PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
1. Project Resources Management Plan
(Project Staff deployment (Planned vs Actual, FTE, Vacant
Positions … etc. and demobilization).

Check the status of the Project staff Deployment Plan, is it

approved by the Client? Verify evidence.

Are all required positions filled with competent, qualified and

experienced staff and deployed as per the project Client
requirements?

Check how changes in the project staff deployment plan are

identified, communicated to the project Client and approved?

How do you manage staff demobilization from the project?

Check the project organization chart.

Check that the roles, responsibilities and authority of the

project team members are defined, documented and
communicated to them?
Check where are they documented? and
how are they communicated?

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 PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
2. Project Planning, Scheduling and Progress activities

How do you review and verify the Contractor’s project

Execution Programme and reported progress in order to
ensure that it is accordance with the Contract requirements
and approved Base Line Programme?
Check evidence of such reviews and verifications.

How often are such reviews / verifications being done?

In cases of project delays, what do you do when the

Contractor’s lagging behind schedule?
Check PMC actions and related documents (letters, MoMs
etc.).

What recommendations did you give to the project Client in

cases where the Contractor is proved to be behind schedule
due to his own fault or Client’s?
Check evidence

3. Project Procurement Process

How do you manage / supervise the Contractor’s procurement

process of the project’s equipment and materials?

Verify PMC review and approval of Contractor’s materials

submittals?

How do you ensure that the Contractor uses only the project
Client’s approved vendors?

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 PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
Did you share with them the Client’s approved vendors’ list?
Check evidence

How do you manage site receipt inspections of project

materials and equipment?

4. Management of Project Finance / cost (Invoicing,

claims, payments ... etc.)

Check PMC PM team’s recommendations for Contractor’s

payment of works / services completed based on
assessment of the progress of works and/or services
completed?

How do you ensure that all invoices and payment applications

are in compliance with the design and construction Contract?

Do you have any pending invoices for ASATD with the project
Client? If yes, what did you do to get it approved /
processed?

Check the PM team’s monthly progress payment report?

How do you manage Claims on the project?

As per which procedure?
Is it approved by the project Client?

Verify the claims register for Extension of Time (EOT) and

prolongation cost claims … etc.
Check their status

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 PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
Check PMC PM team’s report and recommendations of the
reviewed EOT and cost claims provided to the project Client.

5. Projects Risk Management

Which document do you use to manage project risks?

Check the Project Risks Register

How are the risks being identified, assessed and ranked (i.e.
as high, medium and low)?

Check what actions have PMC PM team taken to eliminate or

mitigate the identified risks and their consequences and to
keep them under control? And who are their risk owners?

How do you discuss and communicate the project risks to the

project Client?

Verify project risks workshops

6. Change Management Process

Which procedure do you implement on the project to capture

and manage the proposed changes / variation orders?

Check the project’s change / variation orders log.

Verify evidence that PMC project team is reviewing and

assessing the Contractor’s requested changes/variation orders

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 PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
prior to submitting them to the project Client.
The assessment should cover the impact of the requested
change / variation on technical integrity of the project
assets/systems, time, cost, benefits, new risks??

For the approved changes, verify project Client’s written

approval (Instruction to Proceed (ITP)).

7. Project MS Documents

Are all PMC documents necessary for managing the project

have been identified and developed?

How do you maintain them and are they accessible to all

project staff?

If the project Client asked to get PMC project documents,

check that they have been submitted to and developed as per
the project Client requirements.

8. Management of Nonconformities

Check PMC project NCRs register

Check the number of open NCRs and for how long have they
been open?

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 PMC Projects Management Cold Eye Review Checklist

Status
Evidence of compliance / Gaps identified Action(s) Required
PM Element

Partial
Good

N/A
Not
What action(s) have you taken to close the long-pending
NCRs?

9. Measurement of Process Performance

What KPIs do you have in place to measures the achievement

of the project objectives / targets?
How often do you measure the project KPIs achievement?

Where do you document the results of process performance

measurement?

Are the results of performance measurement communicated to

those responsible for them? Verify evidence.

What action do you take when the project KPIs are not
achieved?
Verify evidence of those actions

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 PMC Projects Management Cold Eye Review Checklist

Legend:

The evidence collected and evaluated about this part of the project show that the
Good
relevant process is being managed effectively. Maintain the good performance.

Partial The evidence collected and evaluated about this part of the project has shown that
gaps have been identified in the relevant process.
Corrective action is required from the project team to close the identified gaps.
Follow up is required by the review team.

Not OK Compliance to the relevant project requirements has not been demonstrated. Major
nonconformity (NC) has been identified in the relevant process.
Corrective action is required from the project team to close the identified NCs.
Follow up is required by the review team.

N/A Not Applicable – No Action is required

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