PROJECT DEVELOPMENT AND

MANAGEMENT
Prof ES Saquibal, Jr.
2nd Semester 2021-2022
Scope of discussion
1. Defining Project Development
2. Project Development Management
3. Project Management
4. Five (5) Phases of Project Management
 Project Initiation
 Project Planning
 Project Execution
 Project Performance Monitoring
 Project Closure or Termination
5. Effective Project Management
6. Components of Good Project Governance
7. Resource Management
What is project development?
 Project development is the process
and the facility of planning, organizing,
coordinating, and controlling the
resources to accomplish specific goals.
 The process takes a transportation
improvement from concept through
construction.
 It has six phases; initiation, definition,
design, development, implementation
and follow-up phases.
What is project development
management?
 Project Development Management
Development management is the strategic
planning, administration and controlling of a
project during its development life cycle, from
project planning through to construction
completion and project exit.
 It is performed to minimize project and
financial risk while maximizing profit for the
developer.
Project development management model
The development manager

 A development manager (DM) is the project

developer's agent and construction
manager.
 The development manager is assigned
overall responsibility for project planning,
project management, financial
management, and project delivery through
all development phases, until project exit.
Project management

 Project management is the application of

processes, methods, skills, knowledge
and experience to achieve specific
project objectives according to the
project acceptance criteria within
agreed parameters.
 Project management has final deliverables
that are constrained to a finite timescale
and budget.
5 Phases of project management (PMI)
Phases of Project Management
 Phase 1 Project Initiation
 This is the start of the project, and the goal of this
phase is to define the project at a broad level.
 This phase usually begins with a business case. This
is when you will research whether the project is
feasible and if it should be undertaken. If feasibility
testing needs to be done, this is the stage of the
project in which that will be completed.
 Important stakeholders will do their due diligence to
help decide if the project is a “go.”
 If it is given the green light, you will need to create a
project charter or a project initiation document (PID)
that outlines the purpose and requirements of the
project. It should include business needs,
stakeholders, and the business case.
Phases of Project Management
Phase 2: Project Planning
This phase is key to successful project management and
focuses on developing a roadmap that everyone will
follow. This phase typically begins with setting goals.
Two of the more popular methods for setting goals are
S.M.A.R.T. and CLEAR:
Phases of Project Management
Phase 2: Project Planning
S.M.A.R.T. Goals – This method helps ensure that the
goals have been thoroughly vetted. It also provides a
way to clearly understand the implications of the goal-
setting process.
 Specific – To set specific goals, answer the following
questions: who, what, where, when, which, and why.
 Measurable – Create criteria that you can use to
measure the success of a goal.
 Attainable – Identify the most important goals and
what it will take to achieve them.
 Realistic – You should be willing and able to work
toward a particular goal.
 Timely – Create a timeframe to achieve the goal.
Phases of Project Management
Phase 2: Project Planning
C.L.E.A.R. Goals – A newer method for setting goals that
takes into consideration the environment of today’s fast-
paced businesses.
 Collaborative – The goal should encourage employees to
work together.
 Limited – They should be limited in scope and time to
keep it manageable.
 Emotional – Goals should tap into the passion of
employees and be something they can form an emotional
connection to. This can optimize the quality of work.
 Appreciable – Break larger goals into smaller tasks that
can be quickly achieved.
 Refinable – As new situations arise, be flexible and refine
goals as needed.
Phases of Project Management
Phase 2: Project Planning
 During this phase, the scope of the project is defined
and a project management plan is developed.
 It involves identifying the cost, quality, available
resources, and a realistic timetable.
 The project plans also includes establishing baselines
or performance measures.
 These are generated using the scope, schedule and
cost of a project.
 A baseline is essential to determine if a project is on
track.
 At this time, roles and responsibilities are clearly
defined, so everyone involved knows what they are
accountable for.
Phases of Project Management
Phase 2: Project Planning
Here are some of the documents a PM will create during
this phase to ensure the project will stay on track:
1) Scope Statement – A document that clearly defines
the business need, benefits of the project, objectives,
deliverables, and key milestones. A scope statement
may change during the project, but it shouldn’t be done
without the approval of the project manager and the
sponsor.
2) Work Breakdown Schedule (WBS) –This is a visual
representation that breaks down the scope of the
project into manageable sections for the team.
Phases of Project Management
Phase 2: Project Planning..PM Documents Needed
3) Milestones – Identify high-level goals that need to be
met throughout the project and include them in the
Gantt chart.
4) Gantt Chart – A visual timeline that you can use to plan
out tasks and visualize your project timeline.
5) Communication Plan – This is of particular importance
if your project involves outside stakeholders. Develop
the proper messaging around the project and create a
schedule of when to communicate with team members
based on deliverables and milestones.
6) Risk Management Plan – Identify all foreseeable risks.
Common risks include unrealistic time and cost
estimates, customer review cycle, budget cuts,
changing requirements, and lack of committed
resources.
Phases of Project Management
Phase 3: Project Execution
 This is the phase where deliverables are
developed and completed.
 This often feels like the meat of the project since
a lot is happening during this time, like status
reports and meetings, development updates,
and performance reports.
 A “kick-off” meeting usually marks the start of the
Project Execution phase where the teams
involved are informed of their responsibilities.
Phases of Project Management
 Tasks completed during the Execution Phase include:
 Develop team
 Assign resources
 Execute project management plans
 Procurement management if needed
 PM directs and manages project execution
 Set up tracking systems
 Task assignments are executed
 Status meetings
 Update project schedule
 Modify project plans as needed
 While the project monitoring phase has a different set of
requirements, these two phases often occur
simultaneously.
Phases of Project Management
Phase 4: Project Performance/Monitoring
 This is all about measuring project progression and
performance and ensuring that everything happening
aligns with the project management plan.
 Project managers will use key performance indicators
(KPIs) to determine if the project is on track. A PM will
typically pick two to five of these KPIs to measure project
performance:
Phases of Project Management
Phase 4: Project Performance/Monitoring
 Project Objectives: Measuring if a project is on schedule and
budget is an indication if the project will meet stakeholder objectives.
 Quality Deliverables: This determines if specific task deliverables
are being met.
 Effort and Cost Tracking: PMs will account for the effort and cost
of resources to see if the budget is on track. This type of tracking
informs if a project will meet its completion date based on current
performance.
 Project Performance: This monitors changes in the project. It takes
into consideration the amount and types of issues that arise and
how quickly they are addressed. These can occur from unforeseen
hurdles and scope changes.
 During this time, PMs may need to adjust schedules and resources
to ensure the project is on track
Tip: Review the business case at the end of each phase and make
adjustments to the project plan as needed.
Phases of Project Management
Phase 5: Project Closure
 This phase represents the completed project.
Contractors hired to work specifically on the
project are terminated at this time.
 Valuable team members are recognized. Some
PMs even organize small work events for people
who participated in the project to thank them for
their efforts.
 Once a project is complete, a PM will often hold a
meeting – sometimes referred to as a “post
mortem” – to evaluate what went well in a project
and identify project failures. This is especially
helpful to understand lessons learned so that
improvements can be made for future projects.
Phases of Project Management
Phase 5: Project Closure
 Once the project is complete, PMs still have a few
tasks to complete. They will need to create a project
punchlist of things that didn’t get accomplished
during the project and work with team members to
complete them.
 Perform a final project budget and prepare a final
project report.
 Finally, they will need to collect all project
documents and deliverables and store them in a
single place.
 Tip: Using a cloud-based software solution is an easy way to
collect and save all project documents in one location
throughout the life of the project.
Phases of Project Management
Phase 5: Project Closure or Termination
 Once the project is complete, PMs still have a few
tasks to complete. They will need to create a project
punchlist of things that didn’t get accomplished
during the project and work with team members to
complete them.
 Perform a final project budget and prepare a final
project report.
 Finally, they will need to collect all project
documents and deliverables and store them in a
single place.
 Tip: Using a cloud-based software solution is an easy way to
collect and save all project documents in one location
throughout the life of the project.
Phases of Project Management
Phase 5: Project Closure
 Once the project is complete, PMs still have a few
tasks to complete. They will need to create a project
punchlist of things that didn’t get accomplished
during the project and work with team members to
complete them.
 Perform a final project budget and prepare a final
project report.
 Finally, they will need to collect all project
documents and deliverables and store them in a
single place.
 Tip: Using a cloud-based software solution is an easy way to
collect and save all project documents in one location
throughout the life of the project.
What is Effective Management?
What is Effective Governance?
 Project governance is the structured
system of rules and processes to administer
projects. It provides a company or group
with a decision-making framework to
ensure accountability and alignment among
the stakeholders.
 Project governance helps accomplish
projects on time and on budget by bringing
together these stakeholders for efficient
decision-making.
Components of Good Governance
Project Resource Requirements
 Multipurpose Evacuation Center and Bio-
Engineering Measures to Mitigate Floods
and Landslides

Livelihood Promotions
Evacuation Center
Center
Goal: To provide economic
Goal: Build community resilience to
opportunities and leverage for the
flood and rain-induced landslides
vulnerable sectors of the community

Kiosk or stalls for

Product processing or
community-produced “Bagsakan” market
production site
goods