GUIDANCE FOR UGC – NET JRF FELLOWS

UNDER PhD PROGRAM AT JIPMER

1. Mode of admission
After the exam is cleared, JRF award letter is issued by UGC. JRF will be activated
once the student joins as a full time PhD scholar in any Indian university. Once the
selection results are announced, the candidate completes the admission formalities
and joining report to be submitted.
2. Creation of SFMP account
 UGC Canara Bank Scholarship Fellowship Management Portal (SFMP) is managed
by the nodal officers from the institution.
 Award letter with joining is uploaded in SFMP portal from maker's ID and later
approved from checker's ID. Beneficiary code (4-digit) will be generated for students.
 Students will get details of their own SFMP account where they can track details of
fellowship credited each month with date.
3. Processing of fellowship (including HRA)
o Fellowship - 31000 (JRF)/ 36000 (SRF)
o HRA - 16% (staying outside) or Hostel fee remuneration
o Contingency - 10,000 (JRF) / 20,000 (SRF) per year
This has to be done every month from 1st-8th, first from maker ID followed by
checker ID. Fellowship amount has to be approved which will be credited to students
in the starting of the next month. HRA certificate format is attached in annexure 6.
4. Submission of attendance/ other reports to UGC
It has to be monitored by the institute in compliance to their guidelines.
5. Upgrade from JRF to SRF
The tenure of fellowship is initially for two years and before expiry of this period, the
work of the fellow will be evaluated by a Committee of three members comprising of
Head of the Department, Supervisor and one outside subject expert to be constituted
by the concerned Department of the University/Institution/College. If the research
work is found satisfactory, his/her tenure will be extended further for a period of three
years under the enhanced emoluments of the JRF in Science, Humanities & Social
Sciences. This upgradation form should be uploaded on the SFMP maker ID portal.
Guidelines of UGC in this regard and proforma are attached (Annexure 7).
6. Final completion- Once the final PhD defence is completed, fellowship can be
stopped from the portal, or otherwise it will automatically stop after five years from
the joining date (whichever is first).
Nodal officers (Two from each institute for Maker ID and Checker ID)
Dr. Subitha L – Assoc Dean Research
Dr. Thappa – Dean Research

In case of grievance - ugcnet@nta.ac.in.

Phone No- 9513765359, 9513778742, 011-23604446, 011-23604200.
 ANNEXURE I

The tenure of fellowship is initially for two years and before expiry of this period, the work of the fellow will be
evaluated by a Committee of three members comprising of Head of the Department, Supervisor and one outside subject
expert to be constituted by the concerned Department of the University/Institution/College. If the research work is found
satisfactory, his/her tenure will be extended further for a period of three years under the enhanced emoluments of the JRF in
Science, Humanities & Social Sciences
RATE OF FELLOWSHIP
The rate of fellowship for JRF and SRF will be at par with the UGC Fellowship as amended from time to time.
Presently these rates are as follows :
Fellowship @ Rs. 16,000/- per month for initial two years (JRF.)
@ Rs.18,000/- per month for remaining tenure (SRF).

Contingency for Humanities and Social Sciences . @ Rs. 10,000/- per annum for initial two years.
@ Rs. 20,500/- per annum for remaining three years.

Contingency for Science @ Rs. 12,000/- per annum for initial two years.
@ Rs. 25,000/- per annum for remaining three years.

Escorts/Reader Assistance @ Rs. 2,000/- per month in case of physically and visually
challenged candidates.

HRA As per University/Institute rules.

 ANNEXURE-II
UNIVERSITY GRANTS COMMISSION
BAHADURSHAH ZAFAR MARG,
NEW DELHI – 110002

SA-I SECTION

JOINING REPORT
JRF in Science, Humanities & Social Sciences

Name of Fellow:
Award letter number and date or UGC Circular number and date:

This is to certify that………………………………………………….. …….has joined the Department of

……………………………………………………………………. for doing……….….…………………………..
(M.Phil/Ph.D.) in the subject of…………………….…..under the above scheme of the JRF in
Science, Humanities & Social Sciences students of University Grants Commission with effect
from……………………………….(F.N./A.N.). He/ She belongs to …………………………………………
(Mention the category). His/Her date of registration is ……………………………………….. He/she will be
provided with all necessary facilities during his/her tenure of award. The terms and conditions of the offer are
acceptable to Awardee.
Also certified that fellow shall not accept /hold any emoluments paid or otherwise or receive
emoluments, salary, stipend, etc. from any other source during the tenure of the award.

Signature Signature Signature Signature

Name Name Name Name
Date Date Date Date
Awardee Guide/Supervisor Head of Deptt. Registrar/ Director /Principal
Ph. No. (Seal) (Seal) (Seal of University/Institution/
Mobile : College)
E.mail : Bank A/c No. of
Bank A/c No. University/Institution)
IFSC Code : IFSC Code :
Adhaar No. (if any)
 ANNEXURE II (a)

TO WHOM IT MAY CONCERN

It is certified that the original certificates of the candidate in respect of Mr./Ms. _________________________has been
checked as per detail below and the candidate fulfil the minimum eligibility conditions for Junior Research
Fellowships :

PURPOSE Checked or not (Write Whether copy Remarks, if any

Yes or No) enclosed or not

Whether the candidate disabled (PWD)

Whether candidate have 55% in Master’s

Degree for General/OBC of Non-creamy
layer).

Whether candidate have 50%for

SC/ST/PWD.

Whether candidate more than 28 years of

age as on the first day of the month of
NET examination (i.e., 1st
June/December) and relaxation by five
years for SC/ST/PWD/OBC (non-creamy
layer) and female candidates.
Relaxation in age up to 3 years to
candidates who have done LLM. Total
relaxation on the above ground(s) can not
exceed five years.

(Head of the concerned Department) (Registrar/Principal/Director)

University/College/Institute University/College/Institute
(Seal) (Seal)
 ANNEXURE-III

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG
NEW DELHI – 110002

SA-I SECTION

CONTINUATION CERTIFICATE
JRF in Science, Humanities & Social Sciences

This is to certify that __________________________________________

has continuously working in the Department _____________________________

(M.Phil/Ph.D.) in the subject under the above scheme.

Signature Signature Signature Signature

Date Date Date Date
Name of the Guide/Supervisor Head of the Deptt. Registrar/ Director/Principal
Awardee
 ANNEXURE IV

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG
NEW DELHI – 110002
SA-I SECTION

HALF YEARLY PROGRESS REPORT W.E.F.______________

1. Name of the Fellow:

2. Number and date of award letter :
3. Detail of research:
a) Topic of research:
b) Is the Fellow working on the topic for the award of a doctorate
degree?
c) If so, the date of registration with the university:
4. Date of commencement of research:
a) At the university:
b) Under the JRF in Science, Humanities & Social Sciences
5. Total number of working days during the period:
6. Number of days the Fellow remained on leave (with dates):
a. With Fellowship, number of days:
From…………………. to ……………………..

b. Without Fellowship, number of days:

From………………… to………………………
7. Number of days the Fellow remained out of station for fieldwork/travel with
dates and place visited:
a. Number of days……………. from…………… to…………………
b. Places visited:
8. Number of days the Fellow remained present at the
university/institution/college:

9. Title of the article/paper published during the period under report:

(Please enclose reprint of each)

10. Title of monograph written during the period under report

11. Teaching work done during the period under report :

a. Number of periods taken per week in graduate course

b. Number of periods taken per week under post graduate course

12. A detailed account of the work done during the period ( A separate sheet may be attached for the purpose):

13. Comments of the supervisor on the progress of the research work during the
period under report:

Signature Signature Signature Signature

Name Name Name Name
Date Date Date Date
Name of Candidate (Guide/supervisor) Head of Deptt. Registrar/ Director/
(Seal) (Seal) Principal
(Seal of University/ Institution/College)
 ANNEXURE-V

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG
NEW DELHI – 110002
SA-I SECTION

FORM FOR SUBMITTING ACCOUNTS OF CONTINGENCY GRANTS AND THE

UTILIZATION CERTIFICATE

1. Name of the Fellow :

2. Code number :

3. Name of the scheme under :

which he/she is working

4. Period for which the account :

of contingency grant relates

5. Expenditure: From_______________ to___________________

Amount Dated

(a) Books and allied items :

(b) Typing (Tracing & ammonia
printing) :
(c) Stationery :
(d) Postage :
(e) Chemical & electrical goods :
(f) Travel/field work :

6. Period for which the contingency :

grant is payable

Certified that the expenditure of Rs._____________________________ (Rupees

________________________________________________________________) out of the contingency grant of Rs.
________________________________ made available to the fellow through Bank under the UGC scheme in respect of
______________________________ has been utilized for the purpose for which it was sanctioned in accordance with the
terms and conditions laid down by the University Grants Commission.

If, as a result of check or audit objection, some irregularity is noticed at a later stage, action will be taken to refund, adjust or
regularize the objected amount.

Signature Signature Signature

Name Name Name
Date Date Date
Name of the Candidate Head of Deptt. Registrar/ Director /Principal
(Seal) (Seal of University/Institution/College)

N.B.: For any correspondence in this regard, the Commission’s letter number and date may please be quoted without fail.
 ANNEXURE-VI
HRA CERTIFICATE
CERTIFICATE NO. 1
Certified that Mr./Ms. …………………………………………….. is paying house rent of Rs.
………………………………………………. and is eligible to draw House Rent Allowance @ Rs.
…………………………………………. as per University rules w.e.f………………..

Registrar/Director/Principal
OR
CERTIFICATE NO. 2

Certified that Mr./Ms. ………………………………………………… is staying independently and, therefore, is eligible

to draw House Rent Allowance @ Rs. ……………………………………………… minimum admissible to a lecturer as
per University rules.

Registrar/Director/Principal
OR
CERTIFICATE NO. 3
Certified that Mr./Ms………………………………………………. Has been provided accommodation in the hostel. But
he/she could not be provided with single seated flat type accommodation as recommended by the Commission. Hostel
fee @ Rs. ……………………………………… per month w.e.f. ……………………… is being charged from him/her.
Registrar/Director/Principal

If, as a result of check or audit objection, some irregularity is noticed at later stage, action will be taken to refund,
adjust or regularize the objected amount.

Signature Signature Signature

Name Name Name
Date Date Date
Name of candidate Head of Deptt. Registrar/Director/Principal
(Seal) (Seal of Univ./Institution/College)

N.B. For any correspondence in this regard, the Commission’s letter number and date may please be quoted without fail.
 ANNEXURE- VII

THREE MEMBERS ASSESSMENT COMMITTEE REPORT FOR UPGRADATION FROM JRF TO

SRF UNDER THE SCHEME OF JRF IN SCIENCE, HUMANITIES & SOCIAL SCIENCES
Assessment for Upgradation of Mr./Mrs.___________________________________________ JRF working at the
Department of _______________________________________ of University/Institution/College
________________________________ on completion of two years on date ___________________________

CONSTITUTION OF THE COMMITTEE

(Name and designation)

1. [ 1 Outside Subject Expert- other than same Univ./Instt./College]

2. [ Supervisor of Research Scholar]

3. [ Head of the Department]

Date of joining:

Ph.D. registration No.:

Date of meeting:

Time:

VENUE OF ASSESSMENT/INTERVIEW:

ASSESSMENT OF THE COMMITTEE

The Committee assessed the progress of the candidate through their presentation followed by interview and
recommended as follows.

RECOMMENDATIONS
(Strike out whichever is not applicable)

In view of the outstanding / very good /satisfactory performance of the JRF, and
also the fact that he/she has published work to his/her credit, the committee recommends that
Mr./Mrs./Ms.________ ___________________________ may be upgraded or not upgraded from JRF to SRF.

Signature Signature Signature

Name Name Name
Date Date Date
Name of the Supervisor Head of Department Registrar/ Director /Principal
(Seal) (Seal) (Seal of University/Institution/College)
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(Ministry of Educotion, Govt. of lndio)

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vP{d Ph. : 0 I I -23236 288I 23239337

Fox : 0l I -2323 8858
Prof. Rajnish Jain E-moil, secy.ugc@nic.in
Secretary

F.No. 1 -9 I 2022 I (SA- I )/Misc. January 27,2023

Public Notice
Subject:- Up-gradation from Junior Research Fellowship (JRF) to Senior Research Fellowship
(SRF)-regarding.

Attention is invited to clause 14 (ii) of,"flGC Junior Research Fellowship in Sciences,

Humanities And Social Sciences ", regarding procedure of up-gradation from JRF
to SRF:

"on of first tteo years of award, the fellow moy opply to the
completion
depurtment/university concerned for the up-gradation of SRF. For rhis a three
member committee
will be constituted with a Supervisor, Heocl of the Department and External Subjecr Expert to
evaluate lhe research work. The Minutes of the constitution of committee and recommendation
of
the committee for up'grudotion ma)) be sent to (Jniversity Granrs Commission. Thereafter,
the
fellow will be upgraded and designated as SRF. The recommendarion of the committee in the
prescribed ptoforma may be submitted to UGC designated agenq). The approval
from (JGC for
up-gradotion is not mandatory,'

Higher Educational Institutions (HEIs) are therefore, requested to ensure the inclusion
of
external expert in the committee constituted for the up-gradation from JRF to
SRF.

Any proposal without complying with the above guidelines for up-gradation from JRF to
SRF will not be considered.

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