Information Technology Code 402 Class IX & X

Subject Specific Skills

Unit 1: Digital Documentation (Advanced)
All Exercises are practical oriented.

Assessment

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Information Technology Code 402 Class IX & X

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Information Technology Code 402 Class IX & X

A. Select the correct option. – 1 Marks each.

1. B 2. A 3. B 4. C 5. B 6. D 7. A 8. C 9. C 10. B 11. A 12. B 13. B 14. A
15. C 16. B 17. B 18. A 19. C 20. C

B. Answer the following questions. – 2 Marks each.

1. Briefly discuss the benefits of document styles.
Styles bring uniformity and consistency in the design of the document, save time and effort, document gets a
formal look, documents load faster in computer memory.
2. How are styles different from templates?
Styles keep the look and design of the text within a document. Templates are used to apply consistent styles
and formatting across different document. Every new document is based on a template.
3. List any 4 types of styles.
 Paragraph styles affect an entire paragraph.
 Character styles affect a block of text inside a paragraph.
 Page styles affect page formatting (page size, margin, and the like).
 Frame styles affect frames and graphics.
4. Write the steps to apply a paragraph style to a part of text.
Select the desired text > click on Paragraph style button in Styles and Formatting panel in Sidebar and
double click on desired style.
5. How will you apply formatting of some text to other multiple pieces of text quickly and easily?
Select the source text then click on Fill Format Mode button and then click on the desired text parts to
apply the style one by one. Finally, press Escape to come out of Fill Format Mode.
6. Anita designs school magazine. She has formatted some nice text samples. She wants them to be
available as new styles in her document. Help her with the steps.
Select the text whose style has to be saved. Click on New Style from Selection button on the Formatting toolbar.
Create Style popup appears. Mention a relevant name of your style and click OK.
7. How will you load a style from a template?
Click on Styles actions drop-down in the Styles pane of Sidebar > Load Styles option.
In Load Styles popup, select the desired style under various Categories and click OK.
8. How do shapes and images help in enhancing the content?
Shapes and images are useful in presenting the content in appealing manner. With images, concepts are
explained with lesser words. Shapes are useful in making diagrams and illustrating the ideas in a better
way.
9. List any four distinct categories of shapes in a word processor.
Basic shapes, Callouts, Block arrows, Flowchart
10. List any 4 common ways of inserting images in a document (do not write the steps).
Insert the picture, link the image with document, copy from clipboard, drag-drop image in the
document.
11. List any four common operations which can be done on an image.
Crop, resize, rotate, flip.

12. What is test wrapping?

Arrangement or distribution of text around an image is called text wrapping such as optimal, through etc.
13. Which common properties of a line can you set?
Line style, line colour, line arrow style, line width.
14. Name various Area style filling options for a shape.
Color, Gradient, Bitmap, Pattern, Hatching.

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15. How is skew shape different from rotate shape?

In skew, image is tilted vertically or horizontally and loses its original shape while in rotate, image is rotated
on its central axis and its shape remains intact.
16. How will you group and ungroup graphical objects?
Select the desired objects using Shift key. Then click Group button on the Drawing Object Properties
toolbar.
To ungroup the objects, select the grouped objects and click on Ungroup button on the Drawing Object
Properties toolbar.
17. List the names of four image modes.
Default, grayscale, black and white, watermark.
18. What is an image filter? List the names and functions of any four image filters.
Filters are certain special effects that can be applied on an image to give it a completely different look.
Some filter names are Invert, Smooth, Sharpen and Mosaic.

19. What do you mean by a template? What is a default template?

A template is a pre-designed and pre-formatted document which can be used to fill in the content as you
need.Template saves time and effort that otherwise goes in designing and formatting the document
manually. New documents are based on the default template.
20. What is a ToC? What is its significance?
A table of contents (ToC) contains the numbered list of topics in a document and the page number on which
they are located. By referring to ToC, reader can easily access various topics in a document. In the soft copy of
the document, each entry in the ToC functions as an internal hyperlink to the topic content for easily jumping
to the topics.
21. What does Synchronise content option do while working with labels?
This option allows to reflect the changes in one label to all the other labels.
22. What do you mean by mail merge? What is the role of a data source in mail merge?
Mail merge allows generating copies of same document for multiple recipients with the variable fields inserted
in each copy. Values for these variable fields come from a document called data source.
23. What is the advantage of mail merge?
We can generate multiple copies of the document for different recipients with least time and effort
automatically.
C. Answer the following questions – 3 marks each.
1. Discuss briefly any two document style types.
 Paragraph styles affect an entire paragraph. They include various styles such as Appendix,
Bibliography etc.

 Page styles affect page formatting such as page size, page margins etc.
2. How will you do the following?
a. Create a new style. Select the source text > Formatting toolbar > New Style
from Selection button.
b. Load style from a template. Click on Styles actions drop-down in the Styles pane of
Sidebar and select Load Styles Option in Load Styles popup,
select the desired style under various Categories and click OK.
c. Scan and insert an image in the document. Scan the image by Insert menu > Picture > Scan option >
Select Source > OK. Then insert the scanned image using
Insert menu > Picture > Scan > Request option.
(7.1.2.2 & higher versions: Insert > Media > Scan > Request)
d. Apply a bitmap fill in a shape. In the Properties panel in the Sidebar > Area section > Color
drop-down > Bitmap.
e. Make an image 50% transparent. In Image toolbar, change transparency value in the
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Transparency counter.
f. Turn an image into a watermark. In Image toolbar, select image mode as Watermark.
g. Sharpen the pixels of an image. Image toolbar > Image Filters drop-down > Sharpen filter.
h. Create a new template and then i) File menu > Templates > Manage Templates option.
set as default template. ii) In the Templates dialog box, open the category
containing the template that you want to set as the
default, then select the template.
iii) Right-click on the selected template and click the Set as
default option.
i. Install a template from internet. Click Extensions button at the bottom of Templates dialog
box. In the popup, click on the link website beside the
desired template. It will take you to the download page of
that template. Download and save the template.
j. Change a template manually. i) In the Templates dialog, double-click the template you want
to use. Delete any unwanted content from it and save the
document but keep it opened.
ii) Open the document you want to change, select
everything in this document and copy the contents.
iii) Go to the new document created in step 2. Paste the
contents into this new document. Save the new document.
k. Create a table of content and apply i) Insert menu > Table of Contents and Index > Table
a style on it. of Contents, Index or Bibliography option.
ii) In the dialog box, in Title tab, specify the title of the table,
specify the number of levels of headings as required.
iii) Click OK To customise a ToC, right click on it and select
Edit Index option. In the dialog box, go to Styles tab. Select
level in Levels list and a style in Paragraph Styles list.
iv) To change the style, click on Edit button below the
Paragraph Styles list. In Paragraph Styles dialog box,
change style such as font colour and click OK. Click on
Assign button. Click OK.
3. Discuss the different ways in which text can be wrapped around an image or a shape.
i. None: The text remains as it is above and below the object.
ii. Parallel: The text flows around the object.
iii. Optimal: Optimal Page Wrap prevents text from being placed to the side of the image if the spacing between
the image and the margin is less than 2 cm.
iv. Before: The object is placed to the right side of the text.
v. After: The object is place to the left side of the text.
vi. Through: The object floats over the text and hides the text.
4. Sumit has created some of his own templates saved on his computer. How can he bring them in his
document?
While saving ODF Text Document template as .ott file, you can save your template anywhere or in application
template folder. You can find the path to the templates by going to Tools menu > Options option > LibreOffice
> Paths category.
5. What does a Template Changer do?
Template changer is an extension in Writer that can be used to create permanent changes in the document
templates.
D. Answer the following questions – 5 marks each.
1. What is a style? How is it different from a template? Discuss any 3 types of styles.
Styles are a pre-designed set of font, font-size, colour and other formatting which can be applied on the
document at once without having to format various parts of the content individually. A standard word
processor provides a library of pre-defined styles to apply on the document in order to give it a professional
look with least efforts.Styles bring uniformity and consistency in the design of the document. They save time
and effort as we cancreate and save our own defined styles.

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Styles keep the look and design of the text within a document. Templates are used to apply consistent styles
and formatting across different document. Every new document can be based on a template. With templates,
we can reuse the settings of a document.
i. Paragraph styles affect an entire paragraph. They include various styles such as Appendix, Bibliography etc.
ii. Page styles affect page formatting such as page size, page margins etc.
iii. List styles are used to apply various formatting styles on bullets and numbering.
2. How will you create a new style and update an existing style with new changes?
You can format some text as you like or need and then save that formatting as a new style for later use. To do
so, do any of the following:
i. Click on New Style from Selection button on the Formatting toolbar. Or,Styles menu > New Style from
Selection option. Or, Click on Styles actions drop-down in the Styles pane of Sidebar and select New
Style from Selection option.

ii. Create Style popup appears.

iii. Mention a relevant name of your style and click OK. To update existing style:
Click on Update Selected Style button on the Formatting toolbar. Or, Style menu > Update Selected Style option.
Or, Click on Style Action drop-down in the Styles pane of Sidebar and select Update Selected Style option.

3. What are the various ways if inserting image in a document?

In Writer, images can be inserted in following ways:
i. Import graphics files using Insert menu > Picture > From File option. (higher versions: Insert > Image)
ii. Link image by Insert menu > Picture > Link option or embed image by breaking the link as Edit menu > Links
option and click Break Link button in the Edit Links dialog box.
iii. Scan the image by Insert menu > Picture > Scan option > Select Source > OK. Then insert the scanned image
using Insert menu > Picture > Scan > Request option. (higher versions: Insert > Media > Scan > Request)
iv. Insert any copied image from the clipboard by using Edit menu > Paste Special option.
v. Drag-dropping images in the document with Ctrl key (images are embedded in the document.)
or, Ctrl+Shift key (a link to the image is inserted in the document. Actual image is not inserted.)
4. Discuss various text wrapping options around an image.
Text wrapping options determine how the text around the inserted shape or object should be arranged. There
are following ways a text is wrapped around an object:
i. None: The text remains as it is above and below the object.
ii. Parallel: The text flows around the object.
iii. Optimal: Optimal Page Wrap prevents text from being placed to the side of the image if the spacing between
the image and the margin is less than 2 cm.
iv. Before: The object is placed to the right side of the text.
v. After: The object is place to the left side of the text.
vi. Through: The object floats over the text and hides the text.
5. What do you mean by image modes? How is it different from image filter? Discuss with example.
Image mode modifies the look of image in following ways:
i. Grayscale: Image pixels turn into various intensities of Gray.
ii. Black and White: Image pixels are converted into either white and black colours.
iii. Watermark: The intensity of the image pixels is lowered so much that image fades out.
On the other hand, image filters are certain special effects that can be applied on an image to give it a completely
different look. Filter button on the Drawing toolbar provides various filters. Some filters are Sharpen that
increases the image sharpness and makes it clearer, Poster size – reduces number of colours and gives image a
look of a poster, Invert – reverses the colours in the image.

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6. How will you apply basic formatting on a shape (line and fill)?
While working with any shape and image, the properties of the selected object can be viewed and changed in
the Properties panel in the Sidebar (Ctrl+F5).
Line style: This can be selected for lines and outline of a shape. Line width and line colour can be set using Line
width and Line Color buttons.
Area style/Filling: This is a list of various styles in which a colour or pattern can be filled in the shape. E.g.
Bitmap, Pattern etc.
Colour can be filled in the object using Fill Color colour box.
7. What do you mean by rotating, cropping and resizing an image?
i. Rotating object: The Rotate button on the Drawing Object Toolbar helps in rotating and skewing the object.
Rotation means turning around the object on its central axis by holding it with corner handles. Skewing means
changing the shape of the object by stretching it across horizontally or vertically by holding the
handles on its margins.
ii. Cropping Image: Cropping is the way to remove unwanted part of the image starting from its outer edges.
To crop the image, select it and click Crop button on the Image toolbar. 8 handles will appear around it.
Grab any handle with the left mouse click and drag to inwards to crop the image.
iii. Resizing image: To resize an object, select it. 8 handles will appear around it. Grab any handle with the
leftmouse click and drag to resize the object.
8. What is the significance of a template? How will you create a new template?
A template saves your time and effort as it contains all the formatting and design already applied in it. You just
need to enter your content and arrange it as you require.
Writer provides a rich library of templates like resume, CV, Modrn, MediaWiki,
To create a template,:
i) first, create a well formatted document which you need frequently. For example, a colourful newsletter.
Then, click on File tab> Save As option. In the dialog box, enter the name by which you wish to save the
template.
ii) Click on Save as type: drop down list and select ODF Text Document template. Finally, click on Save button.
The Writer template document will be saved as .ott file.
You can save your template anywhere or in application template folder. You can find the path to the templates
by going to Tools menu > Options option > LibreOffice > Paths category.
9. Describe the process of updating a document with a changed template.
If you have changed a template and if you open a document that was based on that template earlier then a
confirmation message is displayed. You can select Update Styles to apply the changed styles in the template to
the document or Keep Old Styles if you do not want to apply the changed styles in the template to the document.
Suppose that Sample_Template1.ott file had blue text and Sample_Doc1.odt was based on it. Then S
ample_Template1.ott was changed to Red and Green text. Later when Sample_Doc1.odt will be opened, the
confirmation to update template styles is displayed. You can decide to update document with new template
styles or keep the old style.
10. How will you set, deactivate, reactivate and cut link from a template with the document?
File > Templates > Change template (current document). Remember that changes made to the templates using
Template Changer are permanent and cannot be undone once saved.
Using Template Changer, you can select following options:
i. Set a template to replace the earlier template on which your document is based.
ii. Deactivate link to template so that template remains linked with the document but any changes in it will not
affect the document.
iii. Reactivate link to template to revert deactivation.
iv. Cut link to template completely so that your document is not based on any template.
11. How will you create a table of content with 3 levels of headings with impact font, light blue fill area
colour?
i) Go to Insert menu > Table of Contents and Index > Table of Contents, Index or Bibliography option.

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In the dialog box, in Title tab, specify the title of the table and in Evaluate up to level: control, specify the number
of levels 3.
ii) To change the style, click on Edit button below the Paragraph Styles list. In Paragraph Styles dialog box,
change style such as font colour and click OK.
iii)Click on Assign button. You can go to Area tab and select light blue colour for fill area.
iv) Finally, click OK in the dialog box.
12. You are given the task to create label sized ID cards for all the students in the school with the details –
Name, Class, Section, House and Date of Birth. The data is stored in a document table. Briefly discuss
the process of creating these labels.
1. File menu > New > Labels options. In the Labels dialog box, do all the settings for the labels. We
shall create multiple labels with different addresses.
2. In Labels tab, selected your registered data source in Database drop-down and Table 1 as the data table.
3. One-by-one add the fields from Database field drop-down using Insert button.
4. Arrange the fields in the Label Text box as you need.
5. Go to Format tab and define the page dimensions, number of labels in terms of and distance between them.
6. Go to Options tab and check the Synchronize content checkbox (optional).
7. Click on New Document button. A new document with label placeholders will appear.
8. Click on Next Mail Merge Entry button to preview the labels.
9. Click on Edit Individual Document button. The document with labels will be displayed.