draw advance (not exceeded 90%
of total probable expenses) to meet his/her travelling expenses against travelling allowance to
which he/she is entitled while travelling for official purpose.

But if he/she reserves the hotel through online & makes payment then he/she will be entitled to get
the reimbursement in full of that expense before leaving the work station. And he/she will also be
entitled to draw advance up to 90% of total possible DA allowed for travel period.

10.14 All types of travelling allowance bill (except for Daily Allowance) needs to be submitted to the Bank
and the claim will be allowed on satisfactory evidence of expenditure. Any excess amount of
advance shall be refunded by the executive/officer/employee to the Bank in cash or by adjustment
against pay within a period not exceeding 30 (Thirty) days from the date of joining office after
completion of travel.

In case of failure to submit the travelling allowance bill (except for Daily Allowance) within above
mentioned time period, he/she will not be entitled to get the reimbursement and will have to
reimburse the amount taken as advance (if any) from his/her own source.

In case of loss of travel allowance bills, the issue will be raised before the MD & CEO for decision.

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10.15 Local conveyance (Country or abroad) like Rickshaw/CNG/Baby Taxi/ Taxi Cab/Local Bus/Local
Train etc. shall not be claimed by the executive/ officer/employee for the purpose of tour.

10.16 No travelling allowance shall be paid to a person to join his/her first appointment and placement.

10.17 Employee on transfer/deputation will join at new place of posting of other station within 100 km on
the next day of office order date and the station outside 100 km after one day of office order date.
But in case of travelling by Air joining time will be on the next day. Actual time taken for the journey
to enable him/her to join the new station, inclusive of holidays, if any intervening between the day
the employee made over charge or office at the old station and the day he/she reported for duty at
the new station.

10.18 In case of official tour, the executive/officer/employee shall be entitled to get reimbursement of all
official fees like Visa Processing Fee/Travel Agent’s Fee/Any type of Insurance Cost etc. related to
Visa processing.

In case of failure to obtain Visa by the employee, he/she get the reimbursement of visa related
official fees.

10.19 The employee need not to produce any evidence in support of Daily Allowance (DA).

10.20 If any official local/foreign tour of the employee is delayed or cancelled or changed due to another
official assignment, then the loss amount (if any) shall be borne by the bank. But if the tour is
delayed or cancelled due to his/her personal ground then the loss amount (if any) shall be borne
by the employee himself/herself.

10.21 If any employee needs to move to another station or return to his/her work station for official duty
during the period of official assignment, then the bank shall bear the total cost arises due to that
new assignment (Applicable for both local & foreign tour).

10.22 The executive/officer/employee of the bank shall be entitled to avail travel allowance under this
TA/DA policy for attending before the court or DUDAK or other Govt. Authority including law
enforcement agency related to official activities/assignments.

10.23 If any situation arises which is not covered by this TA/DA policy, then the MD & CEO shall have
the authority to give the decision considering the merit of the case.

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