CORRESPONDECE: BUSINESS LETTER

1. Write a General letter and convert the letters into different styles as Indented style,
blocked style, and semi –block style.

BUSSINESS LETTER

INDENTED STYLE

GST No: 478 Telephone No: 057858

Tin No: 59845 Mobile No: (555) 123-4567

E-Mail Id: john.smith@email.com Fax No: 4467

ABC Manufacturing Company

123 Main Street

Anytown, USA 12345

john.smith@email.com

(555) 123-4567

September 7, 2023

Emily Johnson

Purchasing Manager

XYZ Supplies, Inc.

456 Elm Avenue

Somewhere, USA 54321

SUBJECT: Enquiry on office supplies

Dear Ms’ Johnson,

I hope this letter finds you well. I am writing to inquire about the availability and pricing
of your office supplies, particularly your bulk paper products and toner cartridges.

817 Amir Ashraf XII-G 2023-2024 C1

 We have been a satisfied customer of XYZ Supplies for several years, and we are
interested in continuing our business relationship. However, we would like to compare prices
and options with other suppliers to ensure were getting the best value for our procurement
needs.

If you could kindly provide us with your most recent catalogue and pricing information, it
would greatly assist us in our decision-making process. Additionally, if you have any special
promotions or discounts available, please do let us know.

We appreciate your prompt attention to this matter and look forward to your response. If
you require any further information from our end, please do not hesitate to contact me at
(555) 123-4567 orjohn.smith@email.com.

Sincerely,

[You’re Signature]

John Smith

Enclosure: None

Cc: Accounting Department

817 Amir Ashraf XII-G 2023-2024 C2

 BLOCK STYLE

GSTIN: ..................... Mobile No: .................

E-Mail Id: ................... Fax No: ...................

ABC Manufacturing Company

123 Main Street

Any town, USA 12345

john.smith@email.com

(555) 123-4567

September 7, 2023

Emily Johnson

Purchasing Manager

XYZ Supplies, Inc.

456 Elm Avenue

Somewhere, USA 54321

Subject: Enquiry on office supplies

Dear Ms’ Johnson,

I hope this letter finds you well. I am writing to inquire about the availability and pricing of
your office supplies, particularly your bulk paper products and toner cartridges.

We have been a satisfied customer of XYZ Supplies for several years, and we are interested
in continuing our business relationship. However, we would like to compare prices and
options with other suppliers to ensure were getting the best value for our procurement needs.

817 Amir Ashraf XII-G 2023-2024 C3

If you could kindly provide us with your most recent catalogue and pricing information, it
would greatly assist us in our decision-making process. Additionally, if you have any special
promotions or discounts available, please do let us know.

We appreciate your prompt attention to this matter and look forward to your response. If you
require any further information from our end, please do not hesitate to contact me at (555)
123-4567 orjohn.smith@email.com.

Sincerely,

[You’re Signature]

John Smith

Enclosure: None

Cc: Accounting Department

817 Amir Ashraf XII-G 2023-2024 C4

 SEMI BLOCK STYLE

GST No: 045345 Telephone No: 5567463

Tin No: 08675 Mobile No: 0553464232.

E-Mail Id: john.smith@email.com Fax No: 876543

ABC MANUFACTURE COMPANY

26 Mount Road

SHARJAH

U.A.E

13/08/2023

Ref. No .AEC/56/Accounts6756

Emily Johnson

143, AL Zahra Road

DUBAI-110002

Subject: to inquire about the availability and pricing of your office supplies,

Dear Sir,

I hope this letter finds you well. I am writing to inquire about the availability and pricing of
your office supplies, particularly your bulk paper products and toner cartridges

We have been a satisfied customer of XYZ Supplies for several years, and we are interested
in continuing our business relationship. However, we would like to compare prices and
options with other suppliers to ensure we are getting the best value for our procurement
needs.

If you could kindly provide us with your most recent catalogue and pricing information, it
would greatly assist us in our decision-making process. Additionally, if you have any special
promotions or discounts available, please do let us know.

817 Amir Ashraf XII-G 2023-2024 C5

We appreciate your prompt attention to this matter and look forward to your response. If you
require any further information from our end, please do not hesitate to contact me at (555)
123-4567 or at john.smith@email.com

Sincerely,

[You
’re Signature]

Jo
hn Smith

Enclosur
e: None

Cc: Accounting Department

817 Amir Ashraf XII-G 2023-2024 C6

 CORRESPONDENCE: OFFICE MEMO
2. Write a memorandum to an employee of the institute for the confirmation of his/her job to
the post of junior secretariat assistant (JSA).

OFFICE MEMORANDUM

Alan Joshy

HR Department

DATE: 07/09/2023

MEMORANDUM

SUBJECT: congratulations on your confirmation as a Junior Secretariat.

I am pleased to inform you that, after careful consideration and evaluation of your
performance during your probationary period as a junior secretariat assistant at hr department
your employment has been confirmed. This confirmation is in recognition of your dedication,
hard work, and commitment to your role and responsibilities. Your positive attitudes and
willingness to learn have been noticed and appreciated by both your colleagues and
supervisors

Once again, congratulations on your confirmation as a Junior Secretariat Assistant at

[Institute Name]. We trust that you will continue to uphold the high standards of
professionalism and excellence that are expected of all members of our team.

If you have any questions or require any further information, please do not hesitate to contact
the HR Department.

HR DEPARTMENT
ALEN JOSHY

TEAM LEADER

817 Amir Ashraf XII-G 2023-2024 C7

 CORRESPONDENCE: OFFICE ORDER
3. Draft on office order for an employee for grant/sanction of earned leave for a period of 5
days.

HR DEPARTMENT

ABC Manufactured Company

Sharjah, UAE

NO: 76 DATE: 07/09/2023

OFFICE ORDER

I am pleased to announce that, in accordance with our company ABC Manufacture leave
policy and following a thorough review of the request submitted by [Alen Joshy], the
grant/sanction of earned leave for a period of 5 DAYS has been approved.

Details of the earned leave:

Employee Name: Alen Joshy

Employee ID: A878786

Leave Start Date: 10/09/2023

Leave End Date: 15/09/2023

Total Leave Days: 5 (five) days

During this period of leave, [Alen Joshy] will be entitled to their regular salary as per the
company ABC Manufacture policy has earned.

Alen Joshy is kindly requested to ensure that all pending work is completed, and
responsibilities are appropriately delegated or handed over to a designated colleague before
the commencement of the leave in Alen Joshy absence, Sam smith will assume their
responsibilities.

For any queries or clarifications regarding this office order, please do not hesitate to contact
the HR department.

AD
MINSTRATIVE OFFICER

817 Amir Ashraf XII-G 2023-2024 C8

Copy to:

1. The Section Officer, Accounts Section

2. The Section Officer, Administrative Section

3. Mr. Rakesh Sharma, Assistant, Accounts Section

4. Mr. Sumit Kumar, Assistant, Administrative Section

5. Personal files of the concerned persons.

817 Amir Ashraf XII-G 2023-2024 C9

 CORRESPONDENCE: D.O LETTER
4. Write a D.O (Demi-Official) letter from the principal of the school to directorate of
education registering a complain of the staff member.

D.O (DEMI-OFFICIAL) LETTER

Sharjah Indian School

SHARJAH

Purchase Officer

D.O. No: 065436 Dated: 13/08/2023.

Subject: Complaint Regarding Staff Member - Urgent Attention Required

DEAR SIR/MADAM

I hope this letter finds you in good health. I am writing to bring to your attention a matter of
utmost importance concerning a staff member at our institution [Sharjah Indian School]. As
the Principal of the school, it is my responsibility to ensure the well-being, safety, and
conducive working environment for both students and staff members.

I regret to inform you that we have received multiple complaints and observed certain
behaviors exhibited by one of our staff members [Muhammed Rafi], who is currently
employed as [Driver] at our school. These complaints and observations include but are not
limited to Insubordination: [Muhammed Rafi] has been consistently insubordinate towards
the school administration and has disregarded directives from both the management and
senior colleagues.

Inappropriate Conduct: There have been instances of inappropriate conduct and

unprofessional behavior, both in interactions with colleagues and students.

Complaints from Parents: Several parents have raised concerns about [Muhammed Rafi]
behavior towards students, which is causing distress among our student body and their
parents.

As an educational institution committed to providing a safe and nurturing environment for

our students, we consider it our duty to address these issues promptly and effectively. We
have taken some initial steps to address these concerns, such as counseling and verbal
warnings, but it appears that the situation has not improved.

817 Amir Ashraf XII-G 2023-2024 C10

I am enclosing a document with detailed records of incidents and complaints for your
reference. We request that the Directorate take this matter seriously and initiate the necessary
steps to resolve the issues.

Your prompt attention to this matter is highly appreciated, as it is imperative for the well-
being and reputation of our institution. We trust in the Directors commitment to maintaining
the highest standards in education and professionalism.

Thank you for your understanding and cooperation.

Your sincerely

Mr. Rakesh Gupta

Headmaster

817 Amir Ashraf XII-G 2023-2024 C11