PROJECT DESIGN

ADMINISTRATION
& MANAGEMENT
General Description
 GENERAL COMPETENCY

▪ Design & improve,

through the frame
established and
developed metodology,
and the administration &
management projects
with a sustainable focus
in a change and global
enviroment.
 CONTENTS:

▪ 1. The Project Management

▪ 2. The Project Plan

▪ 3. Improvement, monnitoring &

closed of the Project Plan
 IDIOMS TO USE IN THE CLASS
▪ COGNATES
▪ What is te meanning of…?
▪ Hospital

▪ Hotel
▪ What is the _______ mean?
▪ Course

▪ How do you say?

▪ FALSE COGNATES:

▪ Actually
▪ My name’s is… (to introduce)
▪ Exit

▪ Large
▪ I will develope the topic…

▪ Have you finished?

▪ No yet / Yes, I did

PROJECT
MANAGEMENT
INTRODUCTION COURSE
 WHAT IS PROJECT MANAGEMENT?
▪ Project management is the application
of processes, methods, skills, knowledge
and experience to achieve specific
project objectives according to the
project acceptance criteria within
agreed parameters. Project
management has final
deliverables that are constrained to a
finite timescale and budget.
 WHAT IS PROJECT
MANAGEMENT?
▪ A key factor that distinguishes
project management from just
'management' is that it has this
final deliverable and a finite
timespan, unlike management
which is an ongoing process.
Because of this a project
professional needs a wide range of
skills; often technical skills, and
certainly people management skills
and good business awareness.
 WHAT IS A PROJECT?
▪ A project is a unique, transient endeavor, undertaken to achieve
planned objectives, which could be defined in terms of outputs,
outcomes or benefits. A project is usually deemed to be a success if it
achieves the objectives according to their acceptance criteria, within
an agreed timescale and budget. Time, cost and quality are the
building blocks of every project.

▪ Time: scheduling is a collection of techniques used to develop and

present schedules that show when work will be performed.
▪ Cost: how are necessary funds acquired and finances managed?
▪ Quality: how will fitness for purpose of the deliverables and
management processes be assured?
 WHO IS A PROJECT MANAGER?
▪ A project manager is a professional who leads the team working on a
project and applies innovative processes and principles to ensure its
completion within the constraints of budget, time, and scope.
 WHO IS A PROJECT MANAGER?
▪ In simple terms, a project manager is a person specialising in managing
projects.

▪ Projects are complex temporary endeavours undertaken to achieve the desired

result; the result may be a change, a development, a new product, or anything
else. These projects have to produce quality outcomes within a limited time
and budget to be successful. This needs extensive planning, real-time
communication, supervision, quality checks, and risk control. In other words,
these projects need a leader, and the project manager is that person.

▪ They ensure that the right thing is done at the right time in the right way to give
the right outcome.
 MAKE THE THINGS HAPPEN!!!
QUESTION? ANSWER

1. Who know all the Project

2. What to do ?

3. When to do ?

4. How much will cost?

5. Done all to expected?

6. Who will do that?

7. What materials Will be needs?

8. Every persons know that?

MAKE THE THINGS HAPPEN!!!
QUESTION? ANSWER

1. Who know all the Project Joined

2. What to do ? Core

3. When to do ? Time

4. How much will cost? Cost

5. Done all to expected? Quality

6. Who will do that? Resources

Resources
7. What materials Will be needs?

Comunications-Involves
8. Every persons know that?
 WHEN DO WE USE PROJECT
MANAGEMENT?
▪ Projects are separate from business-as-usual activities and occur
when an organization wants to deliver a solution to set requirements
within an agreed budget and timeframe. Projects require a team of
people to come together temporarily to focus on specific project
objectives. As a result, effective teamwork is central to successful
projects.
▪ Projects require a team of people to come together temporarily to
focus on specific project objectives. As a result, effective teamwork
is central to successful projects. Project management is concerned
with managing discrete packages of work to achieve specific
objectives. The way the work is managed depends upon a wide
variety of factors.
 WHEN DO WE USE PROJECT
MANAGEMENT?
▪ The scale, significance and complexity of the work are obvious factors:
relocating a small office and organizing the Olympics share many
basic principles, but offer very different managerial challenges.
Objectives may be expressed in terms of:
• outputs (such as a new HQ building*);
• outcomes (such as staff being relocated from multiple locations to the
new HQ);
• benefits (such as reduced travel and facilities management costs);
• strategic objectives (such as doubling the organization's share price in
three years).
*HQ: Headquarters
 THE CORE COMPONENTS OF
PROJECT MANAGEMENT
• Defining the reason why a project is necessary;
• Capturing project requirements, specifying quality of
the deliverables, estimating resources and timescales;
• Preparing a business case to justify the investment;
• Securing corporate agreement and funding;
• Leading and motivating the project delivery team;
• Developing and implementing a management plan for the
project;
 THE CORE COMPONENTS OF
PROJECT MANAGEMENT
• Managing the risks, issues and changes on the project;
• Monitoring progress against plan;
• Managing the project budget;
• Maintaining communications with stakeholders and the
project organization;
• Provider management;
• Closing the project in a controlled fashion when appropriate.
 EVALUATION:
I. Answer the below questions in a sintetic form
1.Explain de diference between product, project & program
projects.
2.Explain de meaning of scope.
3.How beginning a Project?
4.List four sources or causes to begin a Project.
5.Describe the most important skills of the Project Manager.
II. UNDERLINE THE CORRECT ANSWER IN EACH SENTENCE.

1. Is a unique, transient endeavor, undertaken to achieve planned objectives, which could be defined in
terms of outputs, outcomes or benefits.
a. Project Management b. Project Manager c. Project d. Product
2. Are the building blocks of every project.
a. Product, manager & Cost b. Manager, time & quality c. Budget, cost & quality d. Time, cost and quality
3. is the application of processes, methods, skills, knowledge and experience to achieve specific project
objectives according to the project acceptance criteria within agreed parameters.
a. Project b. Project Management c. Project Manager d. Program Project
4. Is a professional who leads the team working on a project and applies innovative processes and
principles to ensure its completion within the constraints of budget, time, and scope.
a. A project management b. A project manager c. A program project d. A project
5. Is a collection of projects that are managed as a group to achieve efficiencies of scale. Just as project
management involves the coordination of individual tasks, program management is the coordination of
related projects that are grouped together.
a. A project manager b. A Portafolio of project c. A. project manager d. A program project
DEVELOP A COMPARATIVE SQUARE ABOUT THE
BUSINESS PLAN AND PROJECT MANAGEMENT.
COMPLETE THE MAP ABOUT THE RELATIONSHIP BETWEEN
THE PROJECT MANAGEMENT AND THE STRATEGIC BUSINESS.
PHASES OF PROJECT
MANAGEMENT
PMBOK-PMI
▪ According to the PMBOK Guide (Project
Management Body of Knowledge) by the
Project Management Institute (PMI), a project
management life cycle consists of 5 distinct
phases including initiation, planning,
execution, monitoring, and closure that
combine to turn a project idea into a working
product.
 FIVE PHASES OF PROJECT MANAGEMENT

1.Project Initiation
2.Project Planning
3.Project Execution
4.Project Monitoring and Controlling
5.Project Closin
https://kissflow.com/project/five-phases-of-project-management/
PHASE 1: PROJECT INITIATION
▪ The project initiation phase is the
first stage of turning an abstract
idea into a meaningful goal.
▪ In this stage, you need to
develop a business case and
define the project on a broad
level. In order to do that, you
have to determine the need for
the project and create a project
charter.
 PHASE 1: PROJECT INITIATION
▪ The project charter is an important
document consisting of details like
the project constraints, goals,
appointment of the project manager,
budget, expected timeline, etc.

▪ Once you have the project goals

and project scope, identify key
project stakeholders–the people who
are to be involved in the project.
Create a stakeholder register with the
roles, designation, communication
requirements, and influence.
 PHASE 1: PROJECT INITIATION
▪ While a clear goal of the project is
established in this phase, a project
charter does not contain any technical
details that happen in the planning
stage.
▪ Consider the example of an automobile
manufacturer assigned to develop an
electric vehicle. The selection of the
design, capacity, and battery power of
the vehicle will not be a part of the
initiation phase. The only certainty
would be that an electric vehicle will
be developed within the given
timeframe and budget.
 PHASE 2: PROJECT PLANNING
▪ The project planning stage requires complete diligence as it lays out the
project’s roadmap. Unless you are using a modern project management
methodology like agile project management, the second phase of project
management is expected to take almost half of the entire project’s
timespan.

▪ In this phase, the primary tasks are identifying technical requirements,

developing a detailed project schedule, creating a communication plan, and
setting up goals/deliverables.

▪ There are several methods of setting up the project’s goals

but S.M.A.R.T. and C.L.E.A.R. are the most popular.
 PHASE 2: PROJECT PLANNING
▪ S.M.A.R.T Goals:
▪ The ‘SMART’ criteria ensure that the goals you set for your project are
critically analyzed. It is an established method that reduces risk and
allows project managers to make clearly defined and achievable goals.
▪ The acronym SMART stands for
 PHASE 2: PROJECT PLANNING
▪ C.L.E.A.R. Goals:
▪ The ‘CLEAR’ method of setting up goals is designed to cater to the dynamic
nature of a modern workplace. Today’s fast-paced businesses require flexibility
and immediate results and CLEAR can help citizen developers with that.

▪ The acronym for CLEAR stands for

PHASE 2: PROJECT PLANNING
▪ During the planning stage, the scope of
the project is defined. There is a
possibility of changing the scope of the
project demands it but the project
manager must approve the change.
Project managers also develop a work
breakdown structure (WBS), which clearly
visualizes the entire project in different
sections for the team management.

▪ A detailed project timeline with each

deliverable is another important element
of the planning stage. Using that timeline,
project managers can develop a project
communication plan and a schedule of
communication with the relevant
stakeholders.
 PHASE 2: PROJECT PLANNING
▪ Risk mitigation is another important aspect of project management that is a
part of the planning stage. The project manager is responsible for
extrapolating past data to identify potential project management risks and
develop a strategy to minimize them.
▪ An important element that professionals often overlook is an effective
change management plan. As a project manager, you must be ready to
incorporate a few changes in the project to avoid bottlenecks and project
delays.
▪ In the absence of a working change management plan, scope creep happens
and causes huge problems for the project team in the later stages of the
project. So, it’s best to reduce the possibility of unforeseen changes as much
as possible.
 PHASE 3: PROJECT EXECUTION
▪ The project execution stage is where your team does the actual work. As a project
manager, your job is to establish efficient workflows and carefully monitor the progress of
your team.
▪ Another responsibility of the project manager during this phase is to consistently maintain
effective collaboration between project stakeholders. This ensures that everyone stays on
the same page and the project runs smoothly without any issues.
▪ You can take help from the best project collaboration tools that are available in the
market. They’ll not only make your life easier but also improve efficiency and increase the
productivity of your team.

Utilizing a brainstorming tool can be transformative in enhancing team collaboration and

brainstorming. This app allows team members to visualize ideas, share feedback in real
time, and collectively refine concepts, seamlessly integrating with the project execution
phase. It's an essential asset for teams looking to elevate their creative process and
ensure all voices are heard during project development.
 PHASE 4: PROJECT MONITORING AND
CONTROLLING
▪ In the project management process, the third and fourth phases are not
sequential in nature. The project monitoring and controlling phase run
simultaneously with project execution, thereby ensuring that objectives
and project deliverables are met.
▪ As a project manager, you can make sure that no one deviates from the
original plan by establishing Critical Success Factors (CSF) and Key
Performance Indicators (KPI).
▪ During the monitoring phase of project management, the manager is also
responsible for quantitatively tracking the effort and cost during the
process. This tracking not only ensures that the project remains within the
budget but also is important for future projects.
 PHASE 5: PROJECT CLOSING
▪ This is the final phase of the project management process. The project closure stage
indicates the end of the project after the final delivery. There are times when external
talent is hired specifically for the project on contract. Terminating these contracts and
completing the necessary paperwork is also the responsibility of the project manager.
▪ Most teams hold a reflection meeting after the completion of the project in order to
contemplate their successes and failures during the project. This is an effective method to
ensure continuous improvement within the company to enhance the overall productivity of
the team in the future.
▪ The final task of this phase is to review the entire project complete a detailed report that
covers every aspect. All of the necessary data is stored in a secure place that can be
accessed by project managers of that organization.
▪ While spreadsheets and post-it notes sufficed in the past, the requirement of digital project
management is completely different. If you're looking for project managers who have
experience who are familiar with all 5 phases from initiation to closing, you can use
the project management test to find the most qualified candidates.
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