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SOP For Procedure of Purchasing

The document outlines the purchasing procedure for PM Network. It details the purchasing request process, collecting supplier quotations, issuing purchase orders, and order amendments. The procedure aims to select suppliers based on their ability to meet requirements and ensure traceability of purchases.

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tridentindiacompany
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416 views2 pages

SOP For Procedure of Purchasing

The document outlines the purchasing procedure for PM Network. It details the purchasing request process, collecting supplier quotations, issuing purchase orders, and order amendments. The procedure aims to select suppliers based on their ability to meet requirements and ensure traceability of purchases.

Uploaded by

tridentindiacompany
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PM NETWORK

Plot No. 150/93/B, Maruti Industrial Estate Behind Glow Tech Steel,
Gondal Road, Rajkot 360004
Document STANDARD OPERATING PROCEDURE
Title Procedure for Purchasing
Document No. ZPI/SOP/PUR/001 Effective Date : 01/07/2022
Revision No. R-00 Revision Date : 30/06/2025

1.0 Purpose: To define the procedure to be followed for the procurement of raw materials, tools, spare parts, packing
materials, chemicals, consumables, and manufactured products etc., and ensure that the suppliers are selected based
on their ability to meet supplier requirements.

2.0 Scope: This procedure applies to all supplier supplied materials and job work materials at PM NETWORK, Plot No.
150/93/B, Maruti Industrial Estate, Behind Glow Tech Steel, Gondal Road, Rajkot 360004.

3.0 Responsibility: Purchase personnel

4.0 Procedure
4.1 All purchases are done only with the vendors in the approved suppliers list.
4.2 Any department wish to buy any item may propose the vendor to purchase department
4.3 Purchase Request/Indent:
4.3.1 Purchasing activity is initiated based on the purchase requisition form.
4.3.2 Incomplete or inaccurate requisitions may be returned to the originator for completion or correction.
It shall be verified by In-charge (Purchase) for complete specification of the required material,
Quantity, Make, authorized signatures and other requirements.
4.3.3 Present availability of stock is verified against the requirement.
4.3.4 Purchase department to collect quotations from approved vendors List.
4.3.5 Purchase executives to collect quotations from at least two approved vendors. This need not be
required if PM NETWORK, has already entered into a rate agreement with any specific vendor for a
defined period of time.
4.3.6 In-charge (purchase) shall raise Purchase Order for suppliers who have established their credentials
with supply of qualitative products at competitive prices. In Purchase order specify price, tax, delivery
date, destination, mode of transport, terms of payment, reconciliation of rejections. Purchase Order
will be signed by In-charge (Purchase).
4.3.7 Approved Purchase order shall be forwarded to Supplier and copy shall be kept in Purchase Order file
and enter the details in the Purchase Order Register (ZPI/SOP/PUR/001/F1) to know the status of PO
at any time.
4.3.8 Maintain Purchase Order file, file shall contain all the details regarding the Purchase order, Purchase
requisition, correspondence with Suppliers, price amendments, etc.
4.3.9 Non-critical materials like Consumables and local purchases are carried out by the purchase
department as and when required without the PO, however proper identification and traceability will
be ensured with the documents for such procurements.

Amendment of Purchase Order:


Purchase Order changes may take place for any one of reason either Price revision, Taxes, Terms and Conditions,
Specification, Quantity or Delivery Schedule etc., In case of any changes in purchase order, cancels the purchase
requisitions/order and the new purchase requisition and Purchase order shall prepare and the same procedure shall be
followed and change of Purchase order shall be issued to all concerned persons for implementation.

5.0 Applicable Forms:-


ZPI/SOP/PUR/001/F1 – Purchase order register

6.0 References: ISO 13485:2016 – Clause 7.4

PREPARED BY APPROVED BY
NAME Mahfuz Vala Pratik Mehta
DESIGNATION Production Manager Owner
SIGNATURE
Page 1 of 2
PM NETWORK
Plot No. 150/93/B, Maruti Industrial Estate Behind Glow Tech Steel,
Gondal Road, Rajkot 360004
Document STANDARD OPERATING PROCEDURE
Title Procedure for Purchasing
Document No. ZPI/SOP/PUR/001 Effective Date : 01/07/2022
Revision No. R-00 Revision Date : 30/06/2025

7.0 Abbreviations:-
QA : Quality Assurance
SOP : Standard Operating Procedure
Dept. : Department
PUR : Purchase
MD : Managing Director
PO : Purchase Order

PREPARED BY APPROVED BY
NAME Mahfuz Vala Pratik Mehta
DESIGNATION Production Manager Owner
SIGNATURE
Page 2 of 2

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