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01/06/2022

CORPORATE PROCEDURE FOR PUNCH LISTING

DOC NO: CORP-ENG-PRC-007
(Formerly: IP-ENG-037)
Rev: 01
Quality Reviewed By: Formatted Only

CUSTODIAN DEPARTMENT DOCUMENT AUTHOR DOCUMENT OWNER

Digitally signed by Digitally signed by

Haytham Haytham
Abduljawad
Fahad Al-Ansari
PROJECT SERVICES (PS) Abduljawad Date: 2022.04.20 Date: 2022.05.12
11:15:23 +03'00' 14:33:42 +03'00'
PSS PS

EVP

2022.05.1
5 08:02:17
+03'00'
VP

FINAL APPROVAL

Digitally signed by Saad

Sherida Alkaabi
Date: 2022.05.22
09:53:11 +03'00'
PRESIDENT AND CEO
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TABLE OF CONTENTS

Page No.

PURPOSE ............................................................................................. 3
SCOPE AND APPLICABILITY.............................................................. 3
ROLES AND RESPONSIBILITIES ........................................................ 3
PROCEDURAL STEPS ......................................................................... 5
4.1 CONSTRUCTION PUNCH LIST ............................................................................ 5
4.2 COMMISSIONING PUNCH LIST ........................................................................... 6
REFERENCES TO OTHER DOCUMENTS ........................................... 8
DEFINITIONS ........................................................................................ 9
APPENDIX................................................................................................... 11
APPENDIX A - REVISION HISTORY LOG .................................................................... 11
APPENDIX B - LIST OF ABBREVIATIONS ................................................................... 12
APPENDIX C - FLOWCHART FOR CONSTRUCTION PUNCH LIST MANAGEMENT 13
APPENDIX D - FLOWCHART FOR COMMISSIONING PUNCH LIST MANAGEMENT 14
APPENDIX E - PUNCH LIST FORM .............................................................................. 15

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PURPOSE
This corporate Procedure is a supplement to Commissioning and Handover Procedure
CORP-ENG-PRC-005 and defines the responsibilities and interactions of the Project Team,
Commissioning Team and Asset Holder in producing agreed Punch List Items throughout
different stages of project execution.
The main objective of this Procedure is to define the process of Punch Listing to be carried
out at the following stages of each project:

• Equipment, Systems or Plant construction (prior to Mechanical Completion).

• Equipment, Systems or Plant commissioning.

SCOPE AND APPLICABILITY

This Procedure applies to all capital projects executed by the VP Directorate within
QatarEnergy. It applies to offshore and onshore oil & gas production, processing and
transmission facilities, refinery and associated utilities/auxiliaries, Infrastructure & Civil
capital projects.

ROLES AND RESPONSIBILITIES

PROJECT TEAM

• Coordinates walk-downs to identify and categorize all Punch List Items.

• Compiles and records all agreed Punch List Items into Part One of the PLF
and sends a copy to concern stakeholders.
• Creates a numbering system for all Punch List Items.
• Ensures ‘Exception Item(s)’, (items not in the approved scope of work) are
rejected and not included in the PLF. Out of scope recommended Punch List
items that may be of value shall be referred to the MoC process in accordance
with Procedure CORP-ENG-PRC-003.
• Ensures that all approved Punch List Items are resolved/cleared with the help
of the Contractor. All category ‘A’ Punch List items shall be closed out before
proceeding to the next stage of the project
• Maintains a Punch List Item Register which should contain Punch List Items
history and current status.
• Makes final decision if recommended Punch List items are in the scope of the
project.
• Makes final decision of Punch List items category.
• Signs off Part Two of the PLF as required after clearance of each or group of
Punch List Item(s).

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COMMISSIONING TEAM

• Assists Project Team in reviewing and consolidating punch list items.

• Ensures all the Construction Category ‘A’ Punch List items are cleared prior
issuing Part Two of Mechanical Completion Certificate.
• Ensures Commissioning Category ‘A’ Punch List items are cleared before
issuing the Equipment/System Operational Handover certificate.
• Ensures that the completed PLF’s are included in the Project Commissioning
Dossier Participates in walk-downs to identify and categorize punch list items
• Signs off Part Two of the PLF as required after clearance of each or group of
Punch List Item(s).

ASSET HOLDER

• Participates in walk-downs to identify and categorize Punch List Items.

• Participates in reviews to verify if Punch List items are in the project scope.
• Signs off Part Two of the PLF as required after clearance of each or group of
Punch List Item(s).

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PROCEDURAL STEPS
Flowcharts of the Punch List process are included as Appendix C and D.
Generation of Punch List Items shall be based on the project’s Approved for Construction
(AFC) documents.
The identification and categorization of the Punch List Items are defined as below:

a. Category 'A' Punch List Items shall be cleared, completed or corrected

before the Equipment or Systems can progress to the next stage of the
Commissioning process. This Category should not be accepted as open by
the Commissioning Team before proceeding to the next stage. This is to
ensure that the Equipment, System or Plant can be operated safely without
jeopardizing the Equipment, System or Plant personnel or the environment.
b. Category 'B' Punch List Items can be repaired, completed or corrected at a
later date without plant shutdown, and which allows the Equipment or
Systems to be operated without jeopardizing the plant, personnel or the
environment. Equipment or Systems may be accepted by the
Commissioning Team as mechanically completed along with Category ‘B’
Punch List Items that will be resolved progressively before Final Handover.

During the Punch Listing process, issues may be identified that were not part of the original
project scope. The Project Team shall review recommended punch list items that were not
part of the approved scope and determine if they should be implemented. If recommended
for implementation, the additional exception punch list items shall be reviewed through the
Management of Change (MoC) Procedure CORP-ENG-PRC-003.
The Project Team will manage the completion of all approved Punch List “A” and “B” items
with the Commissioning Team, Contractor, and vendors as appropriate.
4.1 CONSTRUCTION PUNCH LIST
Construction Punch List items are generated during the construction stage and consolidated
and analysed prior to issuing the Mechanical Completion certificate. Construction Punch List
management process is described below:

a. The Project Team and Commissioning Team shall review the punch lists
generated during the Construction stage with a walk-down of the facilities.
The walk-down should be immediately followed by a punch-list review
meeting to consolidate the punch lists.
b. The Project Team and Commissioning Team shall categorize the punch list
items as ’A’ or ‘B’. The Project Manager shall have the final decision on
items to be included in the Punch list and whether they are ‘A’ or ‘B’.
c. Any disputed Punch List Item that is considered by the Project Team as an
issue outside the project SOW shall not be included in the PLF and shall be
identified as an ‘Exception Item’ to be resolved as per Procedure CORP-
ENG-PRC-003.
d. The Construction Punch List items shall be reported in Part One of the PLF
(refer to Appendix E), and shall be brought by the Project Team to the
attention of the Contractor for their subsequent correction.

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e. The Project Team shall ensure that all Category ‘A’ Punch List Items are
resolved/cleared.
f. Upon receipt of declaration of Mechanical Completion from the Contractor,
and once all construction Category ‘A’ Punch List items are cleared, the
Project Team shall complete Part One of the ‘Mechanical Completion
Certificate’ (refer to CORP-ENG-PRC-005) and issue to the Commissioning
Team.
g. The Commissioning Team shall ensure that Part Two of PLF has been
signed off for clearance of all Category ‘A’ Punch List Items.
h. The Commissioning Team shall complete Part Two of the ‘Mechanical
Completion Certificate”, issue the certificate along with any outstanding
Category ‘B’ Punch List Items, and then proceed with Commissioning
activities as per Procedure CORP-ENG-PRC-005.
i. The Project Team shall continue to resolve remaining Category ‘B’ Punch
List Items though Contractor. The Project Team, through the Contractor,
shall complete all Construction Category B punch list items before Final
Handover.
j. Progressively, the Commissioning Team shall sign off Part Two of the PLF
for all cleared Category ‘B’ Punch List Items.

4.2 COMMISSIONING PUNCH LIST

Commissioning Punch List items are generated during the Commissioning stage and
consolidated and analysed before issuing the Equipment/System Operational Handover
certificate. Commissioning Punch List management process is described below:

a. The Project Team, Commissioning Team and Asset Holder shall review the
punch lists generated during the Commissioning stage with a walk-down of
the facilities. The walk-down should be immediately followed by a punch-
list review meeting to consolidate the punch lists.
b. The Project Team, Commissioning Team and Asset Holder shall categorize
the punch list items as ‘A’ or ‘B’. The Project Manager shall have the final
decision if the Punch List items are in the project scope and are ‘A’ or ‘B’.
c. Disputed Punch List Items, if any, that are considered by the Project Team
as an issue outside the project SOW shall not be included in the PLF and
shall be identified separately as an ‘Exception Item’ to be resolved as per
Procedure CORP-ENG-PRC-003.
d. The Commissioning Punch List Items shall be reported in Part One of the
PLF (refer to Appendix E), and shall be brought by the Project Team to the
attention of the Contractor for their subsequent correction.
e. The Project Team shall ensure that all Category ‘A’ Punch List Items are
resolved/cleared prior to moving to Equipment/System Operational
Handover (in the case of Simple Infrastructure Projects as per section 4.8.2
of CORP-ENG-PRC-005, this activity shall be done prior to moving to Plant
Operational Handover).
f. The Commissioning Team shall ensure that Part Two of the PLF has been
signed off for clearance of all Category ‘A’ Punch List Items before issuing
the Equipment/System Operational Handover certificate (refer to CORP-
ENG-PRC-005).

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g. A consolidated Category ‘B’ Punch List Items list shall be attached along
with the Operational Handover Certificate’ (refer to CORP-ENG-PRC-005);
h. Progressively, the Commissioning Team shall ensure signing off Part Two
of the PLF for all cleared Category ‘B’ Punch List Items and send a copy to
the Project Team once all items are cleared and accepted. The Project
Team, through the Contractor, shall complete all Commissioning Category
B punch list items before Final Handover.

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REFERENCES TO OTHER DOCUMENTS

TABLE 1: REFERENCES TO OTHER DOCUMENTS

Internal/External
Document Document
Document Title Document (if
Number Referencing
any)

Corporate Procedure for Project CORP-ENG-

Internal Sideways
Stage Gate Approval Process PRC-001

Corporate Project Commissioning CORP-ENG-

Internal Sideways
and Handover PRC-005

Corporate Project Change CORP-ENG-

Internal Sideways
Management PRC-003

Note 1: Corresponding new QatarEnergy management system document numbering

terminology for old QP level documents are provided above as reference.
Note 2: The old QP document numbers referred herein this document will be updated as per
the Quality Management Refresh project requirements and with new QatarEnergy logo and
new document number at an appropriate time

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DEFINITIONS
TABLE 2: KEY TERMS DEFINED

Term Definition

Asset Holder Directorate / Department operating the facilities. In case of

Development/Redevelopment projects also VU is asset holder for
the reservoir.

Category 'A' Punch Punch List item that will prevent the safe operation of the
List Item Equipment, System and Plant and may jeopardise personnel or
environment. Such item, as agreed, shall be cleared before the
Equipment/System/Plant can progress to the next stage of the
Commissioning and Handover phase.

Category 'B' Punch Punch List item that will not endanger the safe operation of the
List Item Equipment, System and Plant or personnel and/or environment.
Such item, as agreed, can be carried over to the next stage and
may be cleared later up to Final Handover.

Commissioning The phase of the project after Pre-Commissioning to dynamically

verify the functioning and operation of the Equipment or
System(s) in accordance with specified requirements, to achieve
stabilized operation of relevant Equipment or/System and carry
out Site Acceptance Tests, as applicable. For Plant, the
commissioning activity is termed as Start-Up.

Commissioning Team established to facilitate the Commissioning and Handover

Team process as described in Section 4.2.1 of CORP-ENG-PRC-005.

Contractor Party engaged by QatarEnergy to perform works or services

under a contract.

Equipment Item that may be part of a System and be commissioned

independently, however, it may or may not be operated
independently.

Exception Item Any disputed Punch List Item that is considered by the Project
Team as an issue outside the project SOW.

Handover Transfer of responsibility for Equipment, System or Plant from

the Project Team to the Asset Holder.

Mechanical The completion and documentation of inspection and testing of

Completion workmanship and materials, to prove and validate the complete
and correct execution of construction or modification, in
accordance with the AFC documents.

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Plant Overall facilities constructed/revamped under a project

comprising of various Equipment and/or Systems.

Pre-Commissioning The phase of the project before Mechanical Completion and prior
to Commissioning in which the operational status and functioning
of the Equipment / System(s) / Plant is validated as acceptable.
This includes initial inspections, tests, checks, etc.

Procedure Specified way to carry out an activity or process.

Project Manager QatarEnergy person from VP Directorate who has overall

responsibility for the execution of projects assigned to the
Division.

Project Team Team members in the VP Directorate responsible for the

management and execution of the project.

Punch List Work not executed as per approved documents and/or not
meeting quality, health, safety, environment, operability/
maintainability requirement and/or standard; and recorded as a
list for rectification.

Shall Mandatory action or requirement

Should Preferred course of action

Start-Up Stage at which process fluid is introduced into the Plant. It is

defined as operation of all the facilities under the project. It can
only be performed once Commissioning of all associated utilities
and auxiliaries and Pre-Commissioning activities of the Plant
have been completed and accepted by the Asset Holder.

System A stand-alone facility/utility, associated with a Plant, which can

be commissioned and may be operated independently. For
Infrastructure and Civil projects, such as roads, etc., System may
represent a facility in a specific package/milestone for a phased
completion and handover.

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APPENDIX

APPENDIX A - REVISION HISTORY LOG

TABLE 3: REVISION HISTORY LOG

Revision Number: 01 Date: 22/03/2022

Item Revised Revision Description Page No.

IP-ENG-037 Rev Issued for Use. All

A1. Nov 2009

IP-ENG-037 Rev Replaced IP-ENG-028/029 with IP-ENG-008A in Section All

A1.1. Nov 2011 4.0, revised definition of ‘System’ (changes in bold italics).

IP-ENG-037 Rev Fast-Track update to only reflect the new organizational All
A1.2. Sept 2015 changes.

CORP-ENG- A new corporate level document was introduced as a part All

PRC-007 Rev.00 of “Tatweer- QatarEnergy Project Management
May’ 2018 Transformation Project” to describe the process of Punch
Listing.

CORP-ENG- Document converted to QatarEnergy document template All

PRC-007 Rev.01 as per EPPF Quality Management Refresh project
March 2022 transition plan for “simplification” of QMS documents

Remarks:
Nil.

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APPENDIX B - LIST OF ABBREVIATIONS

TABLE 4: LIST OF ABBREVIATIONS

Abbreviation Description

AFC Approved for Construction

EPIC Engineering, Procurement, Installation and Commissioning

FEED Front End Engineering Design

PLF Punch List Form

SAT Site Acceptance Test

SOW Scope of Work

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APPENDIX C - FLOWCHART FOR CONSTRUCTION PUNCH LIST MANAGEMENT

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APPENDIX D - FLOWCHART FOR COMMISSIONING PUNCH LIST MANAGEMENT

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APPENDIX E - PUNCH LIST FORM

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