9. Microsoft Office.

Microsoft Word 2010

The Microsoft Office suite is an essential collection of desktop applications that includes Word
for documents, Excel for spreadsheets, PowerPoint for presentations, Access for databases and much
more.
The Ribbon and the Quick Access Toolbar: The new tabbed Ribbon system was introduced in
Microsoft Office 2007 to replace traditional menus. Ribbons are the modern way to help users find,
understand, and use commands efficiently and directly with a minimum number of clicks, with less
need to resort to trial-and-error, and without having to refer to Help.
The Ribbon changes depending on what user is doing in Office programs. For example, if user is
working with images the Ribbon displays all of the available modifications that can be performed on
them.
A ribbon is a command bar that organizes a program's features into a series of tabs at the top of a
window. Using a ribbon increases discoverability of features and functions, enables quicker learning
of the program as a whole, and makes users feel more in control of their experience with the
program. A ribbon can replace both the traditional menu bar and toolbars.

The Ribbon contains all of the commands order to do tasks. It contains multiple tabs, each with
several groups of commands. There are able to add new own tabs that contain with favorite
commands. Some groups have an arrow in the bottom-right corner that for click to see even more
commands.
Quick Access Toolbar. The Microsoft Quick Access Toolbar is a toolbar menu that appears in
Microsoft Excel, Microsoft Word, and other Office 2007 and above
products in the top left corner of the window. As seen in the picture,
the Quick Access Toolbar gives you quick access to commonly used
features such as the Save feature. Clicking on the Quick Access
Toolbar down arrow gives you the ability to customize the Quick
Access Toolbar and add and remove any of the commands shown in
the toolbar.
To hide and show the Ribbon: The Ribbon is designed to be
responsive to your current task and easy to
use; however, you can choose to hide it if it's

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taking up too much screen space.

 Click the arrow in the upper-right corner of the Ribbon to hide it.
 To show the Ribbon, click the arrow again.
When the Ribbon is minimized, you can make it reappear by clicking on a tab. However, then the
Ribbon will disappear again.
To Customize the Ribbon. You can customize the Ribbon by creating your own tabs with
whichever commands you want. Commands are always housed within a group, and you can create
as many groups as you want in order to keep your tab organized. If you want, you can even add
commands to any of the default tabs, as long as you create a custom group in the tab.

 Right-click the Ribbon and select Customize the Ribbon. A dialog box will appear.
 Click New Tab. A new tab will be created with a new group inside it.
 Make sure the new group is selected.
 Select a command from the list on the left, then click Add. You can also drag commands
directly into a group.
 When you are done adding commands, click OK.
To Add Commands to the Quick Access Toolbar:
 Click the drop-down arrow to the right of the Quick Access Toolbar.
 Select the command you wish to add from the drop-down menu. It will
appear in the Quick Access toolbar.
Customize The Quick Access Toolbar:
The Quick Access Toolbar is located above the ribbon. It lets users access
common commands no matter which tab you're on. By default, it shows the Save,
Undo, and Repeat commands. Users can add other commands to make it more convenient for
yourself.

Microsoft Word 2010

Word processing packages are programs that computerize the creation, edition, and printing of
documents by electronically processing text data. Word processing is an important application of
office automation. Word processing is the most popular authoring and presentation activity. In fact,
it is the most common personal computing application.
Microsoft Word 2010 is text editor software to create and processing of text documents. MS Word
2010 is MS Office software. MS Word is a powerful word processing application
which allows the user to create, format and edit text. MS Word 2010 is a word
processor that allows you to create various types of documents such as letters,
papers, flyers, faxes and more. Word 2010 is a bit different from earlier versions.
The toolbars are similar to those in Word 2007, and they include the Ribbon and
the Quick Access Toolbar. Extension of MS Word 2010 is “.docx”.
The program window consists of Head line, The Quick Access Toolbar, Ribbon,
Working page, Scrollbars and Status Bar.
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The Ribbon of Microsoft Word 2010 consists of 8 tabs, each with several groups of commands.
These tabs are always on view on the Ribbon: File, Home, Insert, Page Layout, References, Mailing,
Review, View.

The Home tab gives users access to some of the most commonly used commands for working with
MS Word 2010, including copy & paste, formatting, paragraph alignment, and document styles. The
Home tab is selected by default whenever you open MS Word.
Short description of all tabs in the MS Word:
1. File tab is mainly for start a New file, Save, open, print a file and use the Options to change Word
settings.
2. Home tab is mainly for formatting and edit text in document.
3. Insert tab is mainly for mainly for insert to document any object.
4. Page Layout tab is mainly change page setup and Page backgrounds in documents.
5. References tab is mainly for apply Table of Contents, insert footnotes and Caption to the pictures
in documents.
6. Mailing tab is mainly for Create Envelopes and letters for send e-mail.
7. Review tab is mainly for Check Spelling & Grammar add and review Comments, use research
service or thesaurus and antonyms.
8. View tab is the last of the tabs on the Microsoft Word 2010 Ribbon. By the buttons available
users can view a document in different ways.
8 Ribbon Tabs and its groups and commands:
1. File tab conteins 12 commands ():
1) Save - for save document (file),
2) Save as - for save document by other name, in other folder, in other format,
3) Open - for open existing document,
4) Close - for close document,
5) Info - for protect files by applying a password,
6) Resent - for see most recently used files and folders,
7) New - for open new file and templates,
8) Print - for print document,
9) Save and Send - for change file format and send by email,
10) Help - for get help using Ms Office call help,
11) Options - use the Options window to change Word settings.
12) Exit - close Word program.
2. Home tab conteins 5 groups (Clipboard, Font, Paragraph, Styles, Editing).

In the below describes each of the groups available on Home tab:

1) Clipboard group is the area of storage for objects, data after a user carries out a Cut or Copy
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command. Clipboard group conteins of paste, copy, cut, format painter commands;
2) Font group is mainly for change Font face of the text. Font group conteins of font type, font size,
font case, text bold, italicize and underline, strikethrough, subscript, superscript, text effects, text
highlight colour, font colour commands;
3) Paragraph group (Indent- Left, Right, Spacing- Before, After (Space Between Lines) is mainly for
change spaces between the lines of the text. Paragraph group conteins of bullets, numbering,
multilevel list, sort, align left, right, center, justify text, shading, bottom boders commands;
4) Styles group is mainly for change styles of text;
5) Editing group is mainly for edit text. Editing group conteins of find, replace, go to, select
commands.
3. Insert tab conteins 7 groups (Pages, Tables, Illustrations, Links, Header & Footer, Text,
Symbols).

In the below describes each of the groups and their commands available on Insert tab:
1) Pages group is mainly for add pages into a document, such as cover page, blank page, page break
and contains of the commands:
- Cover Page - This button can be used to insert a pre-formatted cover page for a document. The
information that is to appear on the page is filled in after the page is created.
- Blank Page - To insert a new blank page for a document at the cursor position, click this button.
- Page Break - Click this button to end a page at the current cursor position and start a new page.
2) Tables group is mainly for add tables to the document and contains of the commands:
- Tables - This button is used to insert a table into the document. A grid will appear for create the
table. Additional options for creating a table are also available, such as drawing a table or using the
Quick Tables feature.
3) Illustrations group is mainly for add pictures, screen shots, charts, shapes to the document and
contains of commands:
- Picture - To insert a picture from a file on the computer into a document, click this button. The
Insert Picture dialog box will appear. This dialog box is used to select the picture that is to be
inserted into the document.
- Clip Art - This button is used to insert Office.com graphic into the document.
- Shapes - This button is used to insert ready-made shapes such as circles, squares, arrows, and
triangles into a document. When the button is clicked, a gallery of different shapes will appear. To
insert a shape, click the desired shape and then draw the shape in the document.
- Smart Art - To insert a Smart Art graphic into the document, click this button. There users will
found list of graphics. When the button is clicked, a gallery of different categories and shapes will
be displayed.
- Chart - Use this feature to insert a bar, area, or line chart. When this button is clicked the Insert
Chart dialog box will display. In this dialog box, it is possible to specify the type of chart.
- Screenshot - This feature can be used to insert a picture of any window that is available on the
desktop. When the button is clicked, a gallery of the available windows will display. Click any of
the window icons. An image of that window will appear in the Word document.
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4) Links group is mainly for add link to the document and contains of the commands:
- Hyperlink - To insert a link to items such as a Web page, another document, or an e-mail address,
click this button. It is also possible to link to different areas of a document using headings and
bookmarks. When the button is clicked, the Hyperlink dialog box will display. This is where the link
can be specified.
- Bookmark - This button is used to create a bookmark. A bookmark is used to assign a name to a
specific area within a document. A hyperlink can then be created to the bookmark.
- Cross-Reference - While creating a document, this button is used to refer to another area in a
document such as headings, figures, and tables. Usually a hyperlink is created to the area in the
document that the cross reference is referring to.
5) Header & Footer group is mainly for add Header, Footer, page number to the document,
- Header - To insert text that appears at the top of each page of the document,click this button. A
gallery of header styles and formats will appear. Click the heading style that is to be applied to insert
it into the document.
- Footer - This button is used to insert text that appears at the bottom of each page of the document.
A gallery of footer styles and formats will appear. Click the footer style that is displayed to insert it
into the document.
- Page Number - Click this button to insert a page number into the document. A list of page number
locations will display. Move the mouse pointer over each of the items to display a gallery of page
number styles. The Page Number will then be inserted into the Header or Footer area of the
document.
6) Text group is mainly for add texts to the document and contains of the commands:
- Text Box - Text boxes are used to highlight text within a document. Click this button to display a
gallery of different types of text boxes. Move the mouse pointer over the items for a description of
each style. To draw a textbox around selected text, click the Draw Textbox link.
- Quick Parts - Click this button to insert preformatted text, auto-text, document properties, and
fields into a document. Several different types of Quick Parts are available. It is also possible to
create customized Quick Parts to use later in documents.
- WordArt - To insert decorative text into the document, click this button. A gallery of different
styles of WordArt will display. Click the desired format to create the WordArt image.
- Drop Cap - Drop caps are used to create a large capital letter at the beginning of a paragraph.
When this button is clicked the three options for Drop Caps will display.
- Signature Line - Add a Signature Line This button is used to insert a digital signature line into a
document that indicates who must sign the document. A Digital ID must be obtained before this
feature can be used.
- Date and Time - To insert the date and time into a document, click this button. The dialog box that
appears displays several date and time formats.
- Object - Use this button to insert an object such as an Excel Worksheet or an Excel Chart or
Microsoft Equation and etc. into the document. A new object can be created or another document
can be inserted.
7) Symbols group is mainly for add symbols, equation to the document and contains of the
commands:
- Equation - This button is used to insert a mathematical equation into a document. The equation
tools ribbon will appear when the button is clicked. This ribbon is used to create the equation. A list
of common equations is also available.
- Symbol - Click this button to insert a symbol such as a copyright or trademark into the document.
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4. Page Layout contains 5 groups (Themes, Page Setup, Page Background, Paragraph, Arrange).

In the below describes each of the groups available on Page Layout tab.
1) Themes group (Themes, Colors, Fonts, Effects) - for change the overall design of the entrie
document, including colors, fonts, and effects;

2) Page Setup group (Margins, Orientation, Size, Columns, Breaks, Line Numbers, Hyphenation) –
for setup page margins, page orientation, split text into columns, add line numbers;
3) Page Background group (Watermark, Page Color, Page Borders) – for chance page color, add
design to around the page;
4) Paragraph group (Bullets, Numbering, Multilevel List, Decreases Indent, Increases Indent , Sort,
Show/Hide, Align Text Left, Center, Align Text Right, Align Text Justify, Line&Paragraph
Spacing, Shading, Bottom Border) – for indent and spacing lines to left, right, before and after;
5) Arrange group (Position, Wrap Text, Bring Forward, Send Backward, Selection Pane, Align,
Group, Rotate) – for position, wrap, bring forward, send backward, selection pane, show align,
rotate the text.
5. References tab contains 6 groups (Tables of Contents, Footnotes, Citations & Bibliography,
Captions, Index, Table of Authorities).

In the below describes each of the groups available on this tab:

1) Tables of Contents (Table of Contents, Add Text, Update Table) – for add or update Tables of
Contents to the document;
2) Footnotes (Insert Footnote, Insert Endnote, Next Footnote, Show Notes) – for insert footnote to
the page and endnote to the document;
3) Citations & Bibliography (Insert Citation, Manage Sources, Style, Bibliography) – for insert
citation and Bibliography information to the document;
4) Captions (Insert Caption, Insert Table Of Figure, Update Table, Cross-Reference) – for insert
caption to a picture or other image;
5) Index (Mark Entry, İnsert Index, Update Index) – for insert selection text in the index of the
document;
6) Table of Authorities (Mark Citation, Insert Table Of Authorities, Update Table Of Authorities) –
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for add selection text as an entry in the table of authorities.

6. Mailing tab contains 6 groups (Create, Start Mail Merge, Write & Insert Fields, Preview Results,
Finish).

In the below describes each of the groups and commands available on this tab:
One of the most common features on the Mailings tab is the Envelopes and Labels for printing.
Clicking the Envelopes button produces the box below which allows you to enter in the Delivery
address and Return address. Clicking the Options button gives the choices for the envelope size. On
the Labels tab, the Options button is also available for the needed label size.
1) Create (Envelopes, Labels) – for сreate and print envelope;
One of the most common features on the Mailings tab is the Envelopes and Labels for printing.
- Envelopes - Clicking the Envelopes button produces the box below which allows you to enter in
the Delivery address and Return address. Clicking the Options button gives the choices for the
envelope size. On the Labels tab, the Options button is also available for the needed label size.
2) Start Mail Merge (Start Mail Merge, Select Recipients, Edit Recipient List)
3) Write & Insert Fields (Highlight Merge Fields, Address Block, Greeting Line, Insert Merge Field,
Rules, Match Fields, Update Labels)
4) Preview Results (Preview Results, Fined Recipient, Auto Check For Errors)
5) Finish (Finish& Merge) .
7. Review tab contains 7 groups (Proofing, Language, Comments, Tracking, Changes, Compare,
Protect).
In the below describes each of the groups and commands available on this tab:

1) Proofing (Spelling, Research, Thesaurus, Word count) - Review tab.

Once you have finished your document, you can perform one last spell check by choosing the
Spelling & Grammar button. This is an automated process going through the entire document.
The Research button will allow you to access different dictionary lookups of any word you have
highlighted.
The Thesaurus button will suggest other words with a similar meaning for the word you have
highlighted.
The Word Count button will give you statistics for the number of pages, words, paragraphs, lines,
etc.
2) Language (Translate, Language)
3) Comments (New Comment, Delete, Previous, Next)
4) Tracking (Tract Changes, Final: Show Markup, Show Markup, Reviewing Pane)
5) Changes (Accept, Reject, Previous, Next)
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6) Compare, (Compare)
7) Protect (Block Authors, Restrict Editing)
8. View tab conteins 5 groups (Views, Show, Zoom, Window, Macros).

In the below describes each of the groups available on View tab:

1) Document Views group (Print Layout, Full Screen Reading, Web Layout, Outline, Draft) - By the
buttons available on the Document Views group users can view a document in different views as
Print Layout, Full Screen Reading, Web Layout, Outline, and Draft views.
2) Show group (Ruler, Gridlines, Navigation Pane) - On the Show group, users can measure and line
up objects by clicking the Ruler button and the ruler will appear at the top and left margin of the
document. The Gridlines button also allows users to line up objects by splashing a grid paper view
on top of the document. The Navigation Pane by heading, by page or by searching for text or object,
3) Zoom group (Zoom, 100%, One Page, Two Pages, Page Width) - show zoom level of a
document,
4) Window group (New Window, Arrange All, Split, view slide by slide, Switch Windows) - for open
New Window containing a view and format of the current document,
5) Macros group (View Macros, Record Macros, Pause Recording) - for record macro options.
The Ruler. The Ruler is located at the top and to the left of your document. It makes it easier to
adjust your document with precision. We can hide the Ruler to free up more screen space.
To Hide or View the Ruler:
 Click the View Ruler icon over the scrollbar to hide the ruler.
 To show the ruler, click the View Ruler icon again.
Creating and Opening Documents. To Create a New, Blank Document:
 Click the File tab. This takes you to Backstage view,
 Select New,
 Select Blank document under Available Templates. It will be highlighted by default,
 Click Create. A new, blank document appears in the Word window.
To Open an Existing Document:
 Click the File tab. This takes you to Backstage view,
 Select Open. The Open dialog box appears,
 Select your document and then click Open.
Formatting Text. To create and design effective documents, you need to know how to format text.
In addition to making your document more appealing, formatted text can draw the reader's attention
to specific parts of the document and help communicate your message.
To use the bold, italic and underline commands:
1. Select the text you want to modify.
2. Click the Bold, Italic or Underline command in the Font
group on the Home tab.
To change text case:
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1. Select the text you want to modify.

2. Click the Change Case command in the Font group on the Home tab.
3. Select the desired case option from the list.

You can use Word's convenient Set as Default feature to save all of the formatting changes you've
made and automatically apply them to new documents.
It's important to know how to save the documents you are working with. Frequently saving your
documents prevents you from losing your work, and using Save As allows you to edit a document
while leaving the original copy unchanged.
Save document. When you create a new document, you'll need to save it in order to access and edit
it later. Word allows users to save your documents in several ways.
Save As command. Save As allows users to choose a name and location for your document. It's
useful if you've first created a document or if you want to save a different version of a document
while keeping the original.
1. Click the File tab.
2. Select Save As.

3. The Save As dialog box will appear. Select the location where you want to save the
document.
4. Enter a name for the document, then click Save.
To use the Save command:
1. Click the Save command on the Quick Access toolbar.

2. The document will be saved in its current location with the same file name.
Saving document for the first time and select Save, the Save As dialog box will appear.
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AutoRecover. Word automatically saves your documents to a temporary folder while you're
working on them. If you forget to save your changes or if Word crashes, you can recover the
autosaved file.
1. Open a document that was previously closed without saving.
2. In Backstage view, click Info.
3. If there are autosaved versions of your file, they will appear under Versions. Click on the file to
open it.

4. To save changes, click Restore, then click OK.

To Save As Word 97 - 2003 Document:

1. Click the File tab.
2. Select Save As.
3. In the Save as type drop-down menu, select Word 97-2003 Document.
4. Select the location you wish to save the document.
5. Enter a name for the document and click Save.
To Save As a PDF:
1. Click the File tab.
2. Select Save As.
3. In the Save as type drop-down menu, select PDF.
4. Select the location you wish to save the document.
5. Enter a name for the document.
6. Click the Save button.
Hyperlinks. Hyperlinks have two basic parts: the address of the web page, email address or other
location that they are linking to, and the display text (or image). For example, the address could be
http://day.az and the display text could be "blog". In some cases the display text might be the same
as the address. When you're creating a hyperlink in Word, you'll be able to choose both the address
and the display text or image. To follow a hyperlink in Word, hold down the Control key and click
on the hyperlink.
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To Insert a Hyperlink:
1. Select the text or image you would like to make a hyperlink.
2. Right-click the selected text or image and click Hyperlink. Or, if you would prefer, you can
right-click in a blank area of the document and click Hyperlink.
3. The Insert Hyperlink dialog box will open. To get his dialog box from the Insert tab by
clicking Hyperlink.
4. If you selected text, the words will appear in the Text to display: field at the top.
5. Type the address you would like to link to in the Address: field.

6. Click OK. The text or image you selected will now be a hyperlink.
To Make an Email Address a Hyperlink:
1. Right-click the selected text or image and click Hyperlink.
2. The Insert Hyperlink dialog box will open.
3. On the left side of the dialog box, click Email Address.

4. Type the email address you want to connect to in the Email Address box and click OK.

Word often recognizes email and web addresses as you type and will format them as hyperlinks
automatically after you press the Enter key or spacebar. To Remove a Hyperlink:
1. Right-click the hyperlink.
2. Click Remove Hyperlink.
Working with Shapes. You can add a variety of shapes to your document including arrows,
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callouts, squares, stars, flowchart shapes and more. Users can set own name and address apart from
the rest of resume using a line. Need to create a diagram showing a timeline or process use the
flowchart shapes. While you may not need shapes in every document you create, they can add visual
appeal and clarity.
To Insert a Shape:
1. Select the Insert tab,
2. Click the Shapes command,
3. Select a shape from the drop-down menu,
4. Click and drag the mouse until the shape is the desired size,
5. Release the mouse button.

To Resize a Shape:
1. Click on the shape to select it.
2. Click and drag one of the sizing handles on the corners and sides of the text box until it is
the desired size.

3. To rotate the shape, drag the green handle.

4. Some shapes also have one or more yellow handles that can be used to modify the shape. For
example, with star shapes, you can adjust the length of the points.

If you drag the sizing handles on any of the four corners, you will be able to change the height and
width at the same time. The sizing handles on the top or bottom of the shape will only allow you to
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resize vertically, while the handles on the left and right sides will resize the shape horizontally.
To Change the Order of Shapes. If one shape overlaps another, you may need to change the
ordering so that the correct shape appears in front. You can bring a shape to the front or send it to
the back. If you have multiple images, you can use Bring Forward or Send Backward to fine-tune
the ordering. You can also move a shape in front of or behind text.

1. Right-click the shape you wish to move.

2. In the menu that appears, hover over Bring to Front or Send to Back. Several ordering
options will appear.
3. Select the desired ordering option. The shapes will reorder themselves.

In some cases, the ordering option you select will not affect the ordering of the shapes. If that
happens, select the same option again or try a different option.
If you've already typed information into your header or footer, it's important to place the page
number at the Current Position to avoid losing anything. If you select a page number from Top of
Page or Bottom of Page, it will delete anything that you have already added to the header or
footer.
To Insert Page Numbers into a New Header or Footer:
1. From the Insert tab, click Page Number. A drop-down menu will appear.
2. Select the desired page number style, and it will appear in your document.
Inserting Clip Art and Pictures. Word offers a couple of ways of inserting images. There are built-
in Clip Art images for just about every topic. If you have a more specific images, you can insert a
picture from a file.
To Locate Clip Art:
1. Select the Insert tab.
2. Click the Clip Art command in the Illustrations group.
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3. The Clip Art options appear in the task pane to the right of the document.
4. Enter keywords in the Search for: fields that are related to the image you wish to insert.
5. Click the drop-down arrow in the Results should be: field.
6. Deselect any types of media you do not wish to see.

7. If you would like to also search for Clip Art on Office.com, place a checkmark next to
Include Office.com content. Otherwise, it will just search for Clip Art on your computer.

8. Click Go.
To Insert Clip Art:
1. Review the results from a clip art search.
2. Place your insertion point in the document where you wish to insert the clip art.
3. Click an image in the Clip Art pane. It will appear in the document.
Selecting a Clip Art image
You can also click the drop-down arrow next to the image in the Clip Art pane to view more
options.
To Insert a Picture From a File:
1. Place your insertion point where you want the image to appear.
2. Select the Insert tab.
3. Click the Picture command in the illustrations group. The Insert Picture dialog box appears.
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4. Select the desired image file and click Insert to add it to your document.
To resize an image, click and drag one of the corner sizing handles. The image will change size
while keeping the same proportions.
Styles and Themes. Changing the Text Wrapping Settings. When you insert Clip Art or a picture
from a file, you may notice that it's difficult to move it exactly where you want. That's because the
text wrapping for that image is set to In Line with Text. You'll need to change the text wrapping
setting if you want to move the image freely, or if you just want the text to wrap around the image
in a more natural way.
To Wrap Text Around an Image:
1. Select the image. The Format tab will appear.
2. Click the Format tab.
3. Click the Wrap Text command in the Arrange group.
4. Select the desired menu option. The text will adjust based on the option you have selected.

5. Move the image around to see how the text wraps for each setting.
To Use a Pre-Defined Text Wrapping Setting:
1. Click the Position command, to the left of the Wrap Text command. A drop-down menu
will appear.
2. From the drop-down menu, select the desired image position.
3. The image will move to the position that you have selected, and it will automatically have
text wrapping applied to it.
Working with Headers and Footers. You can make your document look professional and polished
by utilizing the header and footer sections. The header is a section of the document that appears in
the top margin, while the footer is a section of the document that appears in the bottom margin.
Headers and footers generally contain information such as page number, date, document name, etc.
To Insert a Header or Footer:
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1. Select the Insert tab.

2. Click either the Header or Footer command. A drop-down menu will appear.
3. From the drop-down menu, select Blank to insert a blank header or footer, or choose one of
the built-in options.
4. The Design tab will appear on the Ribbon, and the header or footer will appear in the
document.
5. Type the desired information into the header or footer.
6. When you're finished, click Close Header and Footer in the Design tab, or hit the Esc key.
After you close the header or footer, it will still be visible, but it will be locked. To edit it again, just
double-click anywhere on the header or footer, and it will become unlocked.
To Insert the Date or Time into a Header or Footer:
1. Double-click anywhere on the header or footer to unlock it. The Design tab will appear.
2. From the Design tab, click the Date & Time command.

3. Select a date format in the dialog box that appears.

4. Place a checkmark in the Update Automatically box if you would like it to always reflect the
current date. Otherwise, it will not change when the document is opened at a later date.
5. Click OK. The date/time now appears in the document
Adding Page Numbers. Word can automatically label each page with a page number and place it in
header, footer or in the side margin. You can add page numbers to an existing header or footer, or
you can insert page numbers into a new header or footer.

To Add Page Numbers to an Existing Header or Footer:

1. Select the header or footer. The Design tab will appear.

2. Place the insertion point where you want the page number to be. You can place it anywhere
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except inside a Content Control field.

3. From the Design tab, select the Page Number command.
4. Click Current Position and select the desired style.

The page number will appear in the document.

If you've already typed information into your header or footer, it's important to place the page
number at the Current Position to avoid losing anything. Selecting a page number from Top of
Page or Bottom it will delete anything that you have already added to the header or footer.
To Insert Page Numbers into a New Header or Footer:

1. From the Insert tab, click Page Number. A drop-down menu will appear.
2. Select the desired page number style and it will appear in your document.
To Hide the Page Number on the First Page:

In some documents, you may not want the first page to show the page number. You can hide the
first page number without affecting the rest of the pages.
1. Select the header or footer that contains the page number.
2. From the Design tab, place a checkmark next to Different First Page. The header and footer
will disappear from the first page. If you want, you can type something new in the header or
footer, and it will only affect the first page.

To Format the Page Numbers:

1. Select the header or footer that contains the page number.

2. From the Design tab, select the Page Number command.
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3. Click Format Page Numbers.

4. From the dialog box, Select the desired Number format.

5. Next to Start at, enter the number that you want the page numbers to start with.
If you've created a page number in the side margin, it's still considered part of the header or footer.
You won't be able to select the page number unless the header or footer is selected.
Working with Tables:

A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for
various tasks such as presenting text information and numerical data.
Inserting and Modifying Tables. To Insert a Blank Table:

1. Place your insertion point in the document where you want the table to appear.
2. Select the Insert tab.
3. Click the Table command.
4. Hover your mouse over the diagram squares to select the number of columns and rows in the
table.
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5. Click your mouse, and the table appears in the document.

6. You can now place the insertion point anywhere in the table to add text.
To Convert Existing Text to a Table:
1. Select the text you wish to convert.
2. Select the Insert tab.
3. Click the Table command.
4. Select Convert Text to Table from the menu. A dialog box will appear.
5. Choose one of the options in the Separate text at: section. This is how Word knows what
text to put in each column.
6. Click OK. The text appears in a table.
Adding a column:
1. Select Insert Insert Columns to the Left or Insert Columns to the Right. A new
column appears.
To Delete a Row or Column:
1. Select the row or column.
2. Right-click your mouse. A menu will appear.
3. Select Delete Cells.

4. Select Delete entire row or Delete entire column and click OK.

To Apply a Table Style:

1. Click anywhere on the table. The Design tab will appear on the Ribbon.
2. Select the Design tab and locate the Table Styles.
3. Click the More drop-down arrow to see all of the table styles.
4. Hover the mouse over the various styles to see a live preview.
5. Select the desired style. The table style will appear in the document.
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To Change the Table Style Options. Once you've chosen a table style, you can turn various
options on or off to change the appearance of the table. There are six options: Header Row, Total
Row, Banded Rows, First Column, Last Column, and Banded Columns.

1. Click anywhere on the table. The Design tab will appear.

2. From the Design tab, check or uncheck the desired options in the Table Style Options
group.