SAP FICO DUAL MODULE CERTIFIED CONSULTANT

CONFIGURATION OF CHECK MANAGEMENT

--->What is Check Management In SAP:
Check management is used in cases where, when issuing your checks, you do not want to use the payment document number as the check
number, but a different numbering method instead.

The check management functions help you to manage both pre-numbered checks and those checks assigned numbers from your own number
ranges. The numbers for these checks are determined by the bank and printed on the check itself.

You can define your own number ranges for check if the bank defines a certain number interval or If the payment document number cannot be
used for other reasons (it is too long or you want to define ranges big enough to last for several years, and so on) or if you want to use aspects
of the functionality in check management.

MANUAL PROCEDURE FOR CHECK MANAGEMENT IN SAP

----> CONFIGURATIONS AND END USER ACTIVITITES FOR CHEQUE MANAGEMENT:

1.0 CREATIONS OF CHEQUE LOTS:

PATH: SPRO >>> REFERENCE IMG >>> FINANCIAL ACCOUNTING >>> ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE >>>BUSINESS
TRANSACTIONS >>> OUTGOING PAYMENTS >>> AUTOMATIC OUTGOING PAYMENT >>> PAYMENT MEDIA >>>CHECK MANAGEMENT >>> DEFINE
NUMBER RANGES FOR CHECKS.

Now, by following the above path, you will enter in the screen “Check Lots”. Enter the details as shown below –
1. Paying Company Code: GB88
2. House Bank: AXIS
3. Account Id: AXIS1

Now click on change status button to create number ranges for cheque lots.

1.1 Now we here, in the screen “Change Check Number Status” ----> we create number (as per business requirement) ---> save. Now enter the
following details as shown below-
1. Lot Number: 01 (can be changed based on client requirement)
2. Cheque number from: 1000
3. Cheque number to: 2000
4. Short Info: Axis Bank Cheque Book (Cheque Lot Creation)

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2. CREATE VENDOR INVOICE USING TRANSACTION CODE FB60:

PATH: SAP MENU >>> ACCOUNTING >>> FINANCIAL ACCOUNTING >>> ACCOUNTS PAYABLE >>> DOCUMENT ENTRY >>> INVOICE

Following Inputs (Header Data and Line Item Data) to be given below while Creating Vendor Invoice:

1. Company Code:GB88 (Optional to entered to change from other cocd to present used cocd)
2. Vendor: 100047
3. Payment Method: C
4. Document Date: 22.06.2023
5. Postings Date: 22.06.2023
6. Document Type: KR
7. Period: 03 (current posting period)
8. Currency: GBP
9. Amount: 100,000.00

Click on Simulate to see the accounting entry –

Cocd Item Line Item Posting Key GL Account Account Description Amount Currency

GB88 1 000001 31 1401001 AP-DOM-SERVICES 100000.00- GBP

GB88 2 000002 40 4500963 Trav Exp (Local) 100000.00 GBP

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Now, click on post to save the document in the system. After successful post of the document (Vendor Invoice) in the system, the system
generates document number based on pre-defined number ranges in the system.

Document Posted in the System with the Document Number: 190000010

3.MAKE PAYMENT OF VENDOR INVOICE USING THE TRANSACTION CODE F-28: -

PATH: SAP MENU >> ACCOUNTING >> FINANCIAL ACCOUNTING >> ACCOUNTS PAYABLE >> DOCUMENT ENTRY >>OUTGOING PAYMENT >> POST

Following to be given below while Making Vendor Payment:

1. Document Date: 22.06.2023

2. Postings Date: 22.06.2023
3. Document Type: KZ
4. Period: 03
5. Current posting period: GBP
6. Company Code:GB88 (Required to enter if our company code not available in the screen)
7. Bank Account: 2602010
8. Bank Amount: 100,000.00
9. Open Item Selection Account: 1000047

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Click on Process Open Items and make payment against the invoice. Now, click on post to save the document in the system. After successful
post of the Clearing document (Against Vendor Payment) in the system, the system generates document number based on pre-defined number
ranges in the system.

Cocd Item Posting Keys Gl Account Description Amount currency

GB88 1 31 100047 BSNL HYDERABAD 100000.00- GBP
GB88 2 40 4500963 Trav Exp (Local) 100000.00 GBP

Document Posted in the System with the Document Number: 150000008

4. MANUAL UPDATING OF CHECKS USING TRANSACTION CODE FCH5

PATH: SPRO >>> Reference IMG >>> Financial Accounting >>> Accounts Receivable & Accounts Payable >>> Business transactions >>>
Outgoing payments >>> Automatic outgoing payment >>> Payment media >>> Check management >>> Define number ranges for checks

Now provide all the details in the screen “Create Check Information”:

Payment Document Number: 1500000008 (Document number is picked by system picks automatically)
Paying Company Code: GB88
Fiscal Year: 2023
House Bank: AXIS
Account ID: AXIS1
Check Number: 1000

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Check 1000 has been created against the payment document: 1500000008

5. DISPLAY CHECK REGISTER WITH TRANSACTION CODE FCHN:

PATH: ACCOUNTING >>> FINANCIAL ACCOUNTING >>> ACCOUNTS PAYABLE >>> ENVIRONMENT >>> CHECK INFORMATION -
DISPLAY >>> CHECK REGISTER.

Now provide all the details as shown below and click on execute:
1. Paying Company Code: GB88
2. House Banks: AXIS
3. Account ID: AXIS1

In this screen we can see the check 1000 assigned manually against the clearing document

6. ISSUSED CHECKS CANCELLATION USING TRANSACTION CODE FCH8

PATH: Go through Transaction Code: FCH8

Now enter the following details in the system as shown below and click on option “Cancel Payment”:
Paying Company Code: GB88

House Banks: AXIS

Account ID: AXIS1

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Check Number: 1000

Void Reason Code: 11

Reversal Reason: 01

After Cancelling Check, the system will display the cancelled check information in the screen “Display Check Information”

Now go to check register screen using the path or transaction code and the check the transaction after cancelling the check in the system

AUTOMATIC PROCEDURE FOR CHECK MANAGEMENT IN SAP

----> CONFIGURATIONS AND END USER ACTIVITITES FOR CHEQUE MANAGEMENT:

1.0 CREATIONS OF CHEQUE LOTS:

PATH: SPRO >>> REFERENCE IMG >>> FINANCIAL ACCOUNTING >>> ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE >>>BUSINESS
TRANSACTIONS >>> OUTGOING PAYMENTS >>> AUTOMATIC OUTGOING PAYMENT >>> PAYMENT MEDIA >>>CHECK MANAGEMENT >>> DEFINE
NUMBER RANGES FOR CHECKS.

Now, by following the above path, you will enter in the screen “Check Lots”. Enter the details as shown below –
4. Paying Company Code: GB88
5. House Bank: AXIS
6. Account Id: AXIS1

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Now click on change status button to create number ranges for cheque lots.

1.2 Now we here, in the screen “Change Check Number Status” ----> we create number (as per business requirement) ---> save. Now enter the
following details as shown below-
5. Lot Number: 01 (can be changed based on client requirement)
6. Cheque number from: 1000
7. Cheque number to: 2000
8. Short Info: Axis Bank Cheque Book (Cheque Lot Creation)

2. CREATE VENDOR INVOICE USING TRANSACTION CODE FB60:

PATH: SAP MENU >>> ACCOUNTING >>> FINANCIAL ACCOUNTING >>> ACCOUNTS PAYABLE >>> DOCUMENT ENTRY >>> INVOICE

Following Inputs (Header Data and Line Item Data) to be given below while Creating Vendor Invoice:

10. Company Code:GB88 (Optional to entered to change from other cocd to present used cocd)
11. Vendor: 100047
12. Payment Method: C
13. Document Date: 23.06.2023
14. Postings Date: 23.06.2023
15. Document Type: KR
16. Period: 03 (current posting period)
17. Currency: GBP
18. Amount: 100,000.00

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Click on Simulate to see the accounting entry –

Cocd Item Line Item Posting Key GL Account Account Description Amount Currency

GB88 1 000001 31 1401001 AP-DOM-SERVICES 100000.00- GBP

GB88 2 000002 40 4500963 Trav Exp (Local) 100000.00 GBP

Now, click on post to save the document in the system. After successful post of the document (Vendor Invoice) in the system, the system
generates document number based on pre-defined number ranges in the system.

Document Posted in the System with the Document Number: 190000016

3.MAKE PAYMENT OF VENDOR INVOICE USING THE TRANSACTION CODE F110: -

STEP 1: Go to the Transaction Code: F110 through easy access screen

PATH:

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Now Screen “Automatic Payment Transaction: Status” appears. Now fill the fields as shown below-

Run Date: 23.06.2023 (Can be taken based on transaction done by business)

Identification: GB88 (Identification name can be given as per client)

STEP 2: Now click on Tab >> parameter >>> enter the following details below-

Posting Date: 23.06.2023

Company Code: GB88
Payment Method: C
Next posting Date: 24.06.2023
Vendor: 100047

STEP 3: Go to the Tab Free selection

Here we do not enter any fields as we are not using currently but can be used when or required as per client requirement.

STEP 4: Go to the Additional Log>>> check the following fields as shown below in the screen shot

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STEP 5: Here we have to maintain program for automatic check allotment against the clearing document of vendor invoice.

Now provide 2 under the variant RFFOUS_C >>> Click on Maintain Variants

Now in the screen “Edit Variants: Reports RFFOUS_C, Variant 2”

Programme Run Date: 22.06.2023 I Identification Number: APP1

Paying Company Code:GB88 I Payment Method: C

House Bank: AXIS I Account Id: AXIS1

Cheque Lot Number: 01 (Can be changed based on client requirement) I Currency: GBP

Print Checks: Check Box I Print Payment Summary: Check Box

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Now go back from maintain variant screen >>> click on Status Tab >>> Enter >>> Status: Parameters have been
entered appears in the main screen of APP.

STEP 6: Now go to the Payment Proposal Tab>>> Double Click on it >>> Dialogue Box “Schedule Proposal” >>> Fill all the details
>>> Check the box- “Start Immediately” and also check the box “Create Payment Medium”>>> Save

After Save >>> Enter >>> Status: proposal is running in the main screen of APP >>> Again Press Enter >>> Status:
Payment Proposal Has Been Created.

Status: Payment Proposal Has Been Created.

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Step7: Now Click on Tab >>> Edit proposal >>> Enter

Now Double Click on the vendor number >>> Click on the Document number >>> Screen Change Line Items Appears

In Screen Change Line Items >>> Click on re-allocate option>>> enter

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Now Screen Change Payment appears in the system >>> enter all the details as below >>> Enter

Details:

1. Payment Method: C I House Banks: AXIS I AXIS1

2. Due Date: 23.06.2023

Step8: After Saving the Payment Proposal in the system >>> A new line item is created.

Now Go back to the main screen of APP “Automatic Payment Transactions: Status” >>> Status: Payment Proposal Has
been Created.

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Step9: Now click on Payment Run >>> Enter >> save >>Status: Schedule Payment >> Enter >>>

Step10: Status: Posting Periods: One Generated, One Created.

Step11: To check Payment Document >>> Go to Edit >> Payment >> Payment List >> Enter >> Variant: RFZALI20 >>>
Enter >>>

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Step12: In the Screen >>> Payment List >>>Double Click on the Clearing document(190000016) >>> Screen “Display
Line Item Appears” >>> In screen “Display Line Item Appears”- go to environment >>> Check Information >>> Screen
“Display Check Information” appears in the system>> Check the Check lot number created against the payment
document as shown in the below screenshot.

Check 1004 has been created against the clearing document:1500000013

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For Display Check Information >>> Click on Option “Check Receipt” >>> Screen: Check Receipt appears in the system.

Step14: To check the Check Print Preview >>> In the Screen Display Check Information >>> Go to Services >> Output
Control >>> Screen: “ Output Controller: Spool Request Selection Screen >>> Execute >>> Screen: Output Controller:
List of Spool Request appears >>> Click on SAP Script Icon>>> Template Script OF Check appears on the screen >>>
Now to Check the Script Of created check against the payment document >>> Click on Down arrow>>> Check Script
appears in the System

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SAP FICO DUAL MODULE CERTIFIED CONSULTANT

PREPARED BY KARTHIK.K

MOBILE:+91- 9406421336
SAP FICO DUAL MODULE CERTIFIED CONSULTANT

PREPARED BY KARTHIK.K

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