Organizing Notes
Organizing Notes
Organizing: The process of arranging people and other resources to work together to
accomplish a goal
Organizational Structure
- The system of tasks, workflows, reporting relationships, and communication channels
that link together diverse individuals and groups.
- Any structure should both allocate tasks through a division of labour and provide for the
coordination of performance results
- Very difficult to create an effective structure
Informal structures
- Shadow organization made up of the unofficial, but often critical, working relationships
between organizational members
- Much stronger influence than formal structue
- Include:
- Who talks to who
- Regular interactions
- Groups
- Gossip
- Cliques
Advatages Diadvatages
1. Helping people accomplish their work 1. May work against best interests of
2. Overcoming limits of formal struures entrie organization
3. Gaining access to interpersonal 2. Susceptibility to tumor
networks 3. May carry inaccurate information
4. Connecting with people who can 4. Resistance to change
assist in task performance 5. Diversion of work efforts from
important objectives
6. Feeling of alienation by outsiders
c.
Advantages Disadvagates
b.
Advatages Disadvatages
1. Team Structrures
a. Uses permanent and temporary cross-functional teams to solve problems,
complete special projects, and accomplish day-to-day tasks.
b. Similar ro matrix structures
c. Goal is to break down barriers and allow the right people to work together on a
tals for company gain
d. Focuses on talent & expertise vs. position
e.
f.
Advatages Diadvatages
e.
Advatages Diadvatages
h.
Advantages Disadvantages
Organizational design
- Is the process of choosing and implementing structures that best arrange resources to
accomplish the organization’s mission and objectives.
- Unique problems and opportunities present opportunities for different structures to be
implemented.
- The best design is one that achieves a good match between structure and situation.
- There is no universal design that applies to all situations.
- A framework for organizational design: environment, strategy, technology, size, people
Organizational Effectiveness
- Sustainable high performance in using resources to accomplish the mission and
objectives.
- The ultimate goal of any organization.
Organic design
- Works efforts highly interdependent
- Intense interactions in self-defined jobs
- Expanded information-processing capability
- More effective at complex and unique tasks
- Good for innovation and creativity
Job Design:
- The process of arranging work tasks for individuals andngroups
- Satisfaction and performance are key
- Need to match:
- Task requirements
- Individual needs
- Capabilities
- Interests
1. Scientific Management
a. Job Simplification
i. Employs people in clearly defined and specialized tasks with narrow job
scope
b. Automation
i. Is the total mechanization of a job
ii. E.g., Automobile Manufacturing
2. Job Enrichment
a. Increases job depth by adding work planning and evaluating duties normally
performed by the supervisor
b. Job Satisfaction and Performance influenced by:
i. Experienced meaningfulness of the work
ii. Experienced responsibility for the outcomes of the work
iii. Knowledge of actual results of work activities
Human Capital
- The economic value of people with job-relevant abilities, knowledge, ideas, energies,
and commitments.
Building high performance work environments depends on having people with the following
qualities:
- Work ethic - Motivation - Curiosity
- Ambition and - Sincerity - Judgment and
energy - Outlook maturity
- Knowledge - Collegiality and - Integrity
- Creativity collaborativeness
Discrimination
- Discrimination is an action or a decision that treats a person or a group negatively for
reasons such as their race, age or disability. These reasons are known as grounds of
discrimination. There are 11 grounds for discrimination:
- Race
- national or ethnic origin
- Colour
- Religion
- Age
- Sex
- sexual orientation
- marital status
- family status
- Disability
- a conviction for which a pardon has been granted or a record suspended.
Discriminatory Practices
- There are several ways that a person could be discriminated against. The Canadian
Human Rights Act calls these discriminatory practices. The following seven
discriminatory practices are prohibited by the Canadian Human Rights Act when they
are based on one or more of the 11 grounds of discrimination:
- Denying someone goods, services, facilities or accommodation.
- Providing someone goods, services, facilities or accommodation in a way that
treats them adversely and differently.
- Refusing to employ or continue to employ someone, or treating them unfairly in
the workplace.
- Following policies or practices that deprive people of employment opportunities.
- Paying men and women differently when they are doing work of the same value.
- Retaliating against a person who has filed a complaint with the Commission or
against someone who has filed a complaint for them.
- Harassing someone.
Laws Against Employment Discrimination
- Bona fide occupational requirements
- Criteria for employment that can be clearly justified as being related to a person’s
capacity to perform a job.
- Based on race and colour is not allowed under any circumstance
- Gender, religion and age are difficult to establish
Duty to Accommodate
- Sometimes people need to be treated differently to prevent or reduce discrimination. As
an employer or service provider, you have an obligation to take steps to eliminate
different and negative treatment of individuals, or groups of individuals based on
prohibited grounds of discrimination. This is called your duty to accommodate, and it
applies both to your employees and the public you serve.
- The duty to accommodate means that sometimes it is necessary to treat someone
differently in order to be fair.
- The duty to accommodate has limits. Sometimes accommodation is not possible
because it would cause an organization “undue hardship.”
Lesson 7: Hiring
Recruitment
- Activities designed to attract a qualified pool of job applicants to an organization.
- Steps in the recruitment process:
- Advertisement of a job vacancy.
- Preliminary contact with potential job candidates.
- Initial screening to create a pool of qualified applicants.
- Training
- A set of activities that provides the opportunity to acquire and improve job-related
skills
- Two Main Types of Training:
- On-the-job training
- Job rotation
- Coaching
- Mentoring
- Modeling
- Off-the-job training
- Management development
Performance Appraisal
- Formally assessing someone’s work accomplishments and providing feedback.
- Purposes of performance appraisal:
- Evaluation—let people know where they stand relative to objectives and
standards.
- Development—assist in training and continued personal development of people.
Work-life balance
- How people balance career demands with personal and family needs.
- Progressive employers support a healthy work-life balance.
- Contemporary work-life balance issues:
- Single parent concerns
- Dual-career couples concerns
- Family-friendliness as screening criterion used by candidates
Labor-Management Relations
- Labor unions deal with employers on the workers’ behalf.
- Labor contracts specify the rights and obligations of employees and management
regarding:
- Wages
- Work hours
- Work rules
- Seniority
- Hiring
- Grievances
- Other aspects and conditions of employment