Multiple Choice questions

1. Maya is working on a large spreadsheet with student data and wants to sort it by name in
ascending order. Which option should she use?
a. Sort A to Z under the Data tab.
b. Sort & Filter under the Home tab.
c. Custom Sort under the Insert tab.
d. Freeze Panes under the View tab.
2. Amit wants to filter his data to only show students who scored above 80 in math. What
steps should he follow?
a. Select the math column, click on Filter under the Data tab, and choose "Greater Than 80".
b. Select the student names column, click on Sort & Filter under the Home tab, and choose
"Custom Sort".
c. Highlight the cells with scores above 80, right-click, and choose "Format Cells".
d. Use the Conditional Formatting feature to highlight scores above 80 in different colors.
3. Rohan wants to add a data bar to his spreadsheet to visually represent students' grades.
How can he do this?
a. Click on the chart icon under the Insert tab and choose a bar chart.
b. Select the grades column, click on Conditional Formatting under the Home tab, and choose
"Data Bars".
c. Use the Freeze Panes feature to lock the grades column while scrolling through the
spreadsheet.
d. Sort the data by grades in descending order, then apply a color gradient to the cells.
4. Krish accidentally hides some rows of data while filtering. How can he get them back?
a. Click on the Filter button again and select "Clear Filter".
b. Use the Sort & Filter option to sort the data by row number.
c. Click on the hidden rows and choose "Unhide" from the right-click menu.
d. Export the spreadsheet to a new file and try opening it again.
5. Preeti wants to create a custom chart that shows the average grade for each subject.
Which chart type is most suitable?
a. Line chart, as it can show trends over time.
b. Bar chart, as it can compare different categories easily.
c. Pie chart, as it represents proportions of a whole.
d. Column chart, as it can group data into multiple series.

Fill in the blanks

1. The process of arranging data in ascending or descending order is called _____________.
2. You can use the _____________ feature to filter data based on specific criteria.
3. _____________ formatting allows you to highlight cells that meet certain conditions.
4. To sort data by more than one column, you can use the _____________ option.
5. The _____________ feature allows you to freeze rows or columns while scrolling.
True or False
1. Sorting data in Excel can only be done in ascending order.
2. Filtering data allows you to permanently delete unwanted rows.
3. Conditional formatting can be used to highlight cells based on their color.
4. The Custom Sort option is available under the Data tab.
5. Freezing panes allows you to lock specific rows and columns while scrolling.

Case study
Case Study: Ben is in charge of tracking the school's annual fundraiser. He has a spreadsheet
with columns for student names, items sold, price per item, and total sales.
Questions:
Filtering: Ben wants to see only the students who sold "candy bars". How could he use a feature in
Excel to quickly display this information?
Conditional Formatting: Ben wants to highlight the top 5 sellers with a green background. Which
Excel feature would allow him to do this easily?
Charts: Ben wants to create a visual representation to show which items were the most popular
during the fundraiser. What type of chart would best suit this purpose? Explain your reasoning.
Sorting: Ben needs to organize the spreadsheet alphabetically by student name. How can he
achieve this with a couple of clicks?
Freeze Panes: Ben's spreadsheet is getting large. He wants to keep the column headings visible
while he scrolls down. Which Excel feature would be most useful for this?

Compare and contrast

Case Study: Sarah is analyzing sales data for her small business. She tracks monthly sales, expenses, and
profits.
Questions:
1. Sorting vs. Filtering: Sarah wants to find out which month had the highest sales, and then isolate
that specific month's data. Compare and contrast sorting and filtering as tools she could use. Which
would be more suitable for each part of her task?
2. Charts vs. Pivot Tables: Sarah needs ways to visualize trends in her sales and expenses over time.
Compare and contrast charts and pivot tables. In what situations would one be more advantageous
than the other?
3. Conditional Formatting vs. Data Bars: Sarah wants to quickly identify months where profits were
significantly above or below average. Compare and contrast using conditional formatting with color
scales versus using data bars for this purpose.
 4. Goal Seek vs. Scenarios Sarah wonders how raising her product prices might affect her profits.
Compare and contrast Goal Seek and the Scenario Manager tools in Excel. Which one would be
more useful to explore this question?
5. Functions vs. Formulas Sarah wants to calculate totals and averages. Compare and contrast the use
of basic formulas (like =SUM()) with more advanced functions (like AVERAGE()) for such
calculations.

Cause and Effect question

Case Study: Mr. Patel manages a grocery store and uses a large Excel spreadsheet to track inventory, sales,
and supplier costs.
Questions:
1. Sorting: Mr. Patel sorts his inventory list by "Quantity in Stock" (lowest to highest). What effect
does this have on his ability to make re-ordering decisions?
2. Conditional Formatting: Mr. Patel applies conditional formatting to his "Supplier Cost" column,
highlighting price increases of 5% or more. What is the likely effect of this formatting on his
purchasing strategies?
3. Charts: Mr. Patel creates a line chart showing his total sales over the past year. He notices a
significant decline in sales during the monsoon season. What effect might this insight have on his
marketing or stocking decisions?
4. Formula Error: Mr. Patel realizes there's a mistake in the formula calculating his total profits. After
he corrects the formula, what effect might this have on his understanding of the store's financial
health?
5. Freeze Panes: Mr. Patel freezes the top two rows of his spreadsheet, which contain product names
and categories. What effect does this have on his ability to navigate and analyze the data?

What if...?" Scenarios: Pose hypothetical, thought-provoking situations

Case Study: Emily is a teacher creating a gradebook spreadsheet for her class. She tracks student names,
assignment scores, and overall averages.
Scenarios:
1. Conditional Formatting: What if Emily sets up conditional formatting to automatically turn failing
grades red? How could this impact student motivation or communication with parents?
2. Pivot Tables: What if Emily creates a pivot table to analyze average scores by assignment type (ex:
tests, quizzes, projects)? Could this reveal areas where her teaching strategies might need
adjustment?
3. Formulas: What if Emily accidentally enters a wrong score in a student's assignment cell, impacting
the overall calculated average? How serious are the consequences, and could this prompt her to
implement error-checking mechanisms?
4. Sorting: What if Emily sorts the class by overall averages at the end of the semester? Could this
create unintended competition or labeling effects among students?
5. Charting: What if Emily visualizes each student's progress over time with a line chart? Could this
help pinpoint individuals needing extra support or those ready for greater challenges?