Department of Social Welfare and Development

KALAHI-CIDSS-PMNP

Province of Camarines Sur

Municipality of Cabusao
Barangay Biong

AREAS OF MONITORING MAJOR ACTIVITIES SPECIFIC ACTIVITIES WHEN WHO ARE INVOLVED? RESOURCES NEEDED

MID-CYCLE MONITORING
COMMUNITY MANAGED IMPLEMENTATION AND CBO INFORMATION

Purchase Request, Request

Procurement Preparation 19-Dec-23 BAC for Quotation and Resolution
Meeting (PPM) Recommending Mode of
Procurement

Procurement Activities
Abstract of Canvass and
Awards, Draft Purchase
Order, Resolution to Award,
29-Dec-23 BAC
Notice of Award and ACT
Prior Review
Opening and Evaluation of
Canvass

Updating of RFR status for Updated Bank Snapshot for

EO of November 2024 BLGU/ CV’S
1st tranche download 1st tranche download

Draft Letter for the DOH

Setting up of schedule of 3rd week to EO March,
BLGU/ CV’S representative for IEC
schedule for IEC orientation 2024
Special CNSPMC Meeting Orientation in the barangay

Setting up of strategy for Approved and agreed set of

sub-project implementation, BLGU/ CV’S strategies indicated in the
disbursement of fund 3rd week to EO November, Minutes of the Meeting
2024

Sub Project Implementation Monitoring the deliveries of February 5 to March 12,

BLGU/ CV’S/CNSPMC Purchase order/record sheet
(SPI) goods for the sub project. 2024
for delivery of materials
 Ensuring the goods
February 5 to March 12,
delivered are based on the BLGU/ CV’S/CNSPMC POW/DE/PPMP
2024
DE and purchase order.

Ensure the completeness of

documentation of delivered February 5 to March 12, Inspection and acceptance
BLGU/ CV’S/CNSPMC
goods with proof of 2024 form
inspection and acceptance.

Inform the qualified Household checklist and

beneficiaries of the sub February 5 to March 12, BLGU/ CV’S/CNSPMC/DOH certification of list of
project with observation of 2024 Reoresentative beneficiaries from Punong
DOH protocols and policy. Barangay
IMPLEMENTATIO

September 01, 2024 – List of CBOs Bank Snapshot

COMMUNITY-

Formation of O&M BNC, CV’S, CNSPMC

FORMATION
N AND CBO
MANAGED

Octobe 31, 2024

Special BNC Meeting RCI & RDU
Updating of Status of
financial and physical Draft Resolution for 2nd
tranche request and Joint
accomplishment for 2ND
Inspection Report
TRANCHE request
END CYCLE MONITORING

Focused Group Discussion Reported physical and

Barangay Accountability (Sharing of highlights of the March 01, 2024– April 01, financial status
Reporting (BAR) performance during the 2024
concluded Cycle

COMMUNITY Documented highlight

CV’S AND M/CEF
MONITORING activities
Focused group discussion in
the Barangay Sustainability
Barangay Sustainability March 01, 2024– April 01, Accomplished Barangay
Planning Workshop with the
Planning Workshop (BSPW) 2024 Sustainability Plan
BLGU
and CV’s CV’S AND M/CEF
 Focused group discussion
Final Inspection Report Last Week of January – Accomplished final
for physical status of the sub- BLGU/ CV’S/CNSPMC
(FIR) 1st week March, 2024 inspection report
project

Focused group discussion

Accomplished functionality
for the functionality of the Last Week of January – 1st
Functionality Audit (FA) BLGU/ CV’S/CNSPMC audit tools with minutes and
sub-project and the effects week March, 2024
attendance and photo docs
of it from the beneficiaries

Focused group discussion

Sub Project Completion for completed sub-project Accomplished and signed
30-May-24 BLGU/ CV’S/CNSPMC
Report (SPCR) with reported 100% PA and SPCR documents
100% FA

Conduct turn-over of Sub- Turn over certificate and

Sub-project turnover Project at the Barangay Apr-24 BLGU/ CV’S/CNSPMC signed completion and
Level acceptance report
Accomplished final
Final liquidation of grant
Liquidation Reports 3rd Week of March, 2024 BLGU/ CV’S/CNSPMC liquidation report and RCI
fund
COMMUNITY MONITORING AND EVALUATION STAGE

and RDU submitted

Special BLGU meeting with

Closing Of Account approved resolution for 3rd Week of April, 2024 BLGU/ CV’S/CNSPMC Certificate of Close Account
closing of account

Certificate of completion and Certificate of Booking of

Assist the booking of asset 1st week of April 2024. BLGU/CV/TWG
acceptance asset

MOV’s of Social Process,

Conduct turn-over of MOV’s Technical and Financial Turn Over MOV’s with
1st week of April 2024. BLGU/CV/TWG
at the Barangay Level transmittal letter
Transmittal Letter

Sustainability evaluation
tools, action plan, Barangay
Conduct sustainability Activity Minutes Form Accomplished Sustainability
MSITCNSPMC
evaluation evaluation tools, action plan
Minutes of the Meeting October, 2024
Photo Documentations

Prepared by: Concurred by: Approved by:

JERRY E. PONSAL PATROCENIA F. CANDELARIA HON. HERMOSO P. CANDELARIA

CMT Head CNSPMC Chairperson Punong Barangay