INFORMATION TECHNOLOGY - 402

Class : X Advance features of word processor

Section A
(Objective Type Questions)
A. Multiple choice questions.

1. A character style does impact on ______________________

i. Current page ii. Current paragraph
iii. Selected character iv. All of these

2. How can we know the name of the style of current paragraph?

i. Through style box ii. Through status bar
iii. Through the find box iv. All of these

3. Which of the following features of Writer helps us to create a letter for multiple people
with personalised touch?
i. Letter Merge ii. Template
iii. Mail Merge iv. Style

4. Which of the styles includes header and footers, border, margins?

i. Character Style ii. Page style
iii. Frame style iv. Presentation style

5. We can create style by:

i. New Style from a selection ii. Dragging and Dropping
iii. Both of the above iv. None of these

6. Shortcut to copy image is Ctrl + ____________

i. V ii. X
iii. C iv. None of these

7. In a word processor, _____________ option is selected for a scaled resizing of an image

i. Original Size ii. Page Style
iii. Image Size iv. Presentation Style

8. It is a reference point for the graphics which is created while positioning any image. This
point could be page, or frame where the object is either a paragraph, or even a character in a
word processor.
i. Wrap Text ii. Alignment
iii. Anchoring iv. Bookmark

9. John has written a book consisting of fifteen chapters. He wanted to make the index of the
book. Suggest the option used to create the index automatically in a word processor.
i. Tables ii. Mail merge
iii. Columns iv. Table of content

10. In a word processor, by default, evaluates _____________ levels of headings when it

builds the table of content
i. 3 ii 7
iii. 10 iv. 12

B. Fill in the blanks.

1. Paragraph styles impact a full paragraph.
2. Character styles impact only the selected characters of a paragraph.
3. Page styles impact the structure of the document.
4. Document (in mail merge) which contain the common data is called Main Document
5. Insert menu contains image-related options.
6. Wrapping controls the flow of text around an image.
7. Cropping removes a part of an image starting from an edge.

Section B
(Subjective Type Questions)
A. Answer the following questions:

1. What are styles?

Answer : Refer the class work notes (Session 1, Q.no.: 1)

2. What are different categories of styles in writer?

Answer : Refer class work notes (Session 1, Q.no.:2)

3. What are character styles? How are these different from paragraph styles?
Answer: Character styles are like formatting shortcuts for individual words or letters in a
paragraph. They allows to change the appearance of text without affecting the rest of the
paragraph’s formatting
Character styles are used for formatting specific parts of text within a paragraph, while
paragraph styles are used for formatting entire paragraphs.
4. Write steps to create new style by drag and drop.
Answer:
1. Select the text you want to use as the basis for new style
2. Click and hold the selected text
3. Drag the text to the style and formatting window
4. Release the mouse button to drop the text into the styles and formatting window
5. Right click on the new style and choose modify to make any further adjustment
6. Click ok to save new style

5. Write short notes on:

Answer:
i. Resizing Image – In open office, resizing an image involves adjusting its size by
clicking and dragging its handles to make it larger or smaller, or by entering
specific dimensions in the picture dialog box

ii. Template – A template in open office is a pre – designed document format that
includes layout, styles and formatting. It serves as a starting point for creating new
documents with consistent design and structure
6. What is digital documentation? Explain.
Answer: Digital documentation refers to information or instructions that are stored and
accessed in a digital format, such as text, images, videos or audio files. It can include user
manuals, guides, tutorials and other resources that provide information or support for using
software, products or services

7. What do you understand by the hierarchy of headings? Explain with an example.

Answer: The hierarchy of headings refers to the organization of headings in a document,
where each level represents a different level of importance or section within the document.
For example, in a report “Heading 1” - the main title , “Heading 2” - major section and
“Heading 3” - Sub section under those major sections. This hierarchy helps readers
understand the structure and flow of the document

8. What is table of contents? Explain.

Answer: Refer the Class work notes (Session 4 – Q.no.: 1)

9. Explain about the different tabs of cropping.

Answer: The cropping tabs in open office allow you to manually adjust the crop area,
specify its position and size , crop the image to a specific shape and preview the final result.
The different tabs to control the cropping are Images, Position and size, crop and preview.

10. What are the ways to insert an image into your document? Explain each in brief.
Answer: Refer the class work notes and Book (Session 2 – Q.no.: 2)
11. What do you understand about positioning image? Explain.
Answer:
Positioning an image in a document refers to where the image is placed relative to the text
and other elements on the page. In Open Office, you can control the positioning of an image
using options like alignment, wrapping, and anchoring.

1. Alignment: This determines how the image is aligned horizontally within the page or
paragraph. Common alignment options include left, right, center, and justified.

2.Alignment refers to the vertical or horizontal placement of a graphic in relation to the

chosen anchor point.

3. Text Wrapping – Text wrapping describes the relationship between graphics and the
surrounding text, which may wrap around the graphic on one or both sides, be overprinted
behind or in front of the graphics.

4. Anchoring – The graphics’ reference point is referred to as IT. This point could represent
the object’s location on the page or in the frame. An anchor point is always present in an
image.

By adjusting these positioning options, you can control how your images are displayed in
your document to create a visually appealing layout.

12. What is the different arrangement techniques used in word processors?

Answer:
In Open Office Writer, the following arrangement techniques are commonly used to manage
the layout of text, images, and other objects in a document:

1. Alignment: Aligns text or objects along the left, right, center, or justified margins of a
page or paragraph.

2. Wrapping: Controls how text flows around an image or object. Options include wrapping
on the left, right, or both sides of the object, or no wrapping at all.

3. Spacing: Adjusts the spacing between lines of text, paragraphs, and around objects to
improve readability and aesthetics.

4. Grouping: Groups multiple objects together so they can be moved, resized, or formatted
as a single unit.
5. Ordering: Changes the stacking order of objects, allowing you to bring objects forward or
send them backward in the document's visual hierarchy.
6. Anchoring: Specifies how an object is anchored to the text, allowing it to move with the
text or remain fixed in a specific position on the page.

7. Grids and Guides: Helps align objects and text to a grid or set of guidelines for improved
layout precision.

These techniques provide users with flexibility and control over the arrangement of content
in their documents, allowing for professional and visually appealing layouts.

13. Write the steps to perform the following:

Answer:

i. To apply a style to the selected text

Answer :
Select Text -> open style formatting -> Choose a style -> Apply style

ii. To insert graphics from gallery with drag and drop.

Answer :
Tools - > Gallery -> Select an image -> Drag the image -> Drop the image

iii. To insert a scanned image in a document.

Answer :
Insert > Picture > Scan > Select Source.

iv. To insert a Calc chart into a text document.

Answer :
Create the chart in calc -> Copy the chart -> Insert the chart into writer -> Adjust
the chart - > Save your document

v. To arrange the image one level down the screen.

Answer:
Select the image -> Open the arrange toolbar -> Arrange the image -> Adjust the
position - > Save your document

vi. To arrange image on the top of any graphics

Answer :
Select the image -> open the arrange toolbar -> Bring the image to front - > Adjust
the position -> Save your document
14. State any two purposes of using Templates in a word document.
Answer : Using templates in a word document in Open Office serves two main purposes:

1. Consistency: Templates provide a consistent layout, style, and formatting for documents,
ensuring that all documents created from the template adheres to the same standards. This is
particularly useful for organizations that need to maintain a uniform look and feel across
their documents.

2. Efficiency: Templates can save time and effort by providing pre-designed structures and
formats. Users can simply fill in the content without having to manually set up the layout,
styles, and formatting each time. This can be especially beneficial for frequently used
document types such as reports, letters, or invoices.

15. Tanmay is a Class X student. He has learnt Mail Merge option of a Word Processor in
his computer period. But he is confused with few terms used to merge documents.
Explain the following briefly, which will help Tanmay better understand the Mail Merge
options.
Answer:

1. Merge Field – These are placeholders in the main document where the unique
information from the data source will be inserted. For example, you might have a merge
field for "Name" where each person's name from the data source will be inserted.

2. Data Source - This is like a list of information that you want to include in your
documents. Each row in the data source represents a set of unique information (like
names, addresses, etc.) that will be merged into the main document.

3. Main Document - Think of this as a template for your document. It contains the basic
structure and formatting that will be the same in each final document.

4. Mention two types of data on which mail merge can be applied

a) Text Data – This includes names, addresses and any other text – based information
that needs to be merged into a document template. For example, merging a list of
names and addresses into a form letter.
b) Numeric Data: This includes numerical information such as prices, quantities, or any
other numerical values that need to be inserted into a document template. For
example, merging a list of product price and quantities into a sales invoice template.
B. Application based questions:

1. Prisha is a book editor. She wants to change the indentation of all paragraphs, and
change the font of all titles in the book. Which feature she should use to make the task
easy?
Answer : Styles

2. Millennium University is organising a reunion meet for their alumnae students. For
this purpose, the university wants to send the invite to all these students with their
different addresses. Which feature of the Word Processor University should use to
accomplish the task?

Answer : Mail Merge