Cyber Cafe Management System

D .Vinisha 2203A51200
K .Vennela 2203A51210

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 Table of Contents
Problem statement-----------------------------------------------------03
1. Introduction
1.1 Purpose----------------------------------------------------------------03
1.2 Scope------------------------------------------------------------------03
1.3 Technologies to be used--------------------------------------------03
1.4 Tools used------------------------------------------------------------05

2.Overall Description
2.1 Product Perspective--------------------------------------------------06
2.2 Software interfaces---------------------------------------------------06
2.3 Hardware interfaces--------------------------------------------------07
2.4 System Functions----------------------------------------------------08
2.5 User characteristics---------------------------------------------------08
2.6 constraints--------------------------------------------------------------09
2.7 Assumptions and dependencies-------------------------------------09

3.UML DIAGRAMS-----------------------------------------------------10
4.Conclusion---------------------------------------------------------------17

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Problem Statement:
The problem statement for a Cyber Cafe Management System outlines the
challenges and issues faced in efficiently operating and managing a cyber cafe. It
typically involves the need to streamline various aspects of the cyber cafe's
operations to enhance customer experience, improve security, and optimize overall
management.

1.0. Introduction:
In the rapidly evolving technological landscape, Cyber Cafes play a crucial role in
providing internet access and various computing services to the public. To
streamline and enhance the management of such establishments, a comprehensive
Cyber Cafe Management System (CCMS) is essential. This Software
Requirements Specification (SRS) document aims to outline the functional and
non-functional requirements of the proposed system.
1.1 Purpose:
The purpose of the Cyber Cafe Management System is to automate and organize
the various aspects of running a cyber cafe efficiently. This includes managing
customer access, tracking usage, handling payments, monitoring system health,
and ensuring a seamless user experience.
1.2. Project Scope:
The Cyber Cafe Management System will encompass a range of features including
user authentication, time-based access control, resource monitoring, billing and
payment management, reporting, and administration. It will be designed to support
multiple user roles, such as customers, administrators, and employees, to facilitate
smooth and secure operation of the cyber cafe.
1.3. Technologies to be used:
1. Computers and Workstations:
• Desktops or laptops for customer’s
use.
• Server for centralized management.

2. Networking:
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 • Local Area Network (LAN) for connecting all computers and the server.
• Internet connection for providing internet access to customers.
3. Software:
• Cyber Cafe Management Software: Helps in user authentication, time
tracking, and billing.
• Operating System: Usually Windows or Linux.
• Antivirus software to secure systems from malware.
4. Security Measures:
• Firewalls to protect the network.
• Virtual Private Network (VPN) for secure internet access.
• Security cameras for monitoring.
5. Payment Systems:
• Point of Sale (POS) software or hardware for
billing.
• Online payment gateways for digital
transactions.
6. Time Management Tools:
• Time management software to track and limit customer usage.
7. Remote Management Tools:
• Remote desktop tools for system maintenance and support.
8. Printing Solutions:
• Print management software and hardware for controlling and billing
print services.
9. Customer Identification:
• Biometric scanners, smart cards, or RFID for customer identification.
10. Maintenance Tools:
• System monitoring tools for hardware
health.
• Backup solutions to prevent data loss.

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11. Customer Comfort:
• Comfortable seating, good lighting, and ergonomic peripherals for
customer satisfaction.
12. Compliance and Legal Software:
• Compliance software to adhere to local regulations.
• Legal software to manage licenses and copyrights.
1.4. Tools to be used:
Star UML:
It is a UML tool by MK Lab. The software was licensed under a modified version
of GNU GPL until 2014, when a rewritten version 2.0.0 was released for beta
testing under a proprietary license. After being abandoned for some time, the
project had a revival to move from Delphi to Java/Eclipse and then stopped again.
Computer:
Any pc can be used irrespective of the operating system since it’s compatible with
Mac, Windows, and other Linux divisions.

1.5. Overview:
The Cyber Cafe Management System will consist of modules that address specific
functionalities:

a. User Management: Registering new users, maintaining user profiles, and

tracking usage history.
b. Access Control: Monitoring and controlling user access based on time and
usage policies.
c. Billing and Payment: Calculating charges based on usage and facilitating
secure payment transactions.
d. Reporting: Generating reports on user activity, revenue, and system
performance.
e. System Maintenance: Ensuring the health and security of the cyber cafe's
infrastructure.

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2.OVERALL DESCRIPTION

2.1 Product Perspective:

The product perspective section of a Software Requirements Specification (SRS)
document for a Cyber Cafe Management System outlines how the system will fit
into the existing environment and describes the interactions between the system
and external entities. Here's a breakdown of the product perspective for a Cyber
Cafe Management System:
• Customer description:
It includes the customer name, address and phone number. This information
may be used for keeping the records of the customer for any emergency or
for any other kind of information.
• Billing description:
The bill will be generated automatically when the customer log out
accordance with the time spent by customer.
2.2. Software interfaces:
In the Software Requirements for a Cyber Cafe Management System, the
software interfaces section outlines the interactions and dependencies with other
software components. Here is a brief summary of the software interfaces for such
a project:
Database Management System (DBMS):
- The Cyber Cafe Management System will interface with a chosen DBMS (e.g.,
MySQL, PostgreSQL) for storing and retrieving data related to user profiles,
session logs, and billing information.
Web Development Framework:
- The system will utilize a web development framework (e.g., Django, Ruby on
Rails) to create a user-friendly and dynamic web-based interface for cafe staff and
customers.
Network Management Tools or APIs:
- The system will interface with network management tools or APIs to monitor and
control internet usage, bandwidth allocation, and user access within the cyber
cafe.

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Reporting and Analytics Tools:
- The system will interface with reporting and analytics tools to generate insights
into usage patterns, revenue, and other relevant metrics for monitoring and
decision-making.
Backup and Recovery Mechanisms:
- Interfaces with backup and recovery mechanisms will be established to ensure
data integrity and availability in the event of system failures or data loss.
Version Control System:
- The system will use a version control system (e.g., Git) to manage and track
changes to the source code and documentation throughout the development
lifecycle.

2.3. Hardware Interfaces:

In the Software Requirements Specification (SRS) document for a Cyber Cafe
Management System, the hardware interfaces section outlines the requirements and
interactions with various hardware components. Here is a brief summary of the
hardware interfaces for such a project:
Client Devices:
- The system should be compatible with standard client devices used in cyber
cafes, including desktop computers, laptops, and mobile devices, ensuring a
seamless user experience.
Printers and Scanners:
- Hardware interfaces must support integration with printers and scanners for
managing printing services within the cyber cafe, allowing users to print
documents and scan files.
Networking Equipment:
- The system will interface with networking equipment (routers, switches) to
manage internet connectivity, bandwidth allocation, and user access within the
cyber cafe.

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Payment Processing Devices:
- Interfaces with payment processing devices (e.g., card readers) may be required
for secure and efficient financial transactions related to cafe services.

Security Cameras and Monitoring Devices:

- If surveillance is part of the cyber cafe's infrastructure, the system may interface
with security cameras and monitoring devices for enhancing security and
monitoring user activity.
These hardware interfaces ensure that the Cyber Cafe Management System can
effectively interact with and utilize various hardware components essential for its
operation within a cyber cafe environment.
2.4. System Functions:
Functions of the Server:
• Create / Manage Users
• Receive Connection requests from Clients
• Receive a predefined set of requests from the Client  Billing.

Functions of the Client:

• Connection with the Server
• Request for terminals and connections.

2.5. User Characteristics:

This project basically contains two types of users: the server user and the client
user.
The Server user is the administrator of the Server machine. He will have the rights
to remotely login or logout the client user.
The Client user can login to the client system and start browsing if he knows
his username and password otherwise the admin user can log him in
remotely.

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2.6. Constraints:

a. Hardware Constraints: The system should be compatible with the existing

hardware infrastructure of the cyber cafe.
b. Legal and Regulatory Compliance: Adherence to local laws and regulations
regarding data privacy and user rights.

2.7. Assumptions and Dependencies:

Assumptions:
The successful development and operation of the Cyber Cafe Management System
are contingent upon certain assumptions. It is assumed that the designated
hardware and networking infrastructure meet recommended specifications for
optimal performance. Additionally, users are expected to have basic computer
literacy, and reliable internet connectivity is assumed for both cafe staff and
customers. The availability of external services, such as payment gateways and
network management tools, is assumed as integral to the system's functionality.
Dependencies:
The Cyber Cafe Management System project is dependent on external factors and
systems. Successful integration relies on the availability and compatibility of third
party software interfaces, including the selected Database Management System
(DBMS), web development framework, and payment gateway. The project is also
contingent on the adherence to industry standards and regulations governing data
security and financial transactions. Any changes in these external dependencies
may impact the development timeline and functionality of the system. Ongoing
collaboration with third-party providers and adherence to their updates is essential
for the sustained effectiveness of the Cyber Cafe Management System.

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3.UML DIAGRAMS
Data Flow Diagram:

Class diagram:

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USE CASE DIAGRAM:

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STATE CHART DIAGRAM:

ACTIVITY DIAGRAM:

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SEQUENCE DIAGRAM:

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COLLABORATIVE DIAGRAM:

COMPONENT DIAGRAM:

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DEPLOYMENT DIAGRAM:

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INTERACTION DIAGRAM:

COLLABORATION DIAGRAM:

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4.CONCLUSION:

In conclusion, a cyber cafe system is very important for running a cyber cafe well. It
has features like controlling user access, monitoring usage, managing billing, and
security. This system makes operations smoother and improves the customer
experience. As digital connection becomes more important and cyber threats
increase, having a good management system is not just helpful but necessary for
cyber cafes to do well in today's changing world. In short, a good management system
is essential for a successful cyber cafe. It helps owners manage resources, keep things
safe, and offer great service to customers.

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