MARKFED HCM USER MANUAL

1. INTRODUCTION TO SAP:

1.1. HOW TO LOGON TO SAP R/3

Switch on your computer  You can see SAP Icon on your Desktop  Double click on SAP logon

You will get a mini screen which contains servers” names

Enter User I.D. Which was provided to you by Basis team, enter password, enter language “EN” and
press on enter button.
FIRST TIME LOG ON
The first time that you log on you will be promoted to change your password (the new Password
dialogue box will be displayed.

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1.2 What is transaction code and what are the important transaction codes
are there in HCM?

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Sequence of characters that identifies a transaction in the SAP System A transaction code can
contain up to 20 characters and should always begin with a letter. Permitted characters are letters
from A to Z, numbers from 0 to 9, and the underscore. To call a transaction, you enter the
transaction code in the command field and choose Enter.

2 ORGANIZATION MANAGEMENT
How to create an organization structure?
2.1 ORGANIZATION UNIT
Step-1
SAP Transaction Code-PP01
Step-2
Input Data
1. Plan version - Current Plan
2. Object Type - Organizational Unit
3. Object ID - User Specific (External and Internal)
4. Select Date (St. Date and End. Date)
5. Select Object
6. Click Create (Create)
Step-3
Output / Actual Result
Organization Unit (O) will be created and System will ask to maintain the relationship. Organization
Structure will be displayed under "PPOM_OLD".

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2.2 CREATE A POSITION

Step-1
SAP Transaction Code-PP01
Step-2
Input Data
1. Plan version - Current Plan
2. Object Type - Organizational Unit
3. Object ID - User Specific (External and Internal)
4. Select Date (St. Date and End. Date)
5. Select Object
6. Click Create (Create)
Step-3
Output / Actual Result
Position (S) will be created and the System will ask to maintain the relationship. Positions will be
displayed under "PPOM_OLD" (Staff Assignment.

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2.3 COST CENTER ASSIGNMENT

Step-1
SAP Transaction Code-PP01
Step-2
Input Data
1. Plan version – Current plan
2. Object Type – Organization Unit
3. Object ID - User Specific (External and Internal)
4. Select Date (St. Date and End. Date)
5. Select Object
6. Click Create (Create)
7. Relationship Type: 011
8. Type of related object: Cost Center
9. Click save
Step-3
Output / Actual Result
Cost Center (K) will be assigned with the related Organization Unit and It can be view from
"Overview" option

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3 PERSONNEL ADMINISTRATION

INFO TYPES:
Info types are one of the most important constructs within SAP ERP Human Capital Management
(SAP ERP HCM). SAP describes info types as “units of information in the Human Resource
Management system.” Put another way, info types allow us to store, access, and view HR
information for employees, positions, jobs, organizational units, or other “objects” defined within
the system. It’s SAP’s way of describing the important data elements within the HR system (standard
or otherwise). Without info types, we couldn’t log employee actions on the employee,
pay/compensate employees, or report against employees; we couldn’t maintain information against
the organizational structure, process a mass reorganization, or report against any organizational
data.
Info types are organized by module: Personnel Administration (PA) or Organizational Management
(OM), which is also called Personnel Development (PD). Other modules such as Time Management
(PT) and Payroll (PY) are supported by info types. It is one of the most common constructs that spans
modules within SAP ERP HCM.

3.1 DISPLAYING INFO TYPES:

For end users of SAP, Transaction PA20 (Display HR Master Data) is available to display these PA info
types. Info types are listed by tab but can also be directly accessed by entering the info type number
in the Info type dropdown within the Direct selection area of the screen. From this screen, the
information can be displayed one record at a time (by highlighting the glasses icon) or viewed in an
overview (by using the mountain and moon icon).
3.1.1 USING SUBTYPES
An info type can have one or more subtypes, which subdivide info type records. Two subtypes within
one info type can have differing time constraints. Subtypes also form an important part of the
security design because authorizations can also be distinguished (and provisioned) by subtype within
an info type.

3.1.2 IMPORTANT INFO TYPES IN PERSONNEL ADMINISTRATION

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0000 – Personnel Actions

0001 – Organizational Assignment

0002 - Personal

Data

0006 – Addresses

0021 – Family Details

0022 – Education

0041 – Date Specifications

0105-Communication

0185-Personal Id’s

3.2 JOINING
SAP Transaction Code-PA40
Step-2
Input Data

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1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Select the Action Type: Joining
4 Click: Execute.
5 System will ask all related information to hire an employee

Select Joining from the list for newly hire an employee like that for other type of Actions also
chooses the respective actions from the list. Give the start date of Action and Reason for Action
Don’t give any personnel number because Personnel number will come automatically.
Then Fill all Required Fields Like Position No, Personal Area, Employee Group, and Employee Grade,
and then save the entry it will take you to another Screen.

3.3 PROBATION
Step-1
SAP Transaction Code-PA40
Step-2

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Input Data
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Select the Action Type: Probation
4 Click: Execute.
5 System will ask all related information to hire an employee

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3.4 CONFIRMATION
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Conformation
5 Click: Execute.
6 System will ask all related information to hire an employee

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3.5 INCREMENT
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Increment
5 Click: Execute.
6 System will ask all related information to hire an employee

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3.6 TRANSFER:
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Transfer
5 Click: Execute.
6 System will ask all related information to hire an employee.

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3.7 PROMOTION
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Promotion
5 Click: Execute.
6 System will ask all related information to hire an employee.

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3.8 RETIREMENT
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Retirement
5 Click: Execute.
6 The system will ask all related information to hire an employee.

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3.9 SUSPENSION
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. The system will ask for all related information to hire an
Employee
4 Select the Action Type: Suspension
5 Click: Execute.
6 System will ask all related information to hire an employee.

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3.10 REVOKE SUSPENSION

Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. The system will ask for all related information to hire an Employee
4 Select the Action Type: Suspension
5 Click: Execute.
6 System will ask all related information to hire an employee.

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3.11 TERMINATION:
Step-1
SAP Transaction Code-PA40
Step-2
Data input
1 Personnel Number: Enter Personnel Number (User Specific - External/Internal).
2 From: Enter the date of Action
3 Click: Execute. System will ask all related information to hire an Employee
4 Select the Action Type: Termination
5 Click: Execute.
6 The system will ask all related information to hire an employee.

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Info type 0001—Organizational AssignmentYou use info type 0001 to maintain the enterprise structure,
personnel structure, and organizational plan of the employee. This info type has The data in the fields of the
Enterprise structure area (Company Code, Personnel Area,) and the Personnel structure (EE group, EE
subgroup) are prefilled from info type 0000 (Actions). You can maintain or edit these values by running a
personnel action. The value in the field Personal Sub Area has to maintain here and then Payroll Area, can be
overwritten, as well.

3.12 TRANSACTION CODE – PA30

You use info type 0001 to maintain the enterprise structure, personnel structure, and organizational
plan of the employee. This info type has the data in the fields of the Enterprise structure area
(Company Code, Personnel Area,) and the Personnel structure (EE group, EE subgroup) are prefilled
from info type 0000 (Actions). You can maintain or edit these values by running a personnel action.
The value in the field Personal Sub Area has to maintain here and then Payroll Area, can be
overwritten, as well.

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This the Info type where Integration between Personnel Administration and Organizational
Management will happen through Position and Org Unit Key.
Also, this info type will link with FICO Module when we maintain Cost Centre of the employee.
As Per APTRANSCO Requirements, vacant positions will derive from the Position drop-down when
the position is being maintained with the respective Personnel Area. Hence the user is requested to
update Personnel Area first then the vacant positions will be shown in the position drop-down.

3.14 INFOTYPE – 0002 (PERSONNEL DATA)

Gender and Date of Birth are

Required Fields which need to be
maintain

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You use info type 0002 to store data related to an employee’s Personal Details. This info type also
has a time constraint 1, meaning this info type must exist in the system at all times, from the date
the employee is hired.
In this Info type Other than the employee’s Name you have to maintain His / Her Date of Birth, Place
of Birth, Gender, Marital Status, Country, State/Region, Child Details, Religion, Nationality, Title etc.
As per the APTRANSCO requirement, the fields: Caste, Sub caste, Region, Native District, Local
District, and Hometown fields can be maintained.

3.15INFOTYPE – 0006 (Employee Address)

This info type is used to store and maintain the address of the employee, it has different Sub type
each subtype will have a start date and end date validity period. This helps you delimit address types
based on your requirements. For example, for subtype 1 (Permanent Residence), you can set the
end date as 31-12-9999 (SAP-delivered perpetual end date).
This info type has entry screens corresponding to the country version. Which country screen is
displayed to you depends on the data in the Country field, maintained in the Organizational
Assignment info type (0001).

Here Postal Code is Six Digits and do not forget to give the City details these two fields are required
fields so compulsory you have to fill these fields otherwise system will through an error.
Other than the Address here some options are there like your Country Key and Land Line phone
Number etc. to get some detailed information.

3.16INFOTYPE – 0021(Family Member Details)

This info type is used to record an employee’s family members, dependents, and other related
persons in the SAP system.
When you create a record using the employees’ data, SAP will default values for the following fields:
Last name, Gender, Name prefix (where available), and Nationality. The following are common
subtypes associated with this info type: Subtypes:

1 Spouse

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11 Father
12 Mother
2 Child

20 Father-in-law
21 Mother-in-law
22 Daughter-in-law
23 Grand Daughter
24 WIDOWED DAUGHTER
25 GRAND SON
26 STEP-DAUGHTER
27 STEP-SON
28 SISTER
29 UN MARRIED SISTER
30 WIDOW SISTER
31 YOUNGER BROTHER
32 GRAND MOTHER
33 UNCLE
34 AUNTY
35 YOUNGER SISTER
Here give the dependents details of the employee if married give his spouse's details or can give
Father’s, children’s details etc. Click on the subtype you will get the list and fill in all the Required
Fields like Date of Birth, Gender place of Birth Etc.

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Here Last Name will come

automatically just give first name
and Date

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As per APTRANSCO requirement additional fields have been provided to update whether the family
member is employed or dependent. By default, it would be as dependent. Select the radio button
Employed in case the family member is Employed. Other fields are populated when the dependent is
employed as shown below:
Update with the appropriate data.

3.17Info type 0022—Education

This info type is used to record and maintain the employee’s educational details When you create a
new record, you can enter details of the educational establishment (e.g., a primary school, college,
university, etc.), as well the name and location of the educational institution. While creating the info
type record, you can also maintain the field native district with appropriate input. Create Education
Details for an Employee.
Maintain the Subject and Institution/Location Name and the Select one option from the Certificate field

Select on option list

Option of education
details

Maintain the Subject and Institution

3.18 INFOTYPE 0041—DATE SPECIFICATIONS location name and select one option
from
In this info type you store information related to important dates concerning an employee. In the
field Date type, you choose the type of information that you want to store. For every date
Certificate field. type,
you’re required to enter data in the Date field. Some of the date types that can be maintained are
Date of Joining, Date Of Commencement of Probation, Date of Completion of Probation and so on.

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As per Markfed requirement the below end

date provided select the date type which you
which you give the specific date in the date field
87-Date of joining

INFOTYPE – 0105 (COMMUNICATION DETAILS)

This info type is used to store and maintain the communication details of the employee. Maintain
employee Communication details like User ID, Cell Number and Email ID etc.

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3.20 INFOTYPE – 0185 (PERSONNEL ID’S)
Different types of IDs we have to be maintained for an employee like PAN Numbers, TAN Numbers,
Aadhar IDs, UAN Numbers, PPO Numbers, Passport Numbers and so on. Select Info type 0185 in
PA30 and then select subtype what type of ID details you want to maintain Give ID Type and ID
Number in the appropriate field.

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4 TIME MANAGEMENT
4.1 INFOTYPE – 0007

(Planned Working Time)

You use this info type to assign work schedule rules to the employees. The Work schedule rule area,
you maintain the daily working times of the employees in your organization. The assignment of the
work schedule rule in this info type determines the planned working time of the individual
employee. The planned working times of the employee can be individually modified (i.e., applicable
only to this employee) in this info type.
In the data entry screen of this info type, you can maintain the following primary fields: Work
schedule rule You assign the work schedule rule to the employee. Time Mgmt. status If the
employee time data is calculated using Time Evaluation, then you must enter a value in the field. If
the field is blank, then the employee won’t be included in the Time Evaluation calculation.

Shift rule from the list

and Enter/ Save

In this info type, you determine on which day of the week and at what time the workweek begins for
the employee. The duration of the workweek is also maintained in this info type. This is the Info type
where integration between PA and Time Management will happen.

4.2 INFOTYPE – 2001 (Create Absence/Leaves)

You can use this info type to record and maintain employee absences.
Note that when you create an absence record, the number of absence days is automatically
calculated by the system. The employee’s planned working time and days off are taken into

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consideration while calculating the number of absences days. The system will also display a warning
or error message if the begin date, end date, or the validity period of the absence record falls on an
employee’s day off.

provide here from and to Date of

Leave applied by employee

4.3 INFO TYPE 2006—ABSENCE QUOTAS

You can use this info type to record and maintain absence quotas for employees. Under certain
circumstances, an employee is allowed to take absences only if the employee has been assigned
absence quotas with specific time periods for these absence types. When you create an absence
type record for the employee, the system will check whether sufficient quotas are available for the
employee. The record will be rejected if sufficient quotas aren’t available. If a record is accepted and
saved, the system will automatically update the appropriate absence quota for the employee.

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5 PAYROLL

This component calculates the remuneration for work done for each employee, but consists of a
variety
Process that becoming increasingly important due to the employee increase obligation to supply
benefit and medical welfare.
Payroll can be integrated in personnel administration, time management, incentive wage types and
accounting.
The payroll process comprises of the following function
1 Maintain PA/ Payroll info types
2 Payroll data
3 Run Payroll (Simulation and Live)
4 Generate Remuneration statement
5 Platform bank transfer
6 Posting to accounting
7 Generate payroll reports

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5.1 MANDATORY PAYROLL INFO TYPES

0003- Payroll Status
0008-Basic Pay
0009-Bank Details
0014-Recurring payment and deduction
0015-Additional payment and deduction
0045-Loan
0267-Off-cycle Payroll
0588- Other statutory deduction
0587-Provident fund
5.2 MAINTAIN MASTER DATA
The payroll division is responsible for making changes to the master data of employees when there
are changes in the employee’s bank details tax information etc. They are also responsible for
incorporating all required deduction are payments. Information for employees is maintain through a
series of infotype
That contain the payroll related information.
Change to the employee record can be maintain using the following menu path:
Menu Path: Human Resource, Personnel Management, Administration, Maintain master data
Transaction code PA30

5.3 PAYROLL STATUS INFOTYPE 0003

The payroll status info type (0003) is usually updated by the system. However, the payroll office can
manually edit an employee's status. The following possibilities exit to edit the payroll status info type
(0003)
We can edit the earliest possible personal retroactive accounting date and run payroll up to no
longer run the payroll field, as well as the personnel number lock indicator.
Menu path: Human Resource, Personnel Management, Administration, maintain master data enter3
in the info type field, select the change icon
Transition Code: PA30
Enter 3 in the info type field, Select the change icon.

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Make the change appropriate change is given below at field at follows

Earl. Pers. RA field (Earliest personnel retro accounting)-Change the date if required preventing
retroactive payroll prior to certain date.
Run payroll up to – Enter a date here if the person been terminated and you wish a payroll.
The must date be within an inactive period of the employee.
Do not enter after account-Enter the final date of to which payroll run for this employee. This must
be in active Period.
Personnel number lock- Click the box to stop payroll for running for this employee.

5.4 BASIC PAY

All employee’s Basic pay is in the stored in the infotype-0008.We can process the basic pay (0008)
own it’s or during the personnel action. The standard pay wage type is used to assigned the
collective agreed provision (CAP) and fixed salary to an employee. It is therefore entered as a dialog
wage type in the Basic pay infotype (0008).
The total gross amount wage type is used cumulate all wages type that belongs to an employee total
gross amount. It is therefore generated as a secondary wage type by the system during the payroll
run.

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5.4.1 WAGE TYPE
Payroll and personnel administration objects used to difference monetary accounts o time units that
are used different ways to calculate employee remuneration. In the SAP system monetary accounts
or time unit that serve business purposes and time are processed in different ways during the payroll
the delimit from one to another using wage type:
a. Primary wage types include
Primary wage types include:
Dialog wage type is entered when maintaining master data in the info type. Time wage types that
the system forms using the time information.
b. Secondary wage type
Secondary wage type is the technical wage type by a generated the system during the payroll run.
This wage type is used for the different proposes in the SAP system.
 A wage type is typically evaluated with a monetary amount that should be paid out to the
employee or withhold.
 It can also be used to cumulated several amounts for statical evaluation.
 It can be used by the system in payroll to temporarily store interim result, and to move from one
step to the next time.
The business task of a wage type determines whether it is entered online or is generated by the
system and how it is processed during the payroll run.
1 Choose the menu path> Human Resources>Personnel Management>Administration>HR Master
data>Maintain master data. Maintain HR master data or Personnel action screen.
2 Check the enter from the collective agreement. If necessary, change the pay scale structure
assignment.
3 Check the default wage types from the wage type model.
4 Enter an amount for directly valuated wage types with on values enter in amount number and
unit field are not saved.
5 If save enter a number and unit for indirectly valuated wage type for example for a wage type
whose amount is calculated as a percentage of some of other wage types. The amount of the
indirectly valuated wage type is only displayed but it is not saved. If you customize setting
specified the indirect valuation is only valid until a date prior to the validity end date of the
infotype record in basic pay infotype (0008) and appropriate massage will be displayed. If this is
the case you can renter the date which record must be created for the employee in the planned
working time (0007) wage type must be overwritten because indirect valuation is therefore be
lost you can enter the maximum for twenty wages type each employee. If you customize setting
permit fewer wage types fewer line will be available.
6 If necessary, wage type delete any default wage type that are not required.

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5.5 RECURRING PAYMENT & DEDUCTION

Recurring payment and deduction (Infotype0014) is used to create recurring deduction and payment
that needs
To be made from employee paycheck at intervals at which the employee paycheck which different
from the interval at which the employee is paid.
5.6 CREATE RECURRING PAYMENT & DEDUCTION
Use this transaction to record a recurring payment and deduction and or payment wage type on
0014.
1 Trigger
Perform is procedure:
When an existing recurring payment and deduction wage type need to be recorded or to be
reviewed.
2 Prerequisites
- None
3 Manu path
-Select Human resource > Personnel Management>HR Master data info type 0014 subtype wage
type

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5.7 ADDITIONAL PAYMENT DEDUCTION (0015)

1 Propose
Use this transaction to record additional payment wage type 0015
2 Trigger
Perform this procedure:
When an existing additional payment wage type needs to be recorded to be reviewed.
3 Prerequisites
None
4 Menu path

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Use the following menu path(s) to being this traction:
Select Human Resource, Personnel Management, HR master data, info type 0015 subtype (wage
type)
PROCEDURE
1 Start the transition using the menu path transaction code maintain HR master data
Enter 15 in info type field>Select create icon

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5.8 PROVIDENT FUND 0587

1 Propose
Use this transaction to record to provident fund 0587
2 Trigger
Perform this procedure:
When an existing provident fund wage type needs to be recorded to be reviewed.
3 Prerequisites
None
4 Menu path
Use the following menu path(s) to begin this traction:
Select Human Resource, Personnel Management, HR master data, info type 0587 (wage type)

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5.9 OTHER STATUTORY DEDUCTION (0588)

1 Transaction Desc. - Maintain Other Statutory Deductions IT0588.

2 SAP Transaction Code- PA20 - Overview & Display PA30-Create, Edit, Delete, Delimit, Copy,
Overview and Display.
3 Data input- Personnel Number: Enter Personnel Number
4 Select: Start date and End Date
Select: Infotype-0588 Update the wage types Maintain the Information.
Click: Save.
5 Output / Actual Result- Employees basic salary can be updated, and salary can be processed.
6 Subtype-0003-Professional Tax

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5.10 OTHER STATUTORY DEDUCTION (0588)

1 Transaction Desc. - Maintain Other Statutory Deductions IT0588.
2 SAP Transaction Code- PA20 - Overview & Display PA30-Create, Edit, Delete, Delimit, Copy,
Overview and Display.
3 Data input- Personnel Number: Enter Personnel Number
Select: Start date and End Date
Select: Infotype-0588 Update the wage types Maintain the Information.
Click: Save.
4 Output / Actual Result- Employees' basic salary can be updated and salary can be processed.
5 Subtype-0008-Income Tax

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PAYROLL CONTROL RECORD: T-CODE: PA03

The Payroll Control Record defines the current payroll period and payroll past for retroactive
accounting.
I. It locks the SAP-HR Master Data against changes during a payroll run, which applies for the
payroll past and payroll present. Changes that affect the future are still possible.
II. It defines the greatest earliest retroactive Accounting period.

PAYROLL CONTROL RECORD:

The Payroll Control Record screen is divided into 4 sections:
 Payroll Area: This section indicates the payroll area for which the payroll control record is
applicable. For each payroll area, only ONE Payroll Control Record can exist at a time.
 Payroll Status: This section indicates, with a green tick, at what stage a payroll run is
currently in. It also defines the current payroll period with exact dates and indicates how
many times a payroll has been run.
 Earliest Retro Acctg Period: This section indicates the earliest payroll period for retroactive
accounting.
 Last Change to Personnel Control Record: strong> This section indicates who triggered a
change to the Payroll Control Record, when, and what change occurred.

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IN THE PAYROLL CONTROL RECORD SCREEN, YOU CAN USE THE FOLLOWING BUTTONS:
 Incorrect Pers. Nos: Click this button to get a list of employees rejected during the last payroll
run.
 List Personnel Numbers: Click this button to get a list of employees included in the payroll area.
 Locked Pers. Nos: Click this button to obtain a list of employees, in SAP HR is locked out of
payroll in info type 0003 (Payroll Status), hence stopping the ability to execute a payroll run for
them.

HOW TO EXECUTE PAYROLL IN SAP: T-CODE- PC00_M40_CALC

Before you proceed ahead executing payroll, make sure that the control record is set to released
status in your SAP system.
Step 1) In the SAP command prompt, enter transaction PC00_M40_CALC, where XX = INDIA of the

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country for which you want to execute payroll.

Step 2) In the next SAP screen,

 Enter the Payroll Area
 Select Current Period
 You can also select other period and run payroll for a period other than the current period.

Step 3) Select the correct Schema.

Step 4) Under Log, Flag the Display log checkbox.

Step 5) Under Remuneration statement parameters

 For a SMALL number of employees, tick the “Display Variant Rem. Statement” field and
select the appropriate variant.
 For a LARGE number of employees, tick “No Remuneration Statement” since there is a high
chance of an ABAP dump Error

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Step 6) Click Execute Check the Display Log for the results of the Payroll Run. It gives summary of
total number of employees run employees in error and employees successful.
If you selected the Remuneration statement in the previous selection screen, you could view this by
clicking on the Form button.

Step 7) Remuneration Statement

You can also run payroll in Simulation (Test Mode) using transaction PC00_MXX_CALC_SIMU (XX =
Molga). Test Mode simulates the actual payroll run but does not update the payroll tables. It is
helpful in determining and correcting errors before you perform an actual (live) payroll run.

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HOW TO CHECK PAYROLL RESULTS USING: -

T-CODE: - PC_PAYRESULT
When executing a Payroll run, you need to check your payroll results to ensure that employees are
paid correctly. It should be done any time after you have executed a Start Payroll, and before you
execute a bank transfer in your SAP system.
You can use the transaction PC_PAYRESULT, which displays all payroll-related tables in SAP.

Salient Features of PC_PAYRESULT: -

 It includes customer wage types and technical wage types.
 Once you execute a “Start Payroll”, payroll results are created for the selected employees.
 No payroll results are created during a simulation.
 You can only display payroll results for ONE employee at a time.

STEPS TO CHECK PAYROLL RESULTS USING PC_PAYRESULT

Step 1) Type PC_PAYRESULT into the SAP transaction code box.

Step 2) Under Selection,

 Enter the Personnel number of the employee/s you wish to view pay results.
 Enter the date you wish to view all results from
Step 3) Hit Enter Key

Step 4) In the Personnel Numbers Selected section.

 Click on the personnel number for which you want to see payroll results.

In the Overview of Payroll Results section, you can now see all payroll runs that have been executed

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for this employee, including any payroll run caused by retroactive Accounting and off-cycle payroll
processing.
Step 5) Double-click on the Payroll results line Item for which you want to view the tables.

Step 6) Double-click on the payroll program table you want to view (i.e., RT, RT_, CRT, BT, etc.).

Step 7) The selected payroll program table for that payroll run will now be displayed.

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SAP WAGE-TYPE REPORTER: T-CODE: - PC00_M99_CWTR

The Wage Type Reporter is a comprehensive flexible SAP reporting tool that reports on Wage types
held in the RT (Results Table). It can be run to produce values that were paid for a date range or for
values that were paid in a particular period. It can also be used to run comparisons
between Payroll periods and for additional payroll results. It can be run on a YTD basis. It is the main
Standard SAP Payroll Report and should always be run and used as verification of your payroll.

Step 1) In the SAP command prompt, Enter transaction PC00_M99_CWTR

Step 2) In the next SAP screen under the section SELECTION

 Enter the Personnel Number if you wish to evaluate a specific employee.
 Enter the Payroll area.
 Enter any other selection criteria defining the group of employees you wish to evaluate.

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Step 3) Click Payroll Period.

 Select the Regular Payroll Run radio button.

 Enter the Payroll area and Payroll period.
 If you want to compare payroll results from different payroll periods, flag the Payroll
Comparison checkbox. Then, enter the appropriate payroll area and payroll period to use as
a comparison.

Step 4) Under Period determination, select the In-view payroll periods radio button.

 Under Other selections, you can enter specific wage types you wish to display in the report.
 Use the Object selection function to select objects to be displayed as columns in the list.

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 In the Output section, tick the appropriate output type.

 If applicable, next to the output type, select a pre-defined layout.

Step 5) Click Execute

Step 6) Check the results of the wage-type report.

POSTING TO FINANCE

A. Create Posting Run- This can be executed in ‘Simulation’ or ‘Update’ Mode. In this step, the
system checks for validity of G/L accounts mapping. First simulate a posting run after completing
payroll enabling to recognize posting-relevant errors in the payroll results early on and avoid
errors when creating a live posting run. Once simulation run is successful, then run in update
mode.

B. Process Posting Run- In this step we have controls to ‘Release’ and ‘Post’ the documents to FI.
These posted documents can be viewed in FI using the transaction code FB03. The payroll results
will be posted as per posting dates defined in the payroll posting calendars. For ex: payroll
results of monthly salaried employees will be posting to FI on a monthly basis etc.
STEP A)0
The T-code for FI posting is PC00_M99_CIPE or by using the navigation path: Human Resource->
Payroll-> International-> Subsequent Activities-> Per Payroll Period-> Evaluation-> Posting to
Accounting-> PC00_M99_CIPE- Execute run.

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Give payroll period, Payroll area type of document is S for the simulation run to actual run give P but
first test the posting simulation run by giving S.

Click on execute. It will show evaluation of posting item.

Click on document overview menu bar to see the document: As we had FI posting in simulation run,
it is not possible to release the document so it will show the error start that simulation run cannot
be posted.

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Note: To run come back the screen give the value P for the type of document creation and click on
execute and release the document.

Step b)
After releasing the document, we must post document to FI accounts. For posting the released
document to FI give the transaction code was PCP0. We can also use the navigation in main menu of
the SAP Human Resource->Payroll -> India->Subsequent activities->Payroll period-> Evaluation->
Posting to accounting->PCP0-Edit run.

Select and double click on document no 000000230

Click the radio button document no 0000000230 select release bottom .

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Immediately click on Yes

Go back & select radio bottom PP Click the radio button document no 0000000141 select release
bottom.

Select the document button.

Enter click immediately Button.

Then document posted with finance, if there are showing any error it is showing error log.

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