Environmental Management

Programme
City of Cape Town

Version: Final
Date: 28/06/2017

City of Cape Town Environmental Management Programme i

City of Cape Town Environmental Management Programme ii
Table of Contents
1. Structure and Purpose of the Report ........................................................................ 1
1.1. Background ........................................................................................................... 1
1.2. Structure and Purpose of the Report ................................................................. 2
1.3. Introduction ........................................................................................................... 2
1.4. Project Description ............................................................................................... 2
1.5. Management ........................................................................................................ 2
1.6. Monitoring.............................................................................................................. 2
1.7. Assurance .............................................................................................................. 2
1.8. Performance Specifications: Environmental Management........................... 3
1.9. Annexures .............................................................................................................. 3
2. Introduction .................................................................................................................. 4
2.1. Background and Scope of the EMPr ................................................................. 4
2.2. Outcomes of the EMPr ......................................................................................... 4
2.3. Adaptive management and review of EMPr ................................................... 5
3. Project Description....................................................................................................... 6
4. Management ............................................................................................................... 6
4.1. Leadership by Senior Management .................................................................. 6
4.2. Legislation, Permits, Standards and Guidelines ................................................ 7
4.3. Staffing ................................................................................................................... 7
4.3.1 Organisational chart of City of Cape Town, Employers Agent,
Contractor Roles and responsibilities ........................................................................ 7
4.3.2 Institutional and Functional Arrangements ............................................... 8
4.3.3 Roles and Responsibilities ............................................................................. 9
4.4. Communications & Liaison................................................................................ 13
4.4.1 Contractual.................................................................................................. 13
4.4.2 Local Government & Public Liaison ......................................................... 13
4.5. Identification of development Aspects, Impacts and Risk Assessment ..... 13
4.6. Emergency Preparedness and Incident Management ............................... 14
4.6.1 Incident Reporting ...................................................................................... 15
4.6.2 Reportable Environmental Incidents ........................................................ 15
4.6.3 Emergency Response Procedure ............................................................. 15
4.6.4 Contact Information ................................................................................... 16
4.7. Method Statements ........................................................................................... 17
4.8. Planning & Design .............................................................................................. 18

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 4.8.1 Planning ........................................................................................................ 18
4.8.2 Design ........................................................................................................... 18
4.9. Implementation of Controls & Mitigation Measures ...................................... 18
4.9.1 Why outcomes based conditions? ........................................................... 18
4.9.2 Outcomes .................................................................................................... 19
4.9.3 Performance Indicators & Targets ............................................................ 19
4.9.4 Mitigation measures.................................................................................... 19
4.9.5 Failure to Comply ........................................................................................ 19
4.10. Corrective & Preventive Measures (follow-up on monitoring and audits)
19
4.11. Training ............................................................................................................. 20
4.12. Grievance procedure (Social)...................................................................... 21
4.13. Resource Allocations ...................................................................................... 21
5. Monitoring ................................................................................................................... 21
5.1. Monitoring Approach ........................................................................................ 21
5.2. Inspections ........................................................................................................... 21
5.3. Compliance monitoring .................................................................................... 21
5.4. Auditing (internal and external) ....................................................................... 21
5.5. Time Programme ................................................................................................ 22
5.6. Quality control system (for monitoring) ........................................................... 22
6. Assurance ................................................................................................................... 22
6.1. Reporting ............................................................................................................. 22
6.2. Implementation (Contractor) ........................................................................... 24
6.3. Supervision (Engineer)........................................................................................ 24
6.4. Audits (ECO and Environmental Auditor) ....................................................... 25
6.5. Evaluation of Performance ............................................................................... 26
6.6. Review by Senior Management ....................................................................... 26
7. Performance Specifications: Environmental Management ................................ 26
Annexures ........................................................................................................................... 50
Annexure 1 - Details of Author(s) and related expertise ............................................. 53
Annexure 2 - Legislation, Permits, Standards and Guidelines ..................................... 54
Annexure 3 - City of Cape Town By-Laws ...................................................................... 58
Annexure 4 - Potential Authorisations / Permits / Licences Required Prior to
Construction Commencement....................................................................................... 64
Annexure 5 – Environmental Authorisation / Water Use License ................................ 66

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Annexure 6 - City of Cape Town Environmental Policy ............................................... 67
Annexure 7 - Environmental Best Practicable Options ................................................ 68
Annexure 8 – Site Plan .................................................................................................... 102
Annexure 9 - Method statement................................................................................... 103
Annexure 10 - Sensitivity Mapping ................................................................................ 111
Annexure 11 – Environmental Monitoring of Water .................................................... 112
Annexure 12 – Environmental Monitoring of Dust ....................................................... 114
Annexure 13 – Environmental Monitoring of Noise ..................................................... 115
Annexure 14 - General Conditions of Contract .......................................................... 116
Annexure 15 - Bill of Quantities ...................................................................................... 119
Annexure 16 – EMPr Alignment with NEMA Sec 24N .................................................. 122
Annexure 17 - Typical Aspects and Impacts Table .................................................... 125
Annexure 18 – Site Environmental Management Plan .............................................. 130

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List of Terminology and Definitions

Terminology Explanation
Activity Any action needed for the design, construction and completion
of a development.
Alien species  species that is not an indigenous species; or
 an indigenous species translocated or intended to be
translocated to a place outside its natural distribution range in
nature, but not an indigenous species that has extended its
natural distribution range by natural means of migration or
dispersal without human intervention;
Best practicable The option that provides the most benefit or causes the least
environmental option damage to the environment as a whole, at a cost acceptable to
society, in the long term as well as in the short term.
City of Cape Town The Client / Employer
Communication A register aimed at tracking all communication activities within
register the development.
Competent Authority In respect of a listed activity or specified activity, means the organ
(as defined in the of state charged by the Act with evaluating the environmental
NEMA (Act 107 of impact of that activity and, where appropriate, with granting or
1998), as amended) refusing an environmental authorisation in respect of that activity;
Contaminated water Water contaminated by pollutants from on- or off-site activities;
e.g. concrete-laden water and runoff from plant / personnel wash
areas. Contaminated water must be treated to ensure that water
released into the receiving environment meets minimum
standards and guidelines. Treated water should be recycled
where possible (e.g. used for dust suppression).
Construction The building or erection of structures or infrastructure.
Department of Provincial Authority responsible for approval of Impact
Environmental Affairs & Assessments and associated EMPr’s.
Development Planning
Department: Mineral The authority responsible for mineral and petroleum resource
Resources management.
Department of Water The authority responsible for water management.
and Sanitation
Design Drawing or plan to show layout or plan of the development.
Development (as The building, erection, construction or establishment of a facility,
defined in the NEMA structure or infrastructure, including associated earthworks or
EIA Regulations, 2014, borrow pits, that is necessary for the undertaking of a listed or
as amended) specified activity, but excludes any modification, alteration or
expansion of such a facility, structure or infrastructure, including
associated earthworks or borrow pits, and excluding the
redevelopment of the same facility in the same location, with the
same capacity and footprint.
Emergency situation A situation posing an immediate risk to health and safety;
environment and property.
Environment The surroundings in which humans exist and which comprise:
 the land, water and atmosphere of the earth;
 micro-organisms, plant and animal life;
 any part or combination and interrelationships; and

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  the physical, chemical, aesthetic, historical, cultural and
economic properties and conditions of the foregoing that can
influence human health and wellbeing.
Environmental aspect A product’s or production process’s environmental impact or
important issues in the environment that an organisation should
take into consideration
Environmental audit Systematic, documented, regular and objective evaluation to see
how well an organisation or facility is operating in terms of the
Environmental Management Programme and is complying with
statutory requirements and the organisation’s Environmental
Policy.
Environmental The authorisation by a competent environmental authority for
Authorisation commencement of listed activities in terms of the National
Environmental Management Act (Act 107 of 1998).
Environmental Due diligence review of the environmental authorisation, EMPr
Compliance Review and other applicable permits / licenses in relation to evolving
engineering design, to determine continued applicability of
assessed impacts / permits / licenses; and possible identification of
new impacts / permits / licenses.
Environmental impact Any change to the environment, whether adverse or beneficial,
wholly or partially that results from an organisation’s environmental
aspects.
Environmental Impact The process of collecting, organising, analysing, interpreting and
Assessment communicating information in accordance with the
environmental legal requirements set out in the Environmental
Impact Assessment Regulations (as amended), promulgated in
terms of Chapter 5 of the National Environmental Management
Act (Act 107 of 1998), for the purposes of obtaining an
Environmental Authorisation in accordance with Chapter 5 of the
National Environmental Management Act.
Environmental A person designated as an environmental management
Management inspector in terms of Section 31B or 31C of the National
Inspector Environmental Management Act (Act 107 of 1998).
Environmental A tool used to prescribe management mechanisms or methods
Management for the prevention of undue or reasonably avoidable adverse
Programme environmental impacts and for the enhancement of the positive
environmental benefits of a development.
Environmental The overall environmental goal arising from the Environmental
objectives Policy that an organisation sets itself to achieve, and is quantified
where practicable.
Fauna All living biological creatures, usually capable of motion, including
insects and predominantly of protein-based consistency.
Fire danger index A relative number denoting an evaluation of rate of spread or
suppression difficulty for specific combinations of fuel, fuel
moisture and wind speed.
Fire hazard The relative combination of fuel, oxygen and heat that will lead to
the start and spread of a potential fire.
Fire Protection An association registered in terms of the National Veld and Forest
Association Fire Act for the purposes of predicting, preventing, managing and
extinguishing veld fires.
Flood line The line or mark to which a flood could rise every 50 (1:50 year
flood line) or 100 (1:100 year flood line) years.
Flora All living plants, grasses, shrubs, trees, etc. that are typically

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 incapable of easy natural motion and capable of photosynthesis.
Groundwater Water that fills the natural openings in below-surface rock or
unconsolidated sands.
Hazardous waste Waste that, because of its chemical reactivity, toxic, explosive,
corrosive, radioactive or other characteristics, causes danger or is
likely to cause danger to health or the environment.
Heritage resources Any place or object of cultural, archaeological or paleontological
significance in terms of the National Heritage Resources Act, 1999
(Act 25 of 1999).
Induction training The training provided to new / existing employees to (re)acquaint
them with the company structure, their specific job requirements,
practical or organisational issues and occupational health, safety
and environmental considerations required on the development.
Integrated  the promotion of the integration of the principles of
Environmental environmental management as set out in Section 2 of the
Management National Environmental Management Act (Act 107 of 1998) in
making decisions that may have a significant effect on the
environment;
 the identification, prediction and evaluation of the actual and
potential impact on the environment, socio-economic
conditions and cultural heritage, the risks and consequences
and alternatives and options for mitigation of activities, with a
view to minimising negative impacts and maximising benefits;
 ensuring that the effects of activities on the environment
receive adequate consideration before actions are taken in
connection with them;
 ensuring an adequate and appropriate opportunity for public
participation in decisions that may affect the environment;
 ensuring the consideration of environmental attributes in
management and decision making, which may have a
significant effect on the environment; and
 identifying and employing the modes of environmental
management best suited to ensure that a particular activity is
pursued in accordance with the principles of environmental
management as set out in Section 2 of the National
Environmental Management Act (Act 107 of 1998).
Interested and Any person or group of people concerned with or affected by an
Affected Parties (I&AP) activity and its consequences. These include the authorities, local
/ Stakeholder communities, investors, work force, customers and consumers,
environmental interest groups, and the general public (after the
Environmental Impact Assessment Regulations of September 1997
and Guideline Document: Environmental Impact Assessment
Regulations of April 1998).
Key Performance A quantifiable measure that demonstrates how effectively the
Indicator Contractor is achieving prescribed outcomes.
Land Use The arrangements, activities and inputs people undertake in a
certain land cover type to produce, change or maintain it. This
definition establishes a direct link between the land cover and the
actions of people in their environment.
Materials All kinds of items (other than Plant) intended to form or forming
part of the permanent Works and temporary works, including the
supply-only materials (if any) to be supplied by the Contractor
under the Contract.
Mitigate The implementation of practical measures to reduce any adverse

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 impacts or to enhance the beneficial impacts of an action.
No-go area An area where construction activities are prohibited.
Non-conformance Failure to comply with the requirements of inter alia the EMPr and
environmental authorisation.
Non-conformance A report outlining a deviation from process, procedure or
report compliance specifications.
Operation The act of controlling a function / system.
Outcome Specific result to be achieved within a prescribed timeframe and
with available resources.
Planning Defining the scope of the development.
Plant The apparatus, machinery and vehicles used during the
Permanent Works.
Pollution Any change in the environment caused by substances or noise,
malodours, dust or heat emitted from any activity, including the
storage or treatment of waste or substances, construction and the
provision of services, where that change has an adverse effect on
human health or wellbeing or on the composition, resilience and
productivity of natural or managed ecosystems, or on materials
useful to people, or will have such an effect in the future.
Potentially hazardous A substance that can have a deleterious effect on the
substance environment. Hazardous chemical substances are defined in the
Regulations for Hazardous Chemical Substances, published in
terms of the Occupational Health and Safety Act, 1993 (Act 85 of
1993).
Precautionary The basic principle that, when in doubt or when there is insufficient
principle or unreliable information, actions must be undertaken that have
minimum risk.
Pre-construction Activities associated with the period preceding construction.
Programme A deliverable from the Contractor to the Employers
Representative as part of the documents required before
commencement of the Works. An initial programme of carrying
out the works in order to meet the Due Completion Date.
Quality management A set of interrelated or interacting elements that organisations use
system to direct and control how quality policies are implemented and
quality objectives are achieved.
Rehabilitation Re-establishment or restoration to a healthy sustainable capacity
or state.
Resource recovery Recycling of waste, water or the recovery of energy.
Sensitive receptors Locations or areas that are likely to experience an impact more
than other locations or areas; for example, schools and residential
areas.
Site clearance Clearing and grubbing activities.
Solid waste All solid waste, including construction debris, chemical waste,
excess cement / concrete, wrapping materials, timber, steel,
drums, wire, nails, food and domestic waste (e.g. plastic bags and
wrappers).
Target The detailed performance requirement, applicable to the
organisation or parts thereof, that arises from the environmental
outcomes and that needs to be set and met in order to achieve
those outcomes.
Waste minimisation The reduction of the volume of waste during construction by
means of different processes or clean technology.

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Waste prevention The prevention and avoidance of the production of a waste.
Wastewater Water containing cement washings, oil, fuel or other
contaminants.
Water resource Includes a watercourse, surface water, estuary, or aquifer.
Wetland Land which is transitional between terrestrial and aquatic systems
where the water table is usually at or near the surface, or the land
is periodically covered with shallow water, and which in normal
circumstances supports, or would support, vegetation that is
typically adapted to live in saturated soil (as defined in the
National Water Act (Act 36 of 1998)).
Works Means the Permanent Works and the Temporary Works, or either
of them as appropriate.

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List of Acronyms and Abbreviations
Acronym / Abbreviation Explanation
CAR Corrective Action Request
CLO Community Liaison Officer
DEA&DP Department of Environmental Affairs and Development
Planning
DOL Department of Labour
DMR Department: Mineral Resources
DW&S Department of Water and Sanitation
EAP Environmental Assessment Practitioner
EIA Environmental Impact Assessment
ECO Environmental Control Officer
EMD Environmental Management Department, City of Cape Town
EO Environmental Officer
EMPr Environmental Management Programme
ESMP Environmental and Social Monitoring Programme
FDI Fire Danger Index
FPA Fire Protection Association
GCC General Conditions of Contract
HDI Historically disadvantaged individuals
H:WC Heritage Western Cape
I&AP(s) Interested and Affected Party(ies)
IMS Integrated Management System
ISO International Organisation for Standardisation
MSDS Material Safety Data Sheet
MPRDA Mineral and Petroleum Resources Development Act (Act 28 of
2002)
NCR Non-Conformance Report
NEMA National Environmental Management Act (Act 107 of 1998)
NHRA National Heritage Resources Act, 1999 (Act 25 of 1999)
NWA National Water Act, 1998 (Act 36 of 1998)
PCO Pest Control Officer
PPE Personal Protective Equipment
PSEM Performance Specifications: Environmental Management
PSP Professional service provider
QA/QC Quality Assurance and Quality Control
QMS Quality Management System
RAM Responsibility assignment matrix
SAHRA South African Heritage Resource Agency

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SANAS South African National Accreditation System
SAQA South Africa Qualifications Authority
SEMP Site Environmental Management Plan

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1. Structure and Purpose of the Report
1.1. Background
The City of Cape Town utilises a generic Environmental Management Programme (EMPr)
to inform the management and mitigation of potential impacts. The City’s last generic
EMPr (Version 7:2012) has had to be updated due to changing legislation and
approaches to environmental management and monitoring.
The National Environmental Management Act (NEMA) (Act No 107 of 1998) Environmental
Impact Assessment (EIA) Regulations, 2014, as amended, prescribes inter alia that the EMPr
be audited by an independent Environmental Auditor; and that the EMPr contain impact
management outcomes.
Consequently, the requirement that an EMPr be developed and enforced for
developments within the City of Cape Town is indicative of the City’s support for
adherence to regulatory requirements and best construction practice, which includes
ensuring environmental damage during all phases of a development be minimised.
Therefore, in order to best align with the regulatory requirements, the evolving industry,
and address concerns raised by environmental practitioners within the local environmental
fraternity, the City of Cape Town has revised and released this EMPr as its current version.
Accordingly all developments within the City of Cape Town that require an environmental
impact assessment (EIA) process; or within sensitive environments; or at the City’s
discretion, shall necessitate the environmental assessment practitioner (EAP) /
Environmental Planner to make use of this EMPr to manage and mitigate potential
impacts.

Due to the generic nature of the EMPr, additional information derived from inter alia the
EIA process shall need to be incorporated within the body of text.
This shall be identified through: “Note to Compiler” prompts.
It is incumbent upon the Compiler to ensure the EMPr is made site and development
specific, as the use of a generic EMPr for a development where an environmental
authorisation was obtained may result in unnecessary audit findings, when audited by the
independent Environmental Auditor. Should these findings be substantive, they may
require a Part 2 amendment process which may negatively impact upon the Contractor’s
programme.

The City of Cape Town has adopted an outcomes based approach for this EMPr as it
believes there are various ways in achieving good environmental outcomes. This
approach allows the setting of outcomes based conditions, against which the
development is to achieve compliance, without prescribing how that outcome is to be
achieved. However, outcomes-based conditions do not mean that actions with
unacceptable impacts will be approved. Outcomes required as conditions of approval
shall be achievable and measurable to provide certainty for the City of Cape Town, the
Competent Authority and the community.

Outcomes based conditions allow the Contractor to innovate; draw on company

expertise; and consider site specific conditions when planning how task / activity specific
methods shall be undertaken in order to achieve the outcome. Consequently greater
emphasis shall be upon Employers Agent (with support from the ECO) to review and

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approve Contractor’s method statements; and ECO verification whether actions
proposed provide suitable mitigation to achieve the desired outcome.

Developments not complying for the use of this EMPr shall utilise either the CIDB
Environmental Management Specifications or site EMPr (SEMP). Please note that neither
the CIDB nor SEMP EMPs meet all the EMPr content requirements as set out in Appendix 4
of the NEMA EIA Regulations, 2014, as amended.

The broad structure of the report is as set out below.

1.2. Structure and Purpose of the Report

This EMPr consists of eight Sections, each of which groups aspects related to addressing
specific elements; namely: Structure of Report, Introduction, Project Description,
Management, Monitoring, Assurance, and Performance Specifications. These Sections are
supported by eighteen Annexes.
The body of text contains hyperlinks for ease of reference.

1.3. Introduction
This Section provides the background, scope and outcomes of the EMPr.
This Section also points out the continuous improvement approach that forms the basis of
the environmental management approach. Such reiterative actions inform the adaptive
management strategy and amendment processes.

1.4. Project Description

This Section provides a detailed project background and description, together with
associated drawings.
Please note all developments within the City of Cape Town that require an environmental
impact assessment (EIA) process; or within sensitive environments; or at the City’s
discretion, shall necessitate the EAP / Environmental Planner to include the relevant
description and drawings.

1.5. Management
This Section describes activities associated with the management of the development. It
informs the staffing roles and responsibilities; provides communication lines; mechanisms to
prevent, control, manage, correct and mitigate development related activities; and
training related thereto.

1.6. Monitoring
This Section describes the actions undertaken to monitor the efficacy of measures
implemented to mitigate impacts / risks. It further provides for a quality control system with
which the City of Cape Town can assure itself that the work is being, and has been
adequately performed.

1.7. Assurance
The Section describes governance actions undertaken to inform stakeholders of the
efficiency of the mechanisms implemented in compliance of its obligations.

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1.8. Performance Specifications: Environmental Management
This Section identifies management activities that form part of the development, detailing
key performance indicators and targets, which when implemented, confirm compliance
to the outcomes of the EMPr. This Section is auditable by the Environmental Control
Officer (ECO) and Environmental Auditor, aligns with the Annexure 7 – Environmental Best
Practicable Options; or can be used as stand-alone Performance Specifications with
tender documents.

1.9. Annexures
The Section provides further detail on aspects contained within the main body of the EMPr.

Annexure 1 - Details of Author(s) and related expertise

Annexure 2 - Legislation, Permits, Standards and Guidelines
Annexure 3 - City of Cape Town By-Laws
Annexure 4 - Potential Authorisations / Permits / Licences Required Prior to Construction
Commencement
Annexure 5 - Environmental Authorisation / Water Use License
Annexure 6 - City of Cape Town Environmental Policy
Annexure 7 - Environmental Best Practicable Options
Annexure 8 - Site Plan
Annexure 9 - Method statement
Annexure 10 - Sensitivity Mapping
Annexure 11 - Environmental Monitoring of Water
Annexure 12 - Environmental Monitoring of Dust
Annexure 13 - Environmental Monitoring of Noise
Annexure 14 - General Conditions of Contract
Annexure 15 - Bill of Quantities
Annexure 16 - EMPr Alignment with NEMA Sec 24N
Annexure 17 - Typical Aspects and Impacts Table
Annexure 18 - Site Environmental Management Plan

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2. Introduction
2.1. Background and Scope of the EMPr
An EMPr is a proactive environmental management tool used to prescribe management
methods to prevent or reasonably avoid adverse environmental impacts, and strengthen
the positive environmental benefits of a development. It also places a Duty of Care on
those who cause, have caused or may in future cause significant pollution or degradation
of the environment. This requirement is according to Section 28 (1) of the National
Environmental Management Act (Act No. 107 of 1998) (NEMA).
Furthermore, this EMPr is drafted in compliance with NEMA Section 24N (Environmental
Management Programme) requirements and the scope is to set conditions for the
implementation of the environmental management component for all personnel involved
with the development. As such, the EMPr outlines how the development will be managed
through its planning, design, pre-construction, construction, rehabilitation and
decommissioning lifecycle and is designed to mitigate negative environmental impacts;
whilst enhancing positive impacts.
This EMPr must form part of the tender documentation to the Contractor(s) and becomes
legally binding on the Contractor(s) and anyone acting on behalf of the Contractor(s) or
the City of Cape Town during the development life-cycle process activities.

2.2. Outcomes of the EMPr

This EMPr covers systems, strategies and procedures to ensure proposed developments
within the City of Cape Town meet the environmental outcomes and targets as prescribed
herein.
The below outcomes, targets and execution are to ensure the development is undertaken
in an environmental responsible manner (please refer to Table 1).

Table 1: EMPr Outcomes

Outcomes Targets Execution
Compliance with 100% compliance with all Review of audit reports
legislative requirements requirements
Compliance with 100% compliance with all Review of audit reports
Competent Authority requirements
conditions
Avoidance of Compliance with EMPr,  Implementation of
environmental harm environmental authorisation development based
and best practicable environmental
environmental option management system
 Implementation of
monitoring environmental
controls
 Environmental reporting,
auditing and recording
 Awareness training

Conformance with best  Conduct environmental  Training of personnel in

practicable inductions (at EMPr measures
environmental option development  Environmental monitoring
commencement and and audits
every six months  Review of non-
thereafter) and provide conformance register

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Outcomes Targets Execution
for weekly  Review of environmental
environmental toolbox reports
talks
 Achieve performance
indicators and targets
 Undertake
environmental
inspections
 Undertake
environmental audits as
per prescribed audit
schedule
 Report and record all
environmental incidents
and non-conformances
 Assign and complete
corrective actions within
the prescribed
timeframes
Maintain commitments  Minimal grievances Review of Communications
to stakeholders and  Respond to all Register
community grievances
within the prescribed
timeframes

2.3. Adaptive management and review of EMPr

As part of an adaptive management strategy, this EMPr is a “living” document that shall
be reviewed prior to each development phase to ensure appropriateness and
applicability. This approach shall allow for:
 monitoring data gathered being used to evaluate impact management and
mitigation;
 assumptions being tested and uncertainties reduced; and
 EMPr efficacy being determined and whether reviews are required.
Such review can provide for:
 revision of monitoring because of iterative learning;
 the determination of performance indicators and target success; and
 revision of performance targets and target actions.
Therefore the EMPr may be revised due to:
 policy change;
 management review;
 audit recommendations;
 grievances or non-conformance reports; and
 legislative changes.

Please note the requirements associated with Regulations 29 and 31 of the EIA
Regulations, 2014 (as amended), relating to the amendment processes.

Part 1 Amendment (Regulation 29) shall be undertaken when there is:

 no change in scope of a valid environmental authorisation;
 no increase in level or nature or assessed impact; and

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  a change of ownership, or transfer of rights and obligations.
The amendment shall require no formal submission of the EMPr to the Competent
Authority; and no public participation. The amended EMPr shall however be submitted to
the Competent Authority for record keeping.

Part 2 Amendment (Regulation 31) shall be undertaken when there is:

 a change to the scope of a valid environmental authorisation;
 an increase in level of or change in the nature of assessed impact; and
 inclusion of an activity not considered within the initial application for
environmental authorisation or the environmental authorisation itself.

Furthermore, a Part 2 Amendment shall be applicable when the length of the construction
period exceeds the period specified in the environmental authorisation when no
operational aspects are applicable (please refer to Regulation 26 (d) (ii) of the EIA
Regulations, 2014, as amended).

The amendment shall require a formal submission of the EMPr to the Competent Authority;
together with a public participation process.

A Part 2 Amendment process may negatively impact upon the Contractor’s programme.

3. Project Description
Note to Compiler: Please insert detailed project description for the development.

Note to Compiler: Please provide detailed site layout and locality drawings.

4. Management
4.1. Leadership by Senior Management
Leadership by senior management is essential in developing a culture that values health,
safety and environmental protection. Therefore, senior managers shall be required to
demonstrate their commitment in their actions and decisions.
The City of Cape Town aims to create and sustain a culture within both the development;
and all role players, to drive the commitment of zero harm to all people, to protect the
environment and enhance the local communities.
To achieve this aim, personnel in leadership roles shall be suitably qualified and competent
to provide leadership in health, safety and environmental management and will be
required to:
 know and understand the health, safety and environmental risks associated with
their specific activities, how these risks are managed, and the corrective actions to
mitigate them;
 visibly demonstrate health, safety and environmental management leadership
through measurable actions (e.g. communicating the Health, Safety and
Environmental Management Policy and Standards, undertaking health, safety and
environmental worksite visits, engaging personnel and Contractors, and leading or
participating in health, safety and environmental activities e.g. audits,
investigations and campaigns;
 motivate, coach and develop personnel in effective health, safety and

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 environmental management by acting as a role model for compliance and
reporting of issues and incidents, and encourage personnel to do the same;
provide constructive health, safety and environmental feedback and celebrate
success including health, safety and environmental management behaviours and
performance in staffing decisions; and develop the team's health, safety and
environmental management competencies;
 ensure that all relevant personnel have undertaken induction training prior to
working on site;
 hold individuals accountable for their health, safety and environmental
management behaviours and performance by insisting on compliance with
applicable laws, regulations and development commitments; and
 apply consistent consequence management to those who breach Health, Safety
and Environmental Standards and procedures whilst rewarding correct health,
safety and environmental behaviours.

4.2. Legislation, Permits, Standards and Guidelines

The development shall be implemented within the framework of the NEMA and other
relevant environmentally related legislation, including national acts, provincial ordinances,
municipal by-laws and/or guideline documents as referenced in Annexures 2, 3 and 4.

4.3. Staffing

4.3.1 Organisational chart of City of Cape Town, Employers Agent,

Contractor Roles and responsibilities
Note to Compiler: Please insert organizational chart for the development.

City of Cape Town Environmental Management Programme 7

4.3.2 Institutional and Functional Arrangements
The institutional and functional arrangements indicate the role players and institutional
linkages involved in the development. The arrangement is dictated by the contract with
the City of Cape Town.

Environmental Auditor Department of Environmental

Affairs and Development Planning

Line Department project Environmental Reference Group

manager (Employer)
(City of Cape Town) Final dispute body with regards to
disagreements. Composed of
Executive Directors from client
Directorate, the Environmental
Department & other relevant role
players.
Environmental Control Officer

Responsible City of Cape Town

Employers Agent Environmental Official
(Compiles Contract Documentation with input (Provides input before and during
from the Environmental Official) construction with respect to the
implementation of the EMPr).
This role may sometimes be
delegated to a Consultant.

Engineer’s Representative Environmental Planner

Emergency instructions only

Contractor Environmental Officer

Sub-Contractor

Figure 1: Typical Environmental Staffing Arrangement

City of Cape Town Environmental Management Programme 8

4.3.3 Roles and Responsibilities

4.3.3.1 City of Cape Town

The City of Cape Town shall be responsible for overall environmental control during all
development phases.
Consequently the City of Cape Town’s responsibilities shall include:
 internal consultation with EMD regarding changes in the development that results
in significant environmental impacts;
 ensuring appropriate environmental resources are assigned to each development
phase;
 being fully familiar with the EMPr;
 forwarding audit reports (prepared by the Environmental Auditor) to the
Competent Authority;
 notifying the Competent Authority of changes in the development that results in
significant environmental impacts;
 notifying the Competent Authority within 30 days of change of ownership or as the
Environmental Authorization/Permit requirement;
 notifying the Competent Authority of any change of address of the owner;
 the overall implementation of the EMPr;
 implementing corrective and preventive actions, where required;
 preventing pollution and actions that will harm or may cause harm to the
environment;
 notifying the Competent Authority within 30 days that construction activity will
commence, or as the Environmental Authorization/Permit requirement;
 notifying the Competent Authority in writing within 24 hours if any condition in the
EMPr cannot be or is not adhered to; and
 notifying the Competent Authority 14 days, or as the Environmental
Authorization/Permit requirement prior to commencement of the operational
phase.

4.3.3.2 Employers Agent / Engineer

The Employers Agent reports to the City of Cape Town and is responsible for the day-to-
day management of environmental performance on the development. The Employers
Agent is ultimately accountable for the implementation of the requirements contained
within this EMPr.
The Employers Agent is responsible for:
 assisting in the preparation of the EMPr;
 instructing development personnel on how to comply with environmental policy
and procedures;
 ensuring the Engineer’s Representative is aware of and complies with the
environmental obligations as detailed within this EMPr;
 ensuring that employees, Contractors and Sub-contractors are aware of, and
comply with, the conditions of approval and requirements of the EMPr relevant to
their respective activities;
 arranging periodic monitoring and inspection by suitably trained personnel;
 regular site inspections and the active pursuit of opportunities to enhance
environmental outcomes;
 tracking and reporting environmental performance;

City of Cape Town Environmental Management Programme 9

  tracking and compliance against the conditions of approval for the scope of works
being performed;
 monthly evaluation of how effectively environmental controls are performing;
 initiating remedial measures when environmental deficiencies are observed or in
response to grievances;
 restriction of construction activities affected by an environmental deficiency until
remedial action has been taken;
 maintaining environmental performance records;
 engaging consultants where required to provide support in relation to
implementing the EMPr; and
 investigating any incidents or grievance and ensuring necessary corrective action
is implemented (in consultation with City of Cape Town for significant incidents /
grievances).

4.3.3.3 Designer

The Designer is involved during the planning and design phase of the development and
shall ensure that relevant environmental planning and design considerations are taken
into account during these phases. In this respect, the Designer shall work in close
conjunction with the Environmental Planner.

4.3.3.4 Engineer’s Representative

The Engineer’s Representative is responsible for construction site supervision and quality
control during Construction.
In some instances the Engineer’s Representative may also assume the responsibilities of the
Employers Agent.
On very large developments, the Engineer’s Representative may have one or more
dedicated Site Supervisors, each responsible for a section of the works (e.g. reservoirs,
pipelines, water treatment works etc.).
The Engineer’s Representative shall report to the Employers Agent and be responsible for:-
 managing employees / Contractors and construction activities on a daily basis to
ensure the appropriate environmental controls are implemented and maintained
in accordance with the requirements of the EMPr;
 ensuring all staff are inducted into the site and undertake daily tool box talks;
 undertake daily site inspections of environmental controls and maintain records of
environmental actions;
 reporting any environmental management concerns or incidents immediately to
the Employers Agent;
 recommending improvements to the EMPr to the Employers Agent; and
 implementing any corrective actions issued as a result of any site inspections,
audits or meeting.

4.3.3.5 Contractor

The Contractor is the successful tenderer, appointed by the City of Cape Town to
undertake the Works as specified in the Contract. It is the responsibility of the Contractor to
do whatever is necessary from his side to ensure that he or an appointed advisor is well
versed in environmental studies so that he may accurately and efficiently carry out the
requirements of the Environmental Specification.

City of Cape Town Environmental Management Programme 10

The Contractor shall be liable for any and all remedial work required in terms of the
Environmental Specification, resulting from his environmental negligence, mismanagement
and / or non-conformance.
The Contractor will:
 be responsible for the construction related activities for the duration of the
contract (so will Sub-Contractors and contract workers);
 be responsible for ensuring work conducted is done within the framework of the
environmental authorisation, EMPr and applicable legislation;
 ensure that all Sub-Contractors have a copy of and are fully conversant with the
contents of the EMPr;
 be required to provide Method Statements setting out, in detail, how management
actions contained in the EMPr will be implemented;
 be required to monitor construction related impacts upon the surrounding
environment; and
 appoint an Environmental Officer (EO) and Community Liaison Officer (CLO).

4.3.3.6 Environmental Assessment Practitioner

The Environmental Assessment Practitioner (EAP) shall be appointed during the project
planning phase of the development to determine likely effects which the development
may have upon the environment and community.
The EAP shall work with the Environmental Planner in determining potential impacts; and
shall be responsible for submitting applications in terms of the EIA process to the relevant
Competent Authority.

4.3.3.7 Environmental Planner (Environmental Manager)

The Environmental Planner shall either be a City of Cape Town official or a member of the
Employer Agents’ professional team.
The Environmental Planner shall only be required at the City of Cape Town’s discretion; on
large scale infrastructure developments; or within sensitive environments, to analyse and
minimise environmental impacts of the proposed development; consider best practicable
environmental options; and make sure the development complies with prevailing
regulatory requirements.
The Environmental Planner shall therefore work closely with the Designer to ensure detailed
designs are aligned with EIA conclusions, regulatory requirements and best practicable
environmental options. The Environmental Planner shall provide guidance, assistance and
input as required during the life-cycle phases of the development; be called upon to
resolve conflicts and disputes; and act as liaison between the environmental assessment
practitioner and Employers Agent.

Furthermore, the Environmental Planner shall generate risk registers, master plans,
management programmes; and tender documentation.

4.3.3.8 Environmental Auditor

An Environmental Auditor is an unaffiliated party who shall undertake environmental

compliance audits at prescribed timeframes for the duration of construction related
activities.
The Environmental Auditor shall present environmental audit reports in compliance with
Regulation 34 of the EIA Regulations, 2014 (as amended).

City of Cape Town Environmental Management Programme 11

Please note that not all developments require an Environmental Auditor as the inclusion of
such an appointment shall only be required where an environmental authorisation has
been issued.

4.3.3.9 Environmental Control Officer

An Environmental Control Officer (ECO) shall be appointed by the City of Cape Town for
the duration of construction related activities.
The primary role of the Environmental Control Officer shall be to act as quality controller
regarding all environmental concerns. In this respect, the Environmental Control Officer
shall conduct periodic site inspections, attend regular site meetings, pre-empt problems
and suggest mitigation and be available to advise on incidental issues that arise.
The Environmental Control Officer shall be required to conduct compliance audits and
verify the monitoring reports submitted by the Environmental Officer.
The Environmental Control Officer shall provide feedback to the Employers Agent, who in
turn reports back to the City of Cape Town and stakeholders, as required. Issues of non-
conformance raised by the Environmental Control Officer shall be taken up by the
Employers Agent, and resolved with the Contractor as per the conditions of his contract.
Decisions regarding environmental procedures, specifications and requirements which
have a cost implication (i.e. those that are deemed to be a variation, not allowed for in
the Performance Specification) must be endorsed by the Employers Agent.

4.3.3.10 Environmental Officer

The Environmental Officer (EO) shall be responsible for managing the day-to-day on-site
implementation of the Performance Specifications, and for the compilation of regular
Monitoring Reports. In addition, the Environmental Officer shall act as liaison and advisor
on all environmental and related issues, seek advice from the Environmental Control
Officer or Environmental Planner when necessary and ensure that any complaints
received from the public are duly processed and addressed and that conflicts are
resolved in an acceptable manner.
The Environmental Officer shall:
 be well versed in environmental studies;
 understand the relevant environmental legislation and processes;
 understand the hierarchy of Environmental Compliance Reporting, and the
implications of non-conformance;
 know the background of the development and understand the implementation
programme; and
 be able to resolve conflicts and make recommendations on site in terms of the
requirements of the Performance Specifications.

4.3.3.11 Community Liaison Officer

The Community Liaison Officer (CLO) shall be appointed by the Contractor and shall be
responsible for representing the community in order to assist the Contractor with
communication between the two parties.

The Community Liaison Officer shall:

 assist with managing community communication in various forums;

 plan, design, develop and carry out assigned public outreach and awareness;

City of Cape Town Environmental Management Programme 12

  participate in activities aligned with community outreach strategy;
 develop relationships with key networks within local communities;
 identify possible labour disputes, unrest, strikes, etc., in advance and assist in their
resolution;
 inform local labour of their conditions of temporary employment, to ensure their
timeous availability and to inform them timeously of when they will be relieved; and
 ensure that all labour involved in activities when tasks have been set, are fully
informed of the principle of task based work.

4.4. Communications & Liaison

4.4.1 Contractual
The communication protocol shall be determined by contractual requirements. Such
protocol shall be agreed to at the inception meeting where a responsibility assignment
matrix (RAM) will be developed detailing the main communications or actions and the
authorized staff responsibilities for initiation, preparation, review, approval and issue.

4.4.2 Local Government & Public Liaison

The Contractor shall direct all communication via the City of Cape Town; or as directed by
the Employers Agent.

4.5. Identification of development Aspects, Impacts and Risk

Assessment
This EMPr provides a system and set of procedures to ensure that the City of Cape Town
establishes and maintains sound and effective controls to manage potential
environmental impacts throughout the development, and wherever practicable, realise
opportunities for enhanced environmental outcomes.
Therefore, for environmental management to be effective, it needs to be proactive rather
than reactive. Environmental risk(s) associated with large scale developments shall be
identified and assessed during the environmental impact assessment process; whereas the
Contractor shall identify environmental risk(s) as part of its health and safety assessment;
and method statement compilation.
The assessment shall identify the significance of environmental risks and potential impacts
using the following four-step approach:
i. identify each element with the potential to interact with the environment (e.g.
characteristics and sensitivity of the environment);
ii. determine the potential impacts resulting from the activity including their duration,
intensity and degree to which they can be mitigated;
iii. rank risks based on the likelihood of adverse impacts and the severity of the
consequence, using the ‘worst case scenario’, as defined by the ‘likelihood and
consequence probability’ risk matrix ; and
iv. identify the level of mitigation required for each environmental aspect (e.g. the
higher the potential severity of adverse environmental effects and the greater the
consequence of those unmanaged effects the higher the degree of
environmental management required).
Typical aspects include: aesthetics, dust, earthworks, erosion, flora and fauna, fire,
hazardous substances, heritage, land owner liaison, noise, rehabilitation, social, soil,
sustainability, traffic, training, waste and water.

City of Cape Town Environmental Management Programme 13

Please refer to Annexure 17 - Typical Aspects and Impacts Table associated with the
development.

4.6. Emergency Preparedness and Incident Management

‘Incidents’ are defined as unplanned events with undesirable consequences. The
consequences of such incidents may result in human injury, environmental damage or
asset loss. 'Near misses' are extraordinary events that could have reasonably resulted in an
incident.
Using an Impact/Aspect Risk register, the Contractor shall identify the types of
environmental incidents that are likely to occur on site and ensure measures are put in
place to prevent or mitigate the effects of such incidents.
Consequently the Contractor shall submit an Emergency Preparedness and Incident
Management Plan for approval to the Employers Agent prior to the commencement of
construction related activities. This shall be reviewed and up dated annually.

The Emergency Preparedness and Incident Management Plan shall ensure that:
 construction employees are adequately trained in terms of incidents and
emergency situations;
 details of the organisation (manpower) and responsibilities, accountability and
liability of personnel are recorded;
 a list of key personnel and contact numbers are provided;
 details of emergency services (e.g. the fire department, spill clean-up services) are
listed;
 internal and external communication plans, including prescribed reporting
procedures are provided for;
 actions to be taken in the event of different types of emergencies are described;
 incident recording, progress reporting and remediation measures to be
implemented are prescribed;
 information on hazardous materials, including the potential impact associated with
each, and measures to be taken in the event of accidental release are described;
and;
 significant risks using the aspect & impact register are identified and addressed.
All incidents that occur during construction related activities shall be recorded and
managed in accordance with the Contractors Emergency Preparedness and Incident
Management Plan. All environmental incidents and near misses shall be reported to the
Employers Agent, particularly:
 any loss of containment incidents or releases of liquids, solids, or gas;
 any dangerous goods or hazardous substance spills (any volume or weight);
 complaints by regulatory authorities;
 regulatory breaches – directives, fines, breaches of authorisation / licence
conditions;
 stakeholder complaints;
 all incidents of third party property damage or loss; and
 any loss or damage to flora and fauna of significance that has not been previously
approved.
The Employers Agent shall then report these incidents to the City of Cape Town who in turn
shall notify any relevant government authority, if required.

City of Cape Town Environmental Management Programme 14

4.6.1 Incident Reporting
Once the incident has been stabilised and initial notifications have been issued to the
relevant parties, a full incident investigation shall be required with detailed corrective and
preventative measures. A formal report shall be submitted within seven days to the
Employers Agent, including all remediation measures undertaken to repair any damage
caused and to prevent the incident from re-occurring.
Information recorded for all incidents shall include:
 nature of incident;
 damages, injuries or fatalities sustained and the parties involved;
 any risks such incident poses;
 toxicity of the substances involved;
 steps taken to avoid or minimise the effects of the incident and any future incidents
/ re-occurrence; and
 clean-up procedures, remedial actions and assessment of immediate and long
term effects.

4.6.2 Reportable Environmental Incidents

Reportable incidents are those:
 that cause substantial damage to the environment, or
 that have significant potential impact on the environment.
These can include:
 any spill to a watercourse, including drains as defined under relevant legislation;
 loss of hydrocarbons or chemicals greater than 20L in volume to land;
 spills or releases, including soil movement, which has moved offsite and has a
negative impact;
 death or injury of livestock, wildlife or fauna of any kind caused by the construction
activities;
 interference with any previously undetected sites of cultural significance without
obtaining the appropriate approval;
 transfer of known alien invasive vegetation and diseases as a result of construction
related activities;
 fires;
 traffic incident;
 damage to property outside the development footprint;
 unresolved landowner issues whereby agreement cannot be reached;
 an incident that is likely to cause regional or widespread negative publicity;
 serious environmental damage or imminent risk of serious environmental damage;
 significant environmental degradation, pollution or non-conformance of this EMPr
or any other legislative requirement.
 Exceedances of prescribed dust fall standards where dust fall monitoring is
required.
Key incident reporting numbers relevant to the project shall be provided as per Section
4.6.4 below.

4.6.3 Emergency Response Procedure

Appropriate risk management and the prevention of emergency situations is fundamental
to all construction related activities and the implementation of the EMPr is aimed at
anticipating, preventing and mitigating foreseeable risks associated with the

City of Cape Town Environmental Management Programme 15

development. Part of the risk management strategy is to ensure that in the event of an
emergency situation, plans have been developed so that pre-planned response,
notification and recovery activities can be initiated.
The Contractor’s Emergency Preparedness and Incident Management Plan shall establish
the structures of emergency teams, the communication processes and the resources,
which may be required for managing the emergency. The Emergency Preparedness and
Incident Management Plan shall therefore comprise the following:
 general responsibilities;
 incident management and notification structure;
 event classification and notification; and
 resources and training requirements.
The objectives of the Emergency Preparedness and Incident Management Plan shall be
to:
 decrease the level of risk to life, property and the environment;
 describe how an emergency response is initiated and how the emergency teams
are activated;
 specify command, control and communication arrangements between the City of
Cape Town, Employers Agent, Contractor, external response and government
authorities;
 identify the roles and responsibilities of all personnel likely to be at the location of
the emergency or involved in the response;
 identify emergency response equipment required;
 identify training requirements for response personnel; and
 provide the basis for training of all people who could be involved in an
emergency.

4.6.4 Contact Information

The following key incident reporting numbers relevant to construction related activities
shall be included within the Emergency Preparedness and Incident Management Plan:
 City of Cape Town Representative;
 Employers Agent;
 Engineers Representative;
 Construction Contractor;
 Construction Manager;
 Environment Control Officer;
 Health and Safety Manager;
 Environmental Officer;
 Community Liaison Officer;
 24 hour Grievance Contact;
 Fire Department;
 Hospitals / clinics;
 South African Police Services;
 Air Quality Officer;
 Disaster Management;
 Director: Development Management (Region 1): Department of Environmental
Affairs and Development Planning;
 Department of Water and Sanitation;
 City of Cape Town
o Environmental Health Department;

City of Cape Town Environmental Management Programme 16

 o Water Demand Management;
o Environmental and Heritage Management

4.7. Method Statements

It is a statutory requirement to ensure the wellbeing of employees and of the environment.
Therefore, the Contractor shall submit method statements to the Employers Agent for
approval prior to the commencement of construction related activities.
The Contractor shall be required to undertake various tasks / activities in order to fulfil the
conditions as stipulated in the contract. Therefore, in order for the Employers Agent to be
satisfied that the Contractor has a comprehensive understanding of the requirements of
the task / activity, the Contractor shall submit method statements to the Employers Agent
for approval prior to the commencement of the activity. The method statement is a
dynamic document integrating all facets of the activity, thereby ensuring the reader a
comprehensive understanding of the actions associated with implementing the activity.
The method statement shall be submitted to the Employers Agent for approval at the
agreed timeframe prior to the commencement of the activity. During this period, the
Employers Agent shall consult with other members of the project management team to
ascertain the Contractors knowledge and understanding of the requirements. Should the
Employers Agent ascertain that the detail of the method statement is not sufficient, the
method statement shall be returned to the Contractor for review and re-submission.
Upon acceptance of the method statement, both the Employers Agent and the
Contractor shall sign the method statement denoting mutual agreement that the contents
thereof meet the minimum requirements to successfully complete the activity. By signing
the method statement, the Contractor commits to working in accordance with the
agreed method.
Due to the method statement being a dynamic document, regular amendments may be
required to ensure the implementation thereof corresponds with how the task / activity is
actually being implemented; and in accordance to potentially changing requirements.
The following method statements are considered typical for every development and shall
thus be submitted to the Employers Agent prior to commencement of construction related
activities:
 Concrete management
 Dust management
 Environmental awareness training
 Site camp layout
 Traffic management
 Waste management
 Water management
Please refer to Annexure 8 – Method Statement for a complete list of potential method
statements.

Method Statements may also be reviewed by the City of Cape Town Environmental
Management Department: Environment and Heritage Management Branch.

City of Cape Town Environmental Management Programme 17

4.8. Planning & Design

4.8.1 Planning
Planning is typically undertaken by the City of Cape Town at development outset and sets
out prescriptive measures to achieve desired results. These measures are typically
conceptual at this stage and become more refined with time.
The City of Cape Town typically calls for detailed (engineering) designs and appoints an
environmental assessment practitioner (EAP) to undertake the EIA process. This process
may contribute to the determination of feasibility, but does not do so exclusively.

4.8.2 Design
As the design shall lay the groundwork for the future operation of the development, the
environmental authorisation conditions and EIA specialist recommendations shall inform
the design. Furthermore, due to the evolving nature of the development, it is incumbent
upon the City of Cape Town / Employers Agent that an Environmental Planner be
appointed as part of the City of Cape Town / Employer Agents’ team to inter alia
determine regulatory process requirements that inform the evolving designs.

4.9. Implementation of Controls & Mitigation Measures

The City of Cape Town has adopted an outcomes based approach for this EMPr as it
believes there are various ways to achieve good environmental outcomes. This approach
allows the setting of outcomes based conditions, against which the development is to
achieve compliance, without prescribing how that outcome is to be achieved.

4.9.1 Why outcomes based conditions?

According to the ‘Outcomes-based conditions policy—Draft, Commonwealth of Australia
July 2015’, it provides “Flexibility” “in the methods used to deliver those outcomes is both
necessary and desirable to:

 focus the developments resources on achieving outcomes rather than complying

with prescriptive requirements;
 encourage innovation in environmental management strategies;
 enhance transparency of outcomes being sought;
 focus regulatory effort on verifying that the development is achieving
environmental compliance;
 build public trust and confidence in environmental regulation;
 acknowledge good environmental and regulatory compliance records to foster
behaviour changes;
 streamline assessment and approval processes; and
 improves knowledge and data about matters of environmental significance”.
Outcomes-based conditions do not mean that actions with unacceptable impacts will be
approved. Outcomes required as conditions of approval shall be achievable and
measurable to provide certainty for the City of Cape Town, the Competent Authority and
the community.

Outcomes based conditions allow the Contractor to innovate; draw on company

expertise; and consider site specific conditions when planning how task / activity specific
methods shall be undertaken in order to achieve the outcome. Consequently greater
emphasis shall be upon Employers Agent (with support from the ECO) to review and

City of Cape Town Environmental Management Programme 18

approve Contractor’s method statements; and ECO verification whether actions
proposed provide suitable mitigation to achieve desired outcome.

4.9.2 Outcomes
The outcomes contained within Section 7 Performance Specification Environmental
Management tables prescribe the “what” that shall be achieved; and shall therefore drive
the auditing process.

These outcomes shall be auditable.

4.9.3 Performance Indicators & Targets

The Performance Indicators contained within Section 7 Performance Specification
Environmental Management tables, prescribe specific targets which the Contractor shall
attain. The Contractor shall be cognisant of both the outcomes and targets when
compiling method statements. Complying with the Environmental Specification Targets
shall ensure compliance to the EMPr Outcomes.
These targets shall be auditable.

4.9.4 Mitigation measures

The Risks / Impacts contained within Annexure 7 – Environmental Best Practicable Options
may be managed by the proposed mitigation measures proffered, and are thus not
auditable. These mitigation measures shall merely guide the Contractor towards
achieving the prescribed outcomes as contained within Section 7 Performance
Specifications Environmental Management.

The Contractor’s attention however shall be drawn to their responsibility to provide

appropriate management measures to adequately mitigate any potential risk / impact.

These mitigation measures shall not be auditable.

4.9.5 Failure to Comply

Should the Contractor fail to comply with achieving the prescribed targets, the Employers
Agent shall instruct the Contractor to do so. Failure to comply or adequately rectify the
non-conformance shall result in the Employers Agent retaining five percent (5%) of the
payment certificate amount until such rectification has been achieved, where after
payment shall be effected. Non-compliance by the Contractor is the sole responsibility of
the Contractor and the City of Cape Town shall not be jointly & severally liable.

4.10. Corrective & Preventive Measures (follow-up on monitoring

and audits)
The Contractor shall initiate a process to correct and prevent future occurrences
occurring.

Table 2: Correction Action

Corrective Action Timeframes Responsibilities

action(s)
Initiate corrective and Immediate City of Cape Town,
preventative measures Employers Agent /

City of Cape Town Environmental Management Programme 19

 Control source and or reduce Within 1 day of Engineer and
impact upon the environment occurrence being Contractor
/ community. identified
Manage incident / accident / Within 3 days of
grievance in accordance to occurrence being
approved procedure. identified
Monitor to verify no further Within 5 days of
occurrence takes place. occurrence being
identified
Re-train all staff to prevent Within 7 days of
future re-occurrence. occurrence being
identified

4.11. Training
Environmental responsibility requirements for all role players are contained within the
respective Position Descriptions. Consequently all recruitment shall be undertaken with the
aim of engaging personnel with the appropriate levels of competency and experience.
Furthermore, all personnel shall receive environmental training of the type and level
appropriate to their role and responsibility.

The Contractor’s environmental awareness training programmes shall be targeted at the

two levels of employment: management and labour.
The Contractor shall manage and implement all the requirements associated with
presenting the training programme before the Commencement Date.
The Contractor shall be required to initiate Environmental Awareness Training within 7 days
of construction commencing. Staff shall be trained prior to commencement of working.
Proof of training shall be submitted to the Employers Agent.
The Contractor may be requested to provide additional training (in the trainee’s first
language) on-site regarding environmental aspects that are unclear to the construction
personnel. A translator may be required and requested to assist in this additional training.
The cost for the translator will be borne by the Contractor. The Contractor shall implement
the training programme at own cost.
All staff shall:
 be inducted prior to commencing work;
 receive task based / skills training;
 receive weekly environmental toolbox talks;
 undergo six monthly refresher (environmental) training; and
 be retrained as per corrective action outcome(s).

The Contractor shall keep records of personnel experience, qualifications and training
undertaken, including inductions, in a training register. The training register shall include the
following details:
 who was trained;
 when the training took place;
 name of the trainer;
 a general description of the content of the training; and
 effectiveness of training programmes.

City of Cape Town Environmental Management Programme 20

4.12. Grievance procedure (Social)
A grievance procedure is a management tool used to prescribe management
mechanisms or methods to address grievances arising from affected stakeholders on a
development.
The Contractor shall adhere to the grievance management procedures as agreed with
the Employers Agent.

4.13. Resource Allocations

Financial implications for items and activities prescribed in the EMPr shall be recognised by
the Contractor (for the construction phase) and provision for these costs shall be made.
Such costs can include (but may not be limited to) mitigation actions, environmental
awareness training, monitoring and auditing requirements and measures for rectification
and rehabilitation, management of archaeological / heritage findings unearthed during
construction, including any equipment or specialists required for these items.

5. Monitoring
5.1. Monitoring Approach
Monitoring shall be carried out by the respective environmental representative from the
City of Cape Town, Employers Agent and Contractor.

5.2. Inspections
Site inspections shall be carried out on a daily basis by the Contractor’s Environmental
Officer to ensure measures implemented are effective in mitigating impacts.

The ECO shall undertake, as a minimum, fortnightly (or as prescribed in the conditions of
authorisation) in order to provide an account of environmental compliance with the EMPr
during construction.

The Contractors Environmental Officer / Community Liaison Officer shall undertake

receptor monitoring to verify that construction related activities are not negatively
impacting upon the environment; health of employees and members of the surrounding
community; nor local economy (e.g. farming).

5.3. Compliance monitoring

The Contractors Environmental Officer or professional service provider shall undertake
compliance monitoring to verify construction related activities are not exceeding
prescribed thresh holds.

The Contractor shall submit environmental compliance monitoring data to the Employers
Agent on a monthly basis.

5.4. Auditing (internal and external)

The ECO shall undertake monthly internal audits to verify the measures implemented by
the Contractor to suitably mitigate identified risks / impacts.

City of Cape Town Environmental Management Programme 21

The Environmental Auditor shall undertake external audits at the frequency prescribed by
the relevant Competent Authority.

5.5. Time Programme

All monitoring shall be undertaken as per the monitoring programmes, where prescribed
either by law or by the Employers Agent.

5.6. Quality control system (for monitoring)

Quality Assurance and Quality Control (QA/QC) addresses both the management of
construction related activities and the “development” being constructed. QA includes
the documented processes required to ensure that the development satisfies the needs
for which it was undertaken; and will meet the development specifications and data
quality outcomes. It also includes all activities of the overall management function that
are required in meeting the outcomes of the development including planning, QC
elements and any scope changes. The overall QA/QC program of the development shall
be the foundation upon which the City of Cape Town can assure itself that the work is
being, and has been adequately performed.

The Contractor shall develop and maintain an integrated management system (IMS)
made up of both a quality management system (QMS) based on ISO 9001; and an
environmental management system based on ISO 14001.

All environmental / social monitoring shall follow accepted monitoring protocols / norms
and standards; and shall be informed by the outcomes of any baseline studies.

All analysis of samples shall be done at a SANAS 17025 accredited laboratory; unless
specified in the Contractors method statement and approved by the Employers Agent.

Furthermore, the Contractor shall submit detailed terms of reference for the appointment
of a professional service provider (PSP) to undertake the environmental monitoring
programme for water and sediment quality, dust and noise monitoring. The PSP shall meet
minimum professional requirements for:

 qualifications;
 professional registration;
 experience and track record;
 demonstrated proficiency in use of relevant monitoring and sampling equipment;
 equipment requirements and tolerances for detection limits;
 reporting and analysis; and
 confirmation of laboratory accreditation, capacity, delivery and performance
within reasonable timeframes.

6. Assurance
6.1. Reporting
Reporting is the process of measuring actual performance or how well the mitigation
measures have been implemented, including the format, timing and responsibility for
reporting.

City of Cape Town Environmental Management Programme 22

6.1.1. General Reporting

Reporting by the various role players shall be undertaken in accordance to the table
below.

Table 3: Periodic Reporting

Report Timing Prepared by Reviewed by
Weekly On the first day of Environmental Employers Agent
the following week Officer with support of the
ECO
Monthly Within 7 days of Environmental Employers Agent
completion of Officer with support of the
reporting period ECO
Change Whenever required ECO / Employers Agent /
Management Environmental Competent
Auditor Authority
Close-out Report Within 30 days of Environmental Employers Agent in
completion of Officer support of the ECO
construction
related activities
Audit Report - Within 7 days of ECO Employers Agent
Internal completion of
reporting period
Audit Report - Within 7 days of Environmental Competent
External completion of Auditor Authority
reporting period
Grievance Within 7 days of Environmental Employers Agent
grievance Officer / with support of the
Community Liaison ECO
Officer
Management Within 7 days of Contractors Senior Employers Agent
Review management Management
review

6.1.2. Incident Reporting

The Contractor shall undertake incident reporting in accordance to the below table.
Please note that NEMA Section 30 and 30A have prescriptive timeframes in which a
Competent Authority is to be notified.

Table 4: Incident Reporting

Reporting Action Responsibility Timeframe

Report incident to Employers Agent / Engineer City of Cape Immediate
Town, notification
Employers
Incident report submitted to the Employers Within 7 days
Agent /
Agent / Engineer of incident
Engineer and
Contractor to select appropriate remedy to Contractor Within 10
rectify non-conformance and provide revised days of
method statement to the Employers Agent for incident
approval.

City of Cape Town Environmental Management Programme 23

6.2. Implementation (Contractor)
6.2.1. Weekly environmental and social monitoring reports ;
1

The Contractor shall undertake daily site inspections, the outcomes of which shall be
submitted in a weekly report to the Employers Agent. Such reports shall include:

 a summary of the results of the daily and weekly inspections;

 any non-conformances and corrective actions taken;
 work status and tasks to be completed;
 environmental activities undertaken;
 environmental incidents or grievances;
 environmental monitoring;
 consultation undertaken;
 progress of reinstatement; and
 results of any audits undertaken.

6.2.2. Monthly environmental and social audit reports;

The Contractor shall submit a consolidated and detailed monthly report to the Employers
Agent.

6.3. Supervision (Engineer)

6.3.1. Corrective Action Requests

A Corrective Action Request (CAR) shall be issued to the Contractor instructing the
initiation of corrective action. The Contractor shall initiate an investigative process to
determine root cause, thereby preventing future recurrence, within the timeframe
prescribed by the Employers Agent.

Follow up actions shall be assessed by the ECO to verify implementation of approved

corrective actions, recommendations and their effectiveness in preventing re occurrence.

6.3.2. Non-Conformance Report

Preceding the issuing of the Non-Conformance Report (NCR), the Contractor shall be
presented with an opportunity to rectify the outstanding issue (via a CAR). Should this issue
not be corrected or completed to the satisfaction of the Employers Agent, the issue shall
be escalated to an NCR.

An NCR shall be issued to the Contractor as a final step towards rectifying a failure in
complying with a requirement of the EMPr. The Employers Agent shall issue the NCR to the
Contractor in writing.

Should the ECO assess an incident / issue and find it to be significant (e.g. non-repairable
damage upon the environment), it shall be reported to the authorities and immediately
escalated to the level of an NCR. This shall be done in consultation with the Employers
Agent.

The following information should be recorded in the NCR:

1
Please note that small developments may substitute the weekly report in lieu of a monthly report. The Employers
Agent shall determine reporting frequency.

City of Cape Town Environmental Management Programme 24

  details of non-conformance;
 any plant or equipment involved;
 any chemicals or hazardous substances involved;
 work procedures not followed;
 any other physical aspects; and
 nature of the risk.

Actions agreed by all parties following consultation shall adequately address the identified
non-conformance. This shall take the form of specific control measures and take the
hierarchy of controls into account. This shall accompany the NCR for filing purposes.

The agreed timeframe by which the Contractor shall have implemented the actions shall
be documented in the NCR.

All NCR’s shall be tracked and managed according to the development’s quality control
protocols.

The Employers Agent shall verify that the agreed actions have taken place on or soon
after the agreed completion date. Where the actions are complete, the Employers Agent
and Contractor shall sign the Close-Out portion of the Non-Conformance Form and file it
with the contract documentation.

6.4. Audits (ECO and Environmental Auditor)

In addition to the prescribed monitoring undertaken by the Contractor, comprehensive
audits shall be undertaken to determine the efficacy of the management measures
implemented to manage and mitigate impacts.

6.4.1. Internal Audits

Detailed audit reports shall be drafted by the ECO indicating system deficiencies, non-
conformances and adverse or potentially adverse environmental conditions arising from
construction related activities.

The audit reports shall provide verifiable findings on the level of performance compliance;
the ability to sufficiently provide for the avoidance, management and mitigation of
environmental impacts; and levels of compliance with the EMPr and any other regulatory
requirement. The audit reports shall me made available to the external Environmental
Auditor.

All ECO audit reports shall be submitted to the Employers Agent.

Audit reports for developments, where an EIA process has been undertaken, shall be
submitted to the Employers Agent (City of Cape Town) for review prior to their submission
to the relevant Competent Authority.

6.4.2. External Audits

External audits shall be undertaken by an independent Environmental Auditor, at the

timeframes as prescribed by the Competent Authority. These environmental audit reports
shall comply with the requirements as prescribed in Regulation 34 of the EIA Regulations,
2014, as amended.

City of Cape Town Environmental Management Programme 25

All environmental audit reports shall be submitted to the City of Cape Town for review prior
to their submission to the relevant Competent Authority.

6.5. Evaluation of Performance

6.5.1. Identify Trends

The Contractor shall analyse data obtained from monitoring programmes / audits to
determine underlying patterns of performance in relation to time. Such outcomes shall
aid the Contractor in implementing corrective actions, thereby pre-empting future
possible environmental degradation or pollution.

6.5.2. Measure Progress

The Contractor shall monitor efficacy of mitigation measures implemented; and

continually strive to improve the manner in which it protects the environment.

6.6. Review by Senior Management

The Contractor shall undertake periodic reviews by its senior management to evaluate
efficacy of on-site environmental management systems in delivering the desired
environmental, health, safety and social protection.

These reviews shall be undertaken at intervals dictated by the current life-cycle stage;
efficacy of EMPr implementation; level of compliance to internal and external audits and
level of risk posed by upcoming activities.

A report containing management review recommendations shall be submitted to the

Project Management. The Employers Agent shall track the implementation of the
recommendations.

The Employers Agent shall reserve the right to issue a Corrective Action Request should the
Contractor fail to adequately address issue at hand.

7. Performance Specifications: Environmental

Management
The Performance Specifications: Environmental Management Tables prescribe specific
targets which the Contractor shall attain. The Contractor shall be cognisant of both the
outcomes and targets when compiling method statements. These Performance
Specifications may be used as stand-alone environmental specifications in tender
documents, where required.

The mitigation measures proposed within Annexure 7 – Environmental Best Practicable

Options may be used by the Contractor towards attaining targets prescribed within the
Performance Specifications: Environmental Management Tables. However, compliance
to the mitigation measures does not constitute compliance with the Performance
Specifications: Environmental Management Tables.

Please note the Performance Specifications: Environmental Management Table

numbering aligns with the Bill of Quantities.

These tables shall be audited by the ECO / Environmental Auditor.

City of Cape Town Environmental Management Programme 26

Planning
Not applicable to Contractor appointment

PSEM4 Planning
Outcomes Identify and proposing suitable development options resulting from strategic needs assessment, from where single option is
selected.
Responsibilities Employer Agents’ professional team / City of Cape Town
Timeframes On-going during planning
Performance Indicator Target

1) Specialist input a) Include all possible / associated triggered activities within EIA process.

2) Identifying and a) Include Engineer and construction experienced Environmental Planner to inform EIA process.
assessing al
impacts

3) Scope definition a) Consider potential associated activities which may trigger an EIA process and include these in the authorisations
process.
b) Consider potential Contractor requirements within EIA process. e.g. site camp locality and possible lay down areas.
4) Sustainability a) Planning shall emphasise sustainable development, local procurement and jobs.

City of Cape Town Environmental Management Programme 27

Design
Not applicable to Contractor appointment

PSEM5 Design
Outcomes Integrating environmental and sustainable requirements within the design to an extent that environmental protection and
sustainable development are assured.
Responsibilities Employer Agents’ professional team / City of Cape Town
Timeframes On-going during design
Performance Indicator Target

1) Compliance a) Undertake an environmental compliance review if the EIA process was undertaken by an external third party.
Review

2) Inform Design a) Ensure EIA outcomes, EMPr, environmental authorisation and any other approval requirement are obtained and inform
the design
3) Reviews of designs a) The Environmental Planner, where applicable, shall review the final designs.

4) Aesthetics a) Design shall restrict sky glow, light spill and glare.

5) Air quality a) Design shall enable compliance with National Ambient Air Quality Standards, City of Cape Town Air Quality
Management By-law and National Dust Control Regulation requirements, as amended.
6) Noise control a) Design shall enable compliance with Western Cape Noise Control Regulation requirements, as amended.

7) Water quality and a) Design shall enable compliance with all applicable water quality and quantity regulatory requirements, as amended.
quantity b) All designs to comply with Construction Regulations 10400XB.
8) Water efficiency c) Installation of solar water heaters.

9) Energy efficiency a) All designs to comply with Construction Regulations 10400XA.

b) Installation of photo-voltaic panels.
10) Waste a) Design shall reduce waste generation whilst promoting re-use and recycling.

City of Cape Town Environmental Management Programme 28

PSEM5 Design
management

11) Transit-oriented a) Design shall address densification, location and access to public transport.
development

Pre-construction
Mitigation measures proffered within Annexure 7.3 Pre-Construction: Environmental Best Practicable Options merely guide the Contractor towards
achieving the below prescribed outcomes.

PSEM6 Pre-Construction

Outcomes Finalisation of relevant appointments / activities to an extent that development commencement is assured.
Responsibilities Contractor to draft Method Statement(s) and implement; Employers Agent to approve and supervise; and Independent
ECO to audit. City of Cape Town District Environmental & Heritage management department to be requested which
Method Statements they wish to review and given the opportunity to do so.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target

1) Search and Rescue a) The Contractor shall undertake all activities associated with the search and rescue operation and have these completed prior
to the commencement of construction related activities.
2) Alignment to a) All EIA outcomes, EMPr, Environmental Authorisation and any other regulatory requirement shall be aligned with engineering
engineering requirements.
requirements

3) Budget a) The Contractor shall make provision for adequate budget for construction site environmental management requirements.

4) Tender review a) The Employers Agent shall ensure an environmental review of all tender submissions is undertaken.

City of Cape Town Environmental Management Programme 29

 5) Approvals a) The Employers Agent shall ensure all approvals have been obtained.

6) Environmental a) The City of Cape Town shall appoint a competent and knowledgeable ECO; and where required, an Environmental Auditor.
Compliance
Monitoring

7) Contractors a) The Contractor shall appoint a competent and knowledgeable Contractors Environmental Officer.
Environmental
Officer

Construction
Mitigation measures proffered within Annexure 7.4 Construction: Environmental Best Practicable Options merely guide the Contractor towards
achieving the below prescribed outcomes.

PSEM7 Aesthetics Management

Outcomes Preserve aesthetics of the surrounding environment to assure the development does not become a nuisance to local
communities; or negatively impacts upon the environment.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target

1) Dust levels a) Dust generation shall not exceed the regulated dust thresholds.

2) Rehabilitation of b) All areas impacted upon through construction related activities shall be rehabilitated.
impacted works
areas.

City of Cape Town Environmental Management Programme 30

 3) Stockpile a) Stockpiles are not to be higher than 2m.
management b) Stockpiles shall be stabilised with no evidence of erosion.

4) Visual impact of a) No grievances from stakeholders.

works areas on b) Maintain good housekeeping practices.
surrounding
environment

5) Light pollution a) No light shining into surrounding properties.

b) No grievances from stakeholders.
6) Litter a) Record of daily litter clean up.
b) No litter to be found on site.
c) No grievances from stakeholders.

PSEM8 Dust Management

Outcomes Preserve air quality levels to an extent that public health; safety and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Monitoring a) Identify all dust sources.
b) Assess effectiveness of dust control measures.
c) Provide suitable data to demonstrate compliance with regulatory requirements.
d) Ensure all monitoring equipment is calibrated as per manufacturer’s specifications.
e) Ensure all monitoring is undertaken by suitably qualified and competent individuals.
f) Dust fall out monitoring shall be undertaken along the perimeter fence and aligned with prevailing wind directions.
2) PM10 inhalable a) PM10 monitoring shall be in accordance with GNR 1210, National Ambient Air Quality Standards, of 24 December 2009,
particulates only as amended.

City of Cape Town Environmental Management Programme 31

 monitored upon b) PM10 shall be monitored at sensitive (rural) receptors when construction related activities occur within 250 m of the
City of Cape Town receptors.
instruction. c) PM10 shall also be measured at active construction related areas and at additional sites indicated by the Employers
Agent.
d) Monitoring shall be conducted/undertaken as per the regulated frequencies.
g) PM10 levels shall not exceed the prescribed levels.
h) PM10 monitoring shall be undertaken within work areas aligned with prevailing wind directions.
3) Dust nuisance a) Suspended (actual) dust levels shall not exceed 600 mg/m 2/day.
levels. b) The Contractor shall respond to all grievances relating to dust and air quality.

4) Dust fallout. a) Indicative dust fallout (i.e. suspended dust concentrations that will result in fallout) shall be monitored in terms of the GNR
827, National Dust Control Regulations of 1 November 2013, as amended.
b) Actual dust fallout shall be verified through sampling at sites as prescribed by the Employers Agent.

PSEM9 Earthworks Management

Outcomes Maintain earth works practices in a manner that public health; safety and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Topsoil and subsoil a) Soil horizons stockpile separately.
handling and b) Stockpiles no higher than 2 m and kept weed free.
management.

2) Water resource a) Water resources shall not be negatively impacted upon through sedimentation / contamination.
management

3) Prevention of a) Stockpiles shall be kept free of contamination by oils/fuels and other harmful substances.
contamination.

City of Cape Town Environmental Management Programme 32

 4) Reinstatement of a) No complaints from stakeholder’s.
previous land use b) No erosion.
practices.

5) Placement of a) No stockpiles within the 1:20 flood line of a watercourse or within 50m of delineated wetland.
stockpiles within b) No stockpile outside of areas indicated in the construction drawings.
specifically
demarcated
areas.

6) Spoil disposal. a) No spoil disposed of anywhere other than designated spoil areas or at a registered landfill site as identified by the
Employers Agent.
b) Contractor shall attain prescribed waste targets.

PSEM10 Erosion Management

Outcomes Preserve soil and vegetation cover to an extent that minimal loss of soil through erosion can be assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Erosion a) All gradients > than 1:2 (vertical: horizontal) stabilised within one week of their exposure.
prevention. b) Formalised storm water structures must be designed and implemented along roads susceptible to erosion.
c) Slopes > 1:1 must have additional anti-erosion mechanisms (berms, silt fences or geo-textiles).
d) No evidence of erosion or damage to erosion control devices.
e) No collapse/subsidence of banks at water crossings or steep slopes.
f) No significant changes to ground level, drainage patterns or vegetative cover as a result of erosion or sedimentation.
2) Control alien a) Records of monthly alien invasive species clearing.
invasive species. b) The Contractor shall keep the development footprint free of alien invasive species.

City of Cape Town Environmental Management Programme 33

 3) Existing land use a) No evidence of disturbance outside of development footprint area.
protection.

4) Rehabilitation of a) The Contractor shall attain rehabilitation targets.

impacted areas.

5) Water quality as a) The Contractor shall attain prescribed water quality targets.
indicator of levels
of soil erosion.

6) Storm water a) Monitor and maintain storm water infrastructure and review storm water management initiatives, where applicable.

PSEM11 Fauna and Flora Management

Outcomes Preserve the environment to an extent that fauna and flora are protected; and prevention of alien invasive species
infestation can be assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Reduction of a) No evidence of disturbance outside of the approved development footprint.
extent of impacts.

2) Identification and a) All sensitive environments shall be identified and afforded appropriate protection.
protection of b) No go areas are clearly demarcated and adhered to.
ecologically
sensitive areas.

3) Identification and a) Proof of training of staff for identification and rescue and relocation of known conservation worthy species.
protection of b) No unauthorised collection of or disturbance to fauna and flora.
species. c) Search and rescue operations shall include consultation with the City of Cape Town’s Biodiversity Management Branch.

City of Cape Town Environmental Management Programme 34

 4) Landowner a) No grievances from landowners.
requirements b) Each indigenous tree, shrub or bulb removed through search and rescue operations shall be replanted in the area from
where it came or in an area as advised by the City of Cape Town Biodiversity Management Branch.
5) Wildlife and a) Access to individual land portions shall be controlled through the appropriate use of gates.
livestock b) All livestock injuries or fatalities shall be investigated, recorded and reported to the Employers Agent and the respective
management. landowner.
c) The Contractor shall restrict vehicle speeds within the development footprint to prevent faunal fatalities.
6) Management of a) Proof of scheduled removal of alien invasive vegetation.
alien invasive b) Chemical control of invasive species to be undertaken under the auspices of a Department of Agriculture, Forestry and
species. Fisheries (DAFF) authorised Pest Control Officer (PCO).
c) No alien invasive vegetation growth within development footprint.

PSEM12 Fire Management

Outcomes Prevent and control fires to an extent that public health; safety; property and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Number of fires. a) Zero (0) fires.

2) Emergency a) Proof of annual update and approval of the fire management response plan.
preparedness. b) Proof of management review of fire preparedness and response before onset of fire season.
c) Proof of six-monthly fire and emergency drills every six months and effectiveness thereof audited.
d) Emergency response plan implemented.
e) Safety management plan implemented.
3) Adequate fire a) Proof of Municipal Fire Chief being informed.
protection b) Compliance with SANS 10131.
measures. c) Fire-fighting equipment shall be available at all high risk or points of storage of flammable products.

City of Cape Town Environmental Management Programme 35

 d) STP Dry Powder Fire Extinguishers shall be used and at least one shall be provided per 50m 2 of industrial floor surface
area.
e) Proof of examination of fire extinguishers on a continual basis.
f) All activities undertaken shall be managed to mitigate risk of fire.
4) Compliance with a) Storage of hazardous/flammable materials and substances to comply with national, provincial and local regulatory
regulatory and requirements.
procedural b) Proof of reporting of fire incidences to authorities.
requirements. c) No uncontrolled fires within the development footprint.
d) No build-up of flammable material on or adjacent to the development footprint.
5) Adequate fire a) Fire breaks in place, in consultation with respective landowners, the width of which to be determined by the Fire
protection Protection Association (FPA).
measures in place b) Proof of membership/registration with the local FPA.
in rural areas. c) Presentation of the Fire Danger Index (FDI) for the area.

PSEM13 Hazardous Substance Management

Outcomes Preserve the receiving environment, well-being of staff and local communities through appropriate hazardous substance
storage, handling, disposal and pollution prevention.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Adequate a) All hazardous substance storage areas shall be equipped with appropriate spill kits and fire-fighting equipment.
measures b) All hazardous substances shall be stored in well ventilated secondary (impermeable) containers / bunds capable of
implemented for 110% of the volume of the container. A tap-off system shall be installed through which leakages and spills can be
the containment removed.
of hazardous c) All staff required to handle and use such hazardous substances shall receive adequate training.
substances. d) All necessary approvals with respect to hazardous substances shall be obtained from the appropriate authorities and
shall comply with standard fire safety regulations.

City of Cape Town Environmental Management Programme 36

 e) All chemicals shall be stored in specifically designed, lockable storage areas where reactive substances are classed and
segregated. Storage shall comply with the manufacturers Material Safety Data Sheet (MSDS) and local and national
legislative requirements.
f) Hazardous waste and waste fuels and oils shall be stored in appropriate containers that will not corrode or leak. These
containers shall be properly marked to indicate contents.
2) Hazardous a) All hazardous substances stored on site shall be recorded within a checklist.
substance b) All hazardous substances shall be labelled according to the chemical hazard rating and adequate signage be
management. displayed indicating the appropriate management measures to be implemented in the event of a spill/fire.
c) Only specifically trained personnel shall be permitted to use and handle the hazardous substances. Certificates of
training shall be provided to the Employers Agent for final approval.
d) Substances used shall be the least environmentally harmful chemical available for the undertaking of specific
duties/requirements.
3) Incident a) Ensure that the necessary materials and equipment for dealing with oil, fuel and hazardous substance spills, leaks and
management fires are available on site and up to date at all times.
b) The following symbolic safety signs shall inter alia be depicted: “No Smoking”, “No Naked Lights” and “Danger”.
c) These signs shall conform to the requirements of SANS 1186-1 and are to be prominently displayed in and around the
storage area.
d) The volume and contents of the tanks shall be displayed using the emergency information system detailed in SANS
10232-1.
e) Signage containing clearly displayed emergency contact numbers shall be provided.
4) Fire fighting a) Suitable fire-fighting equipment shall be stored in close proximity and all personnel be made aware of the dangers of
burning chemicals/smoke inhalation.
5) Personnel a) No smoking shall be permitted in the vicinity of the store/s and adequate fire-fighting equipment shall be provided at
protection hazardous substance storage and dispensing areas.
b) All staff working with hazardous substances shall wear PPE.
6) Sewage a) No environmental contamination due to sewage management.
management

7) Cement / a) Cement / concrete shall only to be mixed within Employers Agent approved localities.
Concrete b) Waste cement / concrete shall only be disposed of at Employers Agent approved localities.
management c) Facilities used to wash plant / equipment used in the mixing / transporting / placement of concrete shall be Employer
Agent approved.

City of Cape Town Environmental Management Programme 37

PSEM14 Heritage Management
Outcomes Preserve heritage resources to an extent that no loss, defacement or damage thereof can be assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Protection of a) No removal, damaging or alteration to heritage resources, unless proof of consultation with a heritage specialist and
heritage resources. approval from H:WC is in place.
b) All buildings and or structures older than 60 years shall require a permit should they be changed or demolished.
2) Management of a) Records of chance findings shall be kept.
chance finds. b) Where chance finds are unearthed, proof of work being stopped and proof of consultation with heritage specialist and
H:WC shall be kept on site.
c) The unearthing of graves must immediately be reported to the Employers Agent, the South African Police Service and
H:WC. An archaeologist shall be notified and the area shall be cordoned off from all works until the archaeologist has
completed an investigation and proposed recommendations, in consultation with H:WC.

PSEM15 Land Owner Liaison

Outcomes Preserve the rights of affected landowners to an extent that no significant grievances are raised.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Communication a) Communications register (for grievances) shall be kept at the site office.
with landowners. b) No reports of complaints not being dealt with promptly.

City of Cape Town Environmental Management Programme 38

 c) Minutes of meetings held with local community members and other stakeholders.
d) Notify landowners in advance in the event of construction related activities likely to cause disruptions to current land use
practices.
2) Safety of the work a) PPE is available and worn by staff and visitors.
environment. b) The site, together with all excavations shall be safe guarded. In addition, barriers and warning signs shall be placed
around all excavations.
c) Site boundary fence shall display relevant signage.
d) Demarcate “no-go” areas and restrict access.
3) Gates. a) Maintain status of gates (keep “closed” gates closed; and “open” gates open).

4) Landowner b) Maintain a database of landowners contact details.

database. c) New landowners shall be briefed on the construction programme.

5) Provision of skills a) Provide suitable training to all employees to ensure no grievances lodged.
training.

6) Site camp. a) The site camp shall obtain all relevant approvals prior to establishment.

7) Working hours b) No work before 7 am and after 6 pm Monday to Saturday, nor on Sundays/Public Holidays,

PSEM16 Noise Management

Outcomes Preserve noise levels to an extent that public health; safety and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Notification of a) Sensitive receptors shall be notified of the timing and duration of the construction related activities and the potential
sensitive noise nuisance it may cause.
receptors. b) Respond to all noise related grievances received and implement mitigation measures.

City of Cape Town Environmental Management Programme 39

 2) Noise levels. a) Noise levels shall be monitored to comply with SANS 10103:2008 and Occupational Health and Safety Act requirements.

3) Deviations from a) All construction related works shall be undertaken during normal prescribed / agreed daylight hours.
normal b) All works that deviate from normal construction related conditions shall be reported and actions initiated to mitigate
construction against recurrence of the incident.
related activity
conditions.

4) Vibration a) Vibration monitoring shall be in compliance with regulatory requirements (BS 7385-2 (ISO 4866) Evaluation and
measurement for vibration in buildings – Part 2: guide to damage levels from ground-borne vibration).

PSEM17 Rehabilitation Plan

Outcomes Reinstate impacted areas to an extent that agricultural; commercial, and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Restoration of soil a) Where restoration of indigenous vegetation is to take place, topsoil and surface management needs shall be in
profile at disturbed accordance with a restoration plan as agreed with the City of Cape Town’s Biodiversity Management Branch
areas.

2) Rehabilitation of a) Stabilisation of steep slopes shall be a priority, with engineered solutions being investigated to ensure slope stabilisation.
steep slopes.

3) Removal of alien a) Proof of scheduled removal of alien invasive species re-establishing on cleared areas, stockpiles and throughout
invasive rehabilitation shall be undertaken
vegetation
species.

4) Site specific a) Proof of discussions with landowners about specific rehabilitation requirements. All vegetative matter removed during
rehabilitation the search and rescue operation shall be replanted in the area that they were rescued from or in an area determined in

City of Cape Town Environmental Management Programme 40

 requirements. consultation with the City of Cape Town Biodiversity Management Branch.

5) Reinstatement of a) The final placement of layers of soil on the watercourse bed shall match the pre-disturbance profile.
watercourse soils. b) Replaced soil shall be compacted and at the same level as adjacent soil.
c) Water resistant layers must be determined before disturbance shall be reinstated.
6) Appropriate re a) The seed mix for use in rehabilitation shall be an approved mix of indigenous species common to the area. The Tender
vegetation with Data shall indicate the approved seed mix guideline. The seed mix shall contain pioneer, sub-climax and climax
correct seed mix. species. Contractor shall inform the Employers Agent to deviations from this seed mix prior to the purchase of seed. The
City of Cape Town Biodiversity Management Branch shall be consulted with regard to seed mixes and restoration
methodologies where indigenous vegetation is to be re-established.
7) Timing of a) Seeding operations shall coincide with rainfall events or as part of a managed watering programme.
rehabilitation
actions.

8) Vegetated cover The below targets only applicable where grass cover is prescribed:
of rehabilitated a) A 50% grass cover shall be achieved within 1 month of the onset of the next growing season following hydro seeding
areas shall and 80% cover within 2 months thereafter. Minimum of 60% mature vegetation cover being achieved during the first
correlate with the growth season. Minimum of 80% mature vegetation cover achieved at the end of the maintenance period. Canopy
cover of the cover shall be used to determine ground cover percentage.
surrounding b) Grass shall set seed over a minimum of two seasons.
natural
vegetation.

PSEM18 Social Aspect

Outcomes Preserve good relations with neighbouring communities to an extent that maximum social benefits, and minimum negative
impacts are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.

City of Cape Town Environmental Management Programme 41

Performance Indicator Target

1) Communication a) Communications register shall be kept on site.

with local b) No reports of grievances not being dealt with promptly.
community and c) Minutes of meetings held with local community members and other stakeholders.
stakeholders.

2) Representative a) Employ a “local first” employment policy.

workforce/equitab b) Procurement policy targets provided by the Employers Agent shall be met.
le procurement.

3) Safety of the work a) Personal Protective Equipment (PPE) is available and worn by staff and visitors.
environment.

4) Exit Strategy. a) Proof of training for skills required in the greater area that can be used after construction related activities have ended.
b) Report detailing intentions for materials (for example wood and other building material) or structures no longer required
that can be donated to the local community, with the approval of the Employers Agent.

PSEM19 Soil Management

Outcomes Preserve soil to an extent that erosion and contamination prevention is achieved; and topsoil volumes for rehabilitation can
be assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Topsoil and subsoil a) Soil horizons (stockpile separately)
handling and b) Stockpiles shall be no higher than 2 m and kept weed free.
management. c) Prevent erosion of soil.

2) Prevention of a) Stockpiles free of contamination by oils/fuels and other harmful substances.

contamination.

City of Cape Town Environmental Management Programme 42

 3) Reinstatement of a) Reinstate land use to former land use practise.
land use practices.

4) Placement of a) No stockpiles within the 1:20 flood line or within 50 meters of delineated wetlands.
stockpiles within b) No stockpile outside of areas indicated in the construction diagrams.
specifically
demarcated
areas.

5) Spoil disposal. a) No spoil disposed of anywhere other than designated spoil areas or at a registered landfill.

6) Construction a) In the event construction occurs during the rainfall season, measures shall be implemented to minimise disruption of the
programme soil profiles. These shall be removed and impacted areas re-vegetated.

PSEM 20 Sustainable Management

Outcomes Preserve critical resources to an extent that the optimisation of energy-use; protection and conservation of water can be
assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target

1) Energy efficient a) The Contractor shall ensure site offices and associated buildings comply with Construction Regulations 10400XA.
construction site
office building
design
2) Electricity
conservation

3) Water a) The Contractor shall ensure all facilities comply with Construction Regulations 10400XB.

City of Cape Town Environmental Management Programme 43

 conservation

4) Dust suppression a) The Contractor shall implement dust suppression measures using non potable water.

PSEM21 Traffic Management

Outcomes Preserve road traffic levels to an extent that public health; safety and environmental protection are assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Traffic a) No accidents or incidents.
management. b) No complaints from the public.

2) Landowners have a) The City of Cape Town to supply all landowners with access to their properties via agreed temporary servitudes, where
access to applicable.
properties.

3) Road traffic safety. a) Road condition shall be retained in an acceptable condition on all routes.
b) Appropriate signage provided, where applicable.
4) Prevention of a) No new roads constructed outside of the development footprint.
environmental b) No new roads constructed without the approval of the Employers Agent within the development footprint.
degradation. c) No evidence of disturbance by vehicles outside of the development footprint.
d) No environmental degradation due to storm-water run-off from access and temporary roads.
e) Dust entrainment shall comply with prescribed dust regulations.
f) The width of the access and temporary servitude roads shall be kept to a minimum.

PSEM22 Training Programme

Outcomes Foster skills transfer, environmental awareness, health and safety awareness and materials and equipment skills.

City of Cape Town Environmental Management Programme 44

Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Provision of a) All employees shall receive general construction related work skills training required to enable them to work safely and
effective training. effectively, including:
 Basic Environmental Awareness Training.
 Spill and emergency management.
 Health and safety.
 Emergency drills.
 Fire-fighting.
 Disaster management.
 Heritage resource and grave identification.
2) Training. a) All staff shall:
 be inducted prior to commencing work;
 receive regular task based / skills training;
 receive weekly environmental toolbox talks;
 undergo six monthly refresher (environmental) training; and
 be retrained as per corrective action outcome(s).
b) Records to be retained indicating attendance and content
c) Regular refresher course to be presented to all staff
d) Demonstrate effectiveness of training presented
e) All incidents to be reported

PSEM23 Waste Management

Outcomes Embrace waste hierarchy principles to an extent that waste generation is reduced; reuse and recycling is promoted; all
waste streams receive responsible treatment; and safe disposal is assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO

City of Cape Town Environmental Management Programme 45

 to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Proper waste a) Proof of waste generated, reused, recycled and disposed of, including disposal certificates, shall be kept on site.
disposal. b) No contamination of soil, air and water due to inappropriate waste management.
c) Disposal of hazardous waste shall be conducted by a licensed contractor / professional service provider.
d) Store and handle all hazardous materials and waste in accordance to their respective material safety data sheets.
e) Waste to be disposed of at registered landfill site.
f) No build-up / accumulation of waste permitted.
g) The waste manifest shall be kept on record for auditing purposes.
2) Waste reduction. a) Reduce disposal of recyclable or reusable materials to landfill sites by 50%. Such recyclable and reusable material shall
include:
 steel;
 aluminium;
 paper;
 plastic; and
 oil.
b) An approved recycling company shall be appointed to manage the respective collection and recycling and or re use
of waste materials.
3) Environmental a) All waste streams stored in appropriately marked containers.
contamination. b) Containers of hazardous waste and waste oils shall be stored in a bunded, weatherproof area.
c) No evidence of contamination by waste.
d) All spills to be reported and included within reports to be submitted to the Employers Agent.
4) Good a) Weather and scavenger proof bins provided at all points where waste is to be generated.
housekeeping. b) No evidence of litter.
c) Chemical ablution facilities at a ratio of 1:15 shall be placed within 50 m of all work areas.
d) Chemical ablution facilities not within 32 m of a watercourse.
e) Chemical ablution facilities kept in clean user friendly state.
f) Chemical ablution facilities shall be secured.

City of Cape Town Environmental Management Programme 46

PSEM224 Water Management
Outcomes Preserve water quality levels and quantity used / discharged to an extent that the integrity of affected water resources is
assured.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target
1) Watercourse water a) Less than 10% change between values measured 300 m upstream and within 50m downstream of where construction
quality. related activities are to occur.
2) Variables and b) Water quality monitoring during period when contaminated water is being released into a watercourse / environment.
frequencies to be
monitored as per
regulated
prescribed
minimum
requirements.

3) Contaminated a) Values for variables measured shall fall below the specific limits indicated in regulated prescribed minimum
water monitoring. requirements, before release into the receiving environment.
4) Variables and
frequencies to be
monitored as per
regulated
prescribed
minimum
requirements.

5) Water a) No storm water flowing through site (unless in a dedicated storm water channel).
management. b) No storm water flowing onto areas of low / poor stabilisation.

City of Cape Town Environmental Management Programme 47

 c) Control erosion on all construction areas.
d) Prevent contamination of water resources.
e) Obtain necessary regulatory approvals prior to commencement of works.
f) Introduction of formalised anti erosion and storm water management works within areas susceptible to erosion. These
works shall be properly maintained.
g) Construction related activities within, across, under or immediately adjacent to watercourses, wetlands; and areas
subject to flooding, are to be programmed to occur during the dry months.
h) No handling of hazardous substances without necessary personal protective and spill containment equipment and
procedures in place.
i) Volumes of both water abstraction and use shall be recorded and reported upon.
j) Clean water and dirty water systems shall be managed independently and kept separate.
k) No water shall be discharged into the municipal storm water system without prior authorisation and compliance with
regulated prescribed minimum requirements.
l) Non potable water shall be used for all construction related activities, unless approved by the Employers Agent.

Decommissioning
Mitigation measures proffered within Annexure 7.5 Decommissioning: Environmental Best Practicable Options merely guide the Contractor towards
achieving the below prescribed outcomes.

PSEM25 Decommissioning
Outcomes Perform decommissioning activities in a manner which is legally compliant; does not impact the health and well-being of the
environmental and local community.
Responsibilities Contractor to draft Method Statement and implement; Employers Agent to approve and supervise; and Independent ECO
to audit.
Timeframes Method statement compiled and approved prior to commencement of activity.
Implementation and compliance to be undertaken continuously.
Performance Indicator Target

City of Cape Town Environmental Management Programme 48

 1) Environment a) The Contractor shall prevent adverse environmental and community impacts from decommissioning activities.
b) The Contractor shall prevent loss of soil and creation of dust.
c) The Contractor shall minimise any degradation of the quality of water leaving the site.
d) The Contractor shall minimise the generation of excessive construction waste, including litter.
e) Minimise contamination of the environment from dust.
2) Contamination a) The Contractor shall minimise the risks to the environment and human health as a result of decommissioning activities.
b) The Contractor shall ensure construction workers engaged in earthworks or demolition activities or off-site disposal of
waste are aware of potential contamination issues through site inductions, environmental training and at daily toolbox
meetings, and undertake these activities in accordance with applicable regulatory requirements.
c) The Contractor shall ensure that all earthworks, construction and demolition activities which could intercept or expose
contaminants of potential concern are managed to prevent storm water or dust discharge.
3) Noise a) The Contractor shall use of lowest practicable noise emitting equipment and plant; noise levels will be considered in the
selection of all plant and equipment, including the use of bored piles rather than driven piles where appropriate.
b) The Contractor shall inspect all equipment to ensure that any noise mitigation (e.g. mufflers) is suitable.
4) Traffic a) The Contractor shall prevent vehicle accidents and protect life and property.
b) The Contractor shall avoid or minimise environmental damage and visual and noise disturbance due to vehicular traffic.
5) Construction a) The Contractor shall provide appropriate mechanisms for the collection, treatment, recycling, reuse and disposal of
Timing and construction waste and litter.
Impacts b) The Contractor shall prevent environmental degradation caused by the inappropriate disposal of construction waste
and litter.
c) The Contractor shall provide for the environmentally responsible disposal of all construction wastes and litter.
d) The Contractor shall conserve resources and maximise the recovery of reusable materials.
e) The Contractor shall formulate and implement a waste minimisation strategy.
6) Budget a) The Contractor shall make provision for adequate budget for site environmental management requirements.

7) ECO a) The City of Cape Town shall appoint a competent and knowledgeable ECO; and where required, an Environmental
Auditor.
8) Contractors a) The Contractor shall appoint a competent and knowledgeable Contractors Environmental Officer
Environmental
Officer

City of Cape Town Environmental Management Programme 49

 Annexures

City of Cape Town Environmental Management Programme 50

Guidelines
The Contractor is advised to include these Annexures within their on-site Environmental File.
They are to be used to inform “how” the EMPr is to be implemented during construction
related activities.

Annexure 1: Provision of details of the author(s) and related expertise

Provision of details of the author(s) and related expertise, as per requirements contained
within Annexure 16 EMPr Alignment with NEMA Sec 24N

Annexure 2 - Legislation, Permits, Standards and Guidelines

Provides Legislation, Permits, Standards and Guidelines against which the Contractor is to
adhere during the development.

Annexure 3 - City of Cape Town By-Laws

Provides City of Cape Town by-laws

Annexure 4 - Potential Authorisations / Permits / Licences Required Prior to Construction

Commencement

Due to the evolving nature of developments; regulatory changes; and Contractor

requirements, additional authorisations / permits / licenses may be required to augment
those already obtained. This Annexure provides a summary to potential further regulatory
requirements.

Annexure 5 – Environmental Authorisation / Water Use License

The Contractor is advised that developments which trigger an EIA / WUL may place further
Conditions on the Contractor against which compliance is required. The Contractor is
advised to be cognisant of these additional requirements and price accordingly.

Annexure 6 - City of Cape Town Environmental Policy

Provides the City of Cape Town’s Environmental Policy

Annexure 7 - Environmental Best Practicable Options

Provides for Environmental Best Practicable Options which the Contractor may use to
achieve compliance to the Outcomes contained within the Performance Specifications:
Environmental Management. The Contractor should note that not all proffered mitigation
measures will be suitable for all circumstances. The mitigation measures merely provide
possible mechanisms to resolving risks / impacts. These mitigation measures do not
absolve the Contractors from identifying appropriate mitigation measures for risks /
impacts.

These are not auditable.

Annexure 8 – Site Plan

Provides further details relating to the Site Plan.

Annexure 9 - Method statement

City of Cape Town Environmental Management Programme 51

This Annexure provides the Contractor with the minimum requirements to be included
within the method statement.

It is incumbent upon the Contractor to provide a task or activity focussed method

statement, providing the Employers Agent a holistic overview of all aspects associated
with undertaking of the task / activity.

A method statement template has specifically not been provided to ensure that the
method statement submitted by the Contractor aligns with Contractor QMS requirements.

Annexure 10 - Sensitivity Mapping

Provides for sensitivity mapping of “no-go” areas where the Contractor’s activities are to
be restricted.

Annexure 11 – Environmental Monitoring of Water

Provides for the monitoring of waste water generated due to construction related
activities; and its discharge into a water resource, as per regulatory requirements.

Annexure 12 – Environmental Monitoring of Dust

Provides for the monitoring of dust generated due to construction related activities, as per
regulatory requirements.

Annexure 13 – Environmental Monitoring of Noise

Provides for the monitoring of noise generated due to construction related activities, as
per regulatory requirements.

Annexure 14 - General Conditions of Contract

Provides for references relate to the SAICE General Conditions of Contract 2015 (GCC).

Annexure 15 - Bill of Quantities

Provides for a mechanism in assisting the Contractor to accurately price for works to be
undertaken.

Annexure 16 – EMPr Alignment with NEMA Sec 24N

Provides for a cross link to ensure EMPr contents complies with NEMA Section 24 N,
together with Appendix 4 of GNR 982 the EIA Regulations, 2014, as amended.

Annexure 17 - Typical Aspects and Impacts Table

Provides for typical aspects and impacts generally associated with the various life cycle
phases of a development. In the absence of an EIA Aspects and Impact Table, this table
shall prompt the Contractor in the anticipation of possible risks. The Contractor is to use
the Tables as a guideline in assessing risks / impacts when compiling method statements.

Annexure 18 – Site Environmental Management Plan

Small construction related activities not triggering an EIA process and not taking place in a
sensitive environment (e.g. biodiversity areas, watercourses or wetlands and the coastal
zone) may be governed by the SEMP.

City of Cape Town Environmental Management Programme 52

Annexure 1 - Details of Author(s) and related
expertise

Declaration

I ……………………………………, as the appointed specialist hereby declare/affirm the

correctness of the information provided or to be provided as part of the application, and
that I:

 in terms of the general requirement to be independent:

o other than fair remuneration for work performed/to be performed in terms
of this application, have no business, financial, personal or other interest in
the activity or application and that there are no circumstances that may
compromise my objectivity; or
o am not independent, but another specialist that meets the general
requirements set out in Regulation 13 have been appointed to review my
work (Note: a declaration by the review specialist must be submitted);
 in terms of the remainder of the general requirements for a specialist, am fully
aware of and meet all of the requirements and that failure to comply with any the
requirements may result in disqualification;
 am aware that a false declaration is an offence in terms of regulation 48 of the
NEMA EIA Regulations, 2014, as amended.

Note: The terms of reference of the review specialist must be attached.

Signature of the specialist:

Name of company:

______________________________________________________________________________________

Date:

Qualifications

Expertise

City of Cape Town Environmental Management Programme 53

Annexure 2 - Legislation, Permits, Standards and
Guidelines
Table 5: List of Applicable Legislation and Guidelines
Legislation Sections Relates to
The Chapter 2 Bill of Rights
Constitution Section 24 Environmental rights
Act (No 108 of Section 25 Rights in property
1996)
Section 32 Administrative justice
Section 33 Access to information
National Section 2 Defines the strategic environmental management
Environmental goals, principles and objectives of the government.
Management Applies through-out the Republic to the actions of
Act (No 107 of all organs of state that may significantly affect the
1998) as environment
amended Section 24 Provides for the prohibition, restriction and control
of activities which are likely to have a detrimental
effect on the environment.
Section 28 Duty of care and remediation of environmental
damage. The scheme owner has a general duty to
care for the environment and to institute such
measures as may be needed to demonstrate such
care. The duty of care has been amended to
include significant pollution or degradation that
occurred before the commencement of NEMA
that arises or is likely to arise at a different time from
the actual activity that caused the contamination
or that arises through an act or activity of a person
that results in a change to pre-existing
contamination. A criminal sanction may be
imposed on the responsible person for failure to
comply with the reporting requirements and
obligations to address the Duty of Care.
Section 30 Control of emergency incidents. Responsible
person’s duties relating to reporting and
remediation actions regarding emergency
incidents. A criminal sanction may be imposed on
the responsible person for failure to comply with
the reporting requirements and obligations to
address any emergency incidents.
Environment The Act has been substantially repealed by NEMA. However, there
Conservation are certain regulations under the Act which are still in operation
Act (No 73 of such as the National Noise Control Regulations.
1989) and
regulations
National Section 16 General duty in respect of waste management
Environmental
Management: Section 17 Reduction, re-use, recycling and recovery of waste
Waste Act
(No 59 of Section 26 Prohibition of unauthorised disposal of waste.
2008)
(NEMWA) Section 27 Littering

City of Cape Town Environmental Management Programme 54

 Legislation Sections Relates to
National Sections 65-69 These sections deal with restricted activities
Environmental involving alien species; restricted activities involving
Management: certain alien species totally prohibited; and duty of
Biodiversity care relating to alien species
Act, 2004 (Act Sections 71 These sections deal with restricted activities
10 of 2004) and 73 involving listed invasive species and duty of care
(NEMBA) relating to listed invasive species.
National Section 22A Section 22A Consequences of unlawful conduct of
Environmental Listed Activity
Management:
Air Quality Act Section 23 Controlled Emitters
(No 39 of
2004) and
Section 32 Control of dust
Regulations
National Dust Control Regulations
National Ambient Air Quality Standards
Section 34 Control of noise
Section 35 Control of offensive odours
Schedule 2 Ambient air quality standards
Section GN 893. Listed Activities and Minimum Emission
21(1)b Standards

National Section 58 Duty to avoid causing adverse effects on coastal

Environmental environment
Management: Section 60 Repair or removal of structures within coastal zone
Integrated Section 63 Environmental authorisations for coastal activities
Coastal
Management Section 69 Discharge of effluent into coastal waters
Act (No 24 of Section 70 Prohibition of incineration or dumping at sea
2008) Section 71 Dumping permits
(NEMICMA)
Fertilisers, Sections 3 to Control of the use of registered pesticides,
Farm Feeds, 10 herbicides (weed killers) and fertilisers. Special
Agricultural precautions must be taken to prevent workers from
Remedies and being exposed to chemical substances in this
Stock regard. Workers handling these remedies must also
Remedies Act be registered in terms of the Act.
(No 36 of
1947) and
regulations
Conservation Section 5, 6 Implementation of control measures for alien and
of Agricultural invasive plant species.
Resources Act
(No 43 of
1983) and
regulations
National Section 34 No person may alter or demolish any structure or
Heritage part of a structure which is older than 60 years
Resources Act without a permit issued by the relevant provincial
(No 25 of heritage resources authority.

City of Cape Town Environmental Management Programme 55

 Legislation Sections Relates to
1999) Section 35 No person may, without a permit issued by the
responsible heritage resources authority destroy,
damage, excavate, alter, deface or otherwise
disturb any archaeological or paleontological site.

Section 36 No person may, without a permit issued by the

South African Heritage Resource Agency (SAHRA),
or a provincial heritage resources authority destroy,
damage, alter, exhume, remove from its original
position or otherwise disturb any grave or burial
ground older than 60 years which is situated
outside a formal cemetery administered by a local
authority. "Grave" is widely defined in the Act to
include the contents, headstone or other marker of
such a place, and any other structure on or
associated with such place.
Section 38 This section provides for Heritage Impact
Assessments (HIAs), which are not covered under
the NEMA. The HIA will be approved by the
authorising body of the provincial directorate of
environmental affairs, which is required to take the
provincial heritage resources authorities' comments
into account prior to making a decision on the HIA.
Occupational General Material Safety Data Sheets must be made
Health and Administration available at the request of any interested or
Safety Act Regulations affected person.
(No 85 of GN R1449
1993) and (Section 7)
regulations Section 8 General duties of employers to their employees.
Section 9 General duties of employers and self-employed
persons to persons other than their employees.
Asbestos Regulations
National Section 19 Prevention and remedying the effects of pollution
Water Act (No of a water body.
36 of 1998) Section 20 Control of emergency incidents
and Section 21 General principles for regulating water use
regulations
Chapter 4 Use of water and licensing.
Hazardous Provides for the definition, classification, use, operation,
Substances modification, disposal or dumping of hazardous substances.
Act (No 15 of
1973) and
regulations

Minimum Section 10 Temporary hazardous waste storage: time, volume

requirements and other requirements.
for storage,
handling and
disposal of
Hazardous
Waste, DWAF
guidelines,
1998
National Road Section 54 Transportation of dangerous goods.
Traffic Act (No

City of Cape Town Environmental Management Programme 56

 Legislation Sections Relates to
93 of 1996)
and
regulations
Fencing Act Section 17 Any person erecting a boundary fence may clean
(No 31 of any bush along the line of the fence up to 1.5
1963) metres on each side thereof and remove any tree
standing in the immediate line of the fence.
However, this provision must be read in conjunction
with the environmental legal provisions relevant to
the protection of flora.
National Veld Chapter 2 Promotes and regulates the formation of fire
and Forest protection associations which aim to manage and
Fires Act (No coordinate fire protection and fire services in an
101 of 1998) area.
Chapter 4, 5 Organizations are required to make and maintain
firebreaks and fire-fighting equipment and
personnel should a risk exist that a fire may start or
spread from the premises.
Construction Regulation 2 Provides for Regulations which are applicable to all
Regulations (1) persons involved in construction work.
(GnR 84 of
2014)
DEA DEA Integrated Environmental Management Information Series:
Integrated Environmental Management Plans: DEA Guideline on compiling
Environmental EMPs.
Management
SANS 10103 The measurement and rating of environmental noise with respect to
land use, health, annoyance and to speech communication.
SANS 10128 Bunding of fuel storage tanks.
SANS 10232 Transportation of dangerous goods
SANS 10400 The application of the National Building Regulations
SANS 1072 Safe Handling of Pesticides
SANS 1089: The petroleum industry: storage of petroleum products in
Part 1 aboveground bulk installations
SANS 10228 The identification and classification of dangerous substances and
goods
SANS 10103 South African National Noise Standard
SANS 4866; Mechanical vibration and shock
SANS 7631:
Part 1
SANS 10328 Methods for environmental noise impact assessments
SANS 1186 Symbolic safety signs depicting “No Smoking”, “No Naked Lights”
and “Danger”.
SANS 10083 The measurement and assessment of occupational noise for
hearing conservation purposes

City of Cape Town Environmental Management Programme 57

Annexure 3 - City of Cape Town By-Laws
The City of Cape Town by-laws that may be applicable to the proposed development are
listed below.

Table 6: Applicable By-laws

CoCT By-Laws Section Relates To

CoCT Air Quality Section 4 Duty of Care

Management By- This section calls upon everybody to exercise duty
law 2016 as of care to prevent air pollution from occurring.
amended Pollution must be mitigated to remedy air pollution.
Failure to do this may empower the Council to
take serious actions against that person.

Section 8 Declaration of Air Pollution Control Zone

The whole area within the jurisdiction of the
Council is declared an air pollution control zone.
The Council has power within the control zone to
issue notices in the provincial gazette to prohibit
and restrict activities that may pollute air.

Chapter 5 Smoke emissions from premises other than

dwellings
Dark smoke may not be emitted for an aggregate
period exceeding three minutes during a
continuous period of 30 minutes. Installation,
alteration, extension or replacing of fuel burning
equipment must be authorised by the Council.
Operation of fuel burning equipment without the
Council’s authorisation is an offence. The owner or
occupier of premises may be required to install at
own costs, the obscuration measuring equipment.
Records and monitoring results must be kept and
maintained.

Chapter 7 Emissions caused by open burning

Open burning of any material without a written
authorisation from the Council is an offence.

Chapter 8 Emissions from compressed ignition powered

vehicles
Vehicles using compressed ignition power and
emitting dark smoke may not be used.

Chapter 9 Emissions that cause a nuisance

Emissions that cause a nuisance are an offence. A
compliance notice may be served on any person
who is or is likely to cause air pollution to abate the
nuisance, prevent it and comply with conditions

City of Cape Town Environmental Management Programme 58

CoCT By-Laws Section Relates To

set in the notice.

CoCT Water By- Section 8 Duties of the public

law, 18 February All members of the public, upon becoming aware
2011 of any emergency or situation that may give rise to
wastage of water or water pollution must,
immediately inform the Director: Water.

Section 12 Unauthorised use of water

No person may use water from the water supply
system without an agreement with the municipality
and only through a communication pipe and
metered water supply point installed by the
municipality.

Section 36 Water restrictions

Whenever there is scarcity of water available to it
for distribution and supply to consumers, or for any
other good cause prohibit or restrict the
consumption of water in the whole or part of the
City; in general or for specified purposes; and in a
specified manner.

Section 37 Wastage of water

No person may cause or permit the wastage of
water such as permitting leaking pipes or
insufficient use of water.

Section 38 Water conservation and demand management

All consumers of water must comply with good
water conservation and demand management
practices.

Section 54 Prevention of pollution of water

An occupier of premises must prevent the entry of
any substance which may be a danger to health
or adversely affect the potability of water into the
water supply system or any part of the water
installation on his/her property.

Section 58 Wells, wellpoints, boreholes and excavations

An owner of premises on which there is a well,
wellpoint, borehole or any other excavation must
ensure that it does not create a health nuisance or
is filled in a way or with material which may cause
an adjacent well, borehole or underground source
of water to become polluted.

Section 59 Supply of non-potable water by the municipality

City of Cape Town Environmental Management Programme 59

CoCT By-Laws Section Relates To

Non-potable water supplied by the municipality

may not be used for domestic purposes or any
other purpose which may give rise to a health
hazard.

Section 61 Warning notices

Sources of non-potable water must be clearly
marked with a weatherproof notice.

Community Fire Section 26 Combustible waste and refuse

Safety By-Laws, as
amended Section 34 Combustible material fire hazards

Section 37 Storage and use of flammables

Section 48 Reporting of accidents

CoCT  Land open to the public may not be used for

Environmental the purpose of storing and stacking or for
keeping any material likely to cause a health
Health By-Laws,
nuisance.
LA13333, 30 June  No premises may be allowed to be overgrown
2003 with bush, weeds or grass to such an extent
that it may be used as a shelter by vagrants,
wild animals or vermin which may threaten
public health or safety.
 The sanitation system on any premises may
not be of such nature or condition that it may
cause a health nuisance.
 No person may commit any act which may
cause a public health nuisance.
 No person shall occupy any premises for
habitable purposes so as to be a health
nuisance.
 No factory or trade premises may cause or
give rise to smells that will cause a health
nuisance.
 The occupier of premises must take all possible
measures to prevent the occurrence of
mosquitoes, flies, fleas, bugs, cockroaches or
other vermin or pests.
 Filth, rubbish, refuse, manure or any material
likely to be a health nuisance may not be kept
or deposited on any premises.
 Any person who fails to comply with or
contravenes any provision of Section 1 of
these by-laws will be guilty of an offence and
may be liable to a fine.
 Medical waste must be handled and stored in
a safe manner that poses no threat to human
health or the environment.
 Any person convicted of an offence under
these by-laws shall be liable to a penalty.
CoCT Stormwater Prohibited discharges

City of Cape Town Environmental Management Programme 60

CoCT By-Laws Section Relates To

Management By- Section 3 No person may discharge anything but stormwater

Laws , LA 31420, into the storm water system without written
23 September consent from the Council.
2005
Section 4 Protection of storm water system
No person may commit any act which may
damage, endanger or destroy the stormwater
system or interfere with the operation thereof or
contaminate or pollute the water therein without
written consent from the Council.

Section 5 Prevention of flood risk

No person may undertake any activity which may
cause an increase in flood levels or create a
potential flood risk without written consent from
the Council.

Section 6 Studies and assessments

The City may impose terms: for the establishment
of flood lines; impact assessment; and
environmental impact studies.

Section 7 Water pollution incidents

Should a stormwater pollution incident occur, the
owner of the property on which the incident took
place or the person responsible for the incident
must inform the Council of the incident
immediately and take all reasonable measures to
minimise the effects of the pollution.

Section 8 Storm water systems on private land

No owner of property on which a private
stormwater system is located may carry out an
activity which may cause the system not to
function properly. The owner must also keep such
stormwater system functioning properly.

Section 11 Offences and penalties

Any person who contravenes or fails to comply
with any provision of these by-laws will be guilty of
an offence and may be liable, upon conviction, to
a penalty.

CoCT Public Section 2 Prohibited behaviour

Places and No person may intentionally block or interfere with
Nuisances By- the safe and free passage of a pedestrian or
Laws vehicle.

Section 6 Trees causing an interference or obstruction

City of Cape Town Environmental Management Programme 61

CoCT By-Laws Section Relates To

The City may give notice to the owner or occupier

of any property on which a tree or other growth
which interferes with overhead wires or is a source
of danger or nuisance to persons using a public
road to prune or remove the tree or growth.

Section 8 Goods, building materials, motor vehicle wrecks

and dangerous objects
No person may cause any broken glass or other
potentially dangerous objects to be placed in a
public place.

Section 23 Offences and penalties

Any person who contravenes or fails to comply
with any provision of these by-laws will be guilty of
an offence and may be liable, upon conviction, to
a fine.

CoCT Wastewater Section 2 Duties of owners of properties

and Industrial Owners of premises must construct their own
Effluent By-Laws private sewer installations on their premises.
GN 6378, 1
September 2006 Section 3 Protection of municipal sewers
No person may interfere with the municipal sewer
system in any way or discharge into the system any
substance other than sewage without the
approval of the council.

CoCT Integrated Section 4 Obligations of Waste Generators

Waste A waste generator must:
Management By-
 “avoid the generation of waste or where it
Law, 2009 cannot be avoided minimise the toxicity and
amounts of waste generated”;
 “re-use, recycle or recover waste where
possible”;
 “manage waste so that it does not endanger
health or the environment or create a
nuisance”;
 “maintain suitable cleanliness and hygiene
standards on their premises as required by the
City’s Environmental Health By-law”;
 “conclude a contract with the City, its service
provider or an accredited service provider, as
the case may be, for the storage and
collection of waste”.
A waste generator generating industrial waste
shall submit an integrated waste management
plan to the City and comply with the terms and
conditions set out by the City for the generation,
minimisation, storage, recycling, collection and

City of Cape Town Environmental Management Programme 62

CoCT By-Laws Section Relates To

disposal of such waste.

Any person who directly or indirectly generates
building waste or the owner of the property on
which such building waste is generated shall not
store such waste in containers provided by the City
for residential waste and shall remove and dispose
of it at a licensed crushing plant or landfill site or
any other licensed building waste disposal facility.
The waste generator or the owner of the property
on which waste is generated who deposits or
stores waste on property of the City may be fined
for failure to have or produce a permit for such
deposit or storage.

Section 7 Priority Waste

Where special measures are required for
management of waste because it poses a
significant threat to health or the environment, it is
not biodegradable, contains or could foster
pathogens or communicable diseases or has been
declared a priority waste in terms of other
applicable legislation it can be prioritised
according to this By-law.

Section 12 Storage and Transportation of Waste

Any person who stores or transports waste must
ensure that:
 “suitable measures are in place to prevent
accidental spillage or leakage”;
 “the waste cannot be blown away”;
 “nuisances such as odour, visual impacts do
not arise”; and
 “pollution of the environment and harm to
health are prevented”.
Prohibition of Unauthorised Disposal of Waste
No person may:
 Dispose of waste in a manner likely to cause
pollution or have a negative impact on the
environment or to be harmful to health;
 Dispose of waste other than in accordance
with this By-law or National and Provincial
legislation;
 Burn waste, especially hazardous waste
except in approved incinerators;
 Deal with waste in a manner that causes dust,
spillage or litter.

City of Cape Town Environmental Management Programme 63

Annexure 4 - Potential Authorisations / Permits /
Licences Required Prior to Construction
Commencement
The below provides information on additional activities which may require authorisations /
permits / licences from relevant government departments. The Contractor is to ensure that
prior to the commencement of works, these authorisations / permits / licences have been
obtained.

Table 7: Activities that could require an authorisation / permit / licence

Activity Type of Requiring institution
authorisation /
permit/ license
required
Obstacle Application Form Permit Civil Aviation
Authority
Obstacle Application Form Permit Air Traffic and
Navigation Services
Company
Use of treated wastewater (dust Approval Department of
suppression) Health
Application for a licence regarding Licence Department of
activities in state forest Agriculture, Forestry
and Fisheries
Search and Rescue Permit CapeNature
Veld and Forest Fire Requirement for a Department of
fire management Agriculture, Forestry
plan and Fisheries
Archaeological and paleontological Permit Heritage Western
sites and meteorites Cape
To destroy, damage, deface, alter, Permit Heritage Western
remove from its original position, Cape
subdivide or change the planning
status of a National Heritage Site
Burial grounds and graves Permit Heritage Western
Cape
Way leave applications for accesses to Approval Department of
the provincial roads Transport and
Public Works
Health permits for hostels and sanitation Permit Department of
Health
Commencement of Construction Notify one week Department of
Activities before Environmental
commencement Affairs and
Development
Planning
Radio Equipment Licence Site radio ICASA
submission
Outdoor advertising of Activities South African Department of
Manual for Environmental
Outdoor Affairs and
Advertising Development
Control Planning

City of Cape Town Environmental Management Programme 64

 Activity Type of Requiring institution
authorisation /
permit/ license
required
Site Establishment Sewage Disposal Approval City of Cape Town
Site Establishment storm water & Separate report City of Cape Town
pollution control
Fuel storage Permit Department of
Environmental
Affairs and
Development
Planning / City of
Cape Town
Hazardous material route Approval Department of
Environmental
Affairs and
Development
Planning /DOT
Other Hazardous substances Permit Department of
Environmental
Affairs and
Development
Planning
Project construction commencement Notify DOL
Land use outside current zoning Special consent City of Cape Town
approval (LUPA)
Detail design (water, wastewater, roads Approval City of Cape Town
design)
Way leave applications – design Approval SANRAL
Installation of fuel burning equipment Approval City of Cape Town
Authorisation of spray booths Approval City of Cape Town
Open burning application Approval City of Cape Town
Noise impact assessments Approval City of Cape Town
Installation of fuel burning equipment Approval City of Cape Town
Temporary work within a National Park Approval SANParks

City of Cape Town Environmental Management Programme 65

Annexure 5 – Environmental Authorisation / Water
Use License
Note to Compiler: Please insert Environmental Authorisation / Water Use License

City of Cape Town Environmental Management Programme 66

Annexure 6 - City of Cape Town Environmental
Policy
Note to Compiler: Please insert Clients Environmental Policy

City of Cape Town Environmental Management Programme 67

Annexure 7 - Environmental Best Practicable
Options

City of Cape Town Environmental Management Programme 68

Planning
Not applicable to Contractor appointment

City of Cape Town Environmental Management Programme 69

Design
Not applicable to Contractor appointment

City of Cape Town Environmental Management Programme 70

Pre-construction
DESCRIPTION
Possible source  Clearing of vegetation  Dust  Fires  Alien vegetation
of potential  Poor housekeeping  Noise
impact
Risks/impact Risk / impact: Mitigation measures

1) Search and Rescue i. The Contractor shall undertake all activities associated with the search and rescue operation and
have completed these prior to the commencement of construction related activities.

2) Alignment to engineering i. All EIA outcomes, EMPr, Environmental Authorisation and any other regulatory requirement shall
requirements be aligned with engineering requirements.

3) Budget i. The Contractor shall make provision for adequate budget for construction site environmental
management requirements.

4) Tender review i. The Environmental Planner shall undertake an environmental review of all tender submissions.

5) Approvals i. The Environmental Planner shall ensure all approvals been obtained.

6) Environmental i. The City of Cape Town shall appoint a competent and knowledgeable ECO; and where required,
Compliance an Environmental Auditor.

7) Contractors Environmental i. The Contractor shall appoint a competent and knowledgeable Contractors Environmental Officer
Officer

City of Cape Town Environmental Management Programme 71

Construction

DESCRIPTION Aesthetics Management

Possible source  Clearing of vegetation  Stockpile  Security lighting  Poor rehabilitation

of potential  Poor housekeeping  Waste  Odour  Alien vegetation
impact  Dust  Vehicles  Fires  Noise
Risks/impact Risk / impact: Mitigation measures
1) Unsightly camps or i. Equipment and material to be neatly stored.
construction areas. ii. All site offices are to be matt toned single storey buildings that emit no glare.
iii. No natural features may be defaced.
iv. Shade-cloth shall be placed on perimeter fencing to reduce visual impact of the camp site.
v. Waste should be removed regularly to registered landfill
2) Dust generation. i. Dust suppression (wetting with non-potable water or other best practicable environmental option
e.g. mulching, chemical dust suppression etc) shall be used in and around the construction area,
along haul roads, at stockpiles and any additional area indicated by the Employers Agent.
ii. Dust generating materials to be transported must be covered when transported.
iii. All vehicles shall travel at speeds that will not generate dust.

3) Scarring of landscape. i. Vegetation shall only be cleared where and when necessary, with the required approvals (e.g. in
heritage protection overlay zones and for protected vegetation)
ii. Rehabilitation / reinstatement to occur as soon as construction related activities are complete.

4) Insufficient soil i. Work straw bales into the topsoil at an application rate of one per 25 m 2.
stabilisation and
rehabilitation resulting in
erosion and subsidence.

5) Infestation of alien i. Contractor shall ensure all imported material is free of alien invasive seeds / propagules.
invasive species because ii. All alien invasive vegetation shall be cleared from within all areas impacted through construction
of disturbances. related activities.

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DESCRIPTION Aesthetics Management

6) Spread of litter i. Conduct daily litter patrols at all areas impacted through construction related activities.
ii. Provide for waste collection and containment facilities within the Contractors camp.

7) Light pollution i. Lighting must face down, not into surrounding environment, to provide adequate lighting for
Health and Safety requirements.
ii. Lights should not be mounted higher than 3m off ground level.

8) Stockpile management i. Stockpiles must be regularly and neatly maintained.

ii. Stockpile heights to be kept to a minimum.

The Contractor shall develop and implement an aesthetics management method statement.

Top Tip(s)  Do not use hay bales for soil stabilisation, as hay contains seed which may result in the spread of agricultural weeds.
 Ensure mobile toilets are enclosed within a shade cloth enclosure. This will not only reduce visual impact, but also the
temperature within the toilets – thus limiting odours.

DESCRIPTION Dust Management

Possible source  Vehicular movement on  Material handling, storage  Wind erosion from  Excessive vegetation
of potential unpaved roads and transportation of stockpiles clearance
impact materials
Risks/Impacts Risk/Impact: Mitigation measure
1) Potential loss of i. Clearance of indigenous vegetation shall be kept to an absolute minimum. Immediate
agricultural value due rehabilitation of disturbed areas.
to dust settlement on
plants.

2) Impacts on biological i. Monitoring of dust fall out shall be conducted as prescribed in the National Dust Control
functioning and Regulations.

City of Cape Town Environmental Management Programme 73

DESCRIPTION Dust Management

productivity of
vegetation.

3) Potential health and i. Stockpile heights shall be reduced where dust entrainment has been noted to be high.
nuisance impacts. ii. Dust suppression (wetting or other best practicable environmental option) shall be used in and
4) Safety risks due to around the construction area, along haul roads, at stockpiles, and any additional area indicated
reduced visibility. by the Employers Agent.
5) Delays in construction iii. Dust generating materials to be transported shall be covered when transported.
related activities due to iv. All vehicles shall travel at speeds that will not generate dust.
unsafe visual conditions.
v. Strict dust control to limit impacts on sensitive receptors
vi. Monitoring of dust shall be conducted as per the regulated frequencies at areas where dust is
being generated. Dust mitigation is required to prevent dust levels exceeding 600 mg/m 2/day.
vii. Monitoring of particulate matter and dust fall as prescribed in the National Dust Control
Regulations shall be conducted
The Contractor shall develop and implement a dust management method statement. Where required, a dust management plan
shall be developed in terms of the National Dust Control Regulations.
Top Tip(s)  Dust monitoring method (e.g. dust nuisance vs dust fall-out) to be undertaken using correct monitoring protocols – e.g. do not
use dust nuisance monitoring techniques to determine dust fallout levels.
 Monitoring stations to be placed within path of dust emission.
 Perimeter dust fall monitoring is recommended where off-site impacts need to be assessed.
 Alternatives to wetting include chemical dust suppressants, mulching, planting vegetation in windows etc. Chipped material
from vegetation clearing operations can be used to bind the soil, thereby reducing dust levels during rehabilitation /
reinstatement works. Alien vegetation should not be used as mulch if it is in seed.

City of Cape Town Environmental Management Programme 74

DESCRIPTION Earthworks Management
Possible source  Dust  Clearing of vegetation  Wind erosion from  Vehicular movement on
of potential stockpiles unpaved roads
impact
Risks / Impacts Risk/Impact Mitigation measures
1) Loss of soil through i. Topsoil shall be stockpiled separately from subsoil with all soils being reinstated in the reverse order
contamination, wind to that in which they have been removed in order to initiate rehabilitation. All stockpiles shall be
and water erosion and stabilised, not be higher than 2m, and blend in with the surrounding topography.
inadequate stockpile ii. Stockpiles shall be kept weed-free for the duration of construction related activities.
handling.
iii. Should additional material or backfill be required, only material from an approved source free of
alien invasive fauna and flora shall be used.
iv. Topsoil only to be handled during removal and reinstatement activities.

2) Impacts on water i. All works shall take cognisance of potential impacts upon water resources.
resources. ii. Use non-potable water sources for dust suppression.

3) Disruption of natural i. Topsoil removed from all areas impacted upon shall be stockpiled for rehabilitation.
areas and land use ii. Soil horizons (e.g. topsoil, subsoil, bedrock and other layers such as clays etc) to be kept separate
practices. during removal, stockpiling and reinstatement.
iii. Topsoil removed from agricultural lands shall be collected and stockpiled. All stones and rocks
greater than 150 mm diameter shall be removed from the reinstated topsoil in agricultural areas.
iv. All stockpiles shall be located within designated areas outside the 1:20 year flood line of rivers and
streams and not within 50m of delineated wetlands.

4) Prevention of soil i. Refuelling and other activities with the potential to cause pollution shall not be allowed on or
contamination. adjacent to a stockpile.

5) Excess material i. Undertake Inventory of topsoil requirements and reserve extra 10% of topsoil for rehabilitation
requiring spoiling. requirements.
ii. Spoil shall be used as backfill to rehabilitate areas impacted upon by earthwork activities.
iii. Excess spoil material shall be disposed of at the nearest registered landfill site as identified by the
Employers Agent.

City of Cape Town Environmental Management Programme 75

DESCRIPTION Earthworks Management
iv. In the event that the volume of spoil generated for disposal outside of a registered landfill site is
greater than the thresholds stipulated within GNR 921, (National Environmental Management:
Waste Act (Act 59 of 2008) List of Waste Management Activities that have, or are likely to have a
detrimental effect on the environment, of 29 November 2013), the City of Cape Town shall be
notified that a Waste License will need to be applied for.
The Contractor shall develop and implement an earthworks management method statement.
Top Tip(s)  Ensure suitable locality for topsoil storage is in place prior to the commencement of earthworks.
 Cover stockpiles with permeable / breathable fabrics instead of plastic sheets.

DESCRIPTION Erosion Management

Possible source  Site preparation  Civil works  Dewatering  Vegetation clearance
of potential
impact
Risks/Impacts. Risk/Impact: Mitigation measure
1) Contamination of i. Changes in natural gradients due to construction activities shall be avoided where possible or
water resources mitigated by levelling the slope to the original gradient.
through increased ii. Access and servitude roads shall be designed to drain efficiently through formalised storm water
sediment load. crossings comprising inter alia an earth berm and causeway. The placement of these shall be
2) Reduction in soil assessed per road portion. Storm water shall be directed to areas of high stability with the ability to
productivity due to reduce storm water velocity.
loss of topsoil. iii. Where the above is not possible, exposed slopes steeper than 1:2 (vertical: horizontal) shall be
3) Increased soil stabilised and drainage directed to engineered structures.
deposition to iv. Exposed areas shall be stabilised within one week of their exposure.
adjacent areas.
v. Where slopes created are steeper than 1:1, additional anti-erosion mechanisms shall be
4) Dust generation. implemented (such as knocking in stakes, installing gabions, geo textiles or similar).
vi. Monthly clearance of alien vegetation re-growth at disturbed areas shall be conducted as per the
requirements of the Conservation of Agricultural Resources Act (Act 43 of 1983) and National
Environmental Management: Biodiversity Act’s (Act 10 of 2004) Alien Invasive Species Regulations,

City of Cape Town Environmental Management Programme 76

DESCRIPTION Erosion Management
as amended until rehabilitation in the area is initiated.
vii. No disturbance of soil shall occur outside the construction footprint boundaries.
viii. Suspended solids within water leaving the footprint area shall not contain significantly higher levels
of suspended solids (>10%) than water within locally occurring water resources.
The Contractor shall develop and implement an erosion management method statement.
Top Tip(s)  Only clear vegetation where required.
 Ensure storm water planning is finalised prior to commencement of earthworks.

DESCRIPTION Fauna and Flora Management

Possible source  Site preparation  Civil works  Dewatering  Vegetation clearance
of potential
impact
Risks/Impacts Risks/Impacts Mitigation Measures
1) Disturbance, degradation i. Reduce construction related activities and vegetation clearance within the development
and pollution of the where logistically possible.
environment. ii. No construction related activities to impact upon areas outside of the development footprint.
2) Removal of vegetation and iii. A search and rescue operation to collect species for rehabilitation shall be conducted, where
thus loss of habitat and feasible, prior to the commencement of construction related activities and these shall be
biodiversity. kept alive in a nursery for rehabilitation purposes.
3) Disturbance to or removal of iv. Each indigenous tree or shrub removed through search and rescue operations shall be
agricultural capacity. replanted in the area it came from or in an area as advised by the City of Cape Town
Biodiversity Management Branch.

4) Negative impacts on sensitive i. All areas where rare and/or endangered species could occur are to be identified and
environments and avoided where possible.
rare/threatened/endangered ii. No unauthorised clearing of vegetation.
species.
iii. No introduction of alien invasive vegetation species as a result of construction related

City of Cape Town Environmental Management Programme 77

DESCRIPTION Fauna and Flora Management
activities.
iv. Progressive rehabilitation of all disturbed areas to a state similar to the surrounding landscape.
v. Rescued specimens are to be stored and cared for in a temporary nursery, and replanted
once construction related activities have been completed.
vi. All disturbed areas shall be rehabilitated with special attention paid to identified sensitive
areas.
vii. Rescued fauna relocated to approved locality.

5) Damage and/or death of i. The Contractor shall maintain the nursery to ensure survival of collected species. Individuals
rescued specimens due to that die in the nursery shall be replaced from a commercial source by the Contractor. If the
ineffective search and rescue species that die were intended to be placed in biodiversity areas in the City – the Biodiversity
operations. Management Branch shall be consulted with regard to the acceptability of utilising
commercially obtained replacement plants prior to purchase.

6) Unauthorised collection of i. No unauthorised collection of fauna and flora.

fauna and flora for food,
firewood, “muthi” or other
uses.

7) Incorrect operation of gates i. The Contractor shall manage gates in accordance to the requirements of the Fencing Act
thereby allowing free (Act 31 of 1963), whereby open gates shall be left open and closed gates be kept closed.
movement of livestock and ii. The Contractor shall inform all landowners in the event of livestock movement into agricultural
game. lands due to incorrect gate usage.

8) Animals becoming trapped in i. Open excavations shall be adequately fenced to prevent access by wildlife or livestock.
construction areas and/or ii. Corridors across any servitude for the passage of animals shall be provided at appropriate
falling into excavations due to sites determined by the Contractor and approved by the Employers Agent.
ineffective exclusion
mechanisms (fencing, cattle
grids etc.).

City of Cape Town Environmental Management Programme 78

DESCRIPTION Fauna and Flora Management

9) Spread of alien invasive i. Monthly removal of alien invasive vegetation from all impacted areas.
species. ii. Herbicide use for the control of invasive species shall be at supplier recommended
application rates, and in accordance to the regulatory requirements (Fertilisers, Farm Feeds,
Agricultural Remedies and Stock Remedies Act (Act 36 of 1947)). Herbicides used shall be
biodegradable where possible.

10) Fauna management i. No harming/killing/trapping/hunting of animals is allowed.

ii. No domestic animals are allowed on site.
iii. Qualified person(s) to be contacted to remove wildlife and snakes which do not want to
move on their own.
iv. Areas of vegetation must not be avoided but rather cordoned off and marked as no-go
areas.
v. City of Cape Biodiversity Branch should be contacted on 021 514 4189 for assistance, where
required.
The Contractor shall develop and implement a fauna and flora method statement.
Top Tip(s)  Undertaking a search and rescue operation where rescued flora is propagated in a nursery may provide a cheaper alternative
than procuring commercial nursery bought flora. Furthermore, this approach allows containment of unique endemic genetic
variations.

DESCRIPTION Fire Management

Possible source  Site preparation  Civil works  Fires  Vegetation clearance
of potential
impact
Risks/Impacts Risk/Impact Mitigation measures

City of Cape Town Environmental Management Programme 79

DESCRIPTION Fire Management

1) Loss of fauna and i. Join the local Fire Protection Association (FPA).
flora and destruction ii. Perimeter boundaries shall have fire breaks in place.
of natural habitat.
iii. The daily Fire Danger Index (FDI), calculated in terms of the National FDI (www.weathersa.co.za),
2) Loss of grazing lands shall be displayed prominently at all times.
and crops.
iv. Fire extinguishers shall be available at all points of storage of flammable products.
3) Damage or
v. STP Dry Powder Fire Extinguishers shall be used and at least one shall be provided per 50 m2 floor
destruction to
surface area.
infrastructure.
vi. The fire extinguishers shall be checked on a monthly basis to ensure they have not been
4) Injury and/or death of
used/exceeded their yearly service intervals.
humans and animals.
vii. Basic fire-fighting equipment shall be kept and maintained at all construction fronts at all times. Basic
fire-fighting equipment shall not be restricted to fire extinguishers, but shall take cognisance of site
specific conditions.
viii. All staff are to undergo basic fire-fighting training.
ix. Basic fire-fighting equipment shall be checked prior to the commencement of the winter fire season.
x. The Contractor shall assign the position of Fire Officer to one of its senior staff members who shall be
competent and adequately trained to fulfil the position of Fire Officer.
xi. The Fire Officer shall be responsible for ensuring immediate and appropriate actions in the event of a
fire and shall ensure that employees are aware of the procedures to be followed. The Fire Officer
shall be responsible for contacting emergency services for assistance.
xii. Any fires that occur shall be reported to the Employers Agent immediately and reported in turn to
the relevant authority (district / local municipality, the local FPA and the Department of Agriculture,
Fisheries and Forestry).
xiii. Provision of formal training to all members of staff, who shall be able to attend to fire fighting in the
event of a fire, until emergency services arrive.
xiv. All other staff shall receive training on fire prevention and fire-fighting and safety in the event of a
fire, as a part of the site induction training by Contractor before commencing work. Annual refresher
courses shall be presented to all staff.
xv. Ensure that the necessary materials and equipment for dealing with oil, fuel and hazardous
substance spills and leaks are available on site and up to date at all times.

City of Cape Town Environmental Management Programme 80

DESCRIPTION Fire Management
xvi. No open fires shall be permitted on or off-site, except for activities authorised by the Employers
Agent and the FPA. All authorised fires shall occur at designated fire places, which shall be suitably
resourced to contain and suppress any potential run away fire.
xvii. No on-site burning of any waste materials, vegetation, litter or refuse shall be permitted.
xviii. The disposal of cigarette butts into the surrounding environment shall not be permitted.
xix. Grass and other vegetation in the vicinity of infrastructure shall be cut at regular intervals to reduce
fuel load and fire hazards
xx. Annual updating and approval of the fire management response plan before onset of fire season.
xxi. Conduct management review of fire preparedness and response before onset of fire season.
xxii. Conduct fire and emergency drills every six months with one coinciding with the onset of the fire
season.
The Contractor shall develop and implement a fire management method statement.
Top Tip(s)  Consider using haul roads as fire breaks. These shall be agreed upon with neighbouring landowners, the FPA and recorded
within agreements and management plans; and updated annually.

DESCRIPTION Hazardous Substance Management

Possible source  Fuel dispensing  Reactive chemical storage  Chemical cleaning  Plant maintenance
of potential
impact
Risks/Impacts Risks/Impacts Mitigation measures
1) Contamination of the i. All hazardous substances shall be kept under lock and key in a bunded impermeable weather and
receiving environment fire proof facility.
ii. All staff to be trained in the safe handling and spill management of all substances used on site.
iii. Drip trays to be provided and used for all mobile plant, maintenance and refuelling activities.
iv. Sufficient number and type of spills kits to be provided at all work fronts.
v. The Contractor shall prevent the discharge of any pollutants, such as bentonite, cements,

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DESCRIPTION Hazardous Substance Management
concrete, lime, chemicals and fuels into any water resource.

2) Spills i. Spills to be contained and removed by suitably trained staff.

ii. Contaminated material to be disposed of registered hazardous waste landfill facility.

3) Incorrect use of i. All herbicides and pesticides to be used under the supervision of a Pest Control Officer (PCO), in
herbicide and terms of the Fertilisers, Farm Feeds, Agricultural Remedies and Stock Remedies Act (No 36 of 1947)
pesticides. and its regulations.

4) Threat of fires i. All reactive hazardous substances to be labelled and stored separately.
ii. Suitable fire-fighting equipment shall be stored in close proximity and all personnel be made aware
of the dangers of burning chemicals/smoke inhalation.

5) Temporary storage i. No temporary storage of hazardous substances, storing 80m³ or more or 30m³ within 200m from the
high-water mark of the sea or within 100m from the edge of a watercourse

6) Personal injury ii. All staff shall be trained in the management of hazardous substances.
iii. All staff shall be provided with appropriate Personal Protective Equipment (PPE).

7) Asbestos management i. Should any asbestos waste material be discovered on site, rehabilitation of the site should be
conducted in consultation with the National Department of Labour and in accordance with the
Asbestos Regulations, as amended.

8) Cement / concrete i. Cement shall be stored within weatherproof facilities / covered to prevent environmental
management contamination.
ii. The Contractor shall ensure that concrete is mixed in appropriate structures to prevent the
contamination of the surrounding environment. All visible remains are to be removed and disposed
of as waste and all surplus material is to be removed. Plastic sheets and the bare ground shall not
to be used for mixing purposes.
iii. All visible remains of excess concrete shall be physically removed and disposed of on completion
of construction.
iv. Concrete spoil from foundation pours, shall not be discarded into the surrounding environment.
Excess concrete and wash water from the concrete truck’s drum shall be disposed of at Employer

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DESCRIPTION Hazardous Substance Management
Agent approved locality.
The Contractor shall develop and implement a hazardous substance management method statement.
Top Tip(s)  Hot water geyser drip trays are not suitable for use in the containment of hazardous substances. These drip trays are not UV,
nor chemically stabilized and easily bend when warm (in the sun) thereby increasing risk of spillage. Of greater concern is that
should the spilt contents ignite, the plastic will increase the fire severity. Such trays therefore not only pose an environmental
threat, but a health and safety threat too.
 Please note the above is also applicable to the use of plastic sheets (damp course) as bunding.
 Bund walls should preferably be of reinforced concrete as brick walls tend to crack; joints are not adequately sealed; and do
not interface well with the concrete base.
 Concrete is not impermeable and should thus be sealed with a chemical sealant (or similar) prior to the storage of hazardous
substances.

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DESCRIPTION Heritage Management
Possible source  Asbestos waste  Chance human remains  Demolished buildings  Dust
of potential
impact
Risks/Impacts Risks/Impacts Mitigation measures
1) Damage to known i. All heritage resources encountered shall be avoided and protected unless otherwise instructed by
heritage resources. the Employers Agent (in consultation with a heritage specialist). Approval from Heritage: Western
Cape (H:WC) must be attained prior to the removal, damaging or alteration of any heritage
resource.

2) Damage or destruction i. Personnel shall be informed of what chance finds may be and what they may look like and
of chance finds. instructed to be on the lookout for these items during excavation operations.
ii. In the event of a chance find, work at the find shall be stopped.
iii. A heritage specialist shall be called in to investigate the find. The heritage specialist shall provide
management measures for the protection or removal of the find in consultation with H:WC.
iv. Work shall only recommence in area of the find once written permission from the H:WC, heritage
specialist and the Employers Agent has been obtained.

3) Heritage watching brief i. A heritage specialist shall be appointed to undertake a “watching brief” in the event of finds.

4) Heritage Authority i. The Contractor shall ensure the below Competent Authority contact details are kept on file on site.
details. SAHRA: 021 462 4502
HWC: 021 483 9598
CCT: 021 487 2038
The Contractor shall develop and implement a heritage management method statement.
Top Tip(s)  Ensure an archaeologists contact details are kept on file in the event of a chance find. This may expedite timeframes
associated with work cessation at point of chance find.
 Undertake site walk through prior to construction related activities commencing to ground truth no graves were omitted
during planning and design phases.

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DESCRIPTION Land Owner Liaison
Possible source  Dust  Water contamination  Noise Waste
of potential
impact
Risks / Impacts Risks / Impacts Mitigation measures
1) Animosity of Landowners shall be actively engaged and be kept informed of new developments.
community members Effective communication channels shall be established and maintained.
affected by
construction related
activities.

2) Incident reporting i. Initiate incident reporting structures.

structures ii. Contractor shall adhere to the following timeframes for dealing with Landowner concerns, unless
otherwise approved by the Employer:
 Record concern within the Communications Register and verbally notify the Employer –
immediate.
 Respond to the concern – within 1 day of concern being raised – this includes consulting with the
Landowner.
 Rectify/mitigate concern – within 3 days of concern being raised.
 Respond in writing to landowner on “close out” of concern – within 5 days of concern being
raised.
 Submit to the Employer a detailed report – within 7 days of concern being raised.
3) Construction i. Where practical, construction related activities shall be programmed to lessen impacts upon existing
programmes. land use practices.

4) Site creep i. All development foot prints shall be surveyed and pegged prior to the commencement of
construction related activities.

5) Land access protocols i. Basic Environmental Awareness Training to all employees with annual refresher courses.
ii. Access to the site by people other than staff or those with construction related business shall be
limited.

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DESCRIPTION Land Owner Liaison

6) Site Camp i. The Contractor shall require a site office / yard for the duration of the contract period. The
Contractor’s site office shall be located within the development footprint, or on a site appropriately
zoned and/or authorised for such use by the Competent Authority and approved by the Employers
Agent (in consultation with the ECO). The Contractor shall select a location that has easy access and
which has already been cleared or disturbed by previous human activity (e.g. previous construction
camps or stockpile areas). All construction activities, materials, equipment and personnel shall be
restricted to within the area specified. The Contractor shall inform the Employers Agent of the site
camp localities prior to the commencement of construction related work.
The Contractor shall develop and implement a land use management method statement.
Top Tip(s)  Engage with land owners prior to undertaking construction related activities and ensure all concerns / requirements are agreed
upon. This will prevent possible future claims, grievances and animosity towards the development.

DESCRIPTION Noise Management

Possible source  Blasting  Demolition  Maintenance  Hours of operation
of potential  Machinery and equipment  Heavy duty vehicles
impact
Risks/Impacts Risk/Impact Mitigation measure
1) Hearing loss through i. Construction site yards, workshops, concrete batching plants and other noisy fixed facilities may
exposure to extended not be located in close proximity to sensitive receptors, unless with the approval of the Employers
and or high noise levels. Agent. In such cases, the Contractor shall notify affected parties prior to the commencement of
2) Disruption of sense of the noisy activity.
place due to noise ii. Employees shall be provided with adequate PPE.
nuisance. iii. All construction related vehicles, plant and equipment shall be properly maintained to avoid
3) Noise nuisance to creation of unnecessary additional noise.
sensitive receptors. iv. Where possible, sensitive receptors shall be forewarned before noisy operations commence.
v. Maintenance activities are to be contained to reasonable hours during the day.
vi. Where possible, noisy operations shall be combined so that they occur concurrently.

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DESCRIPTION Noise Management
vii. Strict control of blasting operations, if required, with regard to the size and timing of explosions in
order to minimise noise. The number of blasts per day shall be limited, blasting shall be undertaken
at the same times each day and no blasting shall be allowed at night. Affected parties shall be
notified of blasting events.

4) Vibration i. All buildings within Employer Agent approved radius shall be inspected pre and post blasting to
determine structural integrity.
ii. Records (containing photographs) of inspections shall be submitted to the Employers Agent.
iii. All blasts shall be monitored to determine blast related vibration.
iv. Compliance with regulatory requirements (BS 7385-2 (ISO 4866) Evaluation and measurement for
vibration in buildings – Part 2: guide to damage levels from ground-borne vibration).
The Contractor shall develop and implement a noise management method statement.
Top Tip(s)  Engage with affected stakeholders well in advance should excessively noisy operations be anticipated. Provide continued
feedback and address associated grievances as timeously as possible. An informed stakeholder is less likely to raise a
grievance.
 Apply for noise exemptions in terms of the Western Cape Noise Control Regulations where required e.g for night time work.

DESCRIPTION Rehabilitation Plan

Possible source  Dust  Excess spoil  Alien invasive plants  Demolished temporary
of potential  Erosion works
impact
Risks/Impacts Risks/Impacts Mitigation Measures
1) Reduction in species i. Prior to site clearance activities a search and rescue operation for naturally occurring plant species
diversity after works. shall be conducted, if feasible for the vegetation type.
ii. Individuals removed during search and rescue operations shall be relocated to a nursery and kept
alive and replanted in the area from which they were removed or in an area as advised by the City
of Cape Town Biodiversity Management Branch.
iii. The Contractor shall obtain the necessary permits for the collection, transportation and possession of

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DESCRIPTION Rehabilitation Plan
the collected species. These shall be obtained from the provincial conservation department.
i. Disturbed areas shall be reseeded using the approved seed mix. The Biodiversity Management
Branch must be consulted with regard to any rehabilitation in biodiversity areas.

2) Incorrect placement ii. After construction related activities have ceased, the site shall be cleared of equipment and any
of topsoil and other materials emanating from the works.
reseeding with the iii. Top and sub soil shall be replaced in the order they were removed.
incorrect species
iv. Disturbed areas shall be ripped and / or scarified to a depth of 450 mm.
resulting in poor
vegetation v. Topsoil shall be reinstated at the minimum depths of 150 mm.
establishment and vi. Topsoil shall be placed such that the disturbed area is at a slightly higher level than the surrounding
regeneration of undisturbed soil to account for soil settlement.
vegetation and visual vii. All disturbed areas shall be re-vegetated using an approved seed mix.
scarring of the
viii. Landowners should be consulted to determine specific rehabilitation requirements.
landscape. Dust
generation and
erosion due to
exposed surfaces.
3) Loss of agricultural
productivity due to
poor vegetation
establishment

4) Reduction in soil i. Topsoil stored for longer than 6 months, shall be vegetated with an approved seed mix.
productivity due to ii. In cases like this, the biological viability of topsoil stockpiles shall be tested before placement during
the mixing of soil rehabilitation; and where necessary amelioration such as microbial supplementation may be
horizons during soil required.
stripping, which
causes dilution of
fertility in topsoil’s.

5) Infestation by alien i. Monthly removal of alien invasive species re-establishing on cleared areas, stockpiles and throughout
invasive plant species. rehabilitation shall be undertaken.

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DESCRIPTION Rehabilitation Plan

6) Drainage i. All drainage lines shall be reinstated.

ii. All disturbed areas shall be re-profiled to original contours.
iii. Soils within drainage lines shall be stabilised to ensure no loss of capacity.
iv. Permanent erosion and sediment control measures shall be reinstated.

7) Loss of watercourse i. Anti-erosion measures shall be implemented to stabilise beds and banks of watercourses where these
integrity and are disturbed. These measures should preferably be temporary in nature so they can be removed at
functioning a point where rehabilitation has been deemed to be successful. Permanent structures shall be
approved by the Employers Agent before construction.
ii. The soil profile (type and thickness of soil) of rivers and wetlands shall be recorded prior to
excavations in these areas.
iii. Topsoil and soils removed from watercourses shall be stockpiled separately.
iv. Replacement of soil types shall be done so as to match the baseline soil profile as closely as possible.
v. Re vegetation: Indigenous species that were originally present in the watercourse shall preferably be
replanted in the watercourse
vi. Careful attention to this detail is required in order to restore the water resistant layers that help inter
alia wetlands retain water, as well as to restore other wetland functions.

8) Erosion and wash-outs i. Minimal clearance of vegetation shall be permitted and plants shall be re-established as soon as
from disturbances on possible.
undulating terrain. ii. Anti-erosion measures to be implemented as a priority on all areas which feature undulating terrain.
iii. Formalised storm-water crossings shall be placed on all roads on undulating terrain.
iv. Storm-water shall be directed to an area capable of dissipating the energy of the water.
The Contractor shall develop and implement a rehabilitation management method statement.

Top Tip(s)  All vegetation cleared through site clearance activities should be chipped to provide mulch for soil stabilisation requirements.
Such mulch shall be left to compost for six months.
 Alien invasive plant parts which are in seed, shall not be composted.
 Work mulch into the top layer of soil, where after hydro-seeding can take place.

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DESCRIPTION Social Aspect

Possible source of  Noise  Dust  Soil on public roads at site  Waste

potential impact access

Risks/Impacts Risks/Impacts: Mitigation measures

1) Animosity of community i. Stakeholders shall be actively engaged and be kept informed regarding construction related
members affected by progress, requirements and meetings.
the project. ii. Ensure effective social and environmental monitoring.
iii. The Contractor shall adhere to the following timeframes for dealing with landowner and
stakeholder concerns, unless otherwise approved by the Employers Agent:
 Record the concern within the Communications Register and verbally notify the Employers
Agent and CLO immediately.
 Respond to the concern – within 1 day of the concern being raised – this includes consulting
with the stakeholder.
 Rectify/mitigate the concern – within 3 days of the concern being raised.
 Respond in writing to the stakeholder on “close out” of the concern – within 5 days of the
concern being raised.
 Submit to the Employers Agent a detailed report – within 7 days of the concern being raised.
2) Cultural conflicts as a i. No accommodation at camp sites shall be allowed.
result of an influx of ii. During work hours the Contractor shall be vigilant of potentially negative interactions between
diverse population staff and the surrounding communities.
groups.
iii. Trespassing on land adjacent to the project area is not allowed.
iv. Access by people not involved in the project shall be controlled.

3) Marginalisation of i. Procurement policies specified in the tender documents must be adhered to, including (but not
historically limited to):
disadvantaged  Employment of HDIs.
individuals (HDI’s) due to  Use of local labour.
inequitable
 Use of local services.
employment. Economic
impact of project

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DESCRIPTION Social Aspect
closure.

4) Potential increase in i. Basic Environmental Awareness Training to all employees with six monthly refresher courses.
environmental ii. Access to the site by people other than staff or those with project related business shall be
degradation as a result limited.
of the influx of
employees and
potential work seekers.

5) Neglect for worker i. Safety training shall be provided to all staff and visitors.
health and safety, ii. Personal protective equipment (PPE) shall be provided to all staff and visitors. The Contractor
employment conditions. shall ensure that the PPE is worn on site at all times.
Poor skills development
iii. The Contractor shall ensure a safe clean working environment, including (but not limited to):
and training.
 Sufficient and clean toilet and ablution facilities.
 Comfortable eating areas.
 Safe transport.
iv. Liaise with local emergency and health services on emergency response and preparedness
procedures.
v. Up-to-date contact list of all emergency services.
vi. Co-ordinate emergency evacuation procedures with the local emergency services, and
conduct regular emergency drills (as per the requirements of the health and safety plan).
vii. Ensure compliance with the Occupational Health and Safety Act and Regulations.

The Contractor shall develop and implement a social management method statement.

Top Tip(s)  The Contractor shall not enter into agreements with stakeholders or undertake work on private property in lieu of favours,
payment or any other means where either party may benefit from the activities / permissions of the other party.

DESCRIPTION Soil Management

Possible source of  Stockpiles  Dust  Water contamination  Excess spoil

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DESCRIPTION Soil Management
potential impact
Risks/Impacts Risk/Impact Mitigation measures
1) Loss of soil through i. All stockpiles shall be stabilised, not be higher than two meters and blend in with the
contamination, wind surrounding topography.
and water erosion and ii. Stockpiles shall be kept weed free for the duration of the construction related activities.
inadequate stockpile
handling.

2) Loss of biological viability i. Topsoil shall only to be handled during removal and reinstatement.
of stockpiled topsoil due ii. Soil horizons (e.g. topsoil, subsoil, bedrock etc) to be kept separate during removal, stockpiling
to poor handling. and reinstatement.
iii. All soils shall be reinstated in the reverse order to that in which they have been removed.

3) Disruption of natural i. Topsoil removed from riparian, wetland and grassland areas shall be removed and kept in
areas and land use separate stockpiles for rehabilitation.
practices. ii. Soil horizons (e.g. topsoil, subsoil, bedrock and other layers such as clays etc.) to be kept
separate during removal, stockpiling and reinstatement.
iii. Topsoil removed from agricultural lands shall be collected and stockpiled. All stones and rocks
greater than 150 mm diameter shall be removed from the reinstated topsoil in agricultural
areas.
iv. All stockpiles shall be located within designated areas outside the 1:20 year flood line of rivers
and streams and not within 50 meters of delineated wetlands.
v. Topsoil shall be windrowed along servitudes.

4) Prevention of i. Refuelling and other activities with the potential to cause pollution shall not be allowed on or
contamination. adjacent to a stockpile.

5) Excess material requiring i. Inventory of topsoil requirements with extra 10% topsoil kept in reserve.
spoiling. ii. Spoil shall be used as backfill to rehabilitate areas impacted upon by construction activities.
iii. Excess spoil material shall be disposed of at locations as identified by the Employers Agent.

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DESCRIPTION Soil Management
The Contractor shall develop and implement a soil management method statement.
Top Tip(s)  Consider the use of excess spoil for the creation of earth berms. This will reduce costs associated with transport and disposal.
The berms can be vegetated and will provide a noise and visual barrier. Trees planted may assist in off-setting the
developments carbon footprint.
 Do not provide landowners with excess spoil where this may be used for the construction of dams, shooting ranges etc.
Excess spoil may however be given, with the Employer Agents approval, where this will be used for erosion control or
rehabilitation of disused quarries / borrow pits, and in accordance with respective EMPr.

DESCRIPTION Sustainable Management

Possible source of  Electricity generation  Dust  Water contamination  Excess spoil
potential impact  Generator exhaust
emissions
Risks/Impacts Risk/Impact Mitigation measures
1) Increased costs i. The Contractor shall use appropriate materials and design for construction of buildings that
associated with assist in reducing heating/cooling demands.
providing; and ii. The Contractor’s site offices shall take solar altitudes into account and appropriate awnings be
availability of electricity fitted above the windows to prevent excessive amounts of sun entering the buildings.
to site offices
iii. The design of buildings shall take the insulating properties of the materials used in their
construction into account. Energy efficient building materials shall be used.
iv. Trees located in the site camp shall not be removed without the approval of the Employers
Agent.
v. The Contractor shall implement measures to conserve energy, which may include solar panels,
“energy-saving” bulbs automatic timers on light switches, solar geysers and point of source
geysers.
vi. The Contractor shall implement energy saving measures to result in a 20% saving in electricity
consumption.

2) Increased costs i. The Contractor shall ensure all facilities are provided with low water flow systems and that the
associated with

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DESCRIPTION Sustainable Management
providing; and toilets are fitted with a dual flush toilet and waterless urinal systems.
availability of water to ii. The Contractor shall install “grey-water” systems to allow for the re-use of water.
site offices
iii. Rain water tanks shall be installed to collect all the runoff from the roofed buildings on site. This
water shall be reused for inter alia irrigation purposes.
iv. The Contractor shall ensure all water pipes remain leak free for the duration of construction
related works.

3) Increase in dust due to i. The Contractor shall implement dust suppression measures using non potable water or other
non-availability of best environmental practicable option.
potable water
The Contractor shall develop and implement a sustainability management method statement.
Top Tip(s)  Use water from excavation dewatering operations for dust suppression
 Use chipped material from site clearance activities as ground cover (for dust suppression). Alien vegetation that is in seed
should not be used for any purpose.

DESCRIPTION Traffic Management

Possible source of  Noise  Vehicle emissions  Maintenance  Refuelling
potential impact
Risks/Impacts Risks/Impacts Mitigation measures
1) Degradation of existing i. Roads shall be maintained in an acceptable condition for the safe travel of the public and
road conditions due to project personnel.
the use by construction ii. Access shall only be for activities essential for the continued safe construction activities.
vehicles. Access for the general public shall not be permitted.

2) Degradation of the i. No new roads constructed outside of the development footprint.

surrounding ii. All vehicles shall remain on designated routes.
environment.
iii. No soil compaction, erosion and sedimentation to land and water.
iv. Minimise disturbances to water resources flora and fauna.

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DESCRIPTION Traffic Management
v. Manage hydrocarbon spills from vehicles

3) Dust generation as a i. The Contractor shall ensure dust entrainment does not exceed prescribed dust regulations
result of vehicle ii. Manage vehicle speeds on site.
entrainment.

4) Increase in safety risks i. The travelling public shall have the right of way on public roads.
due to presence of ii. No heavy vehicles shall be allowed on public roads between the hours of 06H00 to 08H00 and
additional vehicles and 16H00 to 18H00.
equipment on the local
iii. Full closure of existing roads shall not be allowed.
road network.
iv. Where access to properties needs to be closed, alternative access for the duration of the
5) Inconvenience and
closure shall be provided. The Contractor shall notify affected parties 48 hours before closure.
delays caused during
road and or lane v. Flagmen shall be provided at partial road closures and other traffic disruptions to ensure the
closures and traffic flow safety of the public
diversions. vi. Any accidents or incidents shall be recorded and the Employers Agent notified immediately.
Investigation into the causes must be done.
The Contractor shall develop and implement a traffic management method statement.

Top Tip(s)  Undertake a photographic survey of all roads to be impacted upon by construction related activities prior to the
commencement of construction. Where private roads are to be used, engage road owner on specific requirements /
conditions. This will negate costly disputes over road repair or maintenance.

DESCRIPTION Training Programme

Possible source of  Litter due to poor training  Dust due to poor training  Noise due to poor training  Water contamination due
potential impact to poor training
Risks/Impacts Risks/Impacts Mitigation Measures
1) Risks to quality of i. All employees shall receive general construction related work skills training required to enable

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DESCRIPTION Training Programme
workmanship. Private them to work safely and effectively, including:
property and the health  Basic Environmental Awareness Training.
and safety of workers  Spill and emergency management.
and the surrounding
 Health and safety.
communities due to
 Emergency drills.
lack of skills and training.
 Fire-fighting.
2) Risk of environmental
 Disaster management.
degradation due to
 Heritage resource and grave identification.
workers being
uninformed about the ii. Specific task-related skills training shall be SAQA accredited.
potential impacts of the iii. A system of evaluation of the effectiveness of training shall be developed by the Contractor.
development.
The Contractor shall develop and implement a training management method statement.
Top Tip(s)  Use familiar examples within training programmes.
 Speak to the level of the audience.

DESCRIPTION Waste Management

Possible source of  Blasting  Excavations  Maintenance  Canteen
potential impact  Clearing  Civil works  Temporary facilities  First aid
Risks/Impacts Risk/Impact Mitigation measure
1) Reduced capacity at i. Wherever possible, materials shall be reused or recycled to reduce amounts of waste that need
local landfill sites that to be disposed of at a landfill.
needs to accept
waste generated by
the development.

2) Spoil material i. In the event that the volume of spoil generated for disposal outside of a registered landfill site is
volumes exceeding greater than the thresholds stipulated within GNR 921, (National Environmental Management:
regulated threshold Waste Act (Act 59 of 2008) List of Waste Management Activities that have, or are likely to have a

City of Cape Town Environmental Management Programme 96

 limits detrimental effect on the environment, of 29 November 2013), as amended, the Employers Agent
shall be notified that a Waste License will need to be applied for.
ii. No spoiling shall occur until the waste license has been obtained.

3) Soil and water i. General waste shall be stored separately from hazardous waste. General waste shall be stored in
resource weather and vermin proof bins or skips or similar containers only.
contamination due ii. Hazardous waste shall be stored in a bunded weatherproof area. Water from the bund shall be
to incorrect storage collected and disposed of at an appropriate landfill.
of waste and illegal
iii. General waste that is not reused or recycled can only be disposed of at a registered landfill.
dumping.
Hazardous waste shall be disposed of at a hazardous waste landfill.
iv. Overburden/spoil shall be disposed of at a registered landfill or at spoil areas authorised by the
Competent Authority and approved by the Employers Agent.
v. Record shall be kept of all waste generated and what proportions are being reused or recycled.
Records of waste disposed at landfills or spoil areas shall also be recorded. Disposal certificates /
receipts shall be obtained from landfill sites to document waste delivered to the landfill.
vi. No septic tanks (French drains) shall be used. All sewage shall be removed to the municipal
waste water treatment works; and proof of each disposal shall be retained and submitted to the
Employers Agent.

4) Nuisances (litter, i. The development foot print shall be kept clean and waste removed to the waste storage facility
odours and daily.
aesthetics).due to ii. Daily litter patrols shall be conducted at the site camp and within the construction footprint.
poor housekeeping.
iii. Vermin and weather proof bins shall be provided.
The Contractor shall develop and implement a waste management method statement.
Top Tip(s)  Cut up a long spill sock into 20 – 30 cm lengths and place these into each drip tray. This will absorb spilt hydro carbons and
prevent over-topping in the event of inclement weather.
Many spill socks are designed to absorb anything between 7 – 25 times their weight. Furthermore, many can be wrung out
and re-used.
The use thereof does however not absolve the Contractor in preventing spills and subsequent environmental
contamination.
 Assign a dedicated (and approved) area where empty cement bags can be soaked and allowed to dry. This alters the
chemical nature of the cement with the resultant inert cement bags being suitable for disposal at registered (general

City of Cape Town Environmental Management Programme 97

 waste) landfill site(s).

DESCRIPTION Water Management

Possible source of  Site office  Stockpiles  Hydro carbon spills  Waste water
potential impact  Civil works  Excavations and  Access and haul roads  Water use
dewatering
Risks/Impacts Risks/Impacts Mitigation measures
1) Destabilisation of i. Watercourse crossings shall be formalised in order to protect the beds and banks of
watercourse channel watercourses.
and loss of habitat due to ii. Evaluation of watercourse soils shall be done before construction related activities commence
alteration of the bed or to verify wetness zones and soil profiles in order to reinstate original conditions during
banks of the rehabilitation.
watercourse. These
iii. Stabilisation mechanisms and anti-erosion measures required as and where required.
actions could result in
changes to watercourse iv. Protection of fauna and flora.
functioning. v. Rehabilitation as per prescribed measures.
vi. During construction, all topsoil and subsoil stockpiles shall be stored outside of wetland and
riparian zones. A minimum distance of 100 m shall separate the stockpiles with the start of the
wetland and riparian zone.
vii. Construction related activities may require regulatory approvals to be obtained prior to the
commencement of works within water courses.

2) Pollution or loss of water i. Water impacted upon by construction related activities shall not be released directly into the
due to construction environment.
related activities ii. Water shall only be released into the surrounding environment with the approval of the
interfacing with ground Employers Agent and once it meets the regulated prescribed minimum requirements.
water (ingress of ground
iii. A storm water management plan shall be developed to prevent erosion and the
water into trenches,
contamination of water; and deal with storm water release into the environment.
thereby requiring
dewatering) and iv. Storm water shall be directed towards stabilised areas which can dissipate the energy of the
unmanaged runoff of water flow. No ponding shall be permitted.

City of Cape Town Environmental Management Programme 98

DESCRIPTION Water Management
surface water through v. Prevention of water contaminated through storm water attenuation works discharging into
unstabilised areas. any storm water drain or watercourse.
vi. No handling of hazardous substances within close proximity to water resources and storm
water drains.

3) Decreased watercourse / i. Water quality upstream and downstream of where construction related activities are to occur,
wetland water quality shall be monitored in terms of the variables and frequencies prescribed in the regulated
and increased water minimum requirements, before, during and after construction related works.
quantity used. ii. Waste water shall be reused wherever possible. Water to be reused shall be tested for water
quality (in terms of the variables and limits in regulated prescribed minimum requirements) and
treated where necessary before reuse.
iii. All construction related activities shall be excluded from watercourses, wetlands, riparian
ecosystems and all sensitive areas, unless authorised so and approved by the Employers
Agent.
iv. During all works, no activity such as ablution, disturbance of natural habitat, storing of
equipment or waste disposal may be permitted within any wetland, riparian zone.
v. Implementation of anti-erosion and storm water works in areas susceptible to erosion.

4) Non-conformance with i. Water use license may be required for watercourse crossings by service roads. Water use
regulatory requirements licenses shall be required for the discharge of the effluent if it is discharged to a water
resource.
The Contractor shall develop and implement a water management method statement.
Top Tip(s)  Straw bales (and not hay bales) may be used for bank stabilisation and sediment settlement.
 Geotextile material should be placed parallel to the watercourse bank. The first row should be placed adjacent to the
bank, with subsequent rows overlapping. Vertical placement results in erosion runnels.

Decommissioning

DESCRIPTION Decommissioning

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DESCRIPTION Decommissioning
Possible source  Dust  Rubble stockpiles  Hydro carbon spills  Waste water
of potential  Noise  Excavations and  Access and haul roads  Water use
impact  Asbestos dewatering  Rupturing underground
tanks
Performance Performance Indicator Target
indicators /
Targets. 1) Environment a) The Contractor shall prevent adverse environmental and community impacts from construction.
b) The Contractor shall prevent loss of soil and creation of dust.
c) The Contractor shall minimise any degradation of the quality of water leaving the site.
d) The Contractor shall minimise the generation of excessive construction waste, including litter.
e) Minimise contamination of the environment from dust.
2) Contamination a) The Contractor shall minimise the risks to the environment and human health as a result of
decommissioning activities.
b) The Contractor shall ensure construction workers engaged in earthworks or demolition activities or
off-site disposal of waste are aware of potential contamination issues through site inductions,
environmental training and at daily toolbox meetings, and undertake these activities in
accordance with applicable regulatory requirements.
c) The Contractor shall ensure that all earthworks, construction and demolition activities which could
intercept or expose contaminants of potential concern are managed to prevent storm water or
dust discharge.
3) Noise a) The Contractor shall use of lowest practicable noise emitting equipment and plant; noise levels will
be considered in the selection of all plant and equipment, including the use of bored piles rather
than driven piles where appropriate.
b) The Contractor shall inspection all equipment to ensure that any noise mitigation (e.g. mufflers) is
suitable.
4) Traffic a) The Contractor shall prevent vehicle accidents and protect life and property.
b) The Contractor shall avoid or minimise environmental damage and visual and noise disturbance
due to vehicular traffic.
5) Construction Timing and f) The Contractor shall provide appropriate mechanisms for the collection, treatment, recycling,
Impacts reuse and disposal of construction waste and litter.

City of Cape Town Environmental Management Programme 100

DESCRIPTION Decommissioning
g) The Contractor shall prevent environmental degradation caused by the inappropriate disposal of
construction waste and litter.
h) The Contractor shall provide for the environmentally responsible disposal of all construction wastes
and litter.
i) The Contractor shall conserve resources and maximise the recovery of reusable materials.
j) The Contractor shall formulate and implement a waste minimisation strategy.
1) Budget a) The Contractor shall make provision for adequate budget for site environmental management
requirements.
2) ECO a) The City of Cape Town shall appoint a competent and knowledgeable ECO; and where required,
an Environmental Auditor.
3) Contractors a) The Contractor shall appoint a competent and knowledgeable Contractors Environmental Officer
Environmental Officer

City of Cape Town Environmental Management Programme 101

Annexure 8 – Site Plan

City of Cape Town Environmental Management Programme 102

Annexure 9 - Method statement
Purpose

The purpose of the method statement is to:

 Outline the safe manner in which the task / activity is to be undertaken

 Provide induction material for all undertaking the task / activity to understand
 Meet legal requirements – hazard identification and control
 Provide a programme against work, material, time, staff and anticipated problems
are to be managed
 Act as a tool in quality assurance

Scope

A method statement describes the scope of the intended task / activity in an easy to
understand step – by – step manner. This is particularly important to reduce potential
confusion and ambiguity of the contents by those personnel required to implement it.

The method statement should clearly indicate:

 What – a brief concise description of the task / activity to be undertaken;

 Who – a brief concise description of the personnel involved with undertaking the task
/ activity;
 When - a brief concise description of the sequence of actions with due
commencement and completion dates of the task / activity to be undertaken;
 Where - a brief concise description and map / drawing of the locality of the task /
activity to be undertaken;
 Why - a brief concise description of the importance and requirement of the task /
activity to be undertaken; and
 How - a brief concise description of the methods to be implemented, materials and
equipment to be used for the task / activity.

Language use

The method statements shall be written in plain English so that they are understood by all.
Therefore a well thought through and well written method statement providing clear and
concise specific work plans, can save much time and money and potentially prevent the
occurrence of incidents and accidents.

The implementation of the method statements shall be audited by the ECO. Consequently
the method statements shall contain sufficient information and detail to satisfy the Employers
Agent and ECO that the works will be implemented correctly and that potential incidents /
accidents shall mitigated and managed.

Please remember to:

 Consider the reader;
 Communicate a clear message;
 Use clear and concise language; and
 Consider how the information is portrayed.

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Site Specific Requirements

The method statement shall be site and development specific. Method statements copying
information contained within the EMPr, specifications or other documents shall not be
considered as they do not indicate to the person responsible for approving the document,
that the Contractor has a clear understanding of what is required.

Minimum Requirements

The method statement should as a minimum address the following:

 Description
- Provide a brief and concise description of the work to be undertaken;
- Personnel Qualifications and Experience;
- List all the details of qualifications and experience required for the completion
of the task; and
- Experience may cover previous work done in the area that may not require
certificates or licences.
 Personnel, Duties and Responsibilities
- Give details of the duties and specific responsibilities of supervisors and other
personnel. For example, describe such things as daily toolbox talks and
guidance provided by the Environmental Officer;
- Training required to complete work; and
- Make sure that all workers and their Supervisors are trained in the procedures
needed to complete the job safely and in an environmentally responsible
way, especially when undertaking tasks for the first time or where new or
changed work methods are utilised.
 Programme
- Provide a clear and concise programme indicating all phases and time
frames associated with the task.
 Construction sequence and method
- Indicate all steps associated with task at hand. This shall be done in a manner
which is easily understandable and leaves no uncertainties to staff that are
required to implement the task in the field.
 Possible Hazards
- Include all possible hazards such as:
- Hazardous substances, explosives, dust, etc ;
- Hazards to others in area ; and
- Rubbish, electrical, fills.
 Resources/Plant/Equipment
- List resources, plant and equipment that you will use on the job, e.g. ladders,
scaffold etc.
 Environmental
- Indicate environmental management responsibilities ;
- Provide aspects and impacts associated with the activity;
- Provide environmental guidelines; and

City of Cape Town Environmental Management Programme 104

 - Specify employee training and involvement.
Indicate the following:
- Material consumption;
- Energy consumption;
- Water consumption;
- Waste management and reduction;
- Buildings, machinery, soil;
- Residual materials and waste;
- Atmospheric emissions, noise and odour pollution;
- Wastewater;
- Accidents and accident prevention; and
- Transport
 Health and Safety
- List all safety controls such as MSDS;
- Warning Signs;
- Personal protective equipment;
- Storage of materials and equipment;
- Fellow workers/public safety provisions; and
- Housekeeping
 Monitoring Systems
The Contractor shall develop a strategy and programme to monitor and verify its
proposed mitigation measures are functioning.

This shall set out:

o performance outcomes in respect of the potential negative environmental and
social effects:
o mitigation measures to assist in achieving performance outcomes;
o a programme for monitoring negative environmental and social effects to ensure
that mitigation measures are meeting performance outcomes; and
o a contingency plan to be implemented should monitoring reveal that mitigation
measures have failed.
All work undertaken by the Contactor shall align to best practicable environmental
options; complies with relevant regulatory requirements and satisfies the provisions
prescribed within the EMPr.

Methodology

The outcome of all monitoring is to provide information to inform whether the prescribed
outcomes are being met. Consequently the inclusion of monitoring within the method
statements is to:

o inform the detection of potential unwanted environmental and social situations from
developing, in order to provide timeous implementing of appropriate control
measures;
o define the roles of all parties associated with the monitoring process and provide
them with clear responsibilities; thus allowing for improved and clear lines of
communication;
o identify monitoring parameters and define the mechanisms for monitoring;

City of Cape Town Environmental Management Programme 105

 o provide mechanisms for the evaluation of monitoring efficiency and efficacy in
relation to the management and mitigation measures prescribed in the EMPr;
o provide for measures to improve management actions associated with the mitigation
of potential impacts;
o prescribe monitoring frequency; and
o allow for iterative learning.

Environmental Monitoring

Environmental monitoring techniques shall include:

- Emission monitoring:
Emission monitoring shall entail the gathering of samples of all construction generated
emissions for the purposes of characterising and quantifying contaminants; providing
mechanisms to control emission release at point of discharge; and demonstrating
compliance with prevailing regulatory requirements, accepted norms and standards.

This could include dust fall out monitoring in terms of the National Dust Control
Regulations and emissions in terms of the City of Cape Town Air Quality Management
By-law, as amended.

- Environmental surveillance:
The collection and analysis of dust, noise, soil and water samples within the
development footprint to determine compliance with prevailing regulatory
requirements; and accepted norms and standards.

- Meteorological monitoring:
The collection of meteorological data to inform how prevailing conditions impact
upon environmental surveillance activities.

- Photographic Record
The Contractor shall compile a photographic record of all activities on site prior to
construction related activities commencing, during the construction process and on
completion of construction related works.

Social Monitoring

Social Monitoring shall:

o determine relevant stakeholder groups;

o monitor mechanisms to pro-actively manage influx of work-seekers, including health
aspects;
o determine efficacy of addressing and provide mitigation for social issues experienced
due to construction related activities;
o monitor delivery of services to a level associated with pre-construction conditions;
and
o determine efficacy of economic inclusion of local community.

 Emergency/disaster incident and reaction procedures

City of Cape Town Environmental Management Programme 106

 - Procedures must be included indicating how incidents/accidents will be dealt
with and what steps are in place to prevent such an incident/accident from
occurring.
 General
- Explanation of important technical/environmental terms

The Contractor shall be accountable for all actions taken in non-conformance of the
accepted Method Statements. The Contractor shall keep all the method statements and
subsequent revisions on file, copies of which must be distributed to all relevant personnel for
implementation.

The Contractor shall be required to submit, the method statements listed in the table below
as identified in the contract, for approval by the Employers Agent prior to the start of
construction related activities.

Table 8: Method Statements could include the following Aspects.

Method Key information required Target
Statement
Site Establishment - Site establishment methodology No damage to existing gates and
and Layout - Site layout drawing fences.
- Gates and fencing All gates equipped with locks to
- Aesthetics and housekeeping prevent unauthorised access.
- Laydown areas No complaints about open gates.
- Workshops No complaints from landowners
- Wash bays No damage to private property
No unplanned disturbance due to
construction related activities.
Cement Mixing / - Mixing and batching All cementitious mixing to occur
Concrete methodology within demarcated localities.
Batching / - Plant drawings No indiscriminate spoiling of
Bentonite Mixing / - Monitoring of stockpiles, cementitious products in non-
Soilcrete mixing materials, water etc. designated areas.
No impacts upon receiving water
resources.
Water - Grey water management All waste water to be monitored and
Management - Sewerage water management comply with regulatory requirements.
- Industrial waste water Stormwater to be managed to
management ensure no environmental
- Stormwater/runoff degradation occurs.
management
- Water monitoring

Dust - Dust generating activities No complaints from stakeholders.

Management - Weather influences Dust emissions to be monitored and
- Dust management strategies comply with regulatory requirements.
- Dust monitoring

Environmental - Monitoring of dust, noise, water Compliance with regulatory

Monitoring etc. requirements:
 Dust: NEM AQA Air Quality
Regulations;

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 Method Key information required Target
Statement
 Noise: Western Cape Noise
Control Regulations; and
 Water: NWA Water Quality
Guidelines.
Ensure no incidents or accidents
occur which negatively impact upon
the surrounding environment.
Erosion control - Erosion controls to be Slopes > 1:1 must have additional
implemented across the site anti-erosion mechanisms.
- Corrective actions for No evidence of erosion.
occurrence of erosion No evidence of disturbance outside
of project area.
Fire - Fire breaks Zero (0) fires.
- Fire extinguishers
- Hot works
- Policy on open fires
Fuel storage and - Bulk fuel storage All refuelling to occur within
Refuelling - Bulk fuel storage schematics designated areas.
- Bowsers (refuelling and storage) All hydrocarbons to be contained
- Jerry Can (refuelling and within approved bunded facilities.
storage) Identified staff to undergo suitable
spill clean-up training.
Heritage - Archaeological finds No damage to heritage structures,
- Heritage resources unless proof of consultation with a
heritage specialist and approval
from the H:WC is in place.
Records of chance finds must be
kept.
Where chance finds are unearthed,
proof of work being stopped
immediately and proof of
consultation with a heritage
specialist and the H:WC must be
kept on site.
Noise - Limits to be adhered to Noise levels shall be monitored to
- Monitoring information ensure they comply with regulatory
requirements. Noise generating
activities shall not exceed the criteria
prescribed in the Western Cape
Noise Control Regulations.
No complaints relating to noise from
the stakeholders.

City of Cape Town Environmental Management Programme 108

 Method Key information required Target
Statement
Rehabilitation - Areas identified for rehabilitation Reinstatement of areas affected
through construction related
activities.
The final placement of layers of soil
on disturbed areas must match the
pre-construction profile or as
prescribed on construction drawings.

Solid and Liquid - Implement measures to reduce, Ensure all waste products are
Waste monitor and manage waste disposed of at a registered waste
Management generation, whilst maximising landfill site designed to cater for said
recycling efficiency. waste product.
- The method statement shall Proof of waste generated, reused,
reflect the principles of recycled and disposed of, including
integrated waste management disposal certificates, must be kept on
as contained within the NEM: site.
WA.
Contain all waste within approved
- Hazardous and general waste
designated areas and stored in
management measures
marked containers.
- Recyclable waste management
Containers of hazardous waste and
waste oils shall be stored in a
bunded, covered area.
No evidence of contamination by
waste.
Bins provided at regular intervals.
No evidence of litter.
Earthworks - Manage the removal and Soil horizons (stockpile separately).
stockpiling of subsoil during the Stockpiles shall not be higher than 2
contract for use during m.
rehabilitation.
Stockpiles shall be kept free of alien
invasive species.
No stockpiles shall be located
outside of areas indicated in the
construction diagrams.
Traffic - Minimise the impacts and extent No accidents or incidents.
of construction related traffic on
No complaints from the public.
the surrounding road network
and environment, whilst Proof of notification of landowner for
maximising road user safety. closure of access roads.
Alternative access roads always
provided at partial road closures and
other traffic disruptions.
Compliance with regulatory
requirements.

City of Cape Town Environmental Management Programme 109

 Method Key information required Target
Statement
Training - Foster construction related skills Proof of training provided, including
transfer, environmental training materials that meet the
awareness, health and safety requirements of the Employers
awareness, and materials and Agent.
equipment skills.
Proof of attendance of staff at
training.
Records of training evaluation results.
Results must reflect that training has
been effective.
Wash Areas - To ensure plant and equipment No contamination of the receiving
used on site are kept clean environment through the washing
whilst containing and and cleaning of equipment and
preventing the release of plant.
potential contaminants into the
Compliance with regulatory
receiving environment.
requirements.
Hazardous - Storage of Hazmat No contamination of the
Materials - Transportation of Hazmat environment through use of
Management - Use of Hazmat hazardous materials.
- MSDS

Flora and Fauna - Procedure when encountering No damage to protected species.

protected flora Safe translocation of encountered
- Procedure for removal of all flora / fauna
flora during clearing activities
- Fauna protection measures
Site Closure - Temporary (during holidays) and Temporary site closure without
permanent closure procedures incidents. Permanent site closure
- Removal of site infrastructure where all infrastructure, plant and
- Removal of plant and equipment is removed without
equipment incident.

City of Cape Town Environmental Management Programme 110

Annexure 10 - Sensitivity Mapping
Note to Compiler: Please insert Sensitivity Mapping associated with development footprint

City of Cape Town Environmental Management Programme 111

Annexure 11 – Environmental Monitoring of Water
In terms of Government Notice R 665 (Government Gazette 36820 of 2013, as amended), the
wastewater limit value (General) indicated below refers to “the mass expressed in terms of
the concentration and/or level of a substance, which may not be exceeded at any time.
Wastewater limit values shall apply at the last point where the discharge of wastewater
enters into a water resource, dilution being disregarded when determining compliance with
the wastewater limit values. Where discharge of wastewater does not directly enter a water
resource, the wastewater limit values shall apply at the last point where the wastewater
leaves the premises of collection and treatment”.

Table 9: Wastewater limit values applicable to discharge of wastewater into a water

resource

Parameters and Variable DWS “General Limits”

COD (mg/l) 75

Dissolved Arsenic (mg/l) 0.02

Nitrate and nitrite (mg/l) 15

Ammonia as N 6

Orthophosphates (mg/l) 10

Suspended Solids (TSS) (mg/l) 25

Soaps, oil and grease (mg/l) 2.5

Free & Saline ammonia (mg/l) 6

Faecal Coliform bacteria (CFU

1000
per 100ml)

Boron (mg/l) 1

Total Cadmium (mg/l) 0,005 or at detection limit of laboratory

Dissolved Copper (mg/l) 0,01 or at detection limit of laboratory

Hexavalent chromium (mg/l) 0,05

Dissolved Lead (mg/l) 0,01 or at detection limit of laboratory

Dissolved Manganese (mg/l) 0,1

Total Residual Cl2 (mg/l) 0.25

Total Selenium (mg/l) 0,02

Dissolved Zinc (mg/l) 0,1

Fluoride (mg/l) 1

Dissolved Iron (mg/l) 0.3

Mercury (mg/l) 0.005

City of Cape Town Environmental Management Programme 112

 Colour, odour and taste No change

Conductivity (mS/m) 50 to 150

pH 5,5 – 9,5

Turbidity (NTU) 10

Dissolved oxygen (%
Min 75%
saturation)

Temperature 25º C max

Total hardness as CaCO3 650

City of Cape Town Environmental Management Programme 113

Annexure 12 – Environmental Monitoring of Dust
PM10 monitoring shall be in accordance with GNR 1210, National Ambient Air Quality
Standards, of 24 December 2009, as amended.

Table 10: PM10 Monitoring Levels

Substance Notation Averaging Concentration Frequency of Compliance

3
Period (µm/m ) Exceedance Date
per annum

Particulate PM10 24 hours 75 4 1 Jan 2015

Matter
1 year 40 0 1 Jan 2015

Indicative dust fallout (i.e. suspended dust concentrations that will result in fallout) shall be
monitored in terms of the GNR 827, National Dust Control Regulations of 1 November 2013, as
amended.

Actual dust fallout shall be verified through sampling at sites where such dust is generated
and shall not exceed the below limits.

Table 11: Indicative Dust Fallout Levels

Restriction Areas Dustfall rate (D) Permitted frequency of
(mg/m2/day, exceeding dust fall rate
30-days
average)

Residential area D < 600 Two within a year, not

sequential months.

Non-residential area 600 < D < 1200 Two within a year, not
sequential months.

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Annexure 13 – Environmental Monitoring of Noise
The Noise Control Regulations P.N. 200/2013 Dated 20 June 2013 made under Section 25 of
the Environmental Conservation Act (Act 73 of 1989) prescribes:

Table 12: Definitions of Disturbing Noise and a Noise Nuisance

DEFINITIONS OF DISTURBING NOISE AND A NOISE NUISANCE
Disturbing Noise Noise Nuisance
"disturbing noise" means a noise level that Means any sound, which disturbs or impairs
exceeds the ambient sound level measured or may disturb or impair the convenience or
continuously at the same measuring point by peace of any person.
7 dBA or more;
Ambient sound level means the reading on PN200/2013: “ambient noise”- means the all-
an integrating impulse sound level meter encompassing sound in a given situation,
taken in the absence of any alleged measured as a reading on an integrated
disturbing noise. impulse sound level meter for a total period
of at least 10 minutes.
Noise level means the reading taken at a PN200/2013: “residual noise”- means the all-
measuring point in the presence of any encompassing sound in a given situation at a
alleged disturbing noise at the end of a total given time, measured as a reading on an
period of at least ten minutes after such integrated impulse sound level meter for a
meter was put into operation, and, if the total period of at least 10 minutes, excluding
alleged disturbing noise has a discernable noise alleged to be causing a noise nuisance
pitch, for example, a whistle, buzz, drone or or disturbing noise.
music, to which 5 dBA is added.

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Annexure 14 - General Conditions of Contract
Listed below are issues pertaining to the environment that form part of the Contract
Document. The clause references relate to the SAICE General Conditions of Contract 2015
(GCC). They are listed here to emphasise that they form part of the environmental
considerations and requirements for this project.

Any additional conditions are presented in the Additional Conditions of Tender in Tender
Data section of the Contract.

Engineer’s authority to delegate

In terms of Subclause 3.3.4 the Employers Agent has the authority to appoint a representative
to act as the Environmental Planner for the Contract. The Planner shall be responsible for
monitoring compliance with the EMPr, and may be the Employers Agent’s Representative or
any other person responsible to the Employers Agent.

Compliance with the Employers Agent’s Instructions

Subclause 4(2) requires that the Contractor comply with the Employers Agent’s instructions
on any matter relating to the Works. Moreover, Subclause 4.2.2 ensures that the Contractor
only takes instructions from the Employers Agent, the Employers Agent’s Representative or
other person authorised by the Employers Agent in terms of Subclause 3.3.4.

Access to the Works

Subclause 7.3 makes provision for the Employers Agent to authorise access to the Works by
the Environmental Planner.

Copy of Documents on Site

Clause 13 requires the Contractor to keep a copy of all documents constituting the Contract
(including the performance specifications) available on Site.

Method Statements and Programme

Subclause's 12(2) and 12(3) make provision for the Employers Agent to request documents
concerning the Contractors arrangements and methods of carrying out the Works. In the
case of the performance specifications, these would be submitted as Method Statements.

Subclause 5.6 also makes provision for the Employers Agent to request the programme for
carrying out the Works.

Compliance with other legislation

Subclause 4.3.1 requires that the Contractor comply with all applicable laws in the
performance of the Contract.

Health and Safety

Subclauses 4.3.2 of GCC remind the Contractor of his obligations in terms of the
Occupational Health and Safety Act, No. 85 of 1993.

City of Cape Town Environmental Management Programme 116

Subclause 5.7 of SANS 1200A reinforces these requirements through the observation of proper
and adequate safety arrangements.

Monitoring

Subclause 2(1) – 2(3) makes provision for the Employers Agent to undertake such duties and
functions as are required in terms of the Contract, including the monitoring of any
environmental variables.

Public Nuisance, and Pollution

Subclauses 8.1.2 of GCC requires that all operations necessary for the execution of the Works
be carried out so as not to cause unnecessary noise or pollution, or to interfere unnecessarily
or improperly with public services, or the access to, use and occupation of public or private
roads and footpaths or properties.

Subclause 5.6 of SANS 1200A further requires the Contractor to minimise dust nuisance and
pollution of streams and inconvenience to or interference with the public.

Dust

Subclause 17(1) requires that all operations necessary for the execution of the Works be
carried out so as not to cause unnecessary air pollution.

Subclause 5.6 of SANS 1200A requires that the Contractor take all reasonable measures to
minimise any dust nuisance.

Noise

Subclause 8.1.2 of GCC requires that all operations necessary for the execution of the Works
be carried out so as not to cause unnecessary noise pollution.

Subclause 4.1 of SANS 1200A requires that when working in built-up areas, the Contractor
shall provide and use suitable and effective silencing devices for pneumatic tools and other
plant that would otherwise cause a noise level exceeding 85dB.

Protection of Archaeological/ Palaeontological remains

Clause 15(1) requires the Contractor to take reasonable precautions to prevent any person
from removing or damaging any archaeological or palaeontological artefact, or other
articles of value and requires that he inform the Employers Agent and follow any instructions
issued in this regard.

Hours of Operation

Subclause 38.1.1 – 38.1.4 restricts the Contractors hours of operation to between sunrise and
sunset from Monday to Saturday unless otherwise approved by the Employers Agent.

City of Cape Town Environmental Management Programme 117

Subclause 40(2) further requires that in the event that permission is granted for night working
then such work will be carried out without unreasonable noise and disturbance.

Housing, Food and Transport

Subclause 20(1) requires the Contractor to provide adequate payment, housing, feeding
and transport for his employees on Site.

Subclause 4.2 of SANS 1200A further requires that facilities provided comply with local
authority regulations and are maintained in a clean and sanitary condition.

Protection of Existing Environment

Subclause 17(2) requires that the Contractor uses every reasonable means to prevent
damage to roads and bridges communicating with or in the vicinity of the Site.

Removal from Site

Clause 4.11.2 makes provision for the Employers Agent to instruct the removal of any persons
who in his opinion is guilty of misconduct; or is incompetent, negligent, or constitutes an
undesirable presence on site.

Subclause 23(2) requires that all Plant be in good working order. Accordingly, the Employers
Agent may order that any Plant not complying with the performance specifications be
removed from Site.

Competence

Subclause 4.11 requires that all persons employed on site are careful, competent, and
efficient. These attributes embrace knowledge of the environmental matters and issues dealt
with in the EMPr.

Reinstatement

Clauses 33 makes provision for the Contractor to make good any damage, due to
negligence on the part of himself or his employees, to the satisfaction of the Employers
Agent, and bear any costs associated with such reinstatement.

Suspension of Works

Subclause 5.11 enables the Employers Agent to suspend the progress of the Works or any
part thereof as a result of some default or breach of the Contract on the part of the
Contractor.

Site Clean Up

Subclause 5.15.1 requires that as part of the completion of the Works or any portion thereof,
the Contractor shall clear away and remove from the Site all Construction Plant, surplus
materials, rubbish and Temporary Works of every kind and leave the whole Site and
Permanent Works clean and tidy. If the Contractor fails to comply, the Employer may have
the site cleared and recover the cost from the Contractor.

City of Cape Town Environmental Management Programme 118

Annexure 15 - Bill of Quantities
Tenderers shall price this strictly in accordance with the Specifications and SANS 1200, where
a conflict arises between these two documents the Specifications shall take precedence.
Where a conflict arises between this and the Specifications, the Specifications shall take
precedence. Tenderers shall price to provide the complete Works

Where reference is not made to a standardized or a particular SANS 1200 clause, the
descriptions included in the bill of quantities shall be read in conjunction with the relevant
drawings and specifications and the item shall be priced accordingly. The tendered rate
shall also, for each item, include the supply of materials, installation and construction, testing
and commissioning, all as required to render the works complete and fully functional in every
aspect upon final handover.

All works shall be performed to the specified standards or consistent with recognized, good
industry norms and practices, to provide the works in a complete, fully functional, operable
and compliant manner.

PSEM1 Environmental Monitoring

A Provisional Sum shall provide for the cost of monitoring and sampling air quality, noise and
water quality by an independent professional service provider(s) to be selected and
appointed by the Contractor. The Contractor shall submit detailed Terms of Reference for
these professional service providers within six weeks of appointment, for approval by the
Employers Agent. The Terms of Reference shall specify at least the following:

 qualifications;
 professional registration;
 experience and track record;
 demonstrated proficiency in use of relevant monitoring and sampling equipment;
 equipment requirements and tolerances for detection limits;
 reporting and analysis; and
 confirmation of laboratory accreditation, capacity, delivery and performance within
reasonable timeframes.
The rate tendered shall include full compensation for all the Contractor’s costs in complying
with the requirements of PSEM8, PESEM16 and PSEM24 including the measurement,
monitoring, management and provision of sampling equipment and quality control.

PSEM2 Environmental Officer

The tendered rate shall include full compensation for the supply of an Environmental Officer
for the duration of the contract. The Environmental Officer shall be appointed within two
weeks of acceptance of Appointment Letter and shall remain employed until after the
rehabilitation has been completed. The rate shall cover the services of a full time suitably
experienced and qualified person.

PSEM3 Community Liaison Officer

The tendered rate shall include full compensation for the supply of a Community Liaison
Officer for the duration of the contract. The Community Liaison Officer shall be appointed
within two weeks of acceptance of Appointment Letter and shall remain employed until

City of Cape Town Environmental Management Programme 119

after the rehabilitation has been completed. The rate shall cover the services of a full time
suitably experienced and qualified person.

PSEM4 Planning

Not applicable to Construction related activities

PSEM5 Design

Not applicable to Construction related activities

PSEM6 Pre-construction

The rate tendered shall include full compensation for all the Contractor’s costs in complying
with all requirements including the measurement, monitoring, management and provision of
sampling equipment and quality control.

PSEM7 Aesthetics Management

The Contractor to price for the aesthetics management activities as a time related P&G item.

PSEM8 Dust Management

The Contractor to price for the dust management activities as a time related P&G item.

PSEM9 Earthworks Management

Please refer to the Technical Specification and Scope of Work

PSEM10 Erosion Management

The Contractor to price for the erosion management activities as a time related P&G item.

PSEM11 Fauna and Flora Management

The Contractor to price for the fauna and flora management activities as a time related
P&G item

PSEM12 Fire Management

The Contractor to price for Fire Management activities as a time related P&G item.

PSEM13 Hazardous Substance Management

The Contractor to price for the hazardous substance management activities as a time
related P&G item.

PSEM14 Heritage Management

The Contractor to price for the heritage management activities as a time related P&G item.

PSEM15 Landowner Liaison

The Contractor to price for the land use management activities as a time related P&G item.

PSEM16 Noise Management

City of Cape Town Environmental Management Programme 120

The Contractor to price for his Noise Management activities as a time related P&G item.

PSEM17 Rehabilitation Plan

The Contractor to price for rehabilitation activities on a per m2 basis.

PSEM18 Social Aspect

The Contractor to price for the social management activities as a time related P&G item.

PSEM19 Soil Management

The Contractor to price for the soil management activities as a time related P&G item.

PSEM20 Sustainability Management

The Contractor to price for the sustainability management activities as a time related P&G
item.

PSEM21 Traffic Management

The Contractor to price for the traffic management activities as a time related P&G item.

PSEM22 Training Programmes

The Contractor to price for the training programmes as a time related P&G item.

PSEM23 Waste Management

The Contractor to price for the waste management activities as a time related P&G item.

PSEM24 Water Management

The Contractor to price for water management activities as a time related P&G item.

PSEM25 Decommissioning

The Contractor to price for decommissioning activities as a time related P&G item.

City of Cape Town Environmental Management Programme 121

Annexure 16 – EMPr Alignment with NEMA Sec 24N

In order to ensure legal compliance, this EMPr is to comply with the requirements of the
NEMA Section 24 N, together with Appendix 4 of GNR 982 the EIA Regulations, 2014, as
amended.

GNR 982 Appendix 4: Content of Environmental Cross linking with the EMPr
Management Programme, as amended.

1. (1) An EMPr must comply with section 24N of

the Act and include-

(a) details of

(i) the EAP who prepared the EMPr; and Annexure 1 - Details of Author(s) and
related expertise

(ii) the expertise of that EAP to prepare an EMPr, Annexure 1 - Details of Author(s) and
including a curriculum vitae; related expertise

(b) a detailed description of the aspects of the Section 7. Performance Specifications:

activity that are covered by the EMPr as Environmental Management
identified by the project description;
Annexure 17: Typical Aspects and Impacts
Table

(c) a map at an appropriate scale which Annexure 8 – Site Plan

superimposes the proposed activity, its
associated structures, and infrastructure on the
environmental sensitivities of the preferred site,
indicating any areas that any areas that should
be avoided, including buffers;

(d) a description of the impact management Section 2.2 Outcomes of the EMPr
objectives, including management statements,
identifying the impacts and risks that need to be
avoided, managed and mitigated as identified
through the environmental impact assessment
process for all phases of the development
including-

(i) planning and design; Section 7. Performance Specifications:

Environmental Management

Annexure 7.1 Planning

Annexure 7.2 Design

(ii) pre-construction activities; Section 7. Performance Specifications:

Environmental Management

Annexure 7.3 Pre-construction

City of Cape Town Environmental Management Programme 122

(iii) construction activities; Section 7. Performance Specifications:
Environmental Management

Annexure 7.4 Construction

(iv) rehabilitation of the environment after Section 7. Performance Specifications:

construction and where applicable post closure; Environmental Management
and

(v) where relevant, operation activities; n/a

(e) a description and identification of impact Section 7. Performance Specifications:

management outcomes required for the Environmental Management
aspects contemplated in paragraph (d);

(f) a description of proposed impact Section 7. Performance Specifications:

management actions, identifying the manner in Environmental Management
which the impact management objectives and
Annexure 7 - Environmental Best
outcomes contemplated in paragraphs (d) and
Practicable Options

(e) will be achieved, and must, where

applicable, include actions to:

avoid, modify, remedy, control or stop any Section 7. Performance Specifications:

action, activity or process which causes pollution Environmental Management
or environmental degradation;
Annexure 7 - Environmental Best
Practicable Options

comply with any prescribed environmental Section 7. Performance Specifications:

management standards or practices; Environmental Management

Annexure 7 - Environmental Best

Practicable Options

comply with any applicable provisions of the Act Section 7. Performance Specifications:
regarding closure, where applicable; and Environmental Management

Annexure 7 - Environmental Best

Practicable Options

comply with any provisions of the Act regarding Section 7. Performance Specifications:
financial provisions for rehabilitation, where Environmental Management
applicable;
Annexure 7 - Environmental Best
Practicable Options

(g) the method of monitoring the Section 5 Monitoring

implementation of the impact management
actions contemplated in paragraph (f);

(h) the frequency of monitoring the Section 5.5 Time Programme

implementation of the impact management

City of Cape Town Environmental Management Programme 123

actions contemplated in paragraph (f);

(i) an indication of the persons who will be Section 7 Performance Specifications:

responsible for the implementation of the impact Environmental Management
management actions;

(j) the time periods within which the impact Section 7 Performance Specifications:
management actions contemplated in Environmental Management
paragraph (f) must be implemented;

(k) the mechanism for monitoring compliance Section 5 Monitoring

with the impact management actions
contemplated in paragraph (f);

(l) a program for reporting on compliance, Section 6 Assurance

taking into account the requirements as
prescribed by the Regulations;

(m) an environmental awareness plan Section 4.11 Training

describing the manner in which-

the applicant intends to inform his or her Annexure 17: Typical Aspects and Impacts
employees of any environmental risk which may Table
result from their work; and

risks must be dealt with in order to avoid Annexure 7 - Environmental Best

pollution or the degradation of the environment; Practicable Options
and

(n) any specific information that may be Note to compiler: Please include
required by the Competent Authority. additional information as may be required.

City of Cape Town Environmental Management Programme 124

Annexure 17 - Typical Aspects and Impacts Table
The below risk assessment identifies typical risks and uses qualitative measures to estimate the
consequences or impact of the event, together with the estimate of its likelihood.
Each potential risk is to be investigated to determine the consequence and likelihood of the
hazard occurring. A simple assessment of L (Low), M (Medium) and H (High) is used for the
assessment consequence. The occurrence potential of each hazard is also assessed using
the simple assessment of L (Low), M (Medium) and H (High).

Table 13: Predicted Level of Risk

Likelihood Consequence
Insignificant Minor Moderate Major Catastrophic

A (almost L M H H H
likely)
B (likely) L M H H H

C L M H H H
(moderate
)
D (unlikely) L L L M H

E (rare) L L L M M

Planning
Table 14: Typical Aspects and Impacts associated with the Planning Phase
System Aspect Impacts Risk
Element

Conceptual Development scope Significant possible changes High

Design required due to limited
information.

Design
Table 15: Typical Aspects and Impacts associated with the Design Phase
System Aspect Impacts Risk
Element

Design Development scope All impacts and risks not High

adequately identified and
assessed due to evolving design
Environmental Not holistically included within the High
considerations Engineering Design

City of Cape Town Environmental Management Programme 125

Pre-Construction
Table 16: Typical Aspects and Impacts associated with the Pre-construction Phase
System Aspect Impacts Risk
Element

Tender Environmental Not aligned with EMPr and EIA High

Specifications outcomes.
Bill of Quantities Environmental considerations not High
adequately costed for.
Tender valuation and Inaccurate Contractor submission High
moderation scoring
Approvals Permits / licenses / Not all approvals are timeously High
authorisations obtained

Construction
Table 17: Typical Aspects and Impacts associated with the Construction Phase
System Aspect Impacts Risk
Element

Aesthetics Nuisance factor Dust generation High

through construction Noise generation
related activities Visual impact

Dust Unprotected surfaces Dust generation Low

Earthworks Contaminated spoil Ecological off-site impacts of Low
contamination

Erosion Construction related Unstable embankments along High

works that require work phase and groundwater
excavations seepage
Fauna and Alien invasive plant Spread of alien invasive plants. Low
flora control and removal
Loss of biodiversity Loss of indigenous vegetation Low
Fire Restricting activities Loss of infrastructure, property or Low
with a high fire risk life.
Hazardous Containment of Soil, groundwater and aquatic High
substances hazardous waste and contamination
spills
Accidental hydro
carbon spillage
Uncontrolled use of Uncontrolled fires High
hydrocarbons
Heritage Excavation of soils / Impact on artefact materials Low
dredging Damage to chance finds
Land use Damage to utility Disruption to service Mediu
services m
Topsoil destabilisation Incorrect storage and Low
and loss rehabilitation
Open trenches Safety of personnel and affected Mediu
property owners m

City of Cape Town Environmental Management Programme 126

 System Aspect Impacts Risk
Element

Civil works Works resulting in excess dust, Mediu

noise and erosion. m
Contractors Camp Unauthorised placement of /
activities undertaken at camp
Flora and fauna Disturbance
Noise Impact on aesthetics Increase in noise levels than 7dB Low
above ambient noise levels
Prohibition of No person shall generate noise
nuisance noise which may cause a noise
nuisance.
Rehabilitation Not completing Loss of species diversity Low
rehabilitation works Dust generation
after soil disturbance Erosion
activities
Soil Incorrect removal and Poor vegetation regrowth Low
storage of soil profiles
Soil loss Wind and water erosion
Traffic Temporary road works Delays, detours and restricted Low
access
Dust entrainment Impacts relating to health and
safety
Noise Impacts relating to health and
safety
Poor or incorrectly Hydro carbon spill Mediu
maintained plant m
Vehicle emissions Release of noxious gases Mediu
m
Training Lack of and / or Potential injuries and / or loss of Low
incorrect training life and / or property
Waste Incorrect use, Release of hydro carbons in the Mediu
handling, storage and receiving environment m
disposal of hydro
carbons
Waste management Incorrect disposal of waste Low
Inefficient resource utilisation
Collection of waste Pollution of the environment
across construction through inter alia incorrect
footprint disposal
Water Stabilisation of soil Increased erosion and Low
stockpiles sedimentation of water resources
Incorrect re- Water erosion
internment of backfill
Ecological functioning Potential of hydro carbon Mediu
of aquatic leakages and increased m
environment sedimentation levels
Development within Seabed alteration / increase in Low
the sea, 100m of the turbidity
high-water mark of
the sea or coastal Loss or damage to littoral zone or Mediu
public property dune system. m

City of Cape Town Environmental Management Programme 127

Decommissioning
Table 18: Typical Aspects and Impacts associated with the Decommissioning Phase
System Aspect Impacts Risk
Element

Aesthetics Nuisance factor Dust generation High

through Noise generation
decommissioning Visual impact
related activities
Dust Unprotected surfaces Dust generation High
Earthworks Contaminated spoil Ecological off-site impacts of Low
contamination

Erosion Decommissioning Unstable embankments along High

related works that work phase and groundwater
require excavations seepage
Fauna and Alien invasive plant Spread of alien invasive plants. Low
flora control and removal
Fire Restricting activities Loss of infrastructure, property or Low
with a high fire risk life.
Hazardous Containment of Soil, groundwater and aquatic High
substances hazardous waste and contamination
spills
Accidental hydro
carbon spillage
Uncontrolled use of Uncontrolled fires High
hydrocarbons
Noise Impact on aesthetics Increase in noise levels than 7dB Low
above ambient noise levels
Prohibition of No person shall generate noise
nuisance noise which may cause a noise
nuisance.
Rehabilitation Not completing Loss of species diversity Low
rehabilitation works Dust generation
after soil disturbance Erosion
activities
Soil Soil loss Wind and water erosion Low

Traffic Temporary road works Delays, detours and restricted Low

access
Dust entrainment Impacts relating to health and
safety
Noise Impacts relating to health and
safety
Poor or incorrectly Hydro carbon spill Mediu
maintained plant m
Vehicle emissions Release of noxious gases Mediu
m
Training Lack of and / or Potential injuries and / or loss of Low
incorrect training life and / or property
Waste Incorrect use, Release of hydro carbons in the High
handling, storage and receiving environment

City of Cape Town Environmental Management Programme 128

 System Aspect Impacts Risk
Element

disposal of hydro
carbons
Waste management Incorrect disposal of waste Low
Inefficient resource utilisation
Collection of waste Pollution of the environment
across construction through inter alia incorrect
footprint disposal
Water Stabilisation of soil Increased erosion and Low
stockpiles sedimentation of water resources
Incorrect re- Water erosion
internment of backfill
Ecological functioning Potential of hydro carbon Mediu
of aquatic leakages and increased m
environment sedimentation levels

City of Cape Town Environmental Management Programme 129

Annexure 18 – Site Environmental Management
Plan

Given below is an example of a generic Site Environmental Management Plan.

Site EMPs should only be used where the site and associated project is small and not
located in or immediately adjacent to a sensitive environment (such as dunes,
wetlands, watercourses, biodiversity areas (including nature reserves) and the
coast).
The SEMP does not meet the NEMA requirements for an EMPr.

City of Cape Town Environmental Management Programme 130

City of Cape Town Environmental Management Programme 131