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16 views10 pages

Professional Email Presentation Removed

Uploaded by

asmaelaamouri02
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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HOW TO WRITE A PROFESSIONAL Tips and Tricks to making your

EMAIL emails work appropriate!


PERSONAL V. PROFESSIONAL EMAILS
Personal Professional
 Informal  Formal
 Between friends and family  Between business professionals
 Peer to peer, subordinate to boss, client to
 Informal language business, etc.
Slang
Emojis Formal Language
SUBJECT LINE
 First thing the recipient will see
 Needs to be succinct!
 Clear and informative

 Examples:
 “Meeting on Monday?”
 “Follow up re. presentation”
 “Question regarding status of visa”

Emails to ICLS
When emailing ICLS, please include your FULL
NAME and SEVIS number in the subject as well
GREETING

 Always start with a greeting!

 Professional greeting examples:


 Good Morning ____, Good Afternoon ____, Good
Evening ____,
 Dear ____,
 Hello ____,
 Hi _____,

 Unprofessional greeting examples:


 Hey
 What’s up?
When in doubt,

DETERMINING NAME(S) AND TITLES use Ms. for


women!

Titles for people in English depend largely on marital


In English speaking countries, people usually status. It is more respectful, and much more formal, to utilize
have 2-3 names: first, middle, and last them in email correspondence.
(family name). In informal and formal
settings, the first name is used to address Married Woman Unmarried Man (regardless
someone. Woman of marital status)
• Mrs. + Last • Miss + Last • Mr. + Last
Name Name Name
Example: Meredith Olivia Henderson • ex: Mrs. • Ms. + Last • Ex: Mr.
Henderson Name Henderson
• ex: Ms.
Henderson
First name: Meredith
Middle Name: Olivia Unless you are speaking very formally, or speaking to
someone you know is much older than you are, titles are
Last (Family) Name: Henderson seldom used in email correspondence.
BREVITY

Most of the time, emails do not have to be


paragraphs and paragraphs long. Succinct, to the
point emails are appreciated in American
workplaces!

It is not necessary to inquire as to how someone is or


make small talk unless you genuinely want to know.

 Avoid long, complicated sentences


 Don’t write several long paragraphs
 Use bullet points for important details/lists
CLOSING

 Should be friendly, polite, and professional


 Should be kept succinct as well

 Examples:

 Best wishes,
 Best,
 Sincerely,
 Thank you,

 Don’t forget your first name!


CAUTION!
 Avoid using ALL CAPITAL LETTERS – it  No emojis! The professional setting in
feels as if you’re shouting, and looks which emojis are appropriate does not
quite unprofessional. exist.

 Abbreviations and “text talk” are not Avoid using multiple punctuation marks:
appropriate, and should largely be “Can you help me?????”
avoided “Thanks!!!!!!!!”
 ex: LOL, thx, gr8
 EXCEPTIONS: ASAP, POC (point of contact),
RSVP, COB (close of business)
PROOFREAD YOUR EMAIL
Be sure to always proofread your email, no Some helpful ways of proofreading are:
matter how short, to check for mistakes. In
professional emails, things like grammar,  Read your email out loud
spelling, and punctuation matter!  Have a friend/colleague review your
Common issues: email

 All lowercase or all capital letters  Utilize a plugin such as Grammarly

 Incorrect capitalization for sentences and


proper nouns
 Improperly used articles, prepositions, and
verb tenses
Spelling errors
CONTACT INFORMATION
Make sure you include your contact
information at the end of your email!
Consider creating a signature that has your
full name, phone number, company website
(if applicable), and/or Skype address.
Most companies have a signature template
that you must use. But for personal use,
consider making one as well.
Please make sure your email address uses
English characters – consider creating a
Gmail account for emails in English.

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