B.C.

ROY Computer Literacy Mission Microsoft Office Word 2007

MS OFFICE WORD 2007

Microsoft Word or MS-WORD (often called Word) is a graphical word processing program that users can
type with. It is made by the computer company Microsoft. Its purpose is to allow users to type and save
documents. Similar to other word processors, it has helpful tools to make documents. The extension name
of MS WORD is .doc (upto 2003 version) and .docx (onword 2007).

 How to Open Microsoft Word

Click your left mouse button once on the Start button in the bottom left of your screen. If
you have Windows Vista or Windows 7, the round Start button will look like this:

If you have Windows XP the start button looks like this:

On the Start menu that appears, click your left mouse button on the All Programs item. On
the All programs menu, look for Microsoft Office. If you have Office 2007 to Office 2016,
you'll see something like this:

If you have an earlier version of Microsoft Word, you'll see something like this:

Or

Start > Run > type “Winword” > Ok

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Setting Up Your Word Environment

 Introduction
Before you begin creating documents in Word, you may
want to set up your Word environment and become
familiar with a few key tasks such as how to minimize
and maximize the Ribbon, configure the Quick Access
toolbar, display the ruler, and use the Word Count and
Zoom tools.

 To minimize and maximize the Ribbon:

 Right-click anywhere in the main menu.
 Select Minimize the Ribbon in the menu that appears. This will toggle the
Ribbon on and off.

The check mark beside Minimize the Ribbon indicates that the feature is active.
The new tabbed Ribbon system replaces traditional menus in Word 2007. It is designed
to be responsive to your current task and easy to use; however, you can choose
to minimize the Ribbon if you would rather use different menus or keyboard shortcuts.
 To add commands to the Quick Access toolbar:
 Click the arrow to the right of the
Quick Access toolbar.
 Select the command you want to
add from the drop-down list. It will appear
in the Quick Access toolbar.

The Save, Undo, and Redo commands

appear by default in the Quick Access
toolbar. You may want to add other
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

commands to make using specific Word features more convenient for you.

 To display or hide the Ruler:

 Click the View Ruler icon over the scrollbar.

The View Ruler icon works as a toggle button to turn the

Ruler on and off.

 Challenge!
 Open Word 2007 on your computer. A new blank document will appear on the
screen.
 Make sure your Ribbon is maximized.
 Display the Ruler.
 Add any commands you want to the Quick Access toolbar.
 Close Word without saving the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Text Basics
 Introduction
It's important to know how to perform basic tasks
with text when working in a word processing
application. In this lesson, you'll learn the basics of
working with text, including how to insert, delete,
select, copy, paste, and drag and drop text.

 To insert text:
 Move your mouse to the location where you want text to appear in the document.
 Left-click the mouse. The insertion point appears.
 Type the text you want to appear.

 To delete text:
 Place your cursor next to the text you want to delete.
 Press the Backspace key on your keyboard to delete text to the left of the cursor.
 Press the Delete key on your keyboard to delete text to the right of the cursor.

 To select text:
 Place the insertion point next to the text you want to select.
 Left-click your mouse. While holding it down, drag your mouse over the text to select
it.
 Release the mouse button. You have selected the text. A highlighted box will appear
over the selected text.

When you select text or images in Word, a hover toolbar with formatting options
appears. This makes formatting commands easily accessible, which can save you
time.

 To copy and paste text:

 Select the text you want to copy.
 Click the Copy command on the Home tab.
 Place the insertion point where you want text to appear.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click the Paste command on the Home tab. The text will appear.

 To drag and drop text:

 Select the text you want to copy.
 Left-click your mouse, and drag the text to the location where you want it to appear.
The cursor will have a text box underneath it to indicate that you are moving text.

 Release the mouse button, and the text will appear.

If text does not appear in the exact location you want, you can click
the Enter key on your keyboard to move the text to a new line.

 Challenge!
Use the cover letter or any other Word document you choose to complete this
challenge.
 Open an existing Word document.
 Select a sentence.
 Copy and paste the sentence from one location in the document to another.
 Select another sentence.
 Drag and drop it to another location in the document.
 Select the entire document.
 Change the font style, size, and color.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Saving Documents
 Introduction
It's important to know how to save the
documents you are working with. There are
many ways you share and receive
documents, which will affect how you need to
save the file.

Are you downloading the document? Saving it

for the first time? Saving it as another name?
Sharing it with someone who doesn't have
Word 2007? All of these factors will affect how
you save Word documents. In this lesson,
you will learn how to use the Save and Save
As commands, how to save as a Word 97-
2003 compatible document, and how to save
as a PDF.

 To use the Save As command:

 Click the Microsoft Office button.
 Select Save As Word Document. The Save As dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select the location where you want to save the document using the drop-down menu.
 Enter a name for the document.

 Click the Save button.

 To use the Save command:
 Click the Microsoft Office button.
 Select Save from the menu.
Using the Save command saves the document in its current location using the same
file name. If you are saving for the first time and select Save, the Save As dialog box
will appear.
 To Save As a Word 97 - 2003 document:

 Click the Microsoft Office

button.
 Select Save As Word 97-
2003 Document.

 Select the location where

you want to save the document
using the drop-down menu.
 Enter a name for the
document.
 Click the Save button.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To download the PDF extension:

 Click the Microsoft Office button.
 Select Save As Find add-ins for other file formats. This will open your web browser
to the Microsoft site.
 Follow the instructions on the Microsoft site for downloading the extension.

 To save as a PDF:

 Click the Microsoft

Office button.
 Select Save As PDF.
The Save As dialog box will
appear.

 Select the location where

you want to save the document
using the drop-down menu.
 Enter a name for the
document.
 Click the Publish button.

 Challenge!
Use the cover letter or any other Word document you choose to complete this
challenge.
 Open an existing Word document.
 Save the document with the file name trial.
 Save the same document as a PDF file.
 Close the document.
 Open another existing Word document.
 Close the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Proofing Features
 Introduction
Worried about making mistakes when you type? Don't
be. Word provides you with several proofing
features that will help you produce professional, error-
free documents. In this lesson, you will learn about the
various proofing features, including the Spelling &
Grammar tool.

 Line colors
By default, Word automatically checks your document for spelling and
grammar errors. These errors are indicated by colored wavy lines.

 The blue line indicates a contextual spelling error.

o A contextual spelling error is when an incorrect spelling of a word is chosen. For
example, if you write Deer Mr. Theodore at the beginning of a letter, deer is a
contextual spelling error because dear should have been used. Deer is spelled
correctly, but it is used incorrectly in this letter.
 The red line indicates a misspelled word.
 The green line indicates a grammatical error.

 To use the spelling check feature:

 Right-click the underlined word. A menu will appear.
 Select the correct spelling of the word from the listed suggestions.
 Left-click your mouse on the word. It will appear in the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

You can choose to ignore an underlined word, add it to the dictionary, or go to

the Spelling dialog box.

 To use the grammar check feature:

 Right-click the underlined word. A menu will appear.
 Select the correct word from the listed suggestions.
 Left-click your mouse on the word. It will appear in the document.

You can also choose to ignore an underlined word, go to the Grammar dialog
box, or find out more information about the word and its usage.

You can also wait and run the spelling and grammar check after completing the
document. Click the Spelling & Grammar command on the Review tab.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Challenge!
Use the cover letter or any other Word document you choose to complete this
challenge.

 Open an existing Word document.

 Type the following sentences at the beginning of the document:
o I really enjoy learning an computers and about new skills’.
o I like to take tutorials where I can learn independently.
 Correct the spelling errors in the sentences.
 Correct the grammar mistake that appears in one of the sentences.
 Use the Spelling & Grammar command to check the remainder of the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Hyperlinks

 Introduction
A hyperlink is a piece of text or an image in an
electronic document that can connect readers to another
portion of the document or a different webpage. In
addition, a hyperlink can be used to connect to and open
an email client window.

Have you noticed the active links on WebPages that

allow you to jump from one page to another? You just
used one to open this lesson. These are
called hyperlinks. You can use these in electronic
versions of your Word documents, just like you do in
WebPages. In this lesson, you will learn the basics of working with hyperlinks,
including how to insert and remove them in your Word document.

 To insert a hyperlink:
 Select the text or image you want to make a hyperlink.
 Select the Insert tab.
 Click Hyperlink in the Links group. The Insert Hyperlink dialog box appears. If you
selected text, the words will appear in the Text to display: field at the top.
 Type the address you want to link to in the Address: field.
bcroy.ho@gmail.com

 Click OK. The text or image you selected will now be a hyperlink.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To make an email address a hyperlink:

 Type the email address.
 Highlight the text, and select the Insert tab.
 Click Hyperlink in the Links group, and the Insert Hyperlink box appears.
 On the left of the box where it says Link to: click Email Address.
 The Insert Hyperlink box will change to the one shown above.
 Type the email address you want to connect to in the Email Address box, then click
OK.
You can also insert a hyperlink that links to another portion of the same
document.

Word recognizes many email and web addresses as you type and will format
them as hyperlinks automatically after you press the Enter key or spacebar.

 To remove a hyperlink:
 Select the hyperlink you want to deactivate.

 Select the Insert tab.

 Click Hyperlink in the Links group. The Edit Hyperlink dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click Remove Link.

 Challenge!
Use the cover letter or any other Word document you choose to complete this
challenge.

 Open an existing Word document.

 Type the following sentence:
o For great computer training, visit BCROY today!
 Select bcroy.
 Insert a hyperlink that connects to www.bcroyclm.org.
 Remove the hyperlink.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Printing
 Introduction
Once you complete your document, you may want
to print it for various reasons. This lesson covers the
three basic features of printing in Word, including Print
Preview, Quick Print, and traditional Print.

 To preview the document before printing:

 Click the Microsoft Office button.
 Select Print Print Preview. The document opens in Print Preview format.

 Click Print to print the document

or Close Print Preview to exit the preview
format and make changes to the document.
In Print Preview format, you can perform
many tasks, including:

 Modifying margins
 Changing page orientation
 Changing page size
 Zooming in and out to view various
parts of the document
 Viewing multiple pages
 Accessing Word Options to change
several Word settings

 To print:
 Click the Microsoft Office button.
 Select Print Print. The Print dialog box appears.
 Select the pages you want to print—either all pages or a range of pages.
 Select the number of copies.
 Check the Collate box if you are printing multiple copies of a multi-page document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select a printer from the drop-down list.

 Click OK.

 To print via Quick Print:

 Click the Microsoft Office button.
 Select Print Quick Print.
 The document automatically prints to the default printer.

 Challenge!
Use the cover letter or any other Word document you choose to complete this
challenge.

 Open an existing document.

 View the document in Print Preview.
 Close the Print Preview format without printing.
 Print two copies of the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Creating a New Document

 Introduction
In addition to working with existing documents, you will
want to be able to create new documents. Each time
you open Word, a new blank document appears;
however, you will also need to know how to create new
documents while an existing document is open.

In this lesson, you will learn how to create new

documents—including templates and blank
documents—via the Microsoft Office button.

 To create a new blank document:

 Click
the Microsoft
Office button.
 Select New. The
New Document
dialog box appears.
 Select Blank
document under
the Blank and
recent section. It
will be highlighted
by default.

 Click Create. A
new blank
document appears
in the Word
window.

You can access

templates that are
installed on your
computer or on
Office Online. Click
the Microsoft Office
button and
select New. You can
create blank documents and access templates from the dialog box that appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Challenge!
 Open Word. A blank document appears in the window.
 Type the sentence GCFLearnFree.org is a great free resource.
 Click the Microsoft Office button, and create a new blank document.
• Close both Word documents without saving.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Formatting Text
 Introduction
To create and design effective documents, you need to
know how to format text. In addition to making your
document more appealing, formatted text can draw the
reader's attention to specific parts of the document and
help communicate your message.

In this lesson, you will learn to format the font size, style,
and color of text, as well as how to use the bold, italic,
underline, and change case commands.

 To format font size:

 Select the text you want to modify.
 Left-click the drop-down arrow next to the font size box on the Home tab. The font
size drop-down menu appears.
 Move your cursor over the various font sizes. A live preview of the font size will
appear in the document.

 Left-click the font size you want to use. The font size will change in the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To format font style:

 Select the text you
want to modify.
 Left-click
the drop-down
arrow next to the font
style box on the Home
tab. The font style drop-
down menu appears.
 Move your cursor
over the various font
styles. A live preview of
the font will appear in the
document.

 Left-click the font

style you want to use. The
font style will change in
the document.

 To format font color:

 Select the text you want to modify.
 Left-click the drop-down arrow next to
the font color box on the Home tab.
The font color menu appears.
 Move your cursor over the various font
colors. A live preview of the color will
appear in the document.

 Left-click the font color you want to

use. The font color will change in the
document.

Your color choices aren't limited to the

drop-down menu that appears.
Select More Colors at the bottom of
the list to access the Colors dialog box.
Choose the color you want, then click
OK.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To use the bold, italic, and underline commands:

 Select the text you want to
modify.
 Click the bold, italic, or
underline command in the Font
group on the Home tab.

 To change the text case:

 Select the text you want to
modify.
 Click the Change
Case command in the Font group on
the Home tab.
 Select one of the case options
from the list.

 To change text alignment:

 Select the text you want to modify.
 Select one of the four alignment
options from the Paragraph group
on the Home tab.
o Align Text Left: Aligns all of
the selected text to the left
margin
o Center: Aligns text an equal
distance from the left and right
margins
o Align Text Right: Aligns all
of the selected text to the right margin
o Justify: Aligns text equally to the right and left margins; used in many books,
newsletters, and newspapers
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Challenge!
 Create a new blank Word document.
 Insert text into the document.
 Change the font size of some text.
 Change the font style of some text.
 Change the font color of some text.
 Try various cases using the Change Case command.
 Try the four alignment commands.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Text Boxes

 Introduction
You may want to insert a text box into your document
to draw attention to specific text or to give you the ability
to easily move text around within a document.

In this lesson, you will learn how to insert a text box and
format it in various ways, including resizing and moving it
and changing the text box shape, color, and outline.

 To insert a text box:

 Select the Insert tab on the
Ribbon.
 Click the Text Box command
in the Text group.
 Select a Built-in text
box or Draw Text Box from
the menu.
 If you select Built-in text box,
left-click the text box you want
to use, and it will appear in the
document.
OR
 If you select Draw Text Box,
a crosshair cursor will appear.
Left-click your mouse and
while holding it down, drag
your mouse until the text box
is the desired size.
 Release the mouse button.

 To change text box style:

 Select the text box. A new Format tab appears with Text Box Tools.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select the Format tab.

 Click the More drop-down arrow in the Text Box Style group to display more style
options.

 Move your cursor over the styles, and Live Preview will preview the style in your
document.
 Left-click a style to select it.

 To change shape fill:

 Select the text box. A new Format tab appears with Text Box Tools.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click the Shape Fill command to display a drop-down list.

 Select a color from the list, choose No Fill, or choose one of the other options.

 To change the shape outline:

 Select the text box. A new Format tab appears with Text Box Tools.
 Click the Shape Outline command to display a drop-down list.

 Select a color from the list, choose No Outline, or choose one of the other options.

 To change the text box shape:

 Select the text box. A new Format tab appears with Text Box Tools.
 Click the Change Shape command to display a drop-down list.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select a shape from the list.

 To move a text box:

 Left-click the text box. Your cursor becomes a cross with arrows on each end.
 While holding the mouse button, drag the text box to the desired location on the page.
 Release the mouse button.

 To resize a text box:

 Select the text box.
 Left-click one of the blue sizing handles.
 While holding down the mouse button, drag the sizing handle until the text box is the
desired size.

If you drag the blue sizing handles on any of the four corners, the text box will
resize in the same proportions. The sizing handles on the top or bottom of the
text box will allow you to resize vertically, while the handles on the left and right
sides will resize the text box horizontally.

 Challenge!
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

Use the flyer or any other Word document you choose to complete this challenge.

 Open an existing document.

 Insert a text box.
 Change the outline of the text box to a different color.
 Change the fill color of the text box.
 Move the text box to the desired location.
 Enter any text you want into the text box.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Inserting Clip Art

 Introduction
You may want to insert various types
of illustrations into your documents to make them more
visually appealing. Illustrations include clip art, pictures,
SmartArt, and charts.

In this lesson, you will learn how to search for and locate
clip art and insert it into your documents.

 To locate clip art:

 Select the Insert tab.
 Click the Clip Art command in the Illustrations group.

 The clip art options appear in the task pane on the right.
 Enter keywords in the Search for: field that are related to the image you want to
insert.
 Click the drop-down arrow next to the Search in: field.
 Select Everywhere to ensure Word searches your computer and its online resources
for an image that meets your criteria.
 Click the drop-down arrow in the Results should be: field.
 Deselect any types of images you do not want to see.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click Go.

 To insert clip art:

 Review the results from a clip art search.
 Place your insertion point in the document where you want
to insert clip art.
 Left-click an image in the task pane. It will appear in the
document.

OR
 Left-click the arrow next to an image in the task pane.
 Select Insert, Copy, or any of the other options on the list.

 Challenge!
Use the flyer or any other Word document you choose to complete this challenge.

 Open an existing Word document.

 Insert a clip art image from Office Online.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Shapes

 Introduction
You can add a variety of shapes to your document,
including arrows, callouts, squares, stars, and flow chart
symbols. Want to offset your name and address from the
rest of your resume? Use a line. Need to show the
progress of a document through your office? Use a flow
chart. While you may not need shapes in every
document you create, they can add visual appeal and
clarity to many documents.

In this lesson, you will learn how to insert a shape and

format it by changing its fill color, outline color, shape
style, and shadow effects. Additionally, you will learn to apply 3D effects to shapes
that have this option.

 To insert a shape:
 Select the Insert tab.
 Click the Shape command.
 Left-click a shape from the menu. Your cursor is now a cross shape.
 Left-click your mouse and while holding it down, drag your mouse until the shape is
the desired size.
 Release the mouse button.

 To change shape style:

 Select the shape. A new Format tab appears with Drawing Tools.

 Click the More drop-down arrow in the Shapes Style group to display more style
options.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Move your cursor over the styles, and Live Preview will preview the style in your
document.
 Left-click a style to select it.

 To change the shape fill color:

 Select the shape. A new Format tab appears with Drawing Tools.
 Click the Shape Fill command to display a drop-down list.

 Select a color from the list, choose No Fill, or choose one of the other options.

 To change the shape outline:

 Select the shape. A new Format tab appears with Drawing Tools.
 Click the Shape Outline command to display a drop-down list.
 Select a color from the list, choose No Outline, or choose one of the other options.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To change to a different shape:

 Select the shape. A new Format tab appears with Drawing Tools.
 Click the Change Shape command to display a drop-down list.

 Select a shape from the list.

 To change shadow effects:

 Select the Format tab.
 Left-click the Shadow Effects command.
 Move your mouse over the menu options.

Live Preview displays how it will appear in

your document.

 Click an option to select the shadow effect.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

Select Shadow Color from the menu, and choose a color from the palette to
change the color of the shadow on your shape.

 To change 3D effects:
You cannot add a 3D effect to all shapes.

 Select the Format tab.

 Left-click the 3-D Effects command.
 Move your mouse over the menu options. Live Preview displays how it will appear in
your document.

 Click an option to select the 3D effect.

After you have chosen a 3D effect, you can change other elements of your
shape, including the color, depth, direction, lighting, and surface of the 3D
effect on your shape. This can dramatically change the way the shape looks. You
can access these options by clicking the 3-D Effects command.

 Challenge!
Use the flyer or any other Word document you choose to complete this challenge.

 Open an existing Word document.

 Insert a shape.
 Change the shape to a different shape.
 Change the fill color.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Change the line color.

 Try various shadow effects.
 Try various 3D effects.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Using a Template
 Introduction
A template is a predesigned document you can use to create
new documents with the same formatting. With a template,
many of the more important document design decisions such
as margin size, font style and size, and spacing are
predetermined.

In this lesson, you will learn how to create a new document

with a template and insert text, as well as basic information
about how templates work in Word 2007.

 To insert a template:
 Click the Microsoft Office button.
 Select New. The New Document dialog box appears.
 Select Installed Templates to choose a template on your computer.

 Review the available templates.

 Left-click a template to select it.
 Click Create, and the template opens in a new window.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

You can select any of the categories in the Microsoft Office Online section of the New
Document Dialog box. This will display free templates that are available online. Your
computer must have Internet access to download these templates.

 Information about using templates

Templates include placeholder text that is surrounded by brackets. Often, this placeholder
text includes information regarding the content for a specific area.

Additionally, some information is prefilled in the template. You can modify your Word
Options and change the prefilled information that appears.

Word templates may include separate Quick Parts sections, which give you various options
for the template.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To insert text into a template:

 Click near the text you want to replace. The text will appear highlighted, and a
template tag will appear.

 Enter text. The placeholder text will disappear.

 To change
prefilled
information:
 Select the Microsoft
Office button.
 Click the Word
Options button at the
bottom of the menu.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

The Word Options dialog box appears.

 Enter the user name and/or initials in the Popular section.

 Click OK.

 Challenge!
 Create a new document using a template. Note: Choose the Origins Resume template
to follow along with the video.
 Enter text into the template.
 Modify the user name and initials for your version of Word if you are using a home
computer. Note: If you are using a public computer such as one at a library, you do not
need to change these settings.
 Save the document.

 Working with Lists

 Introduction
Bulleted and numbered lists can be used in your documents
to arrange and format text to draw emphasis. In this lesson,
you will learn how to modify existing bullets, insert new
bulleted and numbered lists, and select symbols as bullets.

 To insert a new list:

 Select the text you want to format as a list.
 Click the Bullets or Numbering commands on the Home tab.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Left-click the bullet or numbering style you want to use. It will appear in the
document.
 Position your cursor at the end of a list item, and press the Enter key to add an item to
the list.

To remove numbers or bullets from a list, select the list and click
the Bullets or Numbering commands.

 To select an alternate bullet or numbering style:

 Select all of the text in an existing list.
 Click the Bullets or Numbering commands on the Home tab.
 Left-click to select an alternate bullet or numbering style.

 Using bulleted lists

 To use a symbol as a bullet:

 Select an existing list.

 Click the Bullets command.
 Select Define New Bullet from the list. The Define New Bullet dialog box appears.
 Click the Symbol button. The Symbol dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click the Font: drop-down box, and select a font category.

 Left-click a symbol to select it.

 Click OK. The symbol will now appear in the Preview section of the Define New
Bullet dialog box.
 Click OK to apply the symbol to the list in the document.

You can use a picture as a bullet. Click the Picture button in the Define New Bullet dialog
box, then locate the image file on your computer.

 To change the bullet color:

 Select an existing list.
 Click the Bullets command.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select Define New Bullet from the list. The Define New Bullet dialog box appears.
 Click the Font button. The Font dialog box appears.

 Click the Font color: drop-down box.

 Left-click a color to select it.
 Click OK. The bullet color will now appear in the Preview section of the Define New
Bullet dialog box.
 Click OK to apply the bullet color to the list in the document.

You can also change the bullet font and formatting in the Font dialog box.

 Challenge!
Use the resume or any Word template you choose to complete this challenge.

 Change the bullet of an existing list to a different bullet.

 Insert a new numbered list into the document.
 Modify the color of a bullet.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Line and Paragraph Spacing

 Introduction
An important part of creating effective documents lies in
the document design. As part of designing the document
and making formatting decisions, you will need to know
how to modify the spacing. In this lesson, you will learn
how to modify line and paragraph spacing in various
ways.

 To format line spacing:

 Select the text you want to format.
 Click the Line spacing command in the Paragraph group on the
Home tab.
 Select a spacing option.

OR

Select Line Spacing Options. The Paragraph dialog box appears

 Use the Line spacing drop-down

menu to select a spacing option.
 Modify the before and after points
to adjust line spacing as needed.
 Click OK.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Paragraph spacing
Just as you can format spacing between lines in your document, you can choose spacing
options between each paragraph. Typically, extra spaces are added between paragraphs,
headings, or subheadings. Extra spacing between paragraphs adds emphasis and makes a
document easier to read.

 To format paragraph spacing:

 Click the Line spacing command on the
Home tab.
 Select Add Space Before
Paragraph or Remove Space After
Paragraph from the menu. If you don't
see the option you want, click Line
Spacing Options to manually set the
spacing (see below).

OR

 Select Line Spacing Options.

The Paragraph dialog box appears.
 Change
the Before and After points in the
Paragraph section.

 Click OK.

Line spacing is measured

in lines or points, which is
referred to as leading. When you
reduce the leading, you
automatically bring the lines of
text closer together. Increasing
the leading will space the lines
out, allowing for improved
readability.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Challenge!
Use the resume or any Word template you choose to complete this challenge.

 Change the line spacing of a list.

 Change the line spacing of a paragraph of text.
 Change the paragraph spacing between body text and a heading.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Modifying Page Layout

 Introduction
You may find that the default page layout settings in Word
are not sufficient for the document you want to create, in
which case you will want to modify these settings. In addition,
you may want to change the page formatting depending on
the document you're creating.

In this lesson, you will learn how to change the page

orientation, paper size, and page margins, as well as how to
insert a break.

 To change page orientation:

 Select the Page Layout tab.
 Click the Orientation command in the Page Setup group.

 Left-click either Portrait or Landscape to change the page orientation.

Landscape format means everything on the page is oriented horizontally,

while portrait format means everything is oriented vertically.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To change the paper size:

 Select the Page Layout tab.
 Left-click the Size command, and a drop-down menu will appear. The current paper
size is highlighted.

 Left-click a size option to select it. The page size

of the document changes.

 To format page margins:

 Select the Page Layout tab.
 Click the Margins command. A menu of options
appears. Normal is selected by default.
 Left-click the predefined margin size you want.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

OR

 Select Custom Margins from the menu. The Page

Setup dialog box appears.
 Enter the desired margin size in the appropriate
fields.
You can always access the Page Setup dialog box by
clicking the small arrow in the bottom-right corner of
the Page Setup group. The dialog box should look
familiar to people who have used previous versions of
Word.

 To insert a break:
 Place your insertion point where you want the break to appear.
 Select the Page Layout tab.
 Click the Breaks command.
A menu appears.

 Left-click a break option to

select it. The break will appear in
the document.
Why would you need to use a break?
Each type of break serves a different
purpose and will affect the document in
different ways. Page breaks move text
to a new page before reaching the end
of a page, while section breaks create a
barrier between parts of the document
for formatting purposes. Column
breaks split text in columns at a
specific point. Practice using the various
break styles to see how they affect the
document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Challenge!
Use the newsletter or any Word document you choose to complete this challenge.

 Change the page orientation.

 Change the paper size.
 Modify at least one margin.
 Insert a section break.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Pictures

 Introduction
Pictures can be added to Word documents and then formatted
in various ways. The picture tools in Word 2007 make it easy
to incorporate images into your documents and modify these
images in innovative ways.

In this lesson, you will learn how to insert a picture from your
computer, change the picture style and shape, add a border,
and crop and compress pictures.

 To insert a picture:
 Place your insertion point where you want the image to appear.
 Select the Insert tab.
 Click the Picture command in the Illustrations group. The Insert Picture dialog box
appears.

 Select the image file on your computer.

 Click Insert, and it will appear in your document.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

Left-click a corner sizing handle, and while holding down the mouse button resize the
image. The image retains its proportions.

 To wrap text around an image:

 Select the image.
 Select the Picture Tools Format tab.
 Click the Text Wrapping command
in the Arrange group.

 Left-click a menu option to select it.

In this example, we selected Tight.
 Move the image around to see how
the text wraps for each setting.
 The Position button has predefined
text wrapping settings. The Position
button is located to the left of the Text
Wrapping button.
 Click the Position button, and a drop-
down list of text wrapping options
will appear. Hover over an option to
see what it does.
If you can’t get your text to wrap the way you want, click the Text Wrapping command and
select More Layout Options from the menu. You can make more precise changes in the
Advanced Layout dialog box that appears.

 To crop an image:
 Select the image.
 Select
the Format tab.
 Click
the Crop comma
nd. The black
cropping handles
appear.

 Left-click and
move a handle to
crop an image.
 Click
the Crop comma
nd to deselect the
crop tool.
Corner handles will
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

crop the image proportionally.

 To compress a picture:
 Select the picture.
 Select the Format tab.
 Click the Compress Pictures command in the Adjust group. A dialog box appears.
 Click the Options button to access the Compression Setting dialog box.

 Choose the target output.

 Change any of the default picture settings you want.
 Click OK in the Compression Settings dialog box.
 Click OK in the Compress Pictures dialog box.

You need to monitor the file size of your images and documents that include images,
especially if you send them via email. Cropping and resizing an image doesn’t decrease
the image file size, but compression does.

 Other picture tools

There are many other things you can do to modify a picture. From the Format tab, some of the
other useful commands include:

 Change Picture: Selects a new picture from your computer

 Reset Picture: Reverts to original image
 Brightness: Adjusts the brightness of an image
 Color: Adjusts the contrast of an image from light to dark
 Recolor: Modifies the color in a variety of ways, including black and white, sepia,
pink, and purple
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To change the shape of a picture:

 Select the picture.
 Select the Format tab.
 Click the Picture Shape icon. A menu appears.

 Left-click a shape to select it.

 To apply a picture style:

 Select the picture.
 Select the Format tab.
 Click the More drop-down arrow to display all of the picture styles.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Hover over a picture style to display a live preview of the style in the document.

 Left-click a style to select it.

 To add a border to a picture manually:

 Select the picture.
 Select the Format tab.
 Left-click the Picture Border command, and select a color.
OR
 Select Weight from the menu and choose a line weight.

 Challenge!
Use the newsletter or any Word document you choose to complete this challenge.

 Insert a picture into a document.

 Crop the image proportionally.
 Apply a picture style to the image.
 Compress the picture.
B.C.ROY Computer Literacy Mission Microsoft Office Word 2007
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Columns and Ordering

 Introduction
Two useful formatting features in Word are
the columns and ordering commands. Columns are
used in many types of documents but are most
commonly used in newspapers, magazines, academic
journals, and newsletters. Ordering is the process of
layering two or more shapes so they appear in a certain
way. For example, if you have two shapes that overlap
and want one shape to appear on top, you will have
to order the shapes.

In this lesson, you will learn how to insert columns into a

document and order an image and a shape.

 To add columns to a document:

 Select the text you want to format.
 Select the Page Layout tab.
 Left-click the Columns command.

 Select the number of columns you want to insert.

Click the Show/Hide command on the Home tab to display the paragraph
marks and breaks.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

The Format Painter command allows you to easily format text to appear like
other text in your document. Select the text that is formatted the way you want,
click the Format Painter command on the Home tab, and select the text you want
to change. The new text now appears modified.

 To change the order of objects:

 Right-click the object you want to move. In this example, click the shape.
 In the menu that appears, select Order.

 Select a menu option that will arrange the item in the desired way. In this example,
select Send Behind Text.
 The text and image are now displayed layered on top of the shape.

 Challenge!
Use the newsletter or any Word document you choose to complete this challenge.

 Select text you want to format into columns.

 Format the selected text into two columns.
 Insert a picture and a shape.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Practice ordering using the picture and shape.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Headers and Footers

 Introduction
You can make your document look professional and
polished by utilizing the header and footer sections.
The header is a section of the document that appears in
the top margin, while the footer is a section of the
document that appears in the bottom margin. Headers
and footers generally contain information such as page
number, date, and document name.

In this lesson, you will learn how to insert built-in and

blank headers and footers.

 To insert a header or footer:

 Select the Insert tab.
 Click either the Header or Footer command. A menu appears with a list of built-in
options you can use.
 Left-click one of the built-in options, and it will appear in the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

OR
 Left-click Blank to select it.

 The Design tab with Header and Footer tools is active.

 Type information into the header or footer.

 To insert the date or time into a header or footer:

 With the header or footer section active, click the Date & Time command.

 Select a date format in the dialog box that appears.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click OK. The date and time now appear in the document.

 Other header and footer options

There are many other header and footer options you can use to design these
sections of your document. From the Header and Footer Tools Design tab, you can
see all of your design options.

 Challenge!
Use the newsletter or any Word document you choose to complete this challenge.

 Add your name in the header of a document.

 Right-align the text in the header.
 Select a built-in footer with a page number.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Working with Tables

 Introduction
A table is a grid of cells arranged in rows and columns.
Tables can be customized and are useful for various
tasks such as presenting text information and numerical
data.

In this lesson, you will learn how to convert text to a

table, apply table styles, format tables, and create blank
tables.

 To convert existing text to a table:

 Select the text you want to convert.
 Select the Insert tab.
 Click the Table command.
 Select Convert Text to Table from the menu. A dialog box appears.

 Choose one of the options in the Separate text at: section. This is how Word knows
what text to put in each column.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Click OK. The text appears in a table.

 To add a row above an existing row:
 Place the insertion point in a row below the location where you want to add a row.

 Right-click the mouse. A menu appears.

 Select Insert Insert Rows Above.

A new row appears above the insertion point.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

You can also add rows below the insertion point. Follow the same steps, but
select Insert Rows Below from the menu.

 To add a column:
 Place the insertion point in a column adjacent to the location where you want the
new column to appear.
 Right-click the mouse. A menu appears.
 Select Insert Insert Columns to the Left or Insert Columns to the Right. A new
column appears.
 To delete a row or column:
 Select the row or column.
 Right-click your mouse, and a menu appears.
 Select Delete Columns or Delete Rows.
 To apply a table style:
 Select the table. A Table Tools Design tab now appears on the Ribbon.
 Select the Design tab to access all of the Table Styles and Options.

 Click through the various styles in the Table Styles section.

 Left-click a style to select it. The table style will appear in the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

You can modify which table styles are displayed. In the Table Styles Options,
you can select and deselect various table options. For example, you can select
banded rows, and only tables with banded rows will appear in the Tables Styles
section.
Want to have a little more creative freedom when it comes to formatting your tables?
You can manually change the table border or shading, change line weight, or erase
part of the table.

 To insert a blank table:

 Place your insertion point in the document where you want the table to appear.
 Select the Insert tab.
 Click the Table command.
 Drag your mouse over the diagram squares to select the number of columns and rows
in the table.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Left-click your mouse and the table appears in the document.

 Enter text into the table.

 Modifying a table using the layout tab

When you select a table in Word 2007, Design and Layout tabs appear under Table
Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of
modifications to the table, including:

 Adding and deleting columns

 Adding and deleting rows
 Changing the cell size
 Aligning cell text
 Changing text direction
 Merging and splitting cells

 Challenge!
Use the report or any Word document you choose to complete this challenge.

 Convert text into a table.

 Apply a table style.
 Delete a row from the table.
 Insert a blank table with five rows and four columns.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Using SmartArt Graphics

 Introduction
SmartArt allows you to visually communicate
information rather than simply using text. Illustrations
can make an impact in your document, and SmartArt
makes using graphics especially easy.

In this lesson, you will learn how to insert a SmartArt

graphic, change the color and effects of the illustration,
and modify it in several ways.

 To insert a SmartArt illustration:

 Place the insertion point in the document where you want the graphic to appear.
 Select the Insert tab.
 Select the SmartArt command in the Illustrations group. A dialog box appears.

 Select a category on the left of the dialog box, and review the SmartArt graphics that
appear in the center.
 Left-click a graphic to select it.

 Click OK.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

To see more details about a graphic, left-click any image, and a larger version of
the graphic and additional text details will appear on the right side of the dialog
box.

 To add text to a SmartArt graphic:

 Select the graphic. The first text box is selected. If the task pane on the left of the
graphic is visible, the insertion point appears in it. If the task pane is not visible, click
the arrow to open the task pane.
 Enter text into the task pane fields. The information will appear in the graphic.

OR

 Click X to close the task pane.

 Enter text into the first text box in the graphic.
 Continue to enter text in the text box graphics.
Notice that the text you enter automatically resizes to fit inside the box.
 To add a shape to a graphic:
 Select the graphic. The SmartArt Tools Design and Format tabs appear on the
Ribbon.
 Select the Design tab.
 Click the Add Shape command in the Graphics group.
 Decide where you want the new shape to appear, and select one of the shapes nearby
the desired location.
 Select Add Shape Before or Add Shape After. If you wanted to add a superior or a
subordinate, you could select the Above or Below options.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007






 To move shapes using the Promote or Demote commands:

 Select the graphic. The SmartArt Tools Design and Format tabs appear on the Ribbon.
 Select the Design tab.
 Select the shape you want to move.
 Click the Promote or Demote command in the Create Graphic group.

The Promote and Demote commands allow you to move shapes and customize
the graphic instead of having to use the predefined default illustration.

 To change the graphic style:

 Select the graphic. The SmartArt Tools Design and Format tabs appear on the Ribbon.
 Select the Design tab.
 Left-click a style to select it.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

Click the More arrows to see all of the style options. Hover over each to display a live
preview of the style in your document.

 To change the color scheme:

 Select the graphic. The SmartArt Tools Design and Format tabs appear on the Ribbon.
 Select the Design tab.
 Click the Change Color command. A menu of color schemes appears.
 Left-click an option to select it.

Explore the options in the Layout group if you want to switch to another graphic
but keep the existing text. You also can select the Format tab to access
additional formatting options, including fill, text, and line color.

Some of the options will differ from graphic to graphic. Look carefully at the
SmartArt Tools tabs, and explore the active commands.

 Challenge!
Use the report or any Word document you choose to complete this challenge.

 Insert a SmartArt illustration into a document.

 Enter text into the graphic.
 Modify the style.
 Modify the graphic as needed.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Using Indents and Tabs

Introduction
A great way to draw attention to specific text is
to indent it. There are several ways you can indent text
in Word; however, it’s important to use these tools
appropriately and indent correctly each time. This can
save time and make the editing process go smoothly.

In this lesson, you will learn how to use the tab

selector and the horizontal ruler to set tabs and
indents, as well as how to use the increase and
decrease indent commands.

Click the Show/Hide command on the Home tab. This will allow you to see the
nonprinting characters such as the spacebar, paragraph, and Tab key markings.
 To indent using the Tab key:
The most common way to indent is to use the Tab key. This method is best for
indenting one line of text rather than multiple lines.

 Place the insertion point to the left of the text you want to indent.
 Press the Tab key. This indents the line 1/2 inch by default.
 To use the Indent commands:
Using the Tab key to indent multiple lines can make formatting difficult if you add or
remove text later. Indenting multiple lines is best done using the Indent commands.

 Select the text you want to indent.

 Click the Increase Indent command
to increase the indent. The default is
1/2 inch. You can press the command
multiple times.

 Click the Decrease Indent command

to decrease the indent.
 To modify the default indent
settings:
 Select the Page Layout tab.
 Select the text you want to modify.
 Use the arrows or enter text in the fields to modify the Left and Right Indents.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 The tab selector

The tab selector is located above the vertical
ruler on the left. Hover over the tab selector to
see the name of the type of tab that's active.

 Tab options include:

 First Line Indent : Inserts the indent marker on the ruler, and indents the first line
of text in a paragraph
 Hanging Indent : Inserts the hanging indent marker, and indents all lines other
than the first line
 Left Tab : Moves text to the right as you type
 Center Tab : Centers text according to the tab
 Right Tab : Moves text to the left as you type
 Decimal Tab : Aligns decimal numbers using the decimal point
 Bar Tab : Draws a vertical line on the document

 To set a tab stop to indent the first line of text:

 Click the tab selector until the First Line Indent icon is visible.
 Left-click at any point on the horizontal ruler. The First Line Indent icon will appear.

 Press the Enter key to start a new paragraph, and your insertion point will
automatically indent to that point.
To move a tab stop once you have inserted it, left-click and drag the tab stop back
and forth on the ruler.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

You can set a hanging indent the same way; however, this tab stop changes
all other lines in a paragraph.

 To set the left, center, right, and decimal tab stops:

 Click the tab selector until the tab stop you want to use appears.
 Left-click the location on the horizontal ruler where you want your text to appear.
 Press the Tab key to reach the tab stop.

 To use Find and Replace to replace existing text:

 Click the Replace command on the Home tab.
The Find and Replace dialog box appears.

 Enter text in the Find field that you want to

locate in your document.
 Enter text in the Replace field that will replace
the text in the Find box.


Click OK. The change is made in the
document.
You can also use the Find command to locate specific information in a document.
For example, if you are working with a 20-page report, it would be time consuming to
search the document for a specific topic. You can use the Find command to locate all
instances of a
word or phrase
in the
document. This
is a great way
to save
time when
working with
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

longer documents.

 Challenge!
Use the report or any Word document you choose to complete this challenge.
 Practice using the Tab key to indent the first line of a paragraph.
 Select some text, and use the Increase and Decrease Indent commands to see how
they change the text.
 Explore the tab selector and all of the tab stops. Practice using each one.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Applying Styles and Themes

Introduction
Styles and themes are powerful tools in Word that can
help you create professional-looking documents easily.
A style is a predefined combination of font style, color,
and size of text that can be applied to selected text.
A theme is a set of formatting choices that can be
applied to an entire document and includes theme
colors, fonts, and effects.

In this lesson, you will learn how to apply, modify, and

create a style; use style sets; apply a document theme;
and create a custom theme.
 To select a style:
 Select the text to format. In this example, the title is selected.
 In the Style group on the Home tab, hover over each style to see a live preview in the
document. Click the More drop-down arrow to see additional styles.

 Left-click a style to select it. Now the selected text appears formatted in the style.

You can also use styles to create a table of contents for your document. To
learn how, review our article on How to Create a Table of Contents in Microsoft
Word.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To modify a style:
 Select the text in the style you want to change. In this example, we are changing
AdWorks Agency, which has the Title style applied.
 Locate the style in the Styles group.
 Right-click the style, and a menu appears.
 Left-click Modify and the Modify Style dialog box appears.

 Change any of the formatting.

 Click OK to apply the modifications to the style.

 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To create a new style:

 Click the arrow in the bottom-right corner of the Styles group. This opens the Styles
task pane.

 Click the New Style button at the bottom, and a dialog box
appears.
 Enter a name for the style, and make all of the formatting
decisions.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Select the button beside New Document based on this template so the style will be
available to use in all of your documents.
 Click OK. The new style will appear in the list.
 To apply a style set:
 Click the Change Styles command on the Ribbon.
 Select Style Set from the menu
that appears.
 Left-click a style set to select it.
The change is reflected in the
entire document.
Style sets include a
combination of title, heading,
and paragraph styles. Style sets
allow you to format all of the
elements of your document at
once, rather than formatting
your title and headings
separately.
For quick changes, you can
modify the colors and fonts of a
style set from the Change
Styles command; however,
the themes feature is more comprehensive and easier to use.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 To apply a theme:
 Select the Page Layout tab.
 Click the Themes command.
 Hover your pointer over a theme to see it displayed in
the document.
 Left-click a theme to select it.

A document theme is a set of formatting choices

that includes font styles, sizes, and colors for
different parts of the document, as well as a set of
theme effects such as lines and fill effects.

 To create a custom theme:

 Open the document you want to format.
 Select the Page Layout tab.
 Click the Colors command.
 Select Create New Theme Colors. A dialog box
appears.

 Use the drop-down menus to change the colors for

each part of the document.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Enter a name for the theme color.

 Click Save.
 Click the Fonts command.
 Select Create New Theme Fonts. A dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Use the drop-down menus to change the fonts in the dialog box.
 Enter a name for theme font.

 Click Save.
 Click the Effects command, and select an option from the drop-down menu.
 Click the Themes command.
 Select Save Current Theme. A dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Enter a theme name, and click Save. Now the theme is available to use with other
documents.

You cannot apply a theme to a document without applying styles first. Themes
look for and replace the formats of each of the styles.

 Challenge!
Use the report or any Word document you choose to complete this challenge.
 Apply a style to one section of your document.
 Apply a style set to your entire document.
 Modify an existing style.
 Apply a theme.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

 Using Mail Merge

 Introduction
Mail Merge is a useful tool that will allow you to easily
produce multiple letters, labels, envelopes, and more
using information stored in a list, database, or
spreadsheet. In this lesson, you will learn how to use
the Mail Merge Wizard to create a data source and a
form letter, and explore other wizard features.
Additionally, you will learn how to use the Ribbon
commands to access Mail Merge tools outside of the
wizard.

 To use Mail Merge:

 Select the Mailings on the Ribbon.
 Select the Start Mail Merge command.

 Select Step by Step Mail Merge Wizard.

The Mail Merge task pane appears and will guide you through the six main steps to
complete a merge. You will have several decisions to make during the process. The
following is an example of how to create a form letter and merge the letter with a data
list.
 Steps 1-3
 Choose the type of document you want to create. In this example, select Letters.
 Click Next:Starting document to move to Step 2.
 Select Use the current document.
 Click Next:Select recipients to move to Step 3.
 Select the Type a new list button.
 Click Create to create a data source. The New Address List dialog box appears.
o Click Customize in the dialog box. The Customize Address List dialog box
appears.
o Select any field you do not need, and click Delete.
o Click Yes to confirm that you want to delete the field.
o Continue to delete any unnecessary fields.
o Click Add. The Add Field dialog box appears.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

o Enter the new field name.

o Click OK.
o Continue to add any fields necessary.
o Click OK to close the Customize Address List dialog box.
 To customize the new address list:

o Enter the necessary data in the New Address List dialog box.
o Click New Entry to enter another record.
o Click Close when you have entered all of your data records.
o Enter the file name you want to save the data list as.
o Choose the location where you want to save the file.
o Click Save. The Mail Merge Recipients dialog box appears and displays all of the
data records in the list.
o Confirm that the data list is correct, and click OK.
o Click Next: Write your letter to move to Step 4.
 Steps 4-6
 Write a letter in the current Word document, or use an open existing document.
 To insert recipient data from the list:
o Place the insertion point in the document where you want the
information to appear.
o Select Address block, Greeting line, or Electronic postage from the
task pane. A dialog box with options will appear based on your
selection.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

OR

o Select More Items. The Insert Merge Field dialog box will appear.
o Select the field you want to insert in the document.
o Click Insert. Notice that a placeholder appears where information from the
data record will eventually appear.
o Repeat these steps each time you need to enter information from your data
record.
 Click Next: Preview your letters in the task pane once you have completed your
letter.
 Preview the letters to make sure the information from the data record appears correctly
in the letter.
 Click Next: Complete the merge.
 Click Print to print the letters.
 Click All.
 Click OK in the Merge to Printer dialog box.
 Click OK to send the letters to the printer.
The Mail Merge Wizard allows you to complete the merge process in a variety of
ways. The best way to learn how to use the different functions in Mail Merge is to try
to develop several of the different documents—letters, labels, and envelopes—using
the different types of data sources.

 Challenge!
Use the report or any Word document you choose to complete this challenge.
 Open a new blank Word document.
 Open the Mail Merge task pane.
 Create a data list, and practice adding and removing fields.
 Explore the different Mail Merge features until you are familiar with them.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

New Features in Word 2007

What’s new in Word 2007? Simply put: a lot. Previous
versions of Word looked similar and operated in many of the
same ways. They had menus, toolbars, task panes, and a
familiar-feeling design. In Word 2007, all of these things
have been replaced with a new navigation
system and many new features that are designed to make
accomplishing tasks and producing professional-looking
documents easier than ever.
Take a look at some of the new features you’ll find in Word 2007:

The Ribbon system: Cascading menu options and the many toolbars have been
replaced by the tabbed Ribbon system. The tabs contain the same commands as the
menus in earlier versions; however, related command buttons are organized
together in groups, which often makes it easier to accomplish tasks in fewer steps.
Also, the tabs, groups, and command buttons change as you take on various tasks—
revealing what you need, when you need it. This may seem overwhelming at first,
but it is extremely useful and makes using all of the tools of this complex word
processing software intuitive.

Quick Styles: Earlier versions of Word include Styles, but in Word 2007 these are
extremely easy to access and use. Quick Styles are combinations of formatting and
heading options that are displayed in the Styles gallery on the Home tab. You can
choose a Quick Styles group from the Style gallery that formats your text in a
cohesive and attractive manner.

Themes: Themes, like Styles, are a tool you can use to produce professional-looking
documents without having to be a professional designer. A theme is a set
of formatting choices that includes colors, heading, and body text fonts, as well as
theme effects like lines and fill effects. When used in conjunction, Styles and Themes
are powerful tools to producing powerful documents.

Live Preview: Have you ever spent time selecting text and trying font style after style
to see which you prefer? You’ll never do this again with Word 2007. Live Preview is a
feature new to the 2007 Office suite that allows you to see changes in your
document before you actually select an item. Confused? Don’t be. It’s actually quite
simple and clever.
 B.C.ROY Computer Literacy Mission Microsoft Office Word 2007

In the example below, I want to change the font style of the text, but I’m not sure
which style I like. First, I select the text. Then I select the font style drop-down box.
As I move my cursor over the name of the font style, the change is reflected in my
actual document. I can preview what my document will look like before actually
making a selection from the drop-down list. You can use the Live Preview feature to
see how font styles, sizes, colors, themes, document styles, and more will appear.

Powerful graphics tools: There's a saying that a picture is worth a thousand words.
If this is true, then your images are all the more powerful with Word 2007. In this
version, you can easily access many new picture effects and use SmartArt to add a
professional touch to your documents.