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PUBLIC
2022-03-12

Purchasing Monitor

THE BEST RUN

Content

1 Purchasing Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 Accessing the Purchasing Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

2.1 Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.2 Organizational Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
2.3 Material Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2.4 Document Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2.5 Purchase Requisition Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
2.6 IDoc Analysis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
2.7 Key Figures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Purchase Requisition Urgency Horizon (in Days). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
In Time only by Mess. Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Contract Range of Coverage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
2.8 Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
2.9 Uploads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2.10 Use of Variants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Default variants. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

3 Navigating and Functions in the Purchasing Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

3.1 Document Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Document Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Overviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Aggregation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Selection Parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Tree Structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
3.2 Purchase Requisition Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Overviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Aggregation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
3.3 Document Comparison. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Overviews. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Aggregation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
3.4 Order Confirmation Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Aggregation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Selection View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Processing View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

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3.5 Message Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
3.6 Info Records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
3.7 Mass Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
3.8 ATP Quantity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4 Reload Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

5 Vendor Restrictions in the Purchasing Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

5.1 Vendor Restrictions (General). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Maintaining Restrictions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
5.2 Implementation of BAdI ME_PROCESS_PO_CUST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
5.3 Automatic Purchase Order Generation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Customizing and Process Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Purchase Requisition Postprocessing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
5.4 Manual Generation of Purchase Orders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
5.5 Evaluation Transaction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6 Customizing and Enhancement Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

6.1 Customizing Table /SAPLOM/PRMB for Purchase Requisition Processing Time. . . . . . . . . . . . . . . . 50
6.2 Customizing IDoc Analysis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
6.3 BAdIs and Enhancements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

7 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
7.1 Definitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Purchase Requisition Overview: Definitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
7.2 Enhancements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Customer-Specific Fields on the Selection Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Purchasing Monitor Enhancements (RFCs). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
BAdIs in the Purchasing Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
7.3 Condition Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

8 Supplier Preview Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

9 About Supplier Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

10 Accessing the Supplier Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

10.1 Selection Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
10.2 Impact of Source Determination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
10.3 Use of Variants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Default Variants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

11 Supplier Preview Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

11.1 Functions on the Results Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

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12 Customizing PDF Form for Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
12.1 Customizing PDF Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

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1 Purchasing Monitor

Keep track of your purchasing documents. The purchasing monitor helps you compare and keep track of all
purchasing documents at operational and strategic level.

The purchasing monitor allows you to evaluate purchasing documents operationally and strategically in one
tool. In addition, you can change purchase orders and purchase order schedule lines and maintain purchase
order confirmations in the purchasing monitor. You can also edit info records. Depending on the configuration,
you can maintain conditions for purchase order items as well as order confirmations. As a purchaser or MRP
controller, you obtain a simple overview of the purchasing documents that are relevant for you. You can
aggregate these documents flexibly, restrict them according to business transaction, predefined key figures, or
custom key figures, and, if necessary, change or adjust them.

The main functions of this SCM Consulting Solution are:

● Analysis of purchasing document information (purchase orders, scheduling agreements, contracts)

purchase order notifications, purchase requisitions, and info records
● Change function for central quantities fields and date/time fields
● Creation of purchase orders according to various criteria
● Document comparison to identify variances in quantities, date/time, value, supplier, and material for
purchase orders and preceding or subsequent documents (purchase requisitions, confirmations, goods
receipts, or invoices)
● Overview of urgent purchase requisitions
● Overview of purchase orders without related purchase requisitions

You can also use the comprehensive functions. These include the following functionalities:

● Measures and resubmissions

● Comment function
● Individual material groups
● Alerts
● Formula editor for creating your own formulas
You use the formula editor to create your own formulas to calculate your own key figures. The formulas can
be used in all SCM consulting solutions.

In addition, the following SCM Consulting Solutions are part of the comprehensive functions:

● Material master update

● Enhanced Material Master View
● Material Document Analysis
● Excel Upload/Download
● Flexible Material Master Update

The comprehensive functions consist of various functions that can make your work with the SCM Consulting
Solutions even more effective.The material master update allows you to save data in standard SAP fields and
fields of the enhanced material master view. You can edit the material master data directly from the results
list of your SCM Consulting Solutions.You can use the enhanced material master view to access the material
master data fields of the SCM Consulting Solutions. You can use material document aggregation to create
customized consumption and inventory histories that you can use for the analyses in the MRP monitor,

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inventory controlling cockpit, and safety stock simulation. The stock development shows you the current
stock values and provides you with a variety of aggregation options.

 Note

Please note that when executing SCM Consulting Solutions, you must enter the prefix /n/SAPLOM/
before each transaction.

For this SCM Consulting Solution, the following note exists: 1832851

You can create error messages under this component: XX-PROJ-CON-PRM

Related Information

Main Functions of the MRP Monitor

Documentation on the comprehensive functions
Overview of SCM Consulting Solutions
Documentation on the comprehensive functions
Overview of SCM Consulting Solutions

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2 Accessing the Purchasing Monitor

You call the purchasing monitor using transaction /n/SAPLOM/PRM or report /SAPLOM/PRM_MONITOR.

The selection screen is divided into multiple areas:

● Selection
● Organizational data
● Material data
● Document data
● Purchase requisition data

You can make further setting options on the KPI Settings, Display, and Uploads tabs.

 Note

The performance of the purchasing monitor is heavily influenced by the selected scope of the analysis. The
required documents should therefore be restricted as far as possible.

Related Information

Selection [page 7]
Organizational Data [page 8]
Material Data [page 9]
Document Data [page 9]
Purchase Requisition Data [page 10]

2.1 Selection

Selection Area

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You control the scope of selection using four radio buttons:

1. Select only Purchase Requisitions: Here, you restrict the selection of data to purchase requisitions only. If
this is selected, no further documents are selected and the purchasing monitor starts directly on the
Purchase Requisition Overview tab page. All other tabs are also displayed but do not contain data.
2. Select Purchase orders & Requisitions: Only purchase requisitions and purchase orders (no info records)
are analyzed.
3. Select only Inforecords: Only info records are listed. Using additional radio buttons, you can save info
records locally and upload them for analysis and processing. The format to upload an Excel file is derived
from a file previously downloaded with the monitor. This means that the column sequence and the number
of columns are predefined and must not be changed.
4. Purchase requisitions, purchase orders & info records: This option activates the maximum scope of
analysis. Depending on whether you use the options described below for further restrictions, the runtime
may be very long, and termination may occur if the result set exceeds the available memory.

2.2 Organizational Data

Organizational Data Area

Specifications in the Organizational data section apply to the entire selection. Only documents for the selected
organizational units are selected.

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2.3 Material Data

Material Data Area

The entries in the material data block apply to the entire selection. Only documents for the selected materials
are selected. The Classification subarea is part of the material selection.

 Note

However, this is only displayed if the additional material master tab page for the classification exists (SCM
Consulting Solution enhanced material master view – contained in the comprehensive functions) and
the MRP monitor is in use.

2.4 Document Data

Document Data Area

The information in the Document Data area applies mainly to the Document Overview, Document Comparison
and Order Confirmation Overview overviews. Only a few fields (for example, document type) have an effect on
the selection of purchase requisitions. By making entries in this area, you can restrict the documents according
to further document attributes.

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2.5 Purchase Requisition Data

Purchase Requisition Data Area

In the purchase requisition data area, you can further restrict the area of analysis for selecting purchase
requisitions. You can also make changes to the calculation of key figures.

2.6 IDoc Analysis

You can use the IDoc analysis to select incorrect IDocs according to the entries on the selection screen, in
combination with the Customizing relating to IDoc analysis.

You have the option of either restricting yourself to the selected orders, that is, only IDocs to analyze which
belong to the selected orders. Or specifying a timeframe over which all the IDocs in the specified period are
checked.

The IDoc analysis is limited only to purchase orders.

On the result screen, you can then select IDocs to be displayed, edited, or marked for deletion.

2.7 Key Figures

On the KPI settings tab, make various settings for key figures in different areas of the purchasing monitor.

The key figures and their settings are described below.

2.7.1 Purchase Requisition Urgency Horizon (in Days)

The value entered here determines the point as of which a purchase requisition must be converted urgently. In
this example, “urgent” means that there are still four days in which the purchase requisition can be converted
on time (based on the release date + the number of days entered).

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 Purchase Requisition Urgency Horizon (in Days)

Any purchase requisitions that have not yet been converted in the period after the release date are displayed as
Urgent realization too late on the result screen.

2.7.2 In Time only by Mess. Output

This indicator defines when a purchase requisition is considered to have been converted “in time”. If the
indicator is set, a purchase requisition is considered to have been converted “in time” if it has been converted
into a purchase order on schedule and the purchase order has been issued via message control. In the
development overview, purchase requisitions are shown as open if the purchase orders have not been issued
via message control.

If the indicator is not set, a purchase requisition is considered to have been converted “in time” if it has been
converted into a purchase order within the processing time, regardless of whether the purchase order has been
issued via message control. In the development overview, purchase requisitions are shown as open if they have
not yet been converted into a purchase order.

2.7.3 Contract Range of Coverage

You use the contract range of coverage to analyze the runtime of your contracts.
Contract Range of Coverage

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If you have activated contract range of coverage, you must first specify the source and period for a
consumption analysis.

As the source, enter the table for material consumption (MVER), where you choose between total consumption
or corrected consumption, or select a previously created consumption analysis with SCM CS MDA.

For the period, choose a specific period from/to, or enter a date with the corresponding number of preceding
periods.

You use the threshold values to define when a contract should be assigned a yellow or red traffic light in the
results list. The threshold values are entered in calendar days and represent the remaining runtime.

For example, if the remaining runtime is less than the threshold value for the yellow light, but greater than that
for the red light, the contract is displayed as yellow in the relevant column. If the remaining runtime is less than
the threshold value in red, the system displays a red traffic light. All other contracts receive a green traffic light.

The remaining runtime is calculated on the basis of the open target quantity and the average daily usage
determined by the consumption analysis.

The individual values are displayed in a separate column in the results table in.

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2.8 Display

On the Display tab page, you make settings that influence or support the subsequent results display.

Display

In the Layout Groups area, you specify which layout groups you want to use for the individual overviews. These
are then displayed in the field selection of the ALV list.

The Individual Selection for Info Records area is only available if info records are also selected. It is where you
define two filters for the info record display, which you can then use in the info record overview.

These filters are displayed on the info record tab. By double-clicking, you can filter the info record results list
using the Valid to criterion.

Individual Selection for Info Records

Create books of reports by activating the Book of Reports function and specifying a layout for it.

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2.9 Uploads

Upload prices or order confirmations via Excel.

To upload prices or order confirmations using Excel, you can use functions on the Uploads tab.

First, download the relevant template here, fill it out accordingly, and then upload it again.

2.10 Use of Variants

Settings that are frequently needed in the purchasing monitor can be stored as variants and accessed as
required.

Save as Variant

Saved variants can be accessed as desired and then modified if required.

To do this, choose the Get variant pushbutton.

In a dialog box, you can select the variant you require.

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2.10.1 Default variants

You can save a default variant for the transaction of the consulting solution. This variant will be loaded
automatically every time you open the tool. There are two types of default variants available:

System-wide variant, valid for all users

If a variant exists with the same name as the transaction code (including /SAPLOM/), this variant will be the
default for all users who start the tool, unless they have a user-specific variant saved on the same system.
Normally system-wide variants are used to provide a predefined set of values that can enhance usability if, for
example, certain fields like plant, currency or time will be pre-populated. The user can change these values any
time before executing the program.

User-specific variants

If a variant exists with the following naming convention U_<username>, then this variant will be defaulted for
this specific user if they start the tool.

 Example

A user with a logon name of JSMITH would save his own variant like this: U_JSMITH

This, too, can enhance usability, because certain fields like plant, currency or time can be pre-populated for a
specific user. The user can change these values any time before executing the program. Although each user
can have only one predefined variant per system, the variant can be overwritten with new values.

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3 Navigating and Functions in the
Purchasing Monitor

Information is displayed on multiple tab pages in the purchasing monitor:

● Document Overview
● Purchase Requisition Overview
● Document Comparison
● Order Confirmation Overview
● Info Records

The purchasing monitor is controlled almost exclusively using the menu options on the left (trees).

3.1 Document Overview

Document overview tab page

The Document Overview tab page contains the following elements:

● Document display
● Overviews
● Aggregation
● Selection parameters
● Tree structure

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3.1.1 Document Display

Document display

The document display contains the currently selected overview with its selected restrictions displayed in the
form of an ALV.

By double-clicking a document, material, or vendor, you can navigate directly to the standard transactions.

3.1.2 Overviews

The various overviews for processing are available in the menu in the "Overviews" folder.

“Overviews” menu folder

When you click one of the overviews, both the document display and the layout are refreshed (the sorting and
totals are reset).

The following overviews are available:

● Purchase order/inquiry overview

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● Contract overview
● Delivery schedule overview
● Purchase order/inquiry schedule lines
● Scheduling agreement schedule lines
● Purchase order/scheduling agreement for contracts

3.1.2.1 Purchase order/inquiry overview

The purchase order/inquiry overview contains the documents found using the entries on the selection screen. It
contains purchase orders and inquiries. As shown above, a wide range of information for the documents is
displayed at item level.

Information on documents in the purchase order/inquiry overview

In addition to displaying the document line items, you can also make various adjustments in this overview
directly from the monitor. Some of the document items are editable and some are not.

Editable and non-editable (grayed out) document items

A document item can be non-editable or only partly editable for a number of reasons:

● The item is complete

● The item is flagged for deletion
● The item contains schedule lines (only the batch and vendor batch can be changed)

If an item contains schedule lines, dates and quantities can be changed in the purchase order/inquiry schedule
lines overview.

Changes can be made for multiple items and fields in a mass run. The changes are only transferred to the
original document once you choose the Save Purch.order pushbutton.

If information, warning, error, or termination messages are output during saving, a log summary is displayed.

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 Examples of messages when saving

You can display more details for the messages using the Log pushbutton.

If there are no messages, the status Data was saved is displayed in the status bar.

After saving your changes, you can update the display by choosing Refresh. Successful changes are displayed
immediately. If an error occurred during update, the initial value is displayed again.

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You can edit item texts for purchase order items. This is done for individual items only. You call the change
function for item texts using the context menu:

Calling the change function for item texts using the context menu

If you select a text using edit item texts, the selected text from the item is displayed on the lower part of the
screen.

Changing item texts in the system

You can edit the text freely. You transfer the edited text to the purchase order by choosing the Save Purch.order
pushbutton.

3.1.2.2 Contract Overview

Columns displayed in the contract overview

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The contract overview displays only those contracts that are included in the results set. This overview provides
specific information about contracts such as the validity start and end, target value, value already released, and
so on.

3.1.2.3 Scheduling agreement overview

Columns displayed in the scheduling agreement overview

The scheduling agreement overview displays only those scheduling agreements that are included in the result
set. This overview provides specific information about scheduling agreements such as the validity start and
end, target quantity, quantity released, next FRC, and next JIT. Like in the purchase order/inquiry overview, you
can modify some fields directly in the results overview.

3.1.2.4 Purchase Order/Inquiry Schedule Lines

Columns displayed in the purchase order/inquiry schedule lines

The purchase order/inquiry schedule line overview displays the schedule lines for the purchase orders that are
in the result set of the general overview. In the overview, you can see the delivery date for the relevant schedule
line and whether it has already been delivered.

You can edit dates and quantities for schedule lines that are not complete or are not flagged for deletion.

You can edit the Batch and Vendor Batch fields for the first schedule line only since this information is at item
level.

The save process takes place in the same way as for the purchase order/inquiry overview.

3.1.2.5 Scheduling Agreement Schedule Lines

Columns displayed in the view for SA schedule lines

The SA schedule line overview displays the schedule lines for the delivery schedules that are in the result set. It
shows the delivery date for the respective schedule line and whether it has already been delivered.

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3.1.2.6 Purchase Order/Scheduling Agreement to Contract

Columns displayed in the PO/Sched.Agr. to contract overview

In the PO/Sched.Agr. to contract overview, you see only purchase orders and scheduling agreements for the
existing contracts. However, the result set does not include the actual contract document. All individual release
quantities for the contract are displayed.

You can edit purchase order items here in the same way as in the purchase order/inquiry overview.

3.1.3 Aggregation

Various aggregation options are available in the menu in the Aggregation folder. Click an aggregation to sort
and aggregate the result set according to this column.

Example of an aggregation

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3.1.4 Selection Parameters

Screenshot of the selection parameters

The selection parameters are taken from the standard ERP system. You can define these yourself in
Customizing. The path for the selection parameters is: SPRO -> Materials Management -> Purchasing ->
Reporting -> Maintain Purchasing Lists -> Selection Parameters -> Define Selection Parameters.

The selection parameters displayed in the tree are loaded from Customizing and then execute the queries
defined in Customizing. The selection parameters, however, can also be used to define restrictions at schedule
line level.

Each time a selection parameter is selected, a refresh of the data takes place.

 Note

You cannot, therefore, apply two different selection parameters one after the other.

If you want to use more than one selection parameter, you need to define a new selection parameter that
contains both queries.

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3.1.5 Tree Structure

You can load the current data to a tree structure by choosing the Tree Structure pushbutton. The selection and
restriction functions can also be applied to the tree structure.

Example of a tree structure

3.2 Purchase Requisition Overview

Purchase requisition overview tab page

On the Purchase Requisition Overview tab page, you can use the tree structures on the left side to choose
different overviews or to restrict or select purchase requisitions.

3.2.1 Overviews

In the Overviews folder, you can select the purchase requisition overview, the development overview, or
aggregation.

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3.2.1.1 Purchase Requisition Document Overview

The purchase requisition document overview displays the selected purchase requisition documents. Double-
click to navigate to the corresponding document.

Columns of the purchase requisition overview

These key figures are displayed in the purchase requisition document overview:

Processing Date

Displays the date on which the purchasing document is issued to the vendor using message control.

Days for realization

Specifies the number of days required for conversion.

 Note

Calculation (days according to factory calendar):

If the In Time only by Mess. Output indicator is set:

Message output:

Days for realization = Processing date – Request date

Message not output:

Days for realization = System date – Request date

If the In Time only by Mess. Output indicator is not set:

Purchase requisition already converted:

Days for realization = Purchase order date – Request date

Purchase requisition not yet converted:

Days for realization = System date – Request date

PO output

This indicator specifies whether the purchasing document has been issued to the vendor via message control.

Processing Time

Displays the purchasing department processing time for purchase requisitions from the standard system.

Frame for the PR Category realization

Displays the time frame for converting a purchase requisition (in days) from Customizing table /SAPLOM/
PRMB.

PR in Time

Specifies whether the purchase requisition was converted in time (=Intime) or not in time (=Notime). The In
Time only by Mess. Output indicator is important here (see section In Time only by Mess. Output [page 11]).

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Related Information

In Time only by Mess. Output [page 11]

3.2.1.1.1 Changing the Quantity and Delivery Date

The quantity and delivery date columns in the results list of the purchase requisition overview are editable.

Whenever these two values can be changed using a standard transaction (for example, ME52N), you can also
do this directly using the purchasing monitor.

You can also make multiple changes in the results list. You can then apply the changes by choosing the Save PR
function key.

If the values could be updated without warnings, the information message Data was saved appears in the
status bar.

If problems occurred during the update, a log is output on the next screen (see section Purchase order/inquiry
overview [page 18]).

Using backward navigation, you can display the results list again to show the data that was previously changed.
If a purchase requisition was not posted successfully, you can update the results list using to display the
original values again.

Related Information

Purchase order/inquiry overview [page 18]

3.2.1.1.2 Deleting Purchase Requisition Items

You delete purchase requisitions by clicking the relevant purchase requisition items and then choosing the
Delete PR button.

For security reasons, you have to confirm a security warning in a popup before deleting.

If the deletion is successful, a message appears in the status bar.

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If problems occurred during deletion, the system displays a log overview (see section Purchase order/inquiry
overview [page 18]).

Related Information

Purchase order/inquiry overview [page 18]

3.2.1.1.3 Converting Purchase Requisitions (Multiple Lines)

You convert purchase requisitions into purchase orders by selecting the relevant items and choosing the ->
Purchase Order button.

Before the conversion, you need to enter mandatory fields and grouping information in a popup.

Pop-up for conversion of purchase requisitions

Fields that start with per… define the criteria according to which new purchase orders are to be created.

 Example

You have selected three purchase requisitions from plant 0001 and two purchase requisitions from plant
0002. Purchasing group 001 is responsible for purchase requisitions from plant 0001, whereas the two

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 purchasing groups 001 and 002 are each responsible for one of the two purchase requisitions for plant
0002.

If you now only select Per Plant, the system creates one purchase order for plant 0001 and one purchase
order for plant 0002.

If you also select per purchasing group, the system creates two purchase orders for plant 0002.

The first three per… parameters are required for the purchase order header. If you do not want to specify a
grouping for these criteria, enter a fixed value. If all selected items have a unique value for these criteria, the
relevant field is pre-filled.

You can use the last two selection fields to decide when and whether a purchase order is to have the status “On
Hold”.

If Hold Purchase Order if Faulty is selected and information is incorrect or missing, the purchase order is
created with the status On Hold for subsequent postprocessing.

Held purchase orders can be selected using standard transactions such as ME22N.

Once the conversion has been completed, the system displays a log overview (see section Purchase order/
inquiry overview [page 18]).

Saving variants for purchase requisition conversion

You can save variants with different parameter combinations.

 Note

You save a variant for screen 9500 only. Screen 1000 must be deactivated. Otherwise, you overwrite any
parameters from the selection screen.

Saving a variant for screen 9500 only

You can reuse the saved variants either by using the Get Variant pushbutton or by assigning a standard variant
to a user (see section Default variants [page 15]).

Assign the user parameters (transaction: SU01) the parameter /SAPLOM/PRM_PR_TO_PO and the assigned
variant name to use the user-specific standard variant.

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 Parameters for User-Specific Variants

Related Information

Purchase order/inquiry overview [page 18]

Default variants [page 15]
Use of Variants [page 14]

3.2.1.1.4 Processing Status

You can use the processing status column to track the changes made by one of the three previously mentioned
functions within the PRM session. The processing status is reset once the purchasing monitor is exited.

The icon in this column shows the last time this object was edited. In some cases, a tooltip containing more
information is displayed:

Examples of changes to purchase requisitions

Meaning of the processing status icons

Icon Meaning Tool tip

Purchase requisition has been successfully converted into a pur­ Order number
chase order

Purchase requisition has been created with the status Held Purchase order number Held

Purchase requisition item has been deleted successfully

Purchase requisition item has been changed successfully

Error in one of the applied functions Information about which function

triggered the error

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3.2.1.2 Development Overview

The development overview provides statistics aggregated by month for the documents displayed in the
purchase requisition overview with regard to In Time conversion. You can use the statistics to evaluate the
processing times. See sections Customizing Table /SAPLOM/PRMB for Purchase Requisition Processing Time
[page 50] and In Time only by Mess. Output [page 11].

Statistics in the development overview

Column names in the table:

● Period: Year and month.

● In Time: Converted on time.
● Not Due: Purchase requisitions are still within the processing time and can be converted on time.
● N. in Time: Not converted on time.
● Sum PR: Number of purchase requisitions in the current month.
● Open PR: Number of open purchase requisitions.

Related Information

In Time only by Mess. Output [page 11]

Customizing Table /SAPLOM/PRMB for Purchase Requisition Processing Time [page 50]

3.2.2 Restrictions

You can restrict by status or document category.

These options are described in more detail in the following sections.

 Note

If you click No restrictions, a refresh of the data basis is carried out.

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3.2.2.1 Restriction by Document Category

Examples of entries for restriction by document category

The menu in the Document Category folder contains the purchase requisition types defined in Customizing
( SPRO Materials Management Purchasing Purchase Requisition Define Document Types ) or only
those document types that are also included in the result set.

When you click a selected property, only those documents that have the property in question are displayed or
used as a calculation base. You can thus create development overviews (see section Development Overview
[page 30]) by purchase requisition type. Refer also to section Customizing Table /SAPLOM/PRMB for
Purchase Requisition Processing Time [page 50].

Related Information

Development Overview [page 30]

Customizing Table /SAPLOM/PRMB for Purchase Requisition Processing Time [page 50]

3.2.2.2 Restriction by Status

In the Status folder, you can filter the documents by status.

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3.2.3 Aggregation

Aggregation Menu

You aggregate documents using the menu in the Aggregation folder.

 Note

However, this function is only available in the purchase requisition document overview and is deactivated in
the development overview.

You can aggregate the purchase requisition document overview according to the selected aggregation by
clicking.

Aggregated purchase requisition document overview

3.2.4 Restrictions

The restrictions menu contains general purchase requisition restrictions and restrictions for urgent realization
and processing duration.

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3.2.4.1 Restricting Purchase Requisitions (General)

You can use this menu to restrict purchase requisitions according to the following criteria:

● Open purchase requisition

● Realized purchase requisition
● Open not assigned purchase requisition
● Assigned, open, released purchase requisition
● Released purchase requisition
● Released open purchase requisition
● Not released purchase requisition
● Not released assigned purchase requisition

When you click a selected property, only those documents that have the property in question are displayed or
used as a calculation base.

Related Information

Purchase Requisition Overview: Definitions [page 52]

3.2.4.2 Restricting Purchase Requisitions by Urgent

Realization

In the menu in the Urgent realization folder, you can restrict purchase requisitions according to the following
properties:

● Urgent realization
● Urgent realization too late
● Urgent realization with release
● Urgent realization without release
● Urgent realization with assign
● Urgent realization without assign
● Urgent realization with assign and release

This allows you to select precisely those purchase requisitions that need to be converted urgently. Note section
Purchase Requisition Urgency Horizon (in Days) [page 10]

When you click one of the selected properties, only those documents that have the property in question are
displayed or used as a calculation base.

Related Information

Purchase Requisition Overview: Definitions [page 52]

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Purchase Requisition Urgency Horizon (in Days) [page 10]

3.2.4.3 Restricting Purchase Requisitions by Processing

Duration

In the Processing duration folder, you restrict purchase requisitions according to the following properties:

● Processing duration in frame

● Processing duration in frame with output
● Processing duration not in frame
● Processing duration not in frame with output
● Processing duration not in frame without output

This enables you to select purchase requisitions specifically according to the processing duration criterion.

When you click a selected property, only those documents that have the property in question are displayed or
used as a calculation base.

Related Information

Purchase Requisition Overview: Definitions [page 52]

3.3 Document Comparison

On the document comparison tab page, the target document is compared with the actual document(s) to
check for variances.

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 Overview of document comparison tab page

3.3.1 Overviews

The document comparison offers the following overviews:

● Comparison Purchase requisition/Purchase order

● Comparison Purchase order/Purchase order confirmation
● Comparison Purch.order/goods receipt (detail)
● Comparison Purchase order/Invoice
● Comparison Purchase order confirmation/Goods recpt
● Show purchase order without purchase requisition

In the comparisons, the properties of the first named (target) document are displayed in the table in light gray
columns. The properties of the second named (actual) document are displayed in orange. Totals, variances,
and cumulated quantities are displayed in the light orange columns.

You navigate to the relevant standard transaction for documents, vendors, or materials by double-clicking in
the corresponding field.

3.3.1.1 Comparison Purchase requisition/Purchase order

In this comparison, the purchasing document is compared with the underlying purchase requisition.

The following predefined checks are used to identify any differences:

● Price variance
● Quantity variances
● Supplier variances
● Delivery date variances
● Material variances

You filter the documents that contain the relevant variance by clicking on the variance in question.

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3.3.1.2 Comparison Purchase order/Purchase order
confirmation

In this comparison, the purchasing document is compared with the associated purchase order confirmations.

The following predefined checks are used to identify any differences:

● - Quantity variances
● - Delivery date variances
● - Delivery too early
● - Delivery too late

3.3.1.3 Comparison Purchase Order/Goods Receipt

In this comparison, the purchasing document is compared with the associated goods receipts.

Only one line per document item is displayed with the cumulated key figures.

The following predefined checks are used to identify any differences:

● Quantity variances
● Delivery date variances
● Delivery too early
● Delivery too late

3.3.1.4 Comparison Purch.order/goods receipt (detail)

This comparison is the same as the purchase order/goods receipt comparison, but also includes details about
the individual goods receipts (one line per goods receipt for the item).

Related Information

Comparison Purchase Order/Goods Receipt [page 36]

3.3.1.5 Comparison Purchase order/Invoice

In this comparison, the purchasing document is compared with the corresponding invoices.

The following predefined checks are used to identify any differences:

● - Price variance

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● - Quantity variances
● - Posting date variances

3.3.1.6 Comparison of Purchase Order Confirmations/

Goods Receipts

In this comparison, the order confirmation is compared with the associated goods receipts.

The following predefined checks are used to identify any differences:

● Quantity variances
● Delivery date variances
● Delivery too early
● Delivery too late

3.3.1.7 Show purchase order without purchase requisition

This view is important for your business if purchase requisitions are mandatory. The system displays all
purchasing documents that are not based on a purchase requisition.

3.3.2 Aggregation

The comparisons and the overview can be aggregated using the following criteria:

● No Aggregation
● Vendor
● Purchasing Group
● Plant
● Material
● MRP Controller
● Product Group
● Purchasing Document

3.4 Order Confirmation Overview

The order confirmation overview enables you to maintain and obtain an overview of order confirmations.

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 Order Confirmation Overview tab page

The Order Confirmation Overview tab page contains the following elements:

● Aggregation
● Selection View
● Processing View

3.4.1 Aggregation

Using the menu in the “Aggregation” folder, you can aggregate documents on the selection screen. Click on one
of the specified aggregation options.

● No Aggregation
● Vendor
● Purchasing Group
● Plant
● Material
● MRP Controller
● Purchasing Document

The selection screen is aggregated accordingly.

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3.4.2 Selection View

Structure of the selection view

In the selection view, only the selected documents for which no deletion indicator is set and an order
acknowledgment requirement exists are displayed. By double-clicking on the relevant line, you can open a
document from this set in maintenance view (see section Processing View [page 39]). The document is then
locked and cannot be changed by other transactions. If you open another document from the selection view,
the previous document is unlocked and the new document is locked. If you exit the transaction, all of the locked
documents are released. If a document is already locked by another transaction, the system displays the
following error message: User ... is currently processing purchasing document …. In this case, you cannot edit
the document.

Related Information

Processing View [page 39]

3.4.3 Processing View

You use this view to maintain order acknowledgments.

Screenshot of processing view

The top line of the processing view always contains a blank column for maintaining a new order
acknowledgment. Below this line, the system displays any existing order acknowledgments. The cumulated
confirmed quantity and open quantity are also calculated for existing order acknowledgments.

 Note

If you want to maintain order acknowledgments, message control must be entered in the purchase order in
advance.

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  Note

You can only use order acknowledgment categories that exist in the Customizing table

SPRO -> Materials Management -> Purchasing -> Confirmations -> Define Internal Confirmation Categories.

You cannot use other confirmation categories because they cannot be converted into internal confirmation
categories.

Customizing table for internal confirmation categories

3.4.3.1 Select Maintenance Level

You can maintain order confirmations either at item level only or at document level as well. Choose the
maintenance level by double-clicking on either the Item column or the Document Number column in the
selection view.

If you double-click on the Item column in the selection view, you transfer the confirmations for the selected
item to the processing view.

If you double-click on the Document Number column in the selection view, you transfer order confirmations
from all items. In this case, the blocks of the individual items are displayed in different colors.

Maintenance at document level

3.4.3.2 Maintaining or Changing an Order Confirmation

You can either change an existing order confirmation or maintain a new one.

To do so, complete or change the corresponding fields (such as the delivery date and quantity). Then save your
order confirmations.

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Any errors or warnings are displayed in a separate popup. You confirm these by pressing Enter or clicking on
Continue, or reject them by pressing ESC or clicking on Cancel. To save, you need to confirm all warning
messages.

After you have entered the order confirmation, the system performs an automatic refresh of the display and
the entered confirmation is displayed.

If you reject or cancel a warning, a refresh does not take place. The data you entered is still displayed in change
mode in the table but is not written to the database.

When you post an order confirmation, a message is displayed, for example: “Instance of object type
PurchaseOrder ... was changed.”

3.5 Message Overview

The message overview displays all IDocs that were selected according to the entries on the selection screen
and the Customizing for IDoc analysis. From here, you can branch to the purchase order with a double-click or,
via function key, show the relevant IDoc and re-process or delete it (or set status 68).

3.6 Info Records

Info Records tab page

On the Info Records tab page, the system displays all purchasing info records selected or uploaded via Excel.
Some fields are ready for input and can be used for changes. You transfer changes to the master data using the
Save Inforecord & conditions button.

 Note

Note that the EINE-NETPR field, and not the condition record, is displayed in the net price column. Please
also refer to SAP Notehttps://css.wdf.sap.corp/sap/support/notes/392988 and note that currently only
condition records PB00 are taken into account.

The following fields can be edited and updated:

● Currency
● Planned Delivery Time
● Net Price
● Valid From
● Valid To

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● Confirmation Key

3.7 Mass Maintenance

You can adjust all editable fields/columns, with the exception of the order confirmation overview, for selected
rows using mass maintenance.

To do this, proceed as follows:

1. Select the rows for which you want to set a value in mass maintenance by holding down the CTRL key.
2. Double-click (left mouse button) on the column for which you want to set the value.
3. Enter the value in the popup that opens.

 Example

Popup window that appears after you double-click on PO quantity

4. Confirm your entry with .

The value is applied for all selected rows.

3.8 ATP Quantity

You use the ATP Quantity function to determine the available quantity according to ATP logic for one or more
materials.

The available quantity is displayed in the result list in the ATP/av.qty column. If a determination has not yet
been carried out, the value is -1.

Start the function by selecting one or more rows for which the available quantity is to be determined, and then
choose the ATP Quantity function key.

The system displays a dialog box for selecting plants. If you want to perform a cross-plant check, you can select
multiple plants here.

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 Dialog box for plant selection

The system determines the quantity for each plant selected and cumulates these quantities. If you do not make
a selection, the system determines the quantity only for the plant that corresponds to the selected row.

The result is copied into the column.

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4 Reload Data

You can refresh the data by choosing the Reload Data function key. All views are selected again. The selection is
based on the purchasing documents determined from the initial selection in conjunction with the selection
parameters from the selection screen.

The time of the last update is displayed in the heading (after “purchasing monitor”).

Information about the last update and the “Reload Data” pushbutton

 Example

You have selected a purchase order using the purchase order number. In parallel, a new item was added to
the purchase order. When the data is reloaded, the new item is also selected.

However, if you based your selection on the material number and added an item with a material that is not
included in the selection to the purchase order originally displayed, this new item is not read.

If you try to reload data before you have completed the previous selection, the following information message is
displayed: “Data select not finished yet! Refresh will be applied afterwards!”

If you have made changes on the document overview tab page and have not yet saved them, the system asks
you whether you still want to reload the data.

You decide whether you want to cancel the data refresh for now and save your data first or discard the changed
data.

During the refresh, status information is displayed in the status bar.

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5 Vendor Restrictions in the Purchasing
Monitor

The vendor restrictions are integrated as an additional function in different SCM Consulting Solutions. This is
also the case in the purchasing monitor, where they are taken into account for both the automatic and manual
creation of purchase orders.

5.1 Vendor Restrictions (General)

The following describes the maintenance of vendor restrictions and their functionality.

5.1.1 Maintaining Restrictions

You can use transaction /SAPLOM/XSR_SUPRES to maintain vendor restrictions:

Maintenance is always performed at the product group level per plant and vendor for a specific time period.
The period indicator determines the bucket size to which the specified maximum quantity relates. Possible
bucket sizes are weeks or months. If you specify a period indicator for a key entry, this period indicator applies
for all further entries with the same key. If you make entries with overlapping validities, the system adjusts the
existing entries and informs you of the adjustment.

5.1.2 Functions

The vendor restrictions function checks the requested quantity for a date against the restrictions from the
maintenance table. The query is performed either per material or per product group. When performing a query
by material, the system determines the corresponding product group (if more than one exists, this is always
the first one found) and determines the total quantity as the sum of all materials in the product group. Existing
purchase orders and open procurement proposals are taken into account.

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The check covers the following objects:

● Planned orders
● Purchase requisitions
● Purchase orders
● SA schedule lines

If the total quantity of the above objects plus the requested quantity exceeds the maximum quantity or a
defined threshold, the system issues a message, depending on the use case.

5.2 Implementation of BAdI ME_PROCESS_PO_CUST

To incorporate the vendor restrictions into the purchase order generation process, a Z implementation of the
BAdI ME_PROCESS_PO_CUST is necessary.

For this, method CHECK of class /SAPLOM/CL_PRM_BADI_XSR must be called to the BAdI method of the
same name with an equivalent interface parameter supply.

5.3 Automatic Purchase Order Generation

If the vendor restrictions were implemented using the previously described BAdI, they are now available for use
in automatic purchase order generation. Please make the following Customizing settings.

5.3.1 Customizing and Process Flow

When purchase orders are generated automatically, it is possible to prevent a purchase requisition being
converted if one of the vendor restrictions or a defined threshold value is exceeded.

To do this, a threshold must be defined at plant and product group level.

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You can also use “wildcards” for plant and product group. The more specific an entry, the higher its priority.

5.3.2 Purchase Requisition Postprocessing

If a termination level is defined for a combination of plant and product group and if a purchasing requisition to
be converted violates this threshold, the conversion is terminated and the purchase requisition is written to a
postprocessing table provided for this. This table can be evaluated using a postprocessing transaction.

For postprocessing, entries that are no longer relevant are not automatically deleted from the table. A deletion
report is available for this purpose.

5.3.2.1 Postprocessing Transaction

You can access the postprocessing transaction using transaction /SAPLOM/PRM_PRPP.

All purchase requisitions that were written to the postprocessing table on conversion, have an initial deletion
indicator, do not have status “B” or status “B” and an open quantity greater than 0, and are not marked as
closed/complete are displayed here.

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Purchase requisitions displayed in the postprocessing transaction must then be manually examined and
processed.

Via the toolbar, you can convert a purchase requisition directly by selecting a row and choosing the ->Purchase
Order button.

By updating, you can load the purchase requisitions for postprocessing again in accordance with the selection
screen criteria without having to leave the transaction.

5.3.2.2 Deletion Report for Purchase Requisition

Postprocessing

Because purchase requisitions are not automatically deleted from the postprocessing table, but only filtered,
the deletion report /SAPLOM/PRM_CLEANUP_PRPP must be executed at regular intervals.

We recommend scheduling the /SAPLOM/PRM_CLEANUP_PRPP report daily, before automatic purchase

requisition conversion.

5.4 Manual Generation of Purchase Orders

If the vendor restrictions in purchasing are implemented, the system also performs the check for manual
purchase order processing.

When saving a purchase order, if the maximum quantity or a threshold is exceeded, you are informed by means
of a popup and can then decide whether you still want to save the purchase order.

5.5 Evaluation Transaction

You can use the evaluation transaction /SAPLOM/PRM_SR to check the current situation with regard to the
vendor restrictions.

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6 Customizing and Enhancement Options

This section contains information on the Customizing enhancement options in the purchasing monitor.

6.1 Customizing Table /SAPLOM/PRMB for Purchase

Requisition Processing Time

In the standard SAP system, you configure the processing time for converting purchase requisitions in
Customizing under SPRO Materials Management Purchasing Purchase Requisition Processing
Time . The processing time is defined per plant and applies to all purchase requisition types. No distinction is
made between the processing time for a standard purchase requisition and for an outline agreement
requisition.

If, however, you want to replace the standard processing time with a processing time for each purchase
requisition type (not for each plant), you can use the purchasing monitor. Here, you can enter the processing
time for each purchase requisition type in the Customizing table using transaction /n/SAPLOM/PRMB.

Customizing table /n/SAPLOM/PRMB

Select a purchase requisition type and enter the processing time in days under Proc. i. D.. Provided there is an
entry for a purchase requisition type here, the relevant processing times for calculating the in time processing
and the processing time in frame are taken from this Customizing table, and not from the standard system.

6.2 Customizing IDoc Analysis

Customizing for IDoc analysis can be found using the transaction /SAPLOM/PRM_IC.

Here you can first specify which message types with which status are to be selected.

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By default, the message types shown in the following screenshot are possible.

Message Types

For each message type that you want to implement, copy the associated settings.

In the Maintain IDoc status area, you specify which statuses are selected and with which program the
postprocessing is carried out.

The following screenshot shows the possible status settings.

Status Settings

Copy the settings for the status relevant for you here too.

6.3 BAdIs and Enhancements

Numerous BAdIs and enhancement options are available in the purchasing monitor for a wide range of
purposes. For a list and a description of the enhancement options, see the appendix to this document.

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7 Appendix

7.1 Definitions

The following section contains information about key figures and terms used in the purchasing monitor.

7.1.1 Purchase Requisition Overview: Definitions

Open purchase requisitions

The following conditions must be met for open purchase requisitions:

● No deletion indicator is set

● Purchase requisition is not set to completed
● In addition, at least one of the following conditions must be met:
○ Purchase order quantity is greater than or equal to the quantity requested
○ Item category is Material Group and control indicator is not Purchase requisition for outline agreement
○ Control indicator is Purchase requisition for outline agreement, status is not Created delivery schedule,
and status is not Created contract

Converted purchase requisitions

For converted purchase requisitions:

● No deletion indicator is set

● At least one of the following conditions apply:
○ Purchase requisition is set to completed
○ Status is other than Not processed

Assigned purchase requisitions

The Assigned indicator is set.

Released purchase requisitions

The Release Not Yet Completely Effected indicator is not set

Urgent realization

Purchase requisition is open and remaining days for realization >= 0

Urgent realization too late

Purchase requisition is open and remaining days for realization < 0.

Processing duration in frame

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Processing duration > realization duration.

Processing duration in frame with realization

Purchase requisition is converted and processing days > realization duration

Processing duration in frame with output

Purchase requisition is converted and processing days > realization duration and purchase order has been
issued to customer via message control

7.2 Enhancements

You can use the following enhancements to adapt the purchasing monitor to your requirements.

7.2.1 Customer-Specific Fields on the Selection Screen

The enhancement spot /SAPLOM/PRM_SS ENH contains numerous enhancement options for enhancing/
modifying the selection screen.

ENHANCEMENT POINT /SAPLOM/PRM_SS_01

Enhancement/modification of the organizational data block on the selection screen.

ENHANCEMENT SECTION /SAPLOM/PRM_SS_02

Enhancement/modification of the material data block on the selection screen.

ENHANCEMENT SECTION /SAPLOM/PRM_SS_03

Enhancement/modification of the document data block on the selection screen.

ENHANCEMENT SECTION /SAPLOM/PRM_SS_04

Enhancement/modification of the purchase requisition data block on the selection screen.

ENHANCEMENT POINT /SAPLOM/PRM_SS_05

Customer-specific data declaration in the TOP include of the main program.

ENHANCEMENT POINT /SAPLOM/PRM_SS_06

Enhancement options in the INITIALIZATION block of the selection screen processing.

ENHANCEMENT SECTION /SAPLOM/PRM_SS_07

Enhancement/modification of the AT-SELECTION-SCREEN block of the selection screen processing.

ENHANCEMENT SECTION /SAPLOM/PRM_SS_08

Enhancement/modification of the AT-SELECTION-SCREEN OUTPUT block of the selection screen processing.

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7.2.2 Purchasing Monitor Enhancements (RFCs)

ENHANCEMENT POINT /SAPLOM/PRM_SELPAR

Generation of selection parameters for use in the RFC function modules for data retrieval.

ENHANCEMENT POINT /SAPLOM/PRM_SELPAR_DEF

Data declaration and generation of the range tables for the selection parameters required in the RFC function
modules for data retrieval.

7.2.3 BAdIs in the Purchasing Monitor

Methods to enhance the select statements (/SAPLOM/PRM_SELECTIONS)

You can use this BAdI to adapt and enhance individual select statements.

The following methods are available:

● SELECT_2000_PO Select document overview (2000) for purchase orders/inquiries

● SELECT_2000_CONTRACTS Select document overview (2000) for contracts
● SELECT_2150_COMPARE Select document comparisons (2150)
● SELECT_2000_SCHED_AGREEMENTS Select document overview (2000) for scheduling agreements
● DETERMINE_MATERIALS Determine materials in selection
● SELECT_MATERIAL_INFOS Select material information
● SELECT_SUPPLIER_INFOS Select vendor data
● SELECT_2100 Select purchase requisition overview (2100)
● BUILD_SELECTION_PARAMETER Generate selection parameters

Methods for processing additionally selected data (/SAPLOM/PRM_PROCESS_DATA)

You can use this BAdI to adapt and enhance the data to be displayed after the selection. The following methods
are available:

● PROCESS_2100Process purchase requisition overview (2100)

● PROCESS_2000 Process document overview (2000)
● PROCESS_SEL_DOCS_2150 Process pool data comparison (2150)
● PROCESS_MATERIAL_INFO Process material information
● PROCESS_SUPPLIER_INFO Process vendor data
● PROCESS_2150 Process document comparison (2150)

Adaptation of field catalogs (/SAPLOM/PRM_FCAT_ADAPT)

You can use this BAdI to adapt the field catalogs. The following methods are available:

● ADAPT_2000 Adapt Fcat document overview 2000

● ADAPT_2100 Adapt Fcat purchase requisition overview 2100
● ADAPT_2150 Adapt Fcat document comparison 2150
● ADAPT_2200 Adapt Fcat order confirmation overview 2200

Flexible changes in data retrieval (/SAPLOM/PRM_SELECTIONS_FLEX)

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You can use this BAdI to tailor the selection of data to customer requirements. Calling the individual methods
acts as a substitute for the standard logic. This means that if an implementation for one of the methods listed
below exists, this is used for the selection. The standard selection is then ignored.

 Note

For an implementation of this BAdI, please create a copy of the fallback class. The required methods can
then be adapted.

The following methods are available in this BAdI:

● SELECT_2000_PO_RFQ Select POs and inquiries

● SELECT_2000_CONT Select contracts
● SELECT_2000_SCHED_AGGR Select scheduling agreements
● SELECT_2100_EBAN Select purchase requisitions
● SELECT_2150_COMP_PO_PR Select document comparison PO/PReq
● SELECT_2150_COMP_PO_CONF Document comparison PO/CONF
● SELECT_2150_COMP_PO_WE Document comparison PO/GR
● SELECT_2150_COMP_PO_INV Select document comparison PO/INV
● SELECT_2150_COMP_CONF_WE Select document comparison CONF/GR
● SELECT_LFA_INFO Select vendor data
● SELECT_MATERIAL_INFO Select material information

Methods for adapting the results table (/SAPLOM/PRM_ADAPT_RESULT)

You can use this BAdI to manipulate the results table for tab pages 2000 and 2100 again after generation.

The following methods are available in this BAdI:

● ADAPT_RESULT_2000_PO Adaptations for the purchase order/inquiry overview

● ADAPT_RESULT_2000_CO Adaptations for the contract overview
● ADAPT_RESULT_2000_SA Adaptations for the scheduling agreement overview
● ADAPT_RESULT_2100_PR Adaptations for purchase requisitions

Authorization check (/SAPLOM/PRM_BADIS_AUTH)

Before the start of the selection, an authorization check is carried out. This can be defined on a customer-
specific basis using a BAdI implementation. By default, the following authorization objects for activity 03 and
the selected purchasing organizations are checked:

● 'M_ANFR_EKO'
● 'M_BANF_EKO'
● 'M_BEST_EKO'
● 'M_LPET_EKO'
● 'M_RAHM_EKO'

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7.3 Condition Maintenance

Instead of the standard “simple” order confirmation overview, you can also activate condition maintenance. To
do this, set the invisible parameter c_condt to the value 'X' and implement the following user exit as follows:

Example implementation for condition maintenance

This replaces the user interface of the order confirmation overview. The new user interface is as follows:

Order processing maintenance with condition maintenance

By double-clicking the item column in the upper area, you can display the conditions from the corresponding
purchase order item and change them.

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8 Supplier Preview Guide

This guide is for buyers or planners at a company who need to collaborate with suppliers for material planning.
Supplier Preview enables a company to provide their suppliers in advance about potential and already fixed
material requirement to help better planning activities at supplier side.

A detailed description of the functionality provided by the Supplier Preview can be found in the user
documentation that is provided with the delivery of this tool or under SAP Note 1783469 .

In case you are facing any issues please open a customer message under component XX-PROJ-CON-LVS.

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9 About Supplier Preview

The Supplier Preview enables a preview and an overview of open purchase orders to be created at a supplier/
material level.

The result is initially displayed in an ALV on the dynpro, where the preview values can be adjusted.

The result can be exported as a complete list to Excel. The Create PDF forms function allows a form to be
generated as a PDF file for each supplier, which can then be transferred to the relevant supplier.

The main function provided by Supplier Preview are:

● Creation of a supplier forecast for 6–18 months (PDF generation only possible for 6–12 months)
● Overview of open purchase orders
● Export of results to Excel
● Generation of PDF forms for each supplier
● Entry at material, product group, or supplier level, and apply further restrictions at material level
● Source determination for non-assigned procurement proposals
● Display of materials without supplier

By using the Supplier Preview a company can provide their suppliers in advance about potential (purchase
requisitions and planning orders) and already fixed (purchase orders) future quantities that aren’t or cannot be
covered by scheduling agreements.

This leads to better planning opportunities on supplier side and therefore ensures that the company’s material
requirements can be fulfilled better.

This list of materials that have no quota arrangements or source lists entries provides the company with
information on which materials have no sourcing arrangements in general or for specific periods.

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10 Accessing the Supplier Preview

You call Supplier Preview using transaction /n/SAPLOM/LVS or report /SAPLOM/LVS.

10.1 Selection Screen

The selection screen is divided into multiple areas:

● Analysis level
● Criteria for material
● Analysis period
● Source Determination

LVS_Selection

The level at which selections are made is specified via the Analysis level.

Possible levels are:

● Material
● Product group
● Supplier

Further restrictions at material level can be specified in the Criteria for materials area.

● Plant
● MRP Controller
● Purchasing Group
● Cross plant material status

A time frame between 6 and 18 periods expressed as months can be specified as the Analysis period.

If an analysis period of more than 12 months is selected, the following message appears before the results
screen is displayed:

This is necessary because a maximum of 12 months can be shown on the PDF form. Although all periods
selected are displayed, only 12 months can be edited.

The Source determination active? checkbox allows you to specify whether source determination is to
be carried out.

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10.2 Impact of Source Determination

If source determination is active, a check is first performed to establish whether a quota arrangement exists. If
such an arrangement exists, it is used as the source of supply. If no such arrangement exists or if the complete
analysis period is not covered by the quota arrangement, the system continues by checking the source list. If
the list has an entry with MRP relevance, this is used as the source of supply.

All planned orders and purchase requisitions are now selected for the forecast in accordance with the selection
criteria. (Also without a source of supply.) The sources of supply determined previously are then assigned to
the documents without a source of supply.

Without source determination, only documents that have already been assigned a source of supply are
selected.

10.3 Use of Variants

Settings that are frequently needed in the supplier forecast can be stored as variants and accessed as required.

LVS_Variant

Saved variants can be accessed as desired and then modified if required.

To do this, choose the Get variant pushbutton.

In a dialog box, you can select the variant you require.

10.3.1 Default Variants

You can save a default variant for the transaction of this consulting solution. This variant will be loaded
automatically every time you open the tool. There are two types of default variants available:

System-wide variant, valid for all users

If a variant exists with the same name as the transaction code (including /SAPLOM/), this variant will be
defaulted for all users who start the tool, unless they have a user-specific variant saved on the same system.

Normally system-wide variants are used to provide a predefined set of values that can enhance usability if, for
example, certain fields like plant, currency or time will be pre-populated. The user can change these values any
time before executing the program.

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User specific variants

If a variant exists with the following naming convention U_<username>, then this variant will be defaulted for
this specific user if they start the tool.

 Example

Example

A user with a logon name of JSMITH would save his own variant like this: U_JSMITH

This, too, can enhance usability, because certain fields like plant, currency or time can be pre-populated for a
specific user. The user can change these values any time before executing the program. Although each user
can have only one predefined variant per system, the variant can be overwritten with new values.

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11 Supplier Preview Results

Once all parameters have been specified on the selection screen, you can execute the supplier forecast by

choosing or by pressing F8.

The results of the Supplier Preview are grouped by supplier/material. A preview row and an open purchase
orders row are shown for each material and supplier combination.

LVS_Result

● Preview: A forecast includes the sum of all quantities from planned orders and purchase requisitions for
the relevant supplier and material.
● Open purchase orders: The sum of all quantities from existing purchase orders for the relevant supplier
and material.

The preview values can be edited (although this is limited to 12 months). All changes made to the forecast are
retained for creating a PDF and for performing an export.

11.1 Functions on the Results Screen

You can access other standard functions are available via the menu bar.

LVS_MenuBar

Creating PDF Forms

The Create PDF forms function allows a PDF to be generated in the background for each supplier, which
includes the forecast and information about the open purchase orders.

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You must enter the path and file name for the generated PDF files. The file name is then automatically suffixed
with the current time stamp and prefixed with the supplier number. When you save the downloads, the PDFs
are generated and stored under the path specified.

Materials Without Supplier

This function is only active if source determination was activated on the selection screen.

The MAt. w/o supplier function allows a list to be shown that contains information about missing sources
of supply for a material.

LVS_MAT. wo Supplier

You can use the button Show/hide Periods to toggle the material and period view.

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 LVS_HidePeriod

Standard Functions

Besides the functions mentioned above, you can also use other standard functions such as export, filter, show,
print, and search.

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12 Customizing PDF Form for Output

A standard form is available the Supplier Preview result output.

The form was developed with the following design and layout:

The language of the form is selected depending on the communication language set in supplier data.

Supplier’s language = DE -> form language = DE

Supplier’s language not DE -> form language = EN

Areas marked red are either dynamic or are configured in Customizing.

● Supplier address: This information is copied from central address management using the address number
of the relevant supplier.
● Sender: This is a customizable area with a total of 6 rows. Fixed texts can be defined or information about
the current user can be determined using certain key words. (For more information, see next chapter
Customizing PDF Form [page 65]Customizing PDF Form.)
● Company name in the header: Your company name should be entered here.
● Logo: A logo can be inserted here.
● Footer: The footer can contain any text.

The aforementioned information is located on page 1 of the form. All other pages do not contain this
information.

From page 2 onwards, the form looks as follows:

Related Information

Customizing PDF Form [page 65]

12.1 Customizing PDF Form

A customizing table was created for generating forms. The maintenance view of this table can be accessed via
transaction /n/SAPLOM/LVS_FORM_CUST.

Because the form is printed in German or English depending on the language in which the supplier
communicates, one entry each must be maintained for DE and EN.

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 LVS_FormData

The table includes the following fields:

● Form: The abbreviation “LVS” must always be entered here.

● Language: DE for German, EN for English
● Sender line 1: free text field
● Sender line 2: generally a free text field, if the key word USER is entered here, the name of the current user
is copied here.
● Sender line 3: generally a free text field, if the key word USER is entered in Sender line 1 and TEL in Sender
line 2, the phone number of the current user is copied here.
● Sender line 4: generally a free text field, if the key word USER is entered in Sender line 1 and MOBILE in
Sender line 2, the cell phone number of the current user is copied here.
● Sender line 5: generally a free text field, if the key word USER is entered in Sender line 1 and FAX in Sender
line 2, the fax number of the current user is copied here.
● Sender line 6: generally a free text field, if the key word USER is entered in Sender line 1 and MAIL in Sender
line 2, the e-mail address of the current user is copied here.
● Header Company: free text field for entering the company name
● Footer line: free text field for a footer (max. 255 characters)
● Initial directory: The path that should be suggested to the user for storing PDF forms is to be maintained
here.
● Grafik name: A graphic, such as a logo, that should appear on the form can be specified here. Graphics are
uploaded via transaction SE78 (source: STXBITMAPS table).
● Grafiktyp: There graphic type should be selected here.

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 LVS_FormDetail

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Purchasing Monitor
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