Tribhuvan University

Faculty of Humanities and Social Sciences

FITMANAGE HUB: GYM MANAGEMENT SYSTEM

A PROJECT REPORT

Submitted to
Department of Computer Application
Divya Gyan College

In partial fulfillment of the requirements for the Bachelors in Computer Application

Submitted by
Abin Tamang (Exam Roll No: 75102111)
Riyaz Shrestha (Exam Roll No: 75102137)
July, 2024

Under the Supervision of

Mrs. Annu Khanna Nakarmi
 Tribhuvan University
Faculty of Humanities and Social Sciences
Divya Gyan College

Supervisor’s Recommendation

I hereby recommend that this project prepared under my supervision by Mr. Abin Tamang
(Exam Roll No: 75102111) and Mr. Riyaz Shrestha (exam Roll No: 75102137) entitled
“FITMANAGE HUB (GYM MANAGEMENT SYSTEM)” in partial fulfillment of the
requirements of Fourth Semester (Project I) for the degree of Bachelor of Computer
Application is recommended for the final evaluation.

……………………
SIGNATURE
Mrs. Annu Khanna Nakarmi
SUPERVISOR
Department of Computer Application
Divya Gyan College
Kamaladi Mod, Kathmandu, Nepal

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 Tribhuvan University
Faculty of Humanities and Social Sciences
Divya Gyan College

LETTER OF APPROVAL

This is to certify that this project prepared by Mr. Abin Tamang (Exam Roll No: 75102111)
and Mr. Riyaz Shrestha (Exam Roll No: 75102137) entitled “FITMANAGE HUB (GYM
MANAGEMENT SYSTEM)” in partial fulfillment of the requirements of Fourth Semester
(Project I) for the degree of Bachelor in Computer Application has been evaluated. In our
opinion it is satisfactory in the scope and quality as a project for the required degree.

SIGNATURE of Supervisor SIGNATURE of HOD/Coordinator

Mrs. Annu Khanna Nakarmi Mr. Shailendra Basnet
Department of Computer Application Department of Computer Application
Divya Gyan College Divya Gyan College
Kamaladi Mod, Kathmandu, Nepal Kamaladi Mod, Kathmandu, Nepal

SIGNATURE of Internal Examiner SIGNATURE of External Examiner

Er. Shirish Timilshina Mr. Roshan Tandukar
Department of Computer Application Patan Multiple Campus
Divya Gyan College Patandhoka, Lalitpur, Nepal
Kamaladi Mod, Kathmandu, Nepal

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 Acknowledgement

We are immensely grateful to everyone who contributed to the completion of this project.
Firstly, we extend our heartfelt thanks to Divya Gyan College for providing us with
invaluable resources, unparalleled guidance, and an enriching learning environment. It is
through their unwavering support that we were able to delve into our research and acquire
knowledge that shaped the project's outcomes.

Our gratitude extends to our esteemed project coordinator, Mrs. Annu Khanna Nakarmi,
whose constant support and insightful guidance played a pivotal role in steering this project
towards success. Her wisdom and astute feedback significantly influenced the direction and
development of our work, for which we are deeply thankful.

We owe a profound debt of gratitude to our instructors and mentors. Without their tireless
efforts and encouragement, navigating through the complexities of this project would have
been an insurmountable challenge. Their steadfast support fueled our determination to strive
for excellence.

We also thank our friends for their understanding, encouragement, and belief in us, making
the project's challenges easier to overcome.

Lastly, we express our deepest gratitude to our families. Their love, patience, and support
sustained us through every stage of this project, giving us the strength to persevere.

In conclusion, we sincerely thank everyone who contributed to this project. Your help and
encouragement have been invaluable, and we are truly grateful for this opportunity.

Your sincerely,

Abin Tamang

Riyaz Shrestha

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 Abstract

FitManage Hub is a comprehensive Gym Management System designed to streamline and

automate gym operations. Its primary objective is to digitize the management of customer
information, memberships, progress tracking, and equipment oversight to enhance
operational efficiency and member experience. Current gym management practices are often
hampered by outdated manual systems, leading to inefficiencies and challenges in record-
keeping. FitManage Hub addresses these issues by providing a centralized, user-friendly
platform that simplifies management processes. Key features include a robust database for
storing member information, intuitive interfaces for staff and members, and tools for tracking
progress and managing schedules.

Keywords: Gym Management System, FitManage Hub, Customer Information, Membership

Management, Progress Tracking

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 Table of Contents
Supervisor’s Recommendation...................................................................................................i
LETTER OF APPROVAL.........................................................................................................ii
Acknowledgement....................................................................................................................iii
Abstract.....................................................................................................................................iv
Chapter 1: Introduction..............................................................................................................1
1.1 Introduction:................................................................................................................1
1.2 Problem Statement:.....................................................................................................1
1.3 Objectives:..................................................................................................................2
1.4 Scope and Limitations:................................................................................................2
1.4.1 Scopes:.................................................................................................................2
1.4.2 Limitations:..........................................................................................................2
1.5 Report Organization:...................................................................................................2
Chapter 2: Background Study and Literature Review...............................................................3
2.1 Background Study.......................................................................................................3
2.2 Literature Review........................................................................................................3
Chapter 3: System Analysis and Design....................................................................................5
3.1 System Analysis..........................................................................................................5
3.1.1 Requirement Analysis..........................................................................................5
3.1.2 Feasibility Analysis..............................................................................................6
3.1.3 Data Modeling.....................................................................................................8
3.1.4 Process Modeling.................................................................................................9
3.2 System Design...........................................................................................................12
3.2.1 Architectural Design..........................................................................................12
3.2.2 Database Schema Design...................................................................................13
3.2.3 Interface Design.................................................................................................14
3.2.4 Physical DFD.....................................................................................................17
Chapter 4: Implementation and Testing...................................................................................18
4.1 Implementation.........................................................................................................18
4.1.1 Tools Used.........................................................................................................18
4.1.2 Implementation of Module................................................................................19

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 4.2 Testing.......................................................................................................................23
4.2.1 Test Case for Unit Testing..................................................................................23
4.2.2 Test Case for System Testing.............................................................................27
Chapter 5: Conclusion and Future Recommendation..............................................................29
5.1 Lesson Learnt and Outcome.....................................................................................29
5.2 Conclusion.....................................................................................................................29
5.3 Future Recommendations..............................................................................................30
Appendices..............................................................................................................................31
References................................................................................................................................42

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 List of Figures
Fig 3.1: Use Case Diagram of FitManage Hub.........................................................................5
Fig 3.2: Gantt Chart of FitManage Hub.....................................................................................7
Fig 3.3: ER Diagram of FitManage Hub...................................................................................8
Fig 3.4: Context Level Diagram of FitManage Hub..................................................................9
Fig 3.5: Level 1 DFD of FitManage Hub................................................................................10
Fig 3.6: Level 2 DFD of FitManage Hub................................................................................11
Fig 3.7: Architectural Design...................................................................................................12
Fig 3.8:Database Schema Diagram of FitManage Hub...........................................................13
Fig 3.9: User Sign Up Page.....................................................................................................14
Fig 3.10: New Member Registration Page..............................................................................15
Fig 3.11: Admin Dashboard.....................................................................................................15
Fig 3.12: Trainer Dashboard....................................................................................................16
Fig 3.13: Customer Dashboard................................................................................................16
Fig 3.14: Physical DFD of FitManage Hub.............................................................................17

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 List of Tables
Table 4.1: User Registration and Authentication Test Cases...................................................23
Table 4.2: To-Do Task Test Cases............................................................................................24
Table 4.3: Admin Panel Test Cases..........................................................................................25
Table 4.4: Trainer Panel Test Cases.........................................................................................26
Table 4.5: System Test Cases...................................................................................................27

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 List of Abbreviations

Keywords Full Form

PHP Hyper Text Preprocessor
HTML Hyper Text Markup Language
CSS Cascading Stylesheet
JS Java Script
UI User Interface
SQL Structured Query Language
OS Operating System
VS Visual Studio
XAMPP X-operating system, Apache, MySQL, PHP, Perl
RAM Random Access Memory
ER Entity Relationship
DFD Data Flow Diagram

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 Chapter 1: Introduction

1.1 Introduction:
The FitManage Hub project is a user-friendly website designed to help gyms digitize the
system and improve their efficiency in managing various aspects of their operations. This
innovative system aims to simplify gym management by providing a centralized platform for
managing customer information, tracking memberships, and overseeing facilities and
equipment.
In terms of customer information management, FitManage Hub offers an intuitive interface
for storing and accessing essential details about gym members. This feature allows gym staff
to quickly retrieve member information, such as contact details, membership status, and
payment history, ensuring smooth interactions and personalized services. By streamlining
this process, the system not only enhances operational efficiency but also fosters a more
member-centric approach within gym facilities.
In summary, FitManage Hub is a powerful Gym Management System that combines
customer information management, progress tracking, and equipment oversight into a single,
user-friendly platform. By leveraging this system, gyms can significantly reduce paperwork,
enhance operational efficiency, improve record-keeping accuracy, and deliver an exceptional
member experience.

1.2 Problem Statement:

Current gym management practices often rely on outdated manual systems, presenting
significant challenges in record-keeping and operational efficiency. The following points
highlight the key issues faced by many gyms in managing customer information:
 Customer records, progress reports and training plans in many gyms are
traditionally stored in physical registers or files.

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1.3 Objectives:
The main objectives of my system include:
 To create Gym Management System that allows user to create an account, select
different services and get personalized training plans.

1.4 Scope and Limitations:

1.4.1 Scopes:
 Gym
 Fitness Studios
 Yoga Center

1.4.2 Limitations:
 Initial Implementation Challenges
 Dependency on Technology
 Cost of Implementation and Maintenance

1.5 Report Organization:

 Chapter 1: "Introduction" - In this chapter we have introduced the problem
statement, objectives and the scopes of the project.
 Chapter 2: "Background Study and Literature Review" - In this chapter, we have
described about the background of the study and literature reviews done.
 Chapter 3: "System Design" — In this chapter, we have described about the
functional and non-functional requirements, and system feasibility.
 Chapter 4: "Implementation and Testing" — In this chapter we've illustrated the
methods and tools used to implement the project.
 Chapter 5: "Conclusion and Future Works" - In this concluding chapter, we have
successfully completed the project and discussed our future endeavors and plans for
its expansion.

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 Chapter 2: Background Study and Literature Review

1.6 Background Study

There is a noticeable difference between the suggested gym management system and the one
that is currently in place. For responsibilities ranging from membership management to
attendance tracking, the current system mainly relies on manual processes and paper-based
documentation. Even if computers are occasionally included into the system, their use does
not as intend reduce the amount of manual labor. This fragmented approach to management
creates a significant administrative overhead in addition to inefficiencies. As a result, the
current system is unable to completely take advantage of technology developments in order
to optimize workflow and expedite operations. The implementation of the suggested gym
management system is crucial due to its recognition of these limitations. It has the potential
to transform management practices and improve member experiences by enhancing
efficiency and ensuring smooth automation.

1.7 Literature Review

For this project, we researched and reviewed some of the related journals. Throughout the
research, we get to find out that there are very few web-based applications related to gym
management system.

The existing system is a manual system. Here the member needs to save his information in
the Registers maintained by the Gym. There is no sharing is possible if the data is in the form
of paper. The manual system gives very less security for saving data; some data may be lost
due to mismanagement. It’s a limited system and less users friendly. Searching of particular
information is very difficult and takes lot of time. It is very difficult to maintain records
manually as manual systems are more prone to errors and data loss. To overcome this
drawback the Gym Management Software is introduced which gives computerization of the
existing system is proposed. The new system must completely remove all manual burdens
and provides efficient on the entry system [1].

The system's goal is to help users by managing the different types of data and information
produced during regular gym operations. The front-end interface's web pages are

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dynamically generated by JSP in the architectural mode, which adheres to the
Browser/Server paradigm. MySQL database tables are utilized to store data, and Eclipse is
the programming environment [2].

It is an online service that can be setup for gym to help manage classes memberships, receive
payments, keep track with detailed statistics, customer management, surveys and it even has
an online store so gym can sell products to customers. Gym Management Application
provides lots of functions such as data entry of customer, keeping records of all the things
about customer’s fees, plans and physical fitness which helps to provide good quality of
services to customer from the gym manager [3].

The main focus of our suggested system is to create a system that helps the gym owner/
administrator manage all the aspects of the gym more efficiently. At the login page,
administrators can login, along with the staff members and the client. Whenever an
administrator logs in to the system, they will be able to view profit margins, monitor losses
with utmost precision. They would also be able to see the list of registered members, the
daily tasks of the registered members, announcements where they can either send
announcements to all the registered members at once or see the current announcements and
even schedule announcements. The administrator will be able to view analytics and graphs of
various data in the dashboard. For example, they will be able to see graphs for earnings,
expenses, registered gym member overview by gender, staff members overview by
designation, etc. [4].

In the present time every person wants the information in online form so that they can access
the information the information at anytime and anywhere. This website helps the most for
gym users as they can access the information at anywhere. No paper work is needed for the
admin to remember all the information of gym users. Mainly every user always finds the
privacy and security because the privacy is major concern. So, the online gym management
system will not reveal any personal data to any unknown user. Hence the system saves the
time and cost for every user. So, this system is flexible to adapt further changes [5].

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 Chapter 3: System Analysis and Design
1.8 System Analysis
1.8.1 Requirement Analysis
i. Functional Requirements:
There are three actors in this system:
 Admin: Adding, Updating and Retrieving training plans, class schedules,
staff and members information.
 Trainer: Updating progress reports, members information, training plans and
class schedules.
 Member: Retrieve progress reports, class schedules and training plans.

Fig 3.1: Use Case Diagram of FitManage Hub

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 ii. Non-Functional Requirements:

 Performance: System should be able to handle number of users at the same

time.
 Security: Member login has been secured by user ID and password.
Accessibility is also restricted upon the user levels throughout the application.
 Reliability: The system should be available for use during specified
hours/days with minimal downtime for maintenance or upgrades.
 Usability: The UI should be intuitive, user-friendly, and accessible, to users
with varying levels of technical expertise.

1.8.2 Feasibility Analysis

i. Technical Feasibility:
We've assessed our technical needs and made sure our chosen technologies are
both reliable and scalable. Since FitManage Hub is very light weight and
browser-based web app it doesn’t require high level devices. Neither it requires
huge manpower nor huge space to setup.

ii. Operational Feasibility:

To make sure that everybody can use the new system, we’re designing user-
friendly program that’s easy to understand. This ensures a smooth experience
for staffs and members of the gym.

iii. Economic Feasibility:

Since FitManage Hub is our semester project, we are using free and open-
source tools to build our project and it doesn’t require any expenses so our
project is economically feasible.

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 iv. Schedule Feasibility:
We've set up a clear project timeline, breaking down tasks into manageable
phases. A Gantt chart visually guides us, and we've made sure our resources,
including time and team members, are allocated efficiently.
Our project started from 12th Mangsir and takes at least 12-16 weeks

Weeks
1 2 3 4 5 6 7 8 9 10 11 12 13
Problem Definition
Requirement Identification
Analysis
Design
Testing
Documentation

Fig 3.2: Gantt Chart of FitManage Hub

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1.8.3 Data Modeling

Fig 3.3: ER Diagram of FitManage Hub

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1.8.4 Process Modeling
i. Context Level Diagram/ Level 0 DFD:

Fig 3.4: Context Level Diagram of FitManage Hub

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ii. Level 1 DFD:

Fig 3.5: Level 1 DFD of FitManage Hub

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iii. Level 2 DFD:

Fig 3.6: Level 2 DFD of FitManage Hub

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1.9 System Design
1.9.1 Architectural Design
Architectural Design entails the systematic identification of a system’s constituent
sub-systems and the establishment of a framework governing the control and
communication among these sub-systems.

Fig 3.7: Architectural Design

Architectural design involves the creation of a detailed blueprint or scheme the outlines the
arrangement, constituents, interactions, and functionalities of a software system or
application. Within this architectural design, it is evident that each client is required to login
to corresponding user type (admin, trainer and member) to access the webpage.
Subsequently, there will be a validation process, followed by redirection to the appropriate
section of their website. Notably, distinct user types posses’ distinct application capabilities;
for example: admin can manage members, staffs, equipment and track progress within the
application layer, consequently modifying data within the database layer within the
architectural framework.

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1.9.2 Database Schema Design

Fig 3.8:Database Schema Diagram of FitManage Hub

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1.9.3 Interface Design
Interface design, often referred to as user interface (UI) design, encompasses the procedure
of crafting the visual arrangement and interactive components within a digital product, which
can include websites, mobile applications, or software programs. Its goal is to enhance the
user's experience by ensuring that their interaction with the product is straightforward,
efficient, and pleasurable.

Fig 3.9: User Sign Up Page

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Fig 3.10: New Member Registration Page

Fig 3.11: Admin Dashboard

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 Fig 3.12: Trainer Dashboard

Fig 3.13: Customer Dashboard

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1.9.4 Physical DFD

Fig 3.14: Physical DFD of FitManage Hub

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 Chapter 4: Implementation and Testing
1.10 Implementation
Implementation mainly refers to the stage of system development. First, we examined,
analyzed, and put a system for users in place using all the data we collected. One of the most
crucial stages of any project is this one. Coding, testing, installation, documentation, training,
and support are typically included in implementation.

1.10.1 Tools Used

Various system tools have been used in developing both the front-end and back-end of the
system. The tools and technologies that we used for developing the system are mentioned
below:

i. Programming Languages:
 HTML (Hyper-Text Markup Language): HTML is used in out project as
HTML is universally supported by all web browsers, ensuring consistent
rendering of web pages across different devices and platforms.
 CSS (Cascading Style Sheets): CSS is used in our project as CSS enhances the
visual appeal and user experience of the web pages by providing a consistent and
attractive design.
 JavaScript (JS): JS is used in our project because JavaScript improves the user
experience by making web pages more interactive and responsive to user actions.
 PHP: We have used PHP for server-side scripting because PHP allows for the
creation of dynamic web pages that can display different content based on user
interactions or other inputs and can easily integrate with various databases,
making it ideal for developing data-driven applications and websites.

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 ii. Integrated Development Environment (IDE):
 VS Code (Visual Studio Code): VS Code is used as text-editor in our project
because it is a free source code editor with robust features, extensions and a
powerful debugger for coding in HTML, CSS, JS and PHP.
iii. Database:
 MySQL: We have used MySQL for database as it is an open-source relational
database management system used for storing and managing structured data and it
is also reliable, scalable and easy to use.
iv. UI/UX Design:
 Figma: To design UI/UX of our project we have used Figma as it is a cloud-based
designing tool that allows collaborative designs, prototyping and it also allows
designers to work together in real-time, creating visually appealing and user-
friendly designs.
v. Diagrams:
 Draw.io: To create various diagram for documentation we have used darw.io
which is a free online diagramming tool with wide ranges of templates, shapes for
creating diagrams like ER Diagram and DFD diagrams.
vi. Version Control System:
 GitHub: For code sharing and version controlling, we have used GitHub because
it enables collaborations and allows multiple developers to work on a project
simultaneously, and helps in managing different versions of code.

1.10.2 Implementation of Module

Incorporating a module into the web application entails the process of designing and
seamlessly integrating distinct features and capabilities into the digital platform. This section
outlines various modules of our project:

i. Members Module: The member module is dedicated to deliver a streamlined

experience for members of gym to engage in various features of gym through our web
application. It includes features such as:

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 Register Form: The register form allows new members of the gym to register by
creating an account by providing member information. Implementation involves
form validation, member data storage and creation of member profile upon
successful registration.
 Log-In Form: The login form is a key element that allows registered members to
access their account. It includes fields for entering a username and password and
upon successful login the user is redirected to the dashboard. Implementation
involves creating the UI for the form, validating user credentials, and establishing
a secure authentication process
 To-Do List Page: To-Do list page allows the members to add the list of exercises
that they need to do and mark out the completed exercise and remove the exercise
after completion.
 Training Plan Page: Training Plan Page allows the members to get personalized
training plans created by their trainer and track their progress. For this, google
sheets has been integrated into the system.
 Announcement Page: Announcement Page allows the members to view all the
announcements made by the admin.
 Reports Page: Reports Page provides the members with their progress report
which includes their progress from initial weight to current weight and
membership report that shows the status of their membership.
 Logout Function: The Logout Page allows members to securely logout of their
accounts. The implementation involves terminating the member’s current session,
revoking access tokens, and ensuring that the member is no longer authenticated

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ii. Trainers Module: The trainers modules comprise of various function to manage
different aspects of the gym such as managing member’s progress, handling payments
and managing member’s reports. It includes functions such as:
 Login Form: The Login Form provides a secure authentication mechanism
for trainers. Trainers enter their credentials, such as username and password to
gain access to the trainer’s dashboard. Successful authentication redirects
them to the trainer’s dashboard.
 Member’s Progress Page: Member’s Progress Page allows the trainers to
update the weight of each member which helps to track the progress of the
members. Trainer inputs initial weight and current weight that shows the
member’s progress.
 Member’s Status Page: Member’s Status Page allows the trainers to view the
status of each member like active and inactive.
 Search Function: Search allows the trainer to input different query such as
member’s name, service taken and status of the member for quick and precise
results.
 Add Training Plan Page: Add Training Plan page allows the trainers to add
personalized training plans for each member. Trainer uploads the google
sheets link and member can view and update the training plans.
 Payment Page: Payment Page allows the trainer to send alert to the members
whose membership is expired and make payment and generate bills of each
member.
 Reports Page: Reports Page provides the trainers with the progress report of
each member which includes their progress from initial weight to current
weight and membership report that shows the status of their membership.
 Logout Function: Logout Function allows trainers to securely logout of their
accounts. The implementation involves terminating the trainer’s current
session, revoking access tokens, and ensuring that the trainer is no longer
authenticated.

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iii. Admin Module: The admin modules comprise of various function to manage
different aspects of the gym such as managing member, staffs, and equipment,
members handling payments and managing member’s reports. It includes functions
such as:
 Login Form: The Login Form provides a secure authentication mechanism
for trainers. Admin enter their credentials, such as username and password to
gain access to the admin’s dashboard. Successful authentication redirects them
to the admin’s dashboard.
 Manage Member Page: Manage Member Page allows the admin to add new
members, view all registered members, update the member’s information and
delete the member’s information.
 Manage Staff Page: Manage Staff Page allows the admin to add new staffs,
view all staffs, update the staff’s information and delete the staff’s
information.
 Manage Equipment Page: Manage Equipment Page allows the admin to add
new equipment information, view record of all equipment, update the
equipment’s information and delete the equipment’s information.
 Member’s Progress Page: Member’s Progress Page allows the admin to
update the weight of each member which helps to track the progress of the
members. Admin inputs initial weight and current weight that shows the
member’s progress.
 Member’s Status Page: Member’s Status Page allows the admin to view the
status of each member like active and inactive.
 Search Function: Search allows the admin to input different query such as
member’s name, service taken and status of the member for quick and precise
results.
 Payment Page: Payment Page allows the admin to send alert to the members
whose membership is expired and make payment and generate bills of each
member.

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  Reports Page: Reports Page provides the admin with the progress report of
each member which includes their progress from initial weight to current
weight and membership report that shows the status of their membership.
 Logout Function: The Logout allows admin to securely logout of their
accounts. The implementation involves terminating the admin’s current
session, revoking access tokens, and ensuring that the admin is no longer
authenticated.

1.11 Testing
1.11.1 Test Case for Unit Testing
Unit testing is a foundational practice within software development, focusing on the
examination of discrete code components or units in isolation to confirm their proper
operation.

Table 4.1: User Registration and Authentication Test Cases

S.N Test Case Input Expected Result Actual Result Status

.
1. User User User Account is User Account is PASS
Registration provides created created
valid successfully and successfully and
registration they are they are
details redirected to redirected to
login page login page
2. User Login User User is User is PASS
provides successfully successfully
valid login authenticated and authenticated
credentials redirected to the and
(Username user dashboard. redirected to the
and user dashboard.
password).

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3. Authentication User Authentication Authentication PASS
Failure provides fails, and an fails, and an
incorrect error message is error message is
login displayed. displayed.
credentials.

Table 4.2: To-Do Task Test Cases

S.N. Test Case Input Expected Result Actual Result Status

1. Add To-do Member Task gets added Task gets added PASS
Task enters task and displayed in and displayed in
and status member’s member’s
(pending, dashboard dashboard
completed)
2. Update To- Member Member’s Task Member’s Task PASS
do Task clicks on edit are edited and are edited and
icon and changes are changes are
edits the reflected reflected
tasks
3. Delete Tasks Member Member’s task Member’s task PASS
clicks on gets removed gets removed
delete button from the list from the list

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 Table 4.3: Admin Panel Test Cases

S.N. Test Case Input Expected Result Actual Result Status

1. Add Members Admin enters Member is Member is PASS
details of registered and registered and
members account is account is
created created
2. Update Admin clicks Member’s Member’s PASS
Members on Update information is information is
button and updated and updated and
edits changes are changes are
member’s reflected. reflected.
information
3. Delete Admin clicks Members Members PASS
Members on Delete information gets information
button deleted gets deleted
4. Search Admin enters Members Members PASS
Members Member’s matching matching
Name/service keywords are keywords are
taken/status displayed displayed
5. Make Admin clicks Payment is done Payment is PASS
Payment on make and bill is done and bill is
payment generated generated
button
6. Send Alert Admin clicks Alert is sent to Alert is sent to PASS
on send alert the respective the respective
button member to pay member to pay
fees fees

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 Table 4.4: Trainer Panel Test Cases

S.N Test Case Input Expected Result Actual Result Status

.
1. Upload Trainer clicks Training plan Training plan PASS
Training Plan on upload gets uploaded gets uploaded
button and and displayed in and displayed
adds member’s in member’s
personalized dashboard dashboard
training plan
for each
member
2. Edit Trainer clicks Member’s Member’s PASS
Member’s on edit progress gets progress gets
progress progress updated and updated and
button and changes are changes are
edits member’s reflected reflected
progress
4. Search Admin enters Members Members PASS
Members Member’s matching matching
Name/service keywords are keywords are
taken/status displayed displayed
5. Make Admin clicks Payment is done Payment is PASS
Payment on make and bill is done and bill
payment generated is generated
button
6. Send Alert Admin clicks Alert is sent to Alert is sent to PASS
on send alert the respective the respective
button member to pay member to
fees pay fees

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1.11.2 Test Case for System Testing
System testing is a type of software testing that evaluates the overall functionality and
performance of a complete and fully integrated software solution.

Table 4.5: System Test Cases

S.N. Test Case Input Expected Result Actual Result Status

1. Verify that new New member’s New member is New member is PASS
member can be Details registered and registered and
registered stored in stored in
database database
1. Verify that valid Valid Credential User is logged in User is logged in PASS
credentials
allow the user
to log in
2. Verify that Invalid Error message is Error message is PASS
invalid Credential displayed displayed
credentials
result in an
error message
3. Verify that the To-do task Task is added Task is added and PASS
user can add to- details and displayed in displayed in
do list
dashboard dashboard
4. Verify that the Training plan Training plan is Training plan is PASS
training plans link displayed in displayed in
can be accessed
dashboard and dashboard and
and progress
can be updated can be updated can be updated
5. Verify that new New member’s Member Member PASS
members can be details registered and registered and
added by admin success message success message
shown shown
6. Verify that the Trainer’s Id Trainer gets Trainer gets PASS
trainers can be assigned to the assigned to the

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 assigned to members members
member’s
7. Verify that Member Searched Searched PASS
search field username member is member is shown
allows shown
admin/trainer to
search members
8. Verify that Member’s Progress is Progress is PASS
member’s initial and updated and updated and
progress can be current weight displayed displayed
updated
9. Verify that Admin clicks Member details Member details PASS
member can be delete button is removed from is removed from
deleted database database
10. Verify that Training plan Training plan is Training plan is PASS
training plans link added and added and
can be added by displayed in displayed in
trainers member’s member’s
dashboard dashboard

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 Chapter 5: Conclusion and Future Recommendation
1.12 Lesson Learnt and Outcome
Lesson Learnt:

 Acquire proficiency in full-stack web development.

 Gain expertise in using JavaScript, HTML and CSS for crafting website’s frontend.
 Explore the significance of PHP as a programming language and its role in database
connectivity.
 Study relational database, particularly MYSQL.
 Familiarize oneself with various testing methodologies such as unit testing and
system testing.
 Ensure through documentation to facilitate future trouble shooting and potential
expansion.

Outcome:

The "FitManage Hub" project successfully developed an online platform that efficiently
manages gym staff, members, and equipment. Admins can manage equipment inventory, add
customers, view details of both customers and staff, and monitor member status. The admin
panel provides an overview of member status, earnings, and announcements, along with
graphs categorizing members by gender, status, and chosen services. Staff can track their
clients' progress and upload personalized workout routines. Members can edit their to-do
lists, view announcements, and access their workout routines on their dashboards. They can
also monitor their progress and update their routines using a provided Google Sheet.

5.2 Conclusion
In summary, "FitManage Hub" is a web application that simplifies record-keeping for gyms,
including equipment, staff, customer records, personal plans, and workout routines. It stands
out by allowing trainers to assign unique workout routines to individual members based on
their physique and goals, making it easier for users to follow and update their progress. This
helps maintain detailed records for each client and makes the platform more engaging for
daily use. The project documentation details the development process, technical aspects, and

29
challenges faced. FitManage Hub aims to streamline the assignment of personalized workout
routines and progress tracking, with a simple interface that encourages members to stay
motivated and healthy.

5.3 Future Recommendations

 Offer multiple payment options
 Advanced analytics and reporting
 Virtual training sessions
 Nutrition and diet tracking

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 Appendices

Figure 1: Admin Login

Figure 2: Admin Dashboard

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Figure 3: Registered Members List

Figure 4: Member Register Form

32
Figure 5: Equipment List Page

Figure 6: Add Equipment Form

33
Figure 7: Member's Progress Page

Figure 8: Update Progress Page

34
 Figure 9: Payment Page

Figure 10: Payment Receipt Page

35
Figure 11: Announcement Form

Figure 12: Staffs List

36
Figure 13: Staff Registration Form

Figure 14: Progress Report Page

37
 Figure 15: Trainer's Dashboard

Figure 16: Member's Progress Page

38
Figure 17: Training Plan Upload Page

Figure 18: Member's Dashboard

39
Figure 19: Add To-do List Page

Figure 20: Reminders Page

40
Figure 21: Announcements Page

Figure 22: Reports Page

References

41
[1] P. K. M. K. P. G. S. A. M. P. N. B. Pathan Shahebaz Khan Feroz Khan, "Gym
Management System," International Journal of Trend in Scientific Research and
Development (IJTSRD), 2022.

[2] F. W. X.-f. Z. Dong Zhao, "Design and Implementation of Gym Management System
Based on Web," Atlantis Press, 2023.

[3] P. M. S. KUMARI, "GYM Management System," THINK INDIA JOURNAL, 2019.

[4] J. R. L. L. C. B. P. S. K. Kapil Bhavnani, "GYM Management System," International

Journal of Scientific Development and Research (IJSDR), 2022.

[5] A. E. Dr. Sonia Sharma, "A REVIEW ON STUDY OF GYM MANAGEMENT

SYSTEM," International Research Journal of Modernization in Engineering Technology
and Science, 2022.

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