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Grant - Module1 - Case Study

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26 views

Grant - Module1 - Case Study

Case Study

Uploaded by

lgrant217
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Lucreshia Grant

7/3/2023
Module 1 Case Study
Project Management II-MBA616.A01
The lunch consists of three friends who currently work for three separate companies and are
discussing their current roles as project managers. To begin with part A, Fatima is currently in
the defining stage of her project which could be considered the initiating process. She mentioned
that she is struggling to define the scope of the project. The scope of the project is still being
defined, the stakeholders have not yet signed off on the general project goals, budget,
timetable, etc. The needs of the client have yet to be determined. Viktoria's project is in the
execution stage where the team had just completed the second prototype and was entering a
critical testing phase. Jasper's project is also in the execution stage as he mentioned that when
they showed the founders a feature they wanted, the latter asked them for more features, so
changes would have to be implemented according to their customers' demands.

In part B, Fatima's project is in the planning stage because she is now responsible for
scheduling work assignments. Whereas Viktoria and Jasper's projects are still in the executing
stage because as described Victoria’s prototype is testing reports and Jasper's project is also
undergoing testing to eliminate any problems. For part C, Fatima's project is in the executing
stage as they are now renovating the warehouse. While Viktoria's project is in the closing stage
and wrapping up the successful PAX 2 project. She mentioned that hates "closing" out a project.
She is bringing a formerly end to her project with PAX 2. Jasper’s project died because his team
could not deliver and the founders could not get a second round of funding, so they decided to
cut their losses and kill the project. Which is also a closing project, however successful or
unsuccessful this project has come to an end.

The First, important thing I learned was having a scope defined is imperative. It is
important to have the scope defined before a project is authorized. The scope statement must
clearly define the project objectives, priorities, budget, and requirements. Not having the scope
defined can derail the entire project as in Jasper’s case the scope continued to change which
continued to cause problems and a failed project. As well as the second lesson learned is
having the risks well defined. Jasper team project failed due to not having risk identified early in
the project phase. Which caused the project to derail. Every time the team continued to test
the project it continued to have new problems identified. It is crucial to identify priorities as
Lucreshia Grant
7/3/2023
Module 1 Case Study
Project Management II-MBA616.A01
well as risks up front to lead a successful project. Important for project managers and their
teams to find ways to mitigate risks in testing prototypes by not just having one prototype but
also having an alternative by working on two alternatives because if one fails, the other may
have the chance of doing well.

Skills that were missing on the project team were organizational and planning skills. Victoria
stated that she hates closing due to the paperwork. If Victoria would have had the proper
memos and documentation keeping track of the project, she wouldn’t feel overwhelmed with
the documentation during closing Time management is another skill that is needed on the
team to stay organized with tasks that are given. In Jasper’s case communication would have
been an excellent skill to communicate the need for a risk management log to keep track of the
possible pitfalls that would have come up during the project. As well as communicating with
the team to have a clear scope defined to prevent all the changes. Communication skills would
have been valuable for Fatima as well.

The project methodology that best suits the features of the project is the hybrid
methodology. It appears that there is a combination of methodologists. Each person is working
on their own projects that work best for them. The team may have used a waterfall approach
with a step-by-step methodology in the planning and development. With Jasper and his team
using the waterfall approach, they would revisit and modify the project when changes would
occur. The agile method is used in the project as well as worked on in small portions.

Reference: Gray, C. F., & Larson, E. W. (2020). Project Management: The Managerial Process.
McGraw-Hill Education.

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