Lesson

Advanced Presentation Skills

7
How NICE! You already passed the MS EXCEL road. One more road to go. Hang in
there. This PRESENTATION Road is more fun. So, what are you waiting for?
READY, SET READ!

Lesson Introduction
There are plenty of tools you can use to present data. Whether it is scientific data, statistical data, or a book
report, a presentation tool has you covered. Word documents consist of one or more pages, and PowerPoint
presentations consist of one or more slides. Each slide can contain text, graphics, animations, videos, and other
information. You can easily rearrange the slides in a presentation, delete slides that you don’t need, add new
slides, or modify the contents of existing slides.

EXPLORE

Why is digital presentation important?

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I know you are excited about this productivity tool, so don’t forget to take a rest. Just
take it slowly. Take a selfie then proceed again 😊

Microsoft PowerPoint
MS PowerPoint is an application program that is used to create
presentation files. PowerPoint is similar to a word
processor such as Word, except that it’s geared toward creating
presentations rather than documents.
Presentation Software
is an application software that allows users to create visual aids
for presentations to communicate ideas, messages and other info

EXPLAIN

Presentations in this mode of delivery are pervasive in all aspects of business communications, especially
in business planning, as well as in academic conference and professional conference settings, and in
the knowledge economy. And it is used to display information in the form of a slide show.
Presentation skills are the skills you need in delivering effective and engaging presentations to a variety of
audiences. These skills cover a variety of areas such as the structure of your presentation, the design of your
slides, the tone of your voice and the body language you convey.
Presentations may also feature prominently in political settings, especially workplace politics, where persuasion
is a central determinant of group outcomes.
THE SCREEN ELEMENTS OF MICROSOFT EXCEL AND THEIR FUNCTION

Down here are some other important parts that you also need to know about this
productivity tool. Remember, all of these are essential so don’t forget to use them.

Title Bar Displays the name of the application and the file currently in use.
The Ribbon Displays the numerous functions and tools available to work with your presentation.
Quick Access Enables you to customise the toolbar to contain the commands you use most frequently.
Toolbar
File tab Provides access to basic commands such as New, Open, Save, Print and Share plus
(Backstage access to customise the application.
View)
Slides pane Displays a thumbnail version of each slide within the presentation.
Slide The area which will be displayed as full screen when viewed in Slide Show mode.
Status Bar Provides information relating to features such as slide number, spell check and shortcuts
to Notes, Comments, various different views and zoom functions.
Placeholder Displayed as dotted lines which allows you to identify where you can add text, and insert
elements such as images or tables.

Now, what you read from the table are the types of how we can view our slides like
you can work them in way that you find it comfortable with you. Actually, this is helpful
for you to see how are you going to present your slide.
 Key Terms in MS PowerPoint
Slide is a single page of a presentation. Collectively, a group of slides may be known as a
slide deck.
Design pre-designed graphic styles that you can apply to your slides.
Template
Slide Show a collection of pages arranged in sequence that contain text and images for presenting to
an audience Press “F5” to display slide show
Transition are motion effects that when in Slide Show view add movement to your slides as you
advance from one slide to another
Animation is a set of effects which can be applied to text or graphics within a slide
Hyperlink allows you to jump to another location.

Types of Views in MS PowerPoint :

Normal View simplified layout of the page so you can quickly key, edit, and format the test.
Notes Page View displays your slides on the top portion of the page, with the speaker notes for each slide in the
notes pane on the bottom of the pane.
Outline View displays all of the text in a PowerPoint slide show in outline form regardless of the design,
objects and animations.
Slide Sorter View displays mini versions of slides and allows you to re-arrange them.

Alright, now that you have finally read those parts. any time soon, you’ll be ready to
make your own presentation.

I know you’re wondering how you can make an interactive slide without violating
some of the rules we have mentioned above. Alright, given below are very helpful tips
on how you are going to come-up with your interactive slide. Read and UNDERSTAND
them.

EXPAND

Creating an Effective Presentation

Designing your presentation is the fun part of creating a report for it gives you a chance to be creative. Placing
animations, transitions, and art could be on your mind right now. But whether or not these features would help
is generally up to you. Sometimes, these things could actually distract your audience rather than help you.
Here are some tips and guide in creating an effective presentation.
Guide in making effective presentation
 MINIMIZE – keep slide counts to a minimum to maintain a clear message and to keep the audience
attentive. Remember that the presentation is just a visual aid. Most information should still come from
the reporter.
 CLARITY – Avoid being fancy by using a font style that is easy to read. Make sure that is also big
enough to be read by the audience. Once you start making your presentation, consider how big the
screen is during your report.
Tips: A font size of 72 is about an inch (depends on the screen). A one-inch letter is readable 10 feet
away; a two-inch letter is readable 20 feet away.
  SIMPLICITY – use bullets or short sentences. Summarize the information on the screen to have your
audience focus on what the speaker is saying than on reading the slide. Limit the content to six lines
and seven words per line. This is known as 6x7 rule.
 VISUALS – use graphics to help in your presentation but not too many to distract the audience. In
addition, instead of using a table of data, use charts and graphs.
 CONSISTENCY – make your design uniform. Avoid using different styles and backgrounds.
 CONTRAST – Use light font on dark background or vice versa. This is done so that it is easier to read.
In most instances, it is easier to read on screen if the background is dark. This is due to the brightness
of the screen.

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software

Let’s Summarize It! program which allows you to create professional-looking electronic slide shows.
PPT is used to present information in an organized manner to an individual or group
To create an effective presentation, minimize the contents to maintain a clear message, avoid being fancy by
using fonts that are not easy to read, keep things simple through the use of bullets or short sentences, use
visuals like charts and graphs but avoid using ones that distract the audience, be consistent by having uniform
styles, and be mindful of the contrast.