RURAL POWER COMPANY LIMITED

APPENDIX E B

Travel Allowance (T/A)

and
Daily Allowance (D/A) Rules

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 Appendix - B

Rural Power Company Limited

Travel Allowance (T/A) and Daily Allowance (D/A) Rules

1.0 Travel Allowance Rules

1.1 Short Title and APPlication

(a) These rules shall be called the "Travel Allowance and Daily Allowance
Rules of Rural Power Company Limited (RPCL)".
(b) These rules shall apply to all employees of the Company.

1.2 Commencement

These rules shall be effective from the date of approval by the Company Board.

1.3 Definitions

In these rules, unless there is anything repugnant in the subject or context :

(a) "Company" means Rural Power Company Limited

(b) "Competent Authority" means any offrcer appointed by the company to

exercise any authority to discharge any responsibility under these rules.
(c) "Employee" means an offtcer or staff employed on contractual
basis(including probationer) in the approved post ofthe company.
(d) "Expensive Places" means Dhaka, Chittagong, Khulna, Rajshahi, Barishal,
Rangpur, Sylhet, Narayangonj, Gazipur City Corporation Area and Savar
Municipality Area or any other places declared by govemment from time to
time.
(e) "Non-expensive Places" means places other than Expensive Places.

2.0 Purposes of Travel

An employee of the Company may be allowed to draw travel and daily allowance
in respect ofjourneys performed for the following purposes :
(a) on officially assigned tour;
(b) on transfer ;
(c) to give evidence in a Court of law on Company Affairs ;
(d) for any other purpose authorised by the Competent Authority.

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 3.0 Classification of Employees

Classifications of employees for the purpose of travel and daily allowance are as
follows :

Catesory of Employees Pav Grade

A 1&,2
B 3to5
C 6to 8
D 9to l0
E l1 to 20

4.0 Types of Transport and the Rate of Travel Allowance

4.1 Travel by Road

The employee's shall be eligible for travel by Road as detailed below :

Category Entitled Class Fare Remarks

of Entitlement
Emolovees
A Air Conditioned Executive Class Actual X 2 Local travel
B Air Conditioned Executive Class Actual X 2 fare
C Air Conditioned Economy Class Actual X 2 entitlement
D Non-AC Executive Class Actual X 2 should be at
E Non-AC Actual x 2 actual-

4.2 Travel by Railway

The entitlement ofemployee's for travel by Rail is stated below :

Category Entitled Class Fare Remarks

of Untitlement
Employees
A Air Conditioned/Sleeper class, if Actual X 1.8 Local travel
not available, then available fare
higher class entitlement
B Same as above Actual X 1.8 should be at
C First class, if not available, then Actual X l 8 actual.
available higher class
D Same as above Actual xl 8
E Second class or equivalent Actual x 1.8
(ifthere are two classes, then the
lower class)

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4.3 Travel by Waterway
i

The travelling entitlement for journey by Watercraft is stated below :

i

Category Entitled Class Fare Remarks

of Entitlement
Emnlovees
A Air Conditioned first class, if not Actual X 1.8 Local travel
available, then available higher fare
class entitlement
B Same as above Actual X 1.8 should be at
C First class, ifnot available, then Actual X 1.8 actual.
available hisher class
D Same as above Actual X 1.8
E Second class or equivalent Actual X 1.8
(ifthere are two classes, then the
lower class)

4.4 Travel by Air

The travelling allowance by Air is stated below :

Domestic

Category Entitled Class Other Remarks

of Entitlement
Emnlovees
A Managing Director-Business i) Actual fare Local travel
Class plus 20 % of the fare
Executive Director-EconomY said fare and entitlement
Class daily allowance should be at
B Economy Class at the rate of 50 actual.
C Not eligible % for the days of
D Not eligible set off travel &
E Not eligible retum from
travel.
ii) Travel tax,
boarding tax etc.
shall be provided
at actual.

Note : In special cases, considering the greater interest of the company,

the competent authorlty may allow any employee to travel by air'
 b. Overseas:

Category Entitled Class Other Entitlement Remarks

of
Employees
A Business Class All other travel related For local
B Economy Class expenses like application travel the
C Economy Class fee, visa processing fee, fare
D Economy Class travel tax, embarkation and entitlement
E Economv Class boarding fee(s), taxi fares should be at
etc. are payable by the actual.
company .

5.0 Daily Allowance (within the country)

Subject to strict compliance of the other provisions of this rules, if an employee

travels a minimum of 30 (thirty) kilometers or more from his normal work place
and he remains away for at least 08 (eight) hours the following daily allowance
will be given :

Category of Expensive PIaces Non-Expensive Places

Emplovees
A Tk. 2,000.00 Tk. 1,s00.00
B Tk. 1,600.00 Tk. 1,250.00
C Tk. 1,200.00 Tk. 900.00
D Tk. 800.00 Tk. 600.00
E Tk. 600.00 Tk. 400.00

The competent authority may, on special consideration, allow the appropriate daily
allowance even when an employee travels less than 30 (thirty) kilometers from his
normal work place.

The Daily Allowance (per diem) is applicable only if an employee chooses to make
his / her own arrangements for Accommodation. Accommodation expenses can be
claimed based on eligibility criteria ofthis rule.

5.1 If any employees of his/her headquarters for more than 30 (thirty)

stays out
days but not more than 60 (sixty) days , he/she shall be entitled to receive the
daily allowance at the following rates :

a) Full rate for first 30 (thirty) days; and

b) Half rate for the rest ofthe days.

5.2 In the districts of Rangamati / Khagrachari/ Bandarban Hill Tracts, the Travel
Allowance and Daily Allowance (for non-expensive area) shall be admissible
at double the specified rate mentioned in rule 5.0.

5.3 Additional 50% (fifty percent) Daily Allowance shall be admissible at the rate
mentioned in rule 5.0 in case of Training.

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 6.0 Accommodation Allowances in Case of Rental Accommodation

If an employee while on travel does not acquire an accommodation in any rest

house, or guest house managed or owned by the compaly
or any
hou.",
i""a "iicrit trelsire tiitt be entitled to obtain accommodation allowances as
"rtt "rity,
specified below :

Category of A".o.-"dati"" Cost not exceeding the amount stated

Employees
Actual hotel rent without lunch and dinner

the actual bill

Provided that in this case the employee will be required to submit
of the accommodation along with the travel expense claim'
give a
In order to get the reimbursement, the employee will be required to
managed
declaration tiat he/she has not stayed in any iest house or
guest house
or owned by the company due to non- availability of accommodation'

guest house managed or

If an employee stays in any rest house, circuit house, or
owned by the company or any local authority (free of.cost) he/she will get the
circuit
ouiiy efio-un"e as specifiedin Rules 5'0 above' In this case rest house'
house or guest house rent shall be reimbursed at actual'

7.0 Travel Allowance on Transfer

entitled to
(a) An employee transferred from one station to another shall be
draw travel allowance on the following basis :

Types of
Travel
i f mee fa.e for himself,rherself
ii. One fare for each adult member of his/her family
.accompanying him,/her (not more than three
members including sPouse)
i. t*o-actualfares for his/her eligible class
ii. One actual fare for
each family members
accompanying him./her (not more than three

O* far. fo, t' i*self/herself eligible class

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(b) An employee on transfer shall be entitled for transportation of personal effect
and carriages as per following rates :

(c) Every employee shall be entitled to obtain 2 50 (two taka and fifty
paisa) taka
'
' fo, t *tportation of 100 KG goods (personal effect) per 01 Kilo-meter'

8.0 Journey to Appear as Witness in Court etc'

or to any
An employee summoned to give evidence in any civil or criminal case
other authority for Company's purposes shall be entitled to travel
allowance as

for a journeY on tour'

travelling
Provided that, if the employee receives any payment to meet his/her
then he can't claim the
expenses from the auth;dty who summoned him/her,
travel allowance from the Company'

9.0 International Travel Accommodation cost, cash Allowance

and
Internal Transportation Expenses

Country Groups for International Travel

travel' the
For the purpose of entitlement of allowances in case of intemational
countriei ofthe world have been grouped as follows :

Group' -1 : Japan, Singapore, South Korea, China, Hongkong' Bahrain' Qatar'

United Arab Emirates, Saudi Arabia, Iran, Kuwait' Australia'
Canada, United States of America, Brazil, Mexico' Russia'
United
Kingdom, Switzerland, France, Belgium, Italy, Sweden' Germany'
GreJce, Netherland, Portugal, Spain, Turkey and others country
of
Europe, Oceania, North & South America'

Indonesia'
Group- 2: Uzbekistan, Jordan, Iraq, Lebanon, Philippines, Thailand'
Myanmar, Maldives, Oman, India, Pakistan' Malaysia' Kenya'
Mauritius, Sudan, Sierra Leone, South Africa, Egypt' Libya'
Morocco and other countries of Africa and Middle East'

Asian
Group- 3 :Nepal, Vietnam, Bhutan, Sri Lanka, Afghanistan and other
Countries.

service
Note : Employees are encouraged to use mass public transportation
wherever possible whenever they are in abroad'

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 The entitlement of Accommodation cost & cash Allowance or comprehensive
Allowance for employees on aboard shall be based on the following guidelines :

t0l 261 230 87 215 t96 87 1

280
196 r65 17 178
B 246 9l 111 196 77
11 178 150 '77 r65
C 196 9l 215 165

64 150 U6 64 I
D 165 71 178 150

t40 50 135 t 10 50
E t50 65 110

An employee will be required to submit the original bill in su-pport of the

Accommodation cost if he/she avails both Accommodation cost All0wance and
Cash Allowance Rule facilities.

Meals and incidental hotel expenses (e.g. mini bar, taxi fare, tips and etc') will be
paid by the employee from his/her Cash Allowance (per diem) stated above"

AnemployeemaybeallowedtoavaileitherbothAccommodationCostAllowance
and cash Allowance (per diem) Rule facilities or only comprehensive Allowance
Rule lacility at his/her convenience.

10.0 International Travel Transit Allowance

Duringthetransitperiod,anemployeewillbeentitledtoreceive25%(twentyfive
p".""n1) of the Comprehensive All'owance as Transit Allowance for every night's
'rtuy
i., i.urrit. tn addition to this, for every airport entrance and exit he/she will be
to 10% (ten percent) of the Comprehensive Allowance or actual expenses
"riitl"d
(uponproductionofactualbill)whicheverishigher,asembarkatiorr/terminalfees.

11.0 Air Travel fnsurance

If an employee does not have any insurance coverage relating-to the risk
that may
arise from ai, trarel and declares the same, the company at its cost will arrange
insurance policy coverage for him/her.

12.0 Time limit for submission of Travel expenses claim

The travel expenses claim is to be submitted within 15 (fifteen) days after returning
to the work piu"" o, completion of the travel. The competent authority may extend
the time limit for submission of the bill up to 30 (thirty) days'

In case of transfer, the bill is to be submitted within 15 (fifteen) days from the date
of his/her handover of the charge or being released from the duty' The competent
authority may, in case of someipecial cases, extend the time limit for submission
of the bill by another 15 (fifteen) days.

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 13.0 APProval for Travel
All travel must be approved prior to travel by the Competent Authority'

14.0 Travel Start and End Points

employee's normal
Unless otherwise determined by the competent authority, the
travel end point'
work place will be considered ai the travel start point and the

15.0 Travel Advance

The competent authority may issue advance to an employee applied

in a

prescribedfo,,n,pto75%ofhis,&erestimatedtravelexpenseswhichhowever
mustbeuaj,rrt"a*ithit'umaximumperiodofl(one)monthaftercompletionof
his,*rer tra*I. without adjusting the pievious advance, no
employee shall be issued
furtheradvanceexceptundeispecialcasesasconsideredbythecompetent
authoritY.

16.0 Cancellation of Reservation

Ifthenominatedemployeefortourisrequiredtocancelthe-reservationdueto
changeintravelschedule,andasaresultofthiscancellationanyamountiS
deducted,tt,".o'np"t"ntauthorityconsideringthemeritofthecircumstancesofthe
cancellation,mayallowthedeductedamounttobeapartofthetravelallowance.
the deducted
aner canceliation of reservation, if the joumey is not undertaken only
u*o..nt*i,i-ngaomthecancellationofth.reservationwillbereimbursedtothe
emPloYee.

17.0 Travel ExPense Claim Form

prescribed
All travel expenses claim must be submitted using the company's
standard travel expense claim form'

18.0 Competent Authority to Approve Travel Expenses Claims

Forthepurposeoftheprovisionsundertheserules,theauthorityexercisingthe
po*"r, or ii" .ompeteni authority shall be the same as specified in the Delegation
of AuthoritY.

Thedutiesofthecompetentauthoritybeforesigningorcountersigningtravel
expenses claim are :

(D to scrutinise the necessity, frequency and duration of. tmvel and halts for
whole or
which travel and daily aliowance is claimed, and to disallow the
*V pun of the travel allowance claimed for any trip or halt' ifthathe/she
the
that the joumey was unnecessary or unduly protracted or
"orr*id".,
halt was of excessive duration ;
(iDtoscrutinisecarefuliythedistanceenteredinthetravelallowancebill;
(iii) to satisry that fares for j oumeys by Rail/Steamer has been claimed at the

rate appiicable to the class of travel actually used ;

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 (iv) to ensure that the travel allowances claimed are flrlly in accordance with the
travel rules stated in this chapter ;
(v) to observe any subsidiary directives or orders which a competent authority
may issue for his guidance'

The competent authority may make necessary adjustment as per the provision of
the Service Rules in the expense claims submitted by an employee. No travel
allowance shall be payable unless it is approved by the competent authority'

19.0 In Case of Incompleteness or Ambiguity

In case of incompleteness or ambiguity in these Travel Rules, the Managing
Director will provide the appropriate decision. If required, the Managing Director
may refer the matter to the Board for appropriate decision.

20.0 Amendments to the Rules

The Company reserves the right to amend, abrogate, modiff and revise any or all
clauses of these rules depending on market practices or exigencies ofbusiness'
 Form No : 002

Rural Power Company Limited

TraveyDaily Allowance Advanc€ Form I)ate:

Name: DesiPnation; Pay Grade :

DeDa rtment/Offi ce/Power Plant: EmDloyee ID:

Description ofTravel Amount (in Taka)
a. Date ofTravel : b. Purpose of Travel:
c. Trasport Fare: Ii. to

lss Fare Entitlement

i ii. Times ofFare Entitlement

Total Travel Expense

d. Daily Allowance: No ofDays Rate Amount (in Takas)

Total Daily Allowance (Amount)

e. Transportation expenses for transfer

f. Total Amount (c+d+e)

g. Total Claimed Advance (757o of Srl. f)

In Words:

Sisn of ADDlicant:

Sisn & Seal ofControllin{ Officer: Sign & Seal of Department Head/Head ofOflice
For the Use of Finance Department

Outstanding AdYance (if any) : TK.

Approvcd Amount : TK.

Sisn ofAccountanrJAM (A/F) Sign of DM / Manager (A/F) Sign ofGM (A&F)

lssued Cheque No : Amount : Tk. llate :

Bank: Branch :

Sign ofAccountant Sisn of DM,4Manager(A&F) Sign ofRecipient

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 Amount (TK.)
Expense Overhead

Td Trrrd Nlowance (Colurnn j+ Column m)

l.
LTd tmmodation Expenses (Column n)
ITd lhih Allowances ( Column o)
t (ffi Fare & Packins Charse
i. Tml Claimed Amount( I +2+3+4)
6. Advance Deduction (ifany)

7.Net Claimed Amount (Tk.) ( 5 - 6)

Net Claimed Amount ( In word):

Sign & of
Seal Sign & Seat ofDept. Head / Head
Traveller Sign Controllinq Oflicer of Office

Only Use for Finance DePartment

Certified for Davment : Taka

Amount in word:
Checked & verified bY : Recommendedby: APproved bY:

Accountant/Jr. Asstt. Manager (A"/F) DlWManaeer (A/I) CM (A&FYEDI!)

ksued Cheque no. / Bank sdvice : Date :

Bank :

Amount TIL

Sigr of Accountant Sim of DM/Manaser (Aff) Sim ofRecipient

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 RURAL POWER COMPANY LIMITED

APPENDIX E G

Medical Allowance/ Benefit Rules

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 Appendix- C

Rural Power Company Limited

Medical Allowance/ Benefit Rules

1.0 Objective

These Rules shall be called the Rural Power company Limited "Medical Allowance/
Benefit Rules" and aims to cater financial assistance for treatment of company
employees and his/her family.

2.0 Scope

(a) "Medical Allowance/ Benefit Rules" are applicable to all employees of pay grade
01 to 20 of Rural Power Company Limited.

(b) Medical Expense Reimbursement for on-duty Accident is applicable for all the
employees ofthe Company while on official duty.

3.0 Definitions
(a) "Employee" means an officer or staff employed on contractual basis (including
probationer) in the approved post ofthe company.

(b) ,.Medical Allowance" means'the amount entitled for the purpose of treatment of
the employee and his/her familY.

(c) "On Duty" means duties in the work place or any duty outside the work place
assigned by ComPetent AuthoritY.

(d) "Year means financial Year.

4.0 Applicability

4.1 Medical Allowance :

Employees from Pay Grade 0i to 20 will be entitled to obtain Medical Allowance/
Benefit as specified below:

st. Emplovee Pav Grade Entitled Medical Allowances Remarks

a. Pav Grade 0l &20 10% (ten percent) of basic
Day per month

Employees are entitled to receive above mentioned medical allowances per month
hislher monthly salary directly.
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 Accident
4.2 Medical Expense Reimbursement for On-duty
:

An employee who sustains any bodily injury as a result

of an accident while on
approve maximum amount of
official duty, Managing Director of the company may
Tk. 50,000.00 1fiftv ilroulan-dl io rrlitig*t rn"aita oi*tts
sr+jello
:ll1*:::l'
from the Company lSoaro'
bills. Iineeds further assistance, it may require approval

5.0 Coverage of On- duty Accident Treatment

An employee who meet on-duty accident is entitled for medical expense
reimbursement as follows:

5.1 Medicine ExPenses

Cost of medicine will be reimbursed which are prescribed by Registered

PhYsician/Doctor.

5.2 Medicat Investigation Expenses

-tomust be recommendeda by
Medical investigation tests
a physician . These
investigation tests iave be conducted in registered pathological
lab/clinic/hosPital.

5.3 HosPitalization ExPenses

Charges of nurse, surgeon, anesthetist, cost

of anesthesia' blood' oxygen' operation
theatre, surgical uppti-""', medicines' drugs' cost
of artificial limbs' orthopedic
implants etc. as required by the physician'

for room charge' Intensive Care

Expenses incurred in hospital/nursing homeiclinic
Unit (ICU) .i,*g",,'icrj ct'*gt', 5"*i"" Charges' VAT' etc will be considered
as hosPitalization expenses'

Thisexpensealsoincluderegistrationor-administration'bloodtransfer'post
operative .ur", lo"ui'o1llb"-l*"? to hospital' procedural charge' dressing
'"t'i""
mobilization, oxygen inhalation, ventilator etc'

5.4 Consultation Fees and Related Expenses

Consultationf.eesincunedforMedicalPractitioner,Consultants,Specialist,
Doctors etc.

6.0 Medical Treatment in Abroad for On duty Accident

an employee needs to visit outside
Approval from competent authority is required if
medical treatment' such treatment shall also require
strong
;il;i;J; i",
recommendation frorn ftn"ai"uL Board mentioning
that the employee re91i1es

,n"ai"uii'it*ention abroad' In such instance' medical bills for

,"alrg"i"g
".g.nt & other costs'
treatmlent i." *fy reimbursable except travel

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7.0 Reimbursement for On-duty Accident

7.1 Guidelines for Reimbursement :

(a) Medical expenses bill for reimbursement must be supported by the

prescription of a physician.
(b) Treatment in hospital requires the opinion of the authorized medical
offi cer/medical retainer/ registered medical practitioner.
(c) Medical expenses bilt for reimbursement have to be submitted in a
prescribed form within 15 (fifteen) days.
(d) The reimbursement policy requires submission of the Original Bill'
Photocopy Bill will not be accepted.
(e) In the case of claiming of hospitalization bill the submission of original bills
and discharge certificate are required.

7.2 Bill Submission and Approval Procedure:

(a) Employees can avail medical expenses reimbursed by submitting the medical
reimbursement form duly filled in along with the bills and supporting papers'
(b) After verification of bills and necessary approvals, Accounts Department will
issue cheque for the approved amount of bill in favour of the concemed
employee.
(c) This reimbursement amount will be transferred to the respective employee's
salary account.

8.0 Amendments of the Rule

The Company reserves the right to amend, abrogate, modify and revise any or all
clauses of this rule depending on market practices or exigencies ofbusiness.

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 Rural Power Company Limited Form No : 004

Medical Expense Reimbursement for On-Duty Accident

Part 1: Applicants Part

Name: Department:
Designation: Employee ID:
Work Place:

Expense Details
Fees/ Charges
Voucher
Name of Patient Consultation/ Pathological Test/ Medicine &
No. Total Amount (Tk.)
Hospitalization Investigation Others

Total Amount in Word: Tk. Total (Tk)

Note: If extra space required then use another Form.

Sign. of the Applicant Sign. of Department Head/ Head of Office

The reimbursement form is forwarded to HR & Admin Department of Head Office vide
Memo/Dispatch No & Date :

WUe-r'/*e<=-VEy Page 1 of 2
 Part 2: Administrative Part

Checked by: Sign. of DM (Admin) /lVlanager (HR)

Counter sign by: GM (HR & Admin)

The reimbursement form is forwarded to Finance Department of Head Office vide Memo/
Dispatch No & Date :

Part 3: Accounts/Finance Dept. Part

a The bill is checked and verified

a Certified amount is Tk

Sign. of AM/DM (AJT') Sign. of DGMiGM (A&F)

Sign. of Executive Director (Finance)

Approval :

Sign. of Managing Director

Issued Cheque no. / Bank advice : Date :

Bank:

Amount Tk.

Sign. of Accountant Sign. of DM/Manager(AJF) Sign. of Recipient

Page-Z of 2
 RURAL POWER COMPANY LIMITED

APPENDIX ED

Fringe Benefits Rules

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 Appendix - D
Rural Power ComPanY Limited

Fringe Benefits Rules

Employees who are appointed in Rural Power company Limited (RPCL) on contractual
basis oi probation against permanent post shall be entitled to receive the following Fringe
Benefits :

1.0 Festival Bonus

(a) Employees shall be entitled to receive 02 (two) festival bonuses equivalent to

02(two) months basic salary in a year as per following manner :
i. All Muslim employee of the company shall be entitled to have 02 (two)
festival bonuses on the occasions of Eid-ul-Fitr and Eid-ul-Azha each
equivalent to 0l (one) month's basic pay drawn by the employee
concerned for the immediate last month.

ii. Non-Muslim employees shall be entitted 02 (two) month's basic pay

drawn by the employee concerned for the immediate last month at a time
oftheir main religious festival.

(b) Payment of Festival Bonus

The Festival bonus may be paid to the employee (s) maximum 15 (Fifteen)
calendar days prior to the date ofthe festival. The newly joined employee who
joins before the date of festival will also be entitled to have the Festival Bonus
as per above mentioned rules.

(c) The employees who are posted to Rural Power Company Limited on Deputation
are entitled to obtain festival bonus as per above mentioned rules'

2.0 Incentive/KPl (Key Performance Indicator) Bonus

(a) The Board, in relation to a fiscal yeal' may provide performance incentive
bonus to an employee at such rates and on such conditions as it may deem fit
subject to the achievement of Key Performance lndicator (KPI) target' The
gor.*."nt (KPl Committee) shall set and evaluate the KPI target and
accordingly company board will approve the incentive bonus for the employees
of the company. The amount declared for bonus will be distributed to the
employees as per basic pay of the last month i'e. 30th June, of the concerned
year and such bonus wiil be distributed for the period on the basis of actual
working period during ofthe concerned year.

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 (b) The employees who are posted to the Company on Deputation/ Deputation with
Lien they are entitled to obtain incentive/ KPI bonus for the period of Lien as
per above mentioned rule.

(c) No incentive/ KPI bonus shall be entitled/allowed to an employee who has been
dismissed or removed or terminated or placed under suspension pending
enquiry prior to the date of disbursement oibonus or compulsorily retired from
the service of the company without retirement benefits as a measure of
punishment for his/her alleged m isconduct/offense or who leaves the service of
the company without serving notice and appropriate formalities.

3.0 Office & Residential Telephone, Mobile And Internet Facilities :

Rural Power company Limited shall provide Land phone, Mobile & lnternet facilities
for the employees of Pay Grade-l to 4 both in office & residence. Employees of pay
Grade-5 to 8 shall be provided only mobile phone facilities.

The facilities of Land Telephone, Mobile & Internet for pay Grade-l to 8 are as
follows:

Sl. No. Pay Grade Monthly Amount (Taka)

Residential Telephone & Intemet Mobile
0t. Pay Grade-l Actual Bill Tk.5,000/-
02. Pay Grade-2 Actual or Tk.2000/- whichever is less Tk.3,000/-
03. Pay Grade-3 Actual or Tk. I ,500/- whichever is less Tk.2,700t-
04. Pay Grade-4 Actual or Tk.1,000/- whichever is less Tk.2,400t-
05. Pay Grade-5 Not Applicable Tk. 1,800/-
06. Pay Grade-6 Not Applicable Tk. 1,000/-
07. Pay Grade-7 Not Applicable Tk. 6001-
08. Pay Grade-8 Not Applicable Tk. 300/-
Note :

(a) The employees ofPay Grade I to 4 shall be entitled to get dedicated land phone
facilities in office. The actual bill shall be paid by the company.
(b) The employees ofPay Grade I to 4 shall be entitled to get land phone and Internet
facilities for his/her residence. The bill for residential land phone and intemet
shall be reimbursed upon presentation & certification of respective bills.
However, the bill amount shall not exceed the limit that he/she is entitled to get. If
the bill amount exceeds the said limit, the rest amount shall be paid by the
employee.
 (c) The employees of Pay Grade-l to 5 shall be provided mobile set from the
Company as per approval by the authority'

(d) The employee's who are entitled mobile facilities, mentioned above' will be
paid
the said amount monthlY.

(e) The Company will pay monthly Tk 3,000 (three ^thousand) and Tk' 300
(three
respectively
hundred) ho. bentraicontrol Room & Main Gate ofthe Power Plants
and also Tk. 300 (three hundred) for the main gate ofthe Head
Office'

(f) Based on Company's need a mobile phone and monthly bill may be provided to
contractual employees with the approval of the Managing Director'

4.0 Group Term Life Insurance

The Company provides coverage of life insurance to all employees of the

Company'
policy, all employees are required to
To participati in the Group terlm Life lnsurance
fill up "Gioup Term Life ir.rrun"" Registration Form and submit to HR Department
for processing. To change the beneficiary at any time, the employee must fill up the
-Change
"Beneficiary Foim" and submit to HR Department for necessary action.

ln the of the death of an employee while in the Company's service'- the

event
Company shall pay following benefits on death irrespective of claim
receivable/received from Insurance Company :

Description Benefit (Tk.)

Employees (Pay Grade I to 20) SO (thirty six) months last basic pay or
Tk. 30(thirty) lac whichever is less.

Detail of compensation other than death (partial disability) will be determined

based
policy. Recovery or
on the calculation within the purview of insurance coverage
ualiur,-** of loans or salary advances etc, if any, may be made from the insurance
claim benefits, upon management approval'

5.0 Electricity Bill

Electricity
The employees shall be entitled to get Electricity Bitl as per mentioned
unit below with all other relevant charges :

Sl. No. Pay Grade Monthly ElectricitY Un{LLwhrL

01. Pay Grade :1-2 400
02. Pay Grade : 3-5 300
03. Pay Grade : 6-9 250
04. Pay Grade : 10- 13 200
05. Pay Grade : 14- l6 175
06 Pay Grade : 17 -20 150

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 6.0 Gas Bill Allowance
The employees shall be entitled to get Gas Bill allowance as mentioned below :

Sl. No. Pav Grade Monthlv Gas Bill Allowance (Taka)

01. Pay Grade : 1-10 Actual bill amount for 02(two) bumers
02. Pay Grade : 1l-20 Actual bill amount for 0l(one) burner

7.0 Bangla New Year Allowance

Employees shall be entitled to Bangla New Year Allowance once in a year at the rate of
20% (twenty percent) oflast month basic pay drawn by the employee

8.0 Prolit Bonus

Employees shall be entitled to get profit bonus as per Board decision.

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 RURAL POWER COMPANY LIMITED

APPENDIX E E

Employees' Gratuity Fund Rules

 Appendix- E

Rural Power Company Limited

Rural Power Company Limited Employees' Gratuity Fund

1.0 Short Title & Commencement

These Rules shatl be called the "Rural Power Company Limited Employees' Gratuity
Fund Rules". These rules shall come into force with retrospective effect from the date
of commencement (i.e. 3 l't December, 1994) of the Company, but shall apply on the
employees who are now in the service ofthe Company.

2.0 Definition

In these Rules, the following expressions, unless there is any'thing repugnant in the
subject or context shall have the meaning set out against them namely :

(a) "Actuary" shall mean any Actuary appointed for the time being by the Trustees.
(b) "Beneficiary" shall mean any person being etigible for getting payment of any
part ofthe Fund as provided in the Rules.
(c) "Company" shall mean Rural Power Company Limited.
(d) "Day" means a calendar day beginning and ending at midnight.
(e) "Employee" means an officer or staff employed on contractual basis in the

approved post ofthe company.

(f) "Family" means wife (s) or husband and legitimate children and parents

dependent on the employee.

(g) "Fund" means "Rural Power Company Limited Employees' Gratuity Fund"
created under these Rules.
(h) "Gratuity" shall mean the amount calculated and payable out of the Fund as

provided under these Rules hereto.

(i) o'Member" will mean the employee entitled to receive gratuity as provided.

O "Nominee" means a person or persons nominated in writing and registered in the

Company office by the employee to receive the payment ofthe amount of gratuity
as would become payable from the Fund to him in the event of his death or
becoming insane or otherwise incapacitated to manage his own affairs before
payment of the gratuity.

Page- I of 13

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 '!'J

(k) "Rules" shall mean those Rules or other Rules for the time being in force with
I

respect to the Fund.

(l) ..Salary" shall mean the last drawn basic salary, but does not include allowance

and other emoluments.

(m) "Service" includes the period during which an employee is on duty or on leave
duly authorized by the competent authority but does not include any period during
which an employee is absent from duties without permission or overstays his leave
unless such period ofabsence or overstays is regularized by an order in writing by

the competent authoritY.

(n) "Trustees" shall mean and include the Trustees of the Fund constituted for the
time being.
(o) "Year" means financial year starting from 0l July to 30 June.

Explanations:

words imparting the masculine gender shall include the feminine gender and vice
,".ru, urd wordi imparting the singular number shall include the plural number
and vice versa.

3.0 Applicabitity and Commencement of the Fund

3.1 The Fund shalt apply to all eligible employees of the Company as finally
approved by the Trustees from time to time.

3.2 Every Employee shall sign a declaration as per AnnexureJ to the effect that he
has duly read the Rules ofthe Fund, for the time being in force, and has signified
his consent to the conditions and obligations binding upon him/her'

3.3 The Company Shall intimate the Trustees the names of the employees who
become entit'led to Gratuity from time to time stating the amount due for
payment as Per Rule 5 (five) hereof.

3.4 Every employee signing declaration as per Rutes 3.2 above shall concurrently
sign as per AnnexureJl nominating person(s) to receive gratuity in case of his
dJath and may change such nomination by filling another declaration as and
when he may feel necessarY.

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 4.0 Contribution of the Fund

The Company shall be the contributor to the Fund and there will be no contribution to
the Fund by the employees in view of the fact that the Fund shall have for its sole
purpose the provision of annuities in the shape of gratuity for the employees of_the
bo*puny on their employees of the Company on their retirement or after a specified
ug" ol. on their becoming incapacitated prior to such retirement, or on termination of
th1i. after a minimum period of service specified in the rules of the Fund
"mploy-ent
or to thJwidows, children or dependents ofsuch employees on their death'

Hereunto it is provided that the arrear contributions in the form of accumulated

liability not yet provided by the company in its accounts ofthose employees, who are
eligible for gratuity as per the Gratuity Scheme of the company, shall be Gratuity
Fund formed and the account of the fund for administrative control and management
shall vest on the Trustees.

It is provided here that the Company shall pay and transfer to the Fund quarterly basis
as plr the provisional required contributions and finally on the last working date of
finunCiul year or immediately after the close ofthat year, pay and transfer to the
"u&
Fund the required contributions regularly on the basis of the accounts of the
Company made up for the year ending on 30 June.

5.0 Payment of Accumulated Gratuity to the Employees

5.1 Until otherwise decided by the Company, as and when there will beany occasion
for payment of gratuity to an employee as per these Rules or any modification
thereof, the Trustees, upon calculation of the payable amount which would be
admissible to the employee concerned as on the date of his entitlement shall
forthwith pay the amount accrued to the employee concerned.

5.2 The money payable to any employee from the Fund under these Rules shall be
paid to himiher or to the person or person under these Rules entitled thereto and,
iubject to the provisions of these Rules, the amount shall be paid in full
discharge of all the payment responsibilities of the Fund under these Rules and
the provisions of the Trust Deed as soon as possible after day on which such an
employee ceased to be in the service ofthe Company.

6.0 Investment of the Funds

The Trustees shall, in accordance with the provisions of Rule 58D and Rule 49 ofthe
l.T. Rules 1984 and subject to such limitation as may be imposed by National Board
of Revenue from time to time, invest the surplus moneys of the Fund as soon as it is
considered expedient in such reasonable, safe and profitable investment as may be
decided by the Trustees in their absolute discretion. Investments shall only be made
in the name ofthe Fund.

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 7.0 Board of Trustees and its Composition and Functions

7.1 The Trustees, whose number will be 06 (Six) shall be appointed by the Board of
the Company from time to time.

7.2 The First Trustees shall comprise of the following members:

st. Name and status with the Status with the

No ComDany Trustee Board
Managing Director Chairman
1t Executive Direclor (Engineering) Vice-Chairman
lll Executive Director (Finance) Member-SecretarY
lv. GM (HR &Admin) Member
Manaqer (Accounts / Finance) Member
vl. Nominated from the employees by Member
the Managing Director

7.3 The Trustees shall administer the Fund in accordance with the provisions of
these Rules and the Deed of Trust executed between the Company and the
Trustees.

7.4 A Trustee may retire at any time on giving minimum 01 (one) month notice in
writing to the Company on his desire to do so.

7.5 The Company may remove a Trustee from office at any time, if he/she ceases to
be an employee of the Company or in the opinion of the Company becomes
incompetent or incapable of acting due to illness i infirmity.

7.6 The Managing Director from amongst the Trustees shall be the Chairman of the
Board of Ttusiees. The Chairman shall preside at all meetings of the Fund and in
his absence the Vice-Chairman of the Trustees shall preside. In the absence of
both the Chairman and the Vice-Chairman, one of the Trustees present shall be
elected by them required and 04 (four) Trustees present shall constitute a quorum
for conducting and executing the transactions of business of the Fund' Each
Trustee present at any meeting shall be entitled to 0l (one) vote on any matter
arising thereof and, in case of equality of votes, the Chairman shall have a
second or casting vote. The decision of the majority of the Trustees present at
any meeting shall be a decision ofthe Trustees and shall accordingly be final and
binding on all Trustees.

7.7 The power of appointment of new trustees shall be vested in the Company,
which shall, in making such appointments, observe the limitations laid down in
sub-clause 7.1 hereof.

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r-

7.8 The Member-secretary ofthe Board of Trustees shall have to undertake, among
others, the following responsibilities:

(a) He shall carry out all executive and official functions as will be delegated
by the Chairman and/or assigned by the Board of Trustees from time to
time;
(b) He shall convene all meeting ofthe Gratuity Fund and prepare and keep all
minutes and details of the proceedings of the meeting in proper books at
the registered officel
(c) Ue shall be responsible to maintain all office records & files , receive all
notices, documents, declarations etc., conduct its correspondence and
perform such other duties incidental and conducive to the management of
the Trust;
(d) He shall be responsible for keeping /maintaining accounts with all
necessary authentications and preparing books of accounts, financial
statements etc., and place/explain those to the Trustee Board or elsewhere
as and when required.

7.9 The Trustees shall comply with to carry out all such directions as may be given
to them by the Company, from time to time, in relation to determination of or
decision on any mattar with respect to which the company has power under these
Rules. A certificate ofthe Company, as to admission ofon employee, or as to the
death of an employee or severance, from the service of the Company shall
constitute a good and sufficient authority to the Trustees, and shall be conclusive
as to the lacts stated therein.

7.'10 Every such direction or certificate, as per foregoing Rule 7.9 shall be notified to
the Trustees in writing signed by Head of HR Division of the Company and any
such notification purporting to contain any such direction or certification shell
be a complete protection to Trustees in respect of any such matter referred to
therein.

7.11 A meeting of the Trustees shall be competent to exercise all or any of the
authorities, powers and discretion vested in the Trustees.

7.12 The Trustees shall be entitled to be indemnified by the Company against all
proceedings, costs, expenses occasioned by any claim in connection with the
Fund not arising from their negligence or fraud.

7.13 The Trustees may meet together for the disposal of business, adjourn and
otherwise regulate their meeting and proceedings as they may think fit' Four
Trustees present at a meeting shall from a quorum.

7.14 A meeting ofthe Trustees at which a quorum is present shall be competent to

exercise all or any of the authorities, powers and discretion vested in the
Trustees.

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 7.15 The Trustees may employ any person or persons to do any legal, accountancy or
other work which they may consider necessary or expedient in connection with
the management. Audit fees and all expenses incurred by the Trustees in or
about the execution ofthe Tryst power and discretion hereof, shall be borne by
the Company.

7.16 lf any beneficiary shall in the opinion of the Trustees be unable by reason of
mental incapacity or other cause, to manage his affairs, the Trustees may at
their discretion arrange his gratuity to be paid to any other person in the absence
of any nominee for the benefit of such beneficiary and such payment shall be
sufficient discharge.
7.17 The Trustees shall be responsible for deduction of tax, if payable, under the
lncome Ta"x Ordinance, 1984 at the time of making any payment of gratuity out
ofthe Fund to any beneficiary.

8.0 Eligibility

(i) All employees appointed against permanent post on contractual basis of the
Company who have been in the service of the Company for a minimum
period of03 (three) years without break including probation period.

(ii) Gratuity may also be granted to an employee who has not completed 03
(three) years service in the event of :

(a) Death while in the service oithe Company ;

(b) Termination of service or compulsory retirement or retirement on
superannualion:
(c) Is discharged on account of certified permanent or partial physical
disablement or mental infirmity ;
(d) Is retrenched due to the redundancy ofthe post.

No gratuity shall be granted to an employee -

who has been dismissed or removed or terminated or compulsorily retired from the
service ofthe company without retirement benefits as a measure of punishment for
his/her alleged misconducVoffense or who leaves the service of the company
without serving notice.

9.0 Entitlement of Gratuity

The amount of gratuity benefit shall be computed at the rate of 2 5 (two and a half)
month's basic pay for each completed year of service or for any part thereof
minimum 180 (including weekly & Govt. holidays) days. Gratuity shall be
calculated based on last drawn basic pay ofthe concerned employee on the date of
his retirement/release /separation from the service ofthe company.

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Pae\6 of 13,

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 T

10.0 Payment in the Event of Death

The Gratuity shall be paid to the employee concerned'
payment ofgratuity' it shatt be paid
But in the event ofdeath ofan employee before
irim/her in his/her nomination as
to his/her nominee(s) in tf't" rnunn"t tpecified by
the amount due to an
p.r'ili"'ll tt"t.oi'una,'in the absence of any nomination'
employee on account gt"i'ltv his/her iearh shall be paid to his/her legal
"t "' of succession to be issued by a
heir(s) as will be determ"inJ dy a certificate
competent authority in this regard'

11.0 Procedure for PaYment

by the trustees to the
I L1 The payment of gratuitv shall be made from the Fund HR Division of the
Head of
beneficiary, if entitled'and sanctioned' by the
ComPanY through a written order'

will be made through crossed cheque subject person to the connected

ll.2
" - Payment entitled to
prJ"i.ion, in 0,.," nJt"' onty-to the beneficiary or other Head HR Division
payment on the basis *titt"il sanction order issued by the
"i
ofih. Co*p-y as required II'1 above'
will be made at the time of retirement or release / separation from
I 1.3 Payment
service after obtaining clearance ofall the departments/offices'

12.0 Set Off of ComPanY's Claim

from any employee's account of the
12.1 The Company shall be entitled to recover
'-' CompanJ'or
to the
i;;J;;y ;um which may be due' outstanding or unpaid
his obligation and liabilities
recoverable from tle ffioyee conce'ned against
bv the Company to him
for any loan(s) f ua,un""iJ l*ttnded or.to bi extended it
or otherwise, * *hi;-;;;;;e been lost of the amount of damages which
acts' whether of commission or
may have .rff.t"a uf'"utin of the "mptoyee's
omission.
paid to the Company under the
12.2 The receipt by the Company for any money
foregoing Rule l2.l ;;i[; tJu" di'"hutgt to the Trustees in respect of any
such PaYment.

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T I]

13.0 Accounts
but not less
13.'l An actuary shall, at such times as the Trustees shall determine
than once in tive years, investigate and report on
the financial position of
the Fund from the date of execution ofthe Deed ofTrust'

(a) The Board of trustees shall have the power to arrange forcontract'
and/or
'-' authorize the signing or execution of any agreement'
required to be
instrument, document"ot any other paper or writing
.igr.a ot executed on behaif of the trustees and to make the or
same

efTective and binding as if the said agreement'

contract' instrument
the.trustees' All money
document or paper or writing were signed by all
received ftom time to time the Giatuity Fund shall be deposited to
iy
the Scheduled Bank(s)' In this connection' nt"tttuty
Bank account(s)
.flutit" op"n"a by the authority of the Board of the trustees The bank
account shall be operated unier the joint signature
of the Member
Secretary and any one of other Trustees as
per resolution of the Board
of trustees to th;t effect. The fund would be kept in interest
bearing
and other instruments
deposit account at normal rate of profit' ChgOyes
on b"hulf of th" Fund shatl be signed
jointly by the Member-Secretary
and anY one other trustee'

(b) The Trustees shall wholly invest moneys.to.the credit of

the bank

accounts aforesaid immediately required, for the purpose of the

not
Fund so that the securitiet u'" puyu'bt" both in respect
of capital and
Bangladesh or in such oiher securities as may
from time to
p."in i"
b" p"..it"d by the Rutes made under Part C ofthe
First Schedule
ii."
ofthel.T.ordinancelg84,orunderanystatutorymodificationorof
accounts
reenactmentthereof for the iime being in iorce' The bank
in the name of the
the Fund and all investments of the Fund shall be
and from time to
Fund. The Trustees shall have power' at any time
the Fund' for others
time, to change any investments, forming part of
tt.."iy uutt oii,"d.-All moneys io the -ciedit of.the above-mentioned
accounts and investments representing the same shall be dealt with only
in accordance with these Rules'

as on 30th June each year'

13.2 The Trustees shall prepare accounts ofthe Fund
consisting the followings:-

(a) Statement of Receipts and Payments;

(bi Statem"nt of Income and Expenditure; and
alia, a statement of investment portfolio
i;i Bil." Sheet including, intercost and market value of each investment
showing name, nature, amiunt,
at30Juneanddetailsofmajorinvestmentsmade/disposedofduringthe
period/Year.

Page- 8 of 13
 13.3 These accounts, together with all the supporting books ofaccount and other
records, shall be presented to the auditors, duly appointed by the Trustees
or by the Company, for their examination to enable them to express their
opinion in a report as to whether or not.

(a) the account show a true and fair view of the financial and related
transactions of the Fund covered by the year/ period of their reporting
and ofthe Fund's state ofaffairs on the date ofthe Balance Sheet; and
(b) the Fund appears to have been managed in accordance with Rules, the
provisions ofthe Trust Deed, and of Income Tax Ordinance 1984.

14.0 Audit
Financial Statements (Balance Sheet, Income Statement, Cash Flow Statements, etc.)
of the Gratuity Fund, prepared by the Board of the Trustees, shall be audited by
appointing one or more Chartered Accountants as Auditor. The Auditor(s) shall have
access to all books, papers, accounts and documents of the Fund, and shall report in
writing to the Trustees on the Annual Balance Sheet and Accounts. The Trustee Board
shall appoint and fix the remuneration of the auditor(s). The Fund shall be audited
annually at the Company's expenses in the same manner as the accounts of the
Company are audited.

15.0 Meetings
The Board of Trustees, if it thinks fit, may call on a Meeting of the Gratuity Fund
within 03 (three) days or even shorter period notice with the consent of other
members.

16.0 Funding

16.l The Company shall pay to the Trustees additional contribution by re-fixing its
annual rate ofcontribution as are actuarially certified to be necessary and required
to fund the Gratuity Scheme to be provided under these Rules.

16.2 The valuation basis used by the actuary shall allow for a'surplus' to emerge in
the Fund, which could be utilized to finance any increase in payment of Gratuity
Scheme to be provided under these Rules.

16.3 There shall be no contributions to the Fund by the beneficiaries.

17.0 lnterest
Interest accrued or received on the investments or deposits ofthe Fund shall vest in the
Fund exclusively and it will be deemed to have been the additional contribution to the
Fund by the Company, that is to say, that it shall augment the fund accumulations
from which distribution/ payment of gratuity shall be made from time to time as and
when necessary or occasion arises.

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 18.0 Withholding of Payment

The Company shall have power, in its absolute discretion, at any time to direct the
Trustees to withhold in whole or in part gratuity or any part thereof, or to exclude from
all or any beneltts hereunder, any beneficiary, whose services are terminated, by
reason of his misconduct.

In case, an employee who is eligible for payment of Gratuity according to the Rules,
but owes any money to the Company, the Company shall be entitled, without being
bound to do so to set off and appropriate the amount of Gratuity against such dues, if
any, to the Company of such portion hereof as may be sufficient to meet and satisfy
the same and in that case, the Company should communicate its instructions to the
Trustees who shall comply with that.

19.0 Gratuify not Assignable

No beneficiary shall be entitled to transfer or assign for any purpose whatsoever any
contingent rights hereunder, and neither the Company nor the Trustees shall recognize
any such transfer, assignment or any prohibitory order or attachment or process of a
Civil Court in respect ofany contingent right ofsuch beneficiary.

20.0 State Gratuity

In the event of the introduction of State Gratuity Scheme in Bangladesh covering the
beneficiaries ofthe Fund, the Trustees and the Company reserve the right to amend the
Gratuity Scheme contained in these Rules.

21.0 Assignment of lnterest in the Fund

No employee, while in the service of the Company, shall be entitled to draw any
money from or transfer, assign, mortgage or charge his profit in the Fund. Any act of
any employee purporting to do this shall be invalid and shall not be recognized by the
Trustees.
Provided that, if so required by the Company any employee may assign the amount
standing to the credit of his account in the Fund against his obligations and liabilities
for any loans extended by the Company to the employee and for any applicable taxes
related to such an assignment.

22.0 Finality of Decision of the Tiustees

Any and all decisions of the Trustees shall be final and binding upon all matters,
questions and disputes relating to or connected with these Rules or with the Fund or
Administration thereof, or the right and obligations of the employees, including all
disputes or differences which may arise between any employee or his executors,
nominees or representatives and the Trustees, as to the meaning or effect ofany ofthe
Rules or any matter relating to or arising there from.

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 -1

23.0 Power to Alter Rules

TheCompanymay,withpriorapprovaloftheNationalBoardofRevenue'alter'vary'
modify, riscind or add to these Rules from time to time'

24.0 Winding uP the Fund

the
In the event of the Company closing its operations in Bangladesh and.notifying
after informing the
Trustees that it will fraue'to wi.ta up-the Fund, the Trustees shall,
beneficiariesoftheFundandalterobtainingconsentfromtheNationalBoardof
Revenue, revoke this scheme and wind up the Fund after providing
for payment of all
;;p;; and outstanding and thereafter distribution the balance money of Fund
in
#".,g" the existing benrficiaries pro-rata on the basis of entitlement of Gratuity
these Rules.

25.0 Operative and Administrative Provisions

clauses in rules herein before
All operative and administrative provisions in relevant
and
p.oviied and as envisaged in the Deed of Trust shall be binding on the Trustees
members respective as the case may be'

26.0 Address of the Trustees and the Secretary

UnlessotherwisenotifiedbytheTrusteesinwriting,theaddressforcontactingandfor
serviceofanynoticeonTrusteesandtheMember-SecretaryoftheFundshallbethe
following;

The Trustees / Member-Secretary

Rural Power Company Limited Employees' Gratuity Fund
House # 19, Road # 1/B, Sector # 14,
Uttara Model Town, Dhaka-1230'
 Annexure-I

To
Passport size
The Trustees
photo ofthe
Rural Power Company Limited Emptoyees' Gratuity Fund Member
House No.-19, Road No.-llB
Sector-09, Uttara Model Town
Dhaka-1230.

Subject : Declaration.

Ido hereby declare that I have read and understood the Rural Power Company Limited
Employee's Gratuity Fund Rules and hereby agree to be bound by the said Rules and any
modifications thereof and amendments thereto made from time to time.

(Signature of the Employee)

Name:

Designation at the Company:

Employee ID ( if any) :

Dated, this the ...... .........day of ...................2017

rilq-L/l*Td{-vgY / Page- l2 of13

 Antrexure-II

To
Passport size
The Trustees
photo ofthe
Rural Power Company Limited Employees' Gratuity Fund
Nominee(s)
House No.-19, Road No.-llB attested by the
Sector-O9, Uttara Model Town Member
Dhaka-1230.

NOMINATION FORM FOR PAYMENT OF GRATUITY

I ................... ......., son/daughter/wife of .............................. do

hereby nominate the person(s) mentioned below to receive in the event of my death, the
amount that may stand to my credit in the Fund, in the manner shown against his/her/their
name(s).
Ihereby appoint the person(s) named in column 5(five) hereof to receive payment on
behalfofthe nominee(s) who is/are minor(s) or is/are suffering a legal disability:
Name and Relationship Whether minor Amount of share Name and address of
address ofthe with the or suffering a of accumulation the person to whom
Nominee(s) employee legal disability be paid to each payment is to be made
nominee(s)[*+] on behalf of minor or
leeally disabled person
I 2 J 4 5

[*] Nomination made herein invalidates my previous nomination (if any).

[**] The amount stated here must represent the full amount standing to the credit of the
employee in the Fund

Dated, this the ...... ...........day of ........... . .......2017

Witnesses:
01. Signature: (Signature of the Employee)
Name: Name:
Address: Designation at the Company:
Employee ID ( if any):

Approved:
02. Signature: (Signature)
Name: Name:
Address: Member Secretary ol the Fund:

Page- 13 of 13
 RURAL POWER COMPANY LIMITED

APPENDIX E F

Employees' Contributory Provident Fund

(CPF) Rules
 APPendix- F

Rural Power ComPanY Limited

Employees' Contributory Provident Fund (CPF) Rules

TheCompanywiththeapprovalofitsBoardofDirectorsmakesthefollowingregulations:

1.0 Name
Limited
A Fund shalt be created and styled as "The Rural Power company
Employees' Cont.iUutory frovident Fund" 1d tle Regulations
shall..be called
Provident Fund
"The Rural lo*". coirpuny Limited Employees' Contributory
Regulations"'

2.0 Commencement

Theserulesshallcomeintoforcewithretrospectiveeffectfromthedateof
on the
but shall apply
commencement (i.e. :iii Oe"ember, 1994) of the Company,
employees who are now in the service ofthe Company'

3.0 Definitions
of context :
In these Rules unless there is anything repugnant in the subject

(a) "Board" means the Board of Trustees for the time being constituted under this
Regulation.
Directors of the Rural
"Board of Directors" means the Board of
Power
(b)
CompanY Limited.
(c) "Company" means the Rural Power Company Limited (RPCL)'
a Member' and
(d) "Family" means the wife (s) or husband'- and children ofson of a Member'
p*"ntr, una the widow and children of deceased
oi *ido*"t
has
nrovided that a Member (mate/female) proves that his/her wife/husband
if
law of
L""'irir"i"riy,.p"*"a from him/her or has ceases under the customaryshall no
it to which he/she belongs, to be entitled to maintenance'
" "o-.rniiy
i""g* U" deemed to be a MembJr of the family unless- the subscriber
,"uG"qu"ntty indicates by explicit notification in writing
to the Trustees that
he/she shalt continue to be so regarded'

(e) year (01 July to 30 June)'

"Financial Year" shall mean the fiscal
(0 Emptoyees' Contributory
"Fund" means Rural Power Company Limited
Provident Fund'

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 I

(g) "Member" means any person appointed on contractual basis against permanent
'-' port, who is providing service with the Company, including the Managing
birector and Eiecutive birectors, who are the contributor to the Fund'

(h) "Pay" means the basic pay a member is drawing from the Company'

(i) whom or in whose names

"Trustees" means the persons for the time being by
the money ofthe Fund s-hall be invested or held as Trustees ofthe
Fund'

O "Year" shall mean calendar year.

4.0 Objective

for the
The objective of the Fund is to provide every Member with a sum of money
benefiiof himself/herself and his/her family on discontinue of his/her service with the
CompanY.

5.0 The Fund shall consist of

(a) Contributions ofemployees and employers and interest thereon'

(b) Contribution bY the Members.
(c) Contribution bY the ComPanY.
(d) Sums forfeited to the Fund.
(e) Interest and dividends on investments.
(f) Donation made by the donor or donors'
(g) Any other sum, which may accrue to the Fund'

6.0 Declaration

TheFundshallbegovernedbytheseRegulationsorbysuchotherRegulationsasshall
that he/she has
be enforce from time to time. Every member shalt sign a declaration
dulf reaa the Regulations of the Fund and signify his assent to the conditions and
otiigutio* there-of by signing his/her name, provided, nevertheless' that the
["gilution, of the Fund stritt bi uinding on every member whether he/she signs the
,uri" o. not. Any change in the Rule shall be notified by the Trustees to the Members,
whereupontheMembersshallbeentitledto''backout'.oftheschemeby
(one) month of the
communicating their intention in writing to the Trustee within 01
receipt of, such notification.

7.0 Control and Management

in the
The custody, management, investment and control of the fund shall be vested
'Board of irustees'- of the Fund, who shall employ and pay any such
professional
uari.".t, officers and staff, as they may consider necessary or expedient in connection
with the Management of the fund'

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8,0 Board of Trustees

The number ofthe Board of Trustees ofthe Fund shall not be less than 03 (three) and
more than 05 (five). All the trustees shall be appointed and/or replaced by the
Company. Trustees shall be Managing Director, Executive Director (Finance),
Executive Director (Engineering), General Manager (HR & Admin) and one trustee
member nominated by Managing Director from employees (Pay Grade-5 to 20).

Note : Managing Director, RPCL and Board of Trustees will execute a deed
regarding Contributory Provident Fund (CPF).

9.0 Vacancy

(a) A Trustee can be removed from his/her office by the Board ofDirectors.
(b) A Trustee may resign by giving notice to the Board of Directors.
(c) Any vacancy amongst the trustee shall be filled as soon as possible by the Board
ofDirectors.

If and whenever any Trustee or Trustees die, resign, refuse or become disqualified,
incompetent or incapable of acting as a Trustee or shall leave the service of the
Company or his/her authority to act as Trustee shall have been revolved in writing by
the Company, The Company shall nominate a new Trustee or new Trustees in
accordance with Clause 2 (b) ofthe Trust Deed hereof, and on every such appointment
the resources of the fund shall vest in the continuing and new Trustee or Trustees. On
vacating the out going Trustee or Trustees shall be bound to do and execute all such
acts and documents as may be necessary to vest the fund and securities in the
continuing or new Trustees, as the case may be. The company shall, on every
appointment of any new Trustee or Trustees, cause such Fund to be vested in his/her
or their narne or names and under his/her or their legal control jointly with the
continuing Trustees or other Trustee.

10.0 Chairman

The Managing Director of the Company shall act as the Chairman at any meeting of
the Trustees at which heishe is present. In the absent of the Managing Director, a
Chairman should be elected from the other Trustees present, who will occupy the chair
of the Chairman at that meeting. But in such meeting no decision be taken which
changes/conflicts with the aims and object of the trust itself or could have serious
effect on the Fund.

11.0 Meetings

The Board of Trustees shall meet at least twice in every financial year. The Secretary
ofthe Board ofTrustees shall convene the meeting in consultation with the Chairman.
Meeting shall also be convened, ifthe Chairman so directs, 03 (three) days notice will
be sufficient for holding a meeting.
12.0 Voting

AsamemberoftheBoaldofTrusteeseachTrusteeshallhave0l(one)vote'Questions
,risG meetings of the Trustees shatt be decided by a majority tll:T::ld^'l,tit"
"t of vo"tes the Chairman shall have a casting vote in.addition
111,1Ld.-lt'
"i "qi"iitY
insteaoof,his/herownvoteasaTrustee.Thedecisionordecisionsofamajorityat on
binding
uny.""ting ofth" T.ustees at which a quorum is present shall be final and
all.

13.0 Quorum

TheTrusteesshallfromtimetotimemeetforthedisposalofbusinessconnectedwith
present at any
the management and administration of the Fund' 03 (three) Trustees
meeting shall form a quorum.

14.0 Proceedings of Meeting

TheTrusteesshallkeepminutesofalltheirproceedings,transactionsanddecisions
Chairman in every
that shall be recorded in a special minute's book' signed by the
page ofthe minutes.

15.0 Power to make Rules and Regulations

and with the approval of
The Trustees may with the written consent of the Company
from time to time and at
the Income Tax auttrority having "jurisdiction over the Fund
uny ti." hereafter, uiilt, uutv", todify, refuse, amend' rescind'
or add. this
-to
modification'
nJgulations u, o""urion stratt reiuire, p'*iA"a that no such alteration'
the rights ofany member or
revision amendment, rescission or aOdifion shatl prejudice
members without his/her or their written consent'

16.0 Appointment of Staff, Officers, Advisors & Consultants:

the Board of Trustees
The Trustee shall or may appoint a Secretary ofthe Fund from
withorwithout,"*,n"*tion.TheSecretaryshall,underthedirectionoftheTrustees,and
its correspondence
is the custodian of the books of accounts oithe Fund, conduct
p"iio.. tu"t other duties incidental to the management ofthe Fund'

Besides this the rustees may with the approval of the

'l company appoint stafi
adm-inistration and
officers, Advisors unJ Con,uttntt for the ifficient management'
appointees from the
control ofthe Fund. provided that, the Trustees may remove those
resPective Posts at any time.

17.0 LiabititY of the Trustees

arising due to
A Trustee shall be responsible and chargeable for any loss ofthe Fund
his/her wiltful negligence, default, fraud or omission'
18.0 Decision ofthe Board of Trustees

The decision ofthe Trustees shall be finat and binding upon the Members ofthe Fund
in all respect and upon all matters, questions and disputes, relating to or connected
with this Fund or administration thereof or rights and obligations of the Members
thereof.

19.0 Indemnification and Save

No money belonging to the Fund in the hands ofthe Trustees shall be recoverable by
the Comiany und"r-uny pretext whatsoever, nor shall the company have any lien or
charge of any description on the same'

(a) No Trustee shalt be responsible or chargeable save and except for money or
securities actually received by him/her, notwithstanding his/her having signed,any
receipt for sake of conformity or otherwise, nor for defaults or neglects of the
company or ofany bank, or the dishonesty ofany clerk or servant or other person
with whom the money or securities ofthe Fund may have been properly deposited
orplacedinchargeof,notforanylossunlessthesamehappensthroughhis/her
own willful negligence, default, fraud or omission.

of any loss arising

' ' Every Trustee shall be indemnified out of the Fund in respect
(b)
from or contingent upon any investment made out of any of the monies of the
Fund, unless such toss has been occurred by his/her own willful negligence,
default, fraud or omission. Every Trustee shall be indemnified out of the fund
against all proceedings, suits, claims, costs, damages and/or expenses occasioned
b! any claims in connection with the Fund not arising from his/her own willful
negligence, default, fraud or omission.

20.0 Accounts of the Fund

The Trustees shall keep proper books of accounts wherein all the transactions of the
Fund shall be recorded ind pr"pu." income and expenditure Account and Balance
Sheet at the end of every financial year.

21.0 Annual Accounts and Audit thereof

The Trustees shall prepare accounts ofthe Fund consisting ofthe following :

(a)Incomeandexpenditureaccountdistinguishingbetweenincomeandcapital.

(b) Balance Sheet.

T

other records shall be

These accounts together with all books of accounts and
examination to enable them to express their opinion
fresented to the auJitors for their
as to whether or not :

i. The accounts show a true and fair view ofthe Funds ofthe affairs and
ii. The Fund appears to have been managed in accordance with these Rules and the
Provision ofthe Trust Deed'
shall be forwarded
A copy ofthe accounts, together with the Auditors Report thereon'
to each member.

22.0 Auditors

(a)TheBoardofDirectorsshallappointtheauditorsandfixtheirremuneration,ifany.
(b) A person so appointed shall not also be a Trustee'
(c) The qualification of the Auditors shatl be a Chartered or Certified Public
Accountants firm.

the office ofthe auditors by

The Board of Directors shall fill in any vacancy arising in
Competent other Auditors possessing the required
qualifications'

23.0 Circulation of Balance Statement

the Balance Sheet so
The Trustees shall get the income and expenditure account and
prepared, duly certified bv an Auditor who shall tt
uppointil-.?I tL":"jl?::'
Statement oI balance
Thereafter the Trustees shall circulate to every Member a
date of every financial
outstanding to tt't" CrJt oi every Member as at the closing
as well as
year showfng the accumulated batance of Member's own contribution
contributionofthecompanyseparatelyandinterestcreditedthereonincludingthe
balance ofloan, ifany, taken there from'

24.0 MembershiP EligibilitY

Everypersonwhoareprovidingservicesoncontractualbasisagainstpermanentpost
ofthe ComPanY.

25.0 Rate of SubscriPtion

Member commences to
The rate of subscription shall, as from the date on which the
pay and such subscriptions
subscribe, be fixed at 107. (ten percent) of his/her basic
basic pay in amounts
shall be deducted by the domiany from his/her monthly
calculated to the nearest taka.

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 26.0 Benefits

(a) No Member nor any person or persons claiming under or through him/her shall be
entitled to claim payment of any money out of the Fund except as is by these
Regulations expressly provided.
(b) When the employment of a member with the Company ceases, the trustees shall
pay to such Member the amount calculated in accordance with the following
schedule :

Reason for which the service has ceased Member's Company's Interest Rate
Contribution Contribution
1 2 J 4
A. On acceptance of resignation of
which proper notice is given
according to service Rules of the
Company -
i) Before completion of O3(three) years 100% Nit 100% on member's
of service, effective from the date of own Contribution.
ioinine.
ii) After completion of 03(three) years l00o/n 100o/o 1007o on member's
of service, effective from the date of as well as
.loining. Company's
contribution.
B. On discharge for bonafide reduction l00o/o 100o/o 1007o on member's
in staff or death while in service, as well as
irrespective of the length of service Company's
or insanity or continuous ill health contribution.
duly certified by a qualified/
registered doctor to be unfit for
further work.
C. On resignation without notice, 100% Nit Member's own
removal, anddismissal. contribution Only.

Provided, however, that the Board of Trustees in its discretion may make payment
otherwise than in accordance with the schedule noted herein above, having special
regard to the length and value ofthe service ofthe retiring Member.

That portion of the Company's contributions and interest thereon which is not
refundable to the employee shall stand forfeited and lapsed to the Fund.

Provided that the Company shall be entitled to recover from the member any amount
due to the Company in respect of any loss, damage of expenses, which the Company
might at any time have sustained by reasons of any fraud or gross negligence of the
Member before paying the balance due to him/her

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27.0 Subscription of Member on Leave
The subscription of a Member absent on leave shall, during the period of such
absence, be assessed on his/her leave pay, but any such Member shall be at liberty to
subscribe on the full amount of his/her pay if notice in writing of his/her desire to do
so is given by him/her not lesser than l-4 days in advance of the first payment of
his/her leave salary to the officer responsible for paying him/her. During Leave
without Pay a Member will not be entitled to contribute to the Fund nor will Company
contribute any amount to the Fund against the Member.

28.0 Contribution by the Company

Save as otherwise provided in these regulations, the Company shall contribute a sum
equal to 1070 (ten percent) ofthe Member's pay and shall disburse the same in favour
of the Fund including the Member's contribution on or before the 156 (fifteenth) day
of the succeeding month in which the contributions are made or the month in which
the Company has deducted such contributions from the Member's Salaries.

29.0 Nominations
(a) At the time of joining the fund, every Member shall nominate one or more
members of his/her family in prescribed form to whom the amount standing at the
credit in the Fund shall be payable in the event of his/her death. Such nomination
shall be executed in the presence of 02(two) witnesses. A member who has no
family shall nominate a person in presence of 02(two) witnesses in similar
nomination form annexed to these Regulations. Provided that such nomination
shall be valid only for so long as the Member has no family and that if a Member
subsequently acquired a family he/she shall formally cancel the previous
nomination and nominate a member of the family.
(b) A member may in his,/her nomination indicate the distribution of the amount that
may stand to his/her credit in the Fund.
(c) A nomination may be cancelled by a member and replaced by any nomination,
which is permitted to be made under this section.
(d) No nomination or notice of cancellation shall be effective unless it has been
received in the Head Office of the Company while the Member is still in the
service ofthe Company and has been registered in the books ofthe Fund.
(e) Without prejudice to his/her right under sub-clause (c) to cancel a previous
nomination, member shall along with every nomination made by him/her under
this section send to the Chairman of the Board of Trustees a contingent notice of
cancellation.

30.0 Investments of the Fund Balances

(a) The Trustees shall from time to time pay into any scheduled bank sanctioned by
the Trustees all monies received for credit to the account is to be styled "Trustees
ofRural Power Company Limited Employees' Contributory Provident Fund".

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 (b) The monies so deposited shall be dealt with only in accordance with the
Regulations. The Trustees shall "be at liberty to keep a reasonable amount as
petty cash for expenses. Any withdrawal from such bank account shall be by
cheque signed jointly by any 02 (two) Trustees, as designated by Trustees in a
meeting of the Trustees.
(c) The Trustees shall from time to time invest the monies of the Fund not
immediately required for the purposes ofthe Fund in any securities mentioned or
referred to hereinafter, and shall be at liberty at their sole discretion to realize and
sell or otherwise deal with any security and to re-invest the proceeds'

31.0 Payment on Death of a Member

On the death of Member :

(a) Ifa nomination made by the Member in accordance with these regulations in
favour of a member or members of his/her family subsists the amount standing to
his/her credit in the Fund or the part thereof the which the nomination relates,
shall become payable to the nominee or nominees in the proportion specified in
the nomination and it will not be necessary for him/her or them to produce a
succession certificate ;

(b) In the absent of any nomination, become payable to the members(s) his/her legal
heirs subject to produce a succession certificate.

32.0 Lapses and Forfeitures

All amounts which may accrue to the Fund by reason of any lapses or forfeitures and
any balances which may remain unclaimed after a period of03 (three) years shall be
transferred to a Reserve Account to be utilized as the trustees shall, in their absolute
discretion deem fit for the benefit of Members or retired Members of dependants of
deceased member of any such person collectively or for adjusting devaluation in
investment or for any other useful purpose at the end ofeach financial year i.e. on 30"'
June.

33.0 Loss to the Fund

Any loss to the Fund arising from any fall in investments or from any other cause
whatever shall be borne by the Fund and neither any Member nor any other person
shall have any claim upon the Trustees.

34.0 Audit of Trustee Account

The accounts ofthe Trustee Fund shall be made up and audited every financial year by
an auditor or auditors appointed by the Company. The Company will pay all fees and
other costs, charges and expenses incurred by the Trustees in the administration of the
Fund.

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 35.0 Receipts by Trustees
held by
The receipt ofthe Trustees for the time being for the purchase of any property
theTrusteesandSoldbythemshallbegoodandsufficientdischargetotheperson
paying or delivering suih monies or effects for the monies or effect which is or by
paying
,u"n [""ipt shall be expressed to be or to have been received and the persons
or delivering such monLs or effects and taking such receipts as aforesaid ^shall not
be

obliged reqiired or/to see to the application of the same monies or effects or
be

answerable or accountable for misapplication or non-application thereof'

36.0 Closing of the Fund

(a) The Trustees may at any time with the consent of the Company, on giving.o3(three)
monthsnoticeinwritingtoeachmemberpersonallyorbysendingittohis/herlast
known address or by displaying the same in a prominent place of the Company'
g3(three)
wind up and determine the fund. After the expiation of the period ofthe
monthsfromthedateofgivingsuchnotice(ifthesameshallnotinthemeantime
have been withdrawn), thi Trustees shall realize its assets and a{ter deducting
all
expensesofreatizationandanyothersumsthattheTrusteesmayby-laworbythe
Rules be entitled to deduct, distribute the balance of the amount realized by
payment to each member of the fund of the same proportion thereof that the total
to
amount standing to the credit of the fund as at the date of the said notice bears
the total amount standing to the credit of such member'
(b) As from the date ofthe aforesaid notice the fund shall cease to have any effect other
than for the purposes of determining any right or tide or exercising any power'
or
discretion in relition to the winding up or distribution in the relation to the winding
upordistributionassets.Nopersonnotalreadyamemberofthefundshallbe
admitted as a member of the fund after the date of the aforesaid notice. upon
the
issue of the aforesaid notice the Trustee shall forthwith notify the Income Tax
Authority for the lime being having jurisdiction over the fund of its contents and
effect.
(c) In the event of any further enactment making it obligatory on the Company to
constitute there under, or in the event ofthe Company being required to contribute
to any other provident fund scheme for the benefit ofthe employees' the Company
shall have ihe right in its absolute discretion to reduce or discontinue its
contribution. The board of Directors may close the Fund at any time if they
consider that course advisable or of necessary, in which event the Fund shall
be

dividedamongtheMembersbypaymenttoeachMemberofsuchsumasmaybe
payabletohimaccordingtothemarketpriceoftheinvestmentsoftheFund.

37.0 Signing of Cheque etc

The Trustees may from time to time by a resolution under their signatures authorize
any Two or more ofthem to carry on ali correspondence in relation to the operation
of
the Fund and sign and endorse for transfer or for conversion or for payment'
govemment Proriissory Notes and Bonds, Treasury Bills and olher approved
other local
Securities under the Govemment ofthe People's Republic ofBangtadesh or

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 Authority and all other securities held by the Trustees or to sign or endorse cheques,
Drafts, Interest, warrants, or Receipts for Interest. provided that all cheques, Drafts,
Interest, warrants, Receipts of Interest, promissory Notes and Bonds, Triasury Bills
and other approved securities etc, must be signed or endorsed by at least two
signatories.

38.0 Interest
The account of each member will be made after 30th June every financial year and
each member's account will be credited with interest at the rate of lti%
lten
percent).This rate may be changed time to time with the approval of RpCL Board.
company will
be responsible for paying any shortfall amount of interest in respect
above mentioned rate and actual earned.

39,0 Transfer or Assignment by Member not permissible

No Member shall be entitled to draw any money from the Fund in respect either of
principal or interest or to transfer or assign whether by way of security or otherwise
however his/her share or interest therein or in any part thereof. No such transfer or
assignment shall be valid and the Trustees shall not recognize or be bound by notice to
them of any such transfer or assignment and all amount standing to the credit of any
Member who shall purport to transfer or assign his share or inrcrJst or any part thereof
as aforesaid, unless the Trustees in their absolute discretion otherwise deiermine, shall
forthwith be forfeited as from the date of such transfer ofassignment to the use ofthe
Fund and be dealt with by Trustees. Ifany prohibitory order oi attachment or process
of a civil court be served upon the Trustees or the company or any person on their
behalf by which any money standing to the credit of any member in the books of the
Fund shall be attached or be ordered to be withheld from such Member, such moneys
shalt forthwith be forfeited to the use of the Fund and be dealt with accordingly,
provided that the Trustees, in their absolute discretion at any time thereafter give sirch
money or any part thereof for the benefit of the wife, children or family or such
Member.

40.0 Withdrawals
l. A Member shall only be permitted to make withdrawals from his/trer provident
fund as loan on the following special grounds :

(a) To pay expenses incurred in connection with the illness of a Member or

member of his/her family ;
(b) To pay for overseas passage for reason of health or education of the Member
or his/her children ;
(c) To pay expenses in connection with marriages, funerals or ceremonies, which
by the religion of the Member, it is incumbent upon him to perform and in
connection with which it is obligatory that expenditure should bL incurred ;
(d) To meet the expenditure on building or purchase a house or a site for a house.

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 No such withdrawal shall exceed 80% (eight percent) of the amount of Member's
own contribution and interest thereon.
Save as provided in clauses (a), (b), (c) and (d) ofsub-rule (l) a second withdrawal
shall not be permitted until the sum first withdrawn has been fully repaid.
4. Where a withdrawal is allowed, the amount withdrawn shall be repaid in not more
than 24(twenty four) equal monthly installments and shall bear interest @ 10%
(ten percent) per annum. or at the rate the Board ofTrustees thinks appropriate.
5. The employer shall deduct such installments from the employee's salary and
pay them lo the Trustees, such deductions commencing from he/she second
monthly payment made after the withdrawal or, in case an employee on leave
without pay, from the second monthly payment made after his/her return to duty.
The installments thus worked out shall be in numbers of whole taka.

41.0 Power to Borrow Money

The Trustees shall have power to borrow money for the utilization, protection and
benefit of the Fund, provided always that the Company shall not in any way be
responsible for the repayment or reimbursement of any such money borrowed by the
Trustees or for any interest thereof, and shall not be liable for any loss suffered by the
Fund or by the Trustees, on account of any such borrowing.

42.0 Power to Alter Rules

The Trustees shall have the power to add, alter or change any ofthe provisions ofthe
Rules but so as the main purpose of the Fund shall not thereby affected. Such
altemation of the Rules shall be made with the sanction of the Income Tax Authorities
ofthe Government ofthe People's Republic ofBangladesh.

43.0 Disputes
All disputes or differences which may arise, between any member of his/her nominee
or his/her legal representative and the Company as to meaning or effect ofany Rule or
as to any matter relating to or arising out ofthe same shall be referred to the Trustees
whose decision shall be final and conclusive thereon provided that all disputes which
may arise and which relate to the income tax matters shall be referred to the Income
Tax Authorities for their decision.

44.0 Address of the Trustees

The address at which the Trustees ofthe Fund may be contacted is as follows :

The Trustees
C/O : Rural Power Company Limited
House # 19, Road # 1/B, Sector # 09, Uttara Model Town, Dhaka-1230.

45.0 Every Member shall be deemed to have read and / or understood these Regulations and
be bound by them and every addition, amendments or repeal thereof that may be made
hereafter.

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