Abraham Ayom’s Curriculum Vitae

Contact Information and Address

Name: Abraham Ayom Ayom
Nationality: South Sudanese
E-mail: abraham.ayom1@gmail.com
abraham.ayom@yahoo.com
Tel: +211920008459/+211914444789/+21198
Skype: abraham.ayom
Current Address: Juba, South Sudan

Profile and Key Qualifications

I am a skilled and a talented Finance and Administration Director with more than 12 years
working experience in South Sudan with various International Non-governmental Organizations
(NGOs) in the field of Administration and Finance, Operations, Accounting & Reporting,
Planning and Budgeting, Human Resource, Procurement, Grants & Contracts, Logistics, ICT,
Compliance, Donor Reporting, Internal Audit, Security, with the knowledge of USAID rules and
regulations, Contract & Cooperative Agreement. Possess strong analytical, Advance Risk
Management Skills, Report Writing, Research, problem-solving, good management, and
supervisory skills. Effective working relationship with partners & stakeholders.

International Organizations that I worked for.

1. IntraHealth International Inc, Donor: USAID
2. Chemonics International Inc. Donor: USAID
3. TechnoServe Organization. Donor: USAID & NESPRESSO
4. Management Sciences for Health (MSH) Donor: USAID
5. Adventist Development & Relief Agency (ADRA) Donor: MDTF, CHF, UNFPA
6. Population Services International (PSI) Donor: Global Fund
7. Tearfund Donor: BSF

Language Spoken: English, Basic Arabic, Basic French & Dinka

Computer Knowledge
• Microsoft Office Applications, Word, Excel, PowerPoint, Outlook, Internet, Google
APPs for work, E-learning, E-Room, Dropbox & SharePoint.
• Computer basic skills, hardware basics, windows basic & working with text.

Accounting & Finance System Software that I am Familiar with

• QuickBooks
• Serenic Navigator
• ABACUS Accounting system
• Triple A Solution
• e-Tax for National Revenue Authority for Tax payments
• KCB iBank for online payments
• Ecobank Omni Plus for online payments
Operations, Compliance & Finance Skills
Budget Preparation and Budget Organizational Skills, Teamwork,
Administration Coordination, Control, Creativity, and presentational
Cost Allocation & Budget Realignment skills and Computer Literacy
Risk Assessment Monitoring & Auditing, Contract Administration
Payroll, Fringe Benefits & Income Tax Internal Financial Report/Tax & StatutoryReport

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 Abraham Ayom’s Curriculum Vitae

EDUCATION (ACADEMIC BACKGROUND)

Certified Public Accountant (CPA) I 2019 to 2021

KASNEB Kenya

Master’s in Business Administration (MBA) 2018 to July 2021

UNICAF University Malawi

Postgraduate Diploma in Grant Management 2017 to 2018

Africa Institute for Project Management Studies Nairobi Kenya

Bachelor’s Degree in business administration (BBA) 2011 to 2013

Cavendish University Kampala Uganda

Diploma in Business Administration 2008 to 2009

Institute of Management Studies Juba, South Sudan

Diploma in Accounting & Finance 2007 to 2008

Cambridge International College UK London

SHORT COURSES ATTENDED

Job Training USAID Financial Management and Compliance with Non-US New
Sept 28 -Oct 1,2020 Partner Training. Conducted by USAID Accelerating Support to Advanced
Local Partners Project.
Job Training Short Course on Fighting Fraud and Complying with Conflict of
September 21, 2020 Interest/Ethics Training. Conducted by USAID Accelerating Support to
Advanced Local Partners Project.
Job Training USAID Rules & Regulations, Grants & Cooperative Agreements and
20-24 April 2015 Procurement planning & Execution, conducted by InsideNGO in
Johannesburg, South Africa. (FAR, CFR, AIDAR, ADS)
Crisis Management Crisis Management Training conducted by redr UK in Juba South Sudan
Training
23-24 October 2014
Security Training Field Travel Safety and Trauma First Aid Training conducted by redr UK
20-22 October 2014 in Juba South Sudan

Job Training Training on USAID Procurement/Purchase of Commercials Goods and

April-October 2012 Commercials Services from MSH Online University
Job Training Training on MSH Field Accounting in Nairobi-Kenya Conducted by MSH
January 2012 Corporate Accounting Home office

Job Training Training on USG Grant Management Regulations conducted by

December 2011 ADRA International

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 Abraham Ayom’s Curriculum Vitae

WORKING EXPERIENCE

1. Finance & Admin Director Feb 2021 to Present

IntraHealth International Inc. Juba South Sudan
I am working with IntraHealth Inc, as Finance and Administration Director, under USAID
Advancing HIV & AID Epidemic Control (AHEC) Health Project. Reporting to Chief of
Party and working closely with Regional and Home Office Team. Member of the Country
Leadership Team. Responsible for Field Office Country Financial, Operations and
administrative matters.

Key Functions
• Establish accounting and financial systems for the project in compliance with USAID regulations and
IntraHealth policies and procedures.
• Document, maintain and ensure compliance with finance and administration policies for entire project.
• Develop project procurement plan and ensure proper procurement policies and guidelines are followed
when purchasing project services, supplies and equipment.
• Manage all banking transactions, including payments using the mobile money system.
• Maintain robust payroll system including tracking benefits and allowances, ensuring compliance with all
applicable local tax laws, and reporting requirements.
• Oversee preparation of all vouchers and checks for approved project expenditures.
• Review, analyze, present, and submit periodic financial reports in an accurate and timely manner.
• Clearly communicate monthly and annual financial statements to headquarters in North Carolina.
• Collate financial reporting materials for all donor segments and oversee all financial, project/program and
grants accounting.
• Manage cash flow and forecasting—including preparing and submitting funds requests to headquarters.
• Implement a robust contract management and financial management reporting system to support
operational requirements.
• Update and implement all necessary business policies and accounting practices.
• Oversee administrative functions to ensure efficient and consistent operations.
• Maintain general ledger and balance sheets.
• Prepare budget variance reports on monthly basis.
• Maintain asset inventory and reports for project (core and state offices)
• Manage organizational risk and liability, particularly related to ensuring compliance with all relevant
USAID regulations and local laws related to registration and taxes.
• Conduct analyses of financial data monthly to inform project management.
• Provide strategic guidance and assistance in financial and administrative operations problem solving to
project leadership.
• Oversee and coordinate staff safety and security policies and implementation practices, and act as security
focal point for IntraHealth operations in South Sudan.
• Supervise administrative team to ensure delegation of functions and timely quality performance.

1. Finance and Operations Officer April 2017 to Jan 2021

Chemonics International Inc. Juba South Sudan
I worked for Chemonics International Inc, for three years and Ten Months, as Finance
and Operations Officer, under Global Health and Supply Chain, USAID Funded Project.
Reporting to Country Director and working closely with Home Office Team. Member of
the Country Leadership Team. I am responsible for Field Office Country Financial,

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 Abraham Ayom’s Curriculum Vitae
Operations and administrative matters.

Key Functions

Financial Management & Accounting Services functions

• Payment, documentation and accounting to all invoices and disbursement.
• Recording transactions in to accounting system software, maintaining accounts
general ledgers. Cashflow management and projection. Account payable and
Receivable. Handle payment by wire transfer, foreign payments, and check
payments. Provide advice to home office regarding questions related to
establishing bank accounts, managing cash collection and disbursements.
• Liaising with banks for all finance transactions, treasury operations, opening and
maintaining all domestics bank accounts, Maintain the relationships with
Ecobank South Sudan that provide collection, cash concentration and
disbursement services as well as other bank services including foreign exchange
and currency conversion, taxes payment to National Revenue Authority,
Financial accounting preparation, reporting, analysis, budgeting, and control,
monitoring spending.
• Cash management, treasury operations oversee the day-to-day management of
Chemonics field office cash operation, field office wire transfer request,
preparing a daily forecast of cash receipts, disbursements and expected closing
balances. Processing national Staff monthly payroll.
• Coordinate with the home office on internal audit request documentations.

Procurement, Logistics, Fleet & Inventory functions

• Managing purchase of common commercial goods and services, through
procurement purchase requisitions, purchase orders, request for quotations,
comparative summary, and analysis for evaluations for bids/quotations.
• Managed local consultant agreements and contracts, drafting contractual
deliverables, reviewing documents for compliance, grants, subcontracts, leases,
Blanket Purchase Agreement (BPA) and Purchase Orders
• Procurement planning, Procurement Tracker, and prequalification of vendors
• Assets and Inventory management, maintaining Inventory and Asset
register/tracker,
• Fleet management for the vehicles, maintenance system, usage and fuel
monitoring systems, logbook mileage, tracking system and insurance of vehicles.
• Support to security management, gather information on context and specific
threats from on companies, local authorities, partners and other institutions,
dissemination for security information, reviews of risk analysis, identify changes
in risk level/alert management, update security guidelines and evacuation
planning.
Human Resources and Administration functions
• Responsible for country-based recruitment and administration such as job advert,
shortlisting, interview, selection, background check, biodata, and orientation.
• Managing local payroll and fringe benefits, Administration of Staff Medical
Insurance Coverage, leave administration, performance appraisal, compliance
with HR Policy Manual and Labor law, as well as keep track records of provident
fund and HR Personal files.
• Manage Legal Registration, renewal and compliance, Visa, Alien, Work permit
and Fingerprint for International Staff.

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 Abraham Ayom’s Curriculum Vitae

2. Financial Controller Nov. 2015 to Nov. 2016

TechnoServe Organization: Yei, South Sudan
I worked with TechnoServe Organization for one year under Coffee Initiative Project,
funded by NESPRESSO & USAID. Reporting to Country Manager and Regional
Financial Controller. Member of the Country Leadership Team. Oversee all TechnoServe
Country finance and grants management.

Key Functions
• Accounts Payable (money out), Accounts Receivable and Revenue Tracking
(money in), Payroll, Reporting and Financial Statements, Cash flow reports,
budget to actuals report, financial projection.
• Internal Control and compliance, responsible for directing the fiscal functions of
the country program and financial policies. Responsible for the preparation of
the financial information to assist management, its clients, and stakeholders in
making informed decisions.
• Grant tracking, monitoring system, monitoring grant expenditures to identify
irregularities. Work with program staff to prepare project annual and multi-year
budgets, analyze variances and explore potential problems with project budget.

3. Director for Country Operations January 2012 to October 2015

Management Sciences for Health (MSH) Juba South Sudan

I Worked with Management Sciences for Health (MSH) as a Country Operations

Management Unit (COMU) Director for three years under various health projects,
funded by USAID. Reporting to a Country Representative and a member of the country
leadership team.
Key Functions
• Lead MSH’S operations system for Audit preparedness in compliance with
MSH’s Country Operations Management Unit Policy, through consistent and
comprehensive risk analysis, establishment and management of internal controls
and audit follow-up. Establish country protocols for management in Country
Operations, maintain legal reporting and approval requirements regarding host
country Government legal framework, lead on the execution of the Country
Security Plan (including evacuation plan, fire Plan), Act as security focal point.
• Oversee Finance and Accounting, preparing, and submitting country office
expense reports, paying, claiming, and withholding local taxes, gaining relevant
tax exemptions, operating bank account, preparing and managing annual project
budget and pipeline.
• Oversee Human Resources Management, manage HR administration,
maintenance of employee records, compensation in collaboration with home
office HR, job grade classification, benefits enrollments and administration,
Payroll preparation and processing, administrative orientation on procedures,
resources and key staff to new employees based on policy manual.
• Oversee local procurement and purchasing and executed approved and policy-
compliant purchase order for local vendors, contractors and consultants for goods
and services. Information & Technology system supervise and managed, control
project fixed assets such as furnishings, computers, vehicles, and properties,
maintain and manage lease agreements.
Monitor fleet management, vehicle usage & maintenance, in country travel,
workshop, logistics, Flight booking, freight forwarding and clearance.
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4. Program Accountant Dec. 2010 to Dec. 2011

Adventist Development & Relief Agency (ADRA) Juba South Sudan

I worked with Adventist Development and Relief Agency (ADRA) for One Year under
Multi Donors Trust Fund (MDTF) and Common Humanitarian Fund (CHF) Projects in
Juba South Sudan, reporting to Chief Accountant and Project Manager.

Key Functions
• Provide financial/budget information, monitoring expenditures, identifying
variances, monitor cash flow, ensure sufficient funds are always available in the
program areas. Maintain financial security and ensure implementation of internal
accounting controls. Book set-up, creating chart of account, Preparation of
accounts and reports of project transactions.
• Manage reconciliation of accounts, transfer of funds between head office to the
field offices. Assist in the preparation of budget, ensure that monthly report is
submitted to the Finance Director for budget monitoring. Assist in the
internal/donor audit, taxes and statutory deductions are reported to relevant
authorities.
• Supervise the work of Assistants Accountants in the head office, including cash
books vouchers and book-keeping process, assist in training, scheduling,
coaching, planning, monitoring, and appraising the work of Assistant
Accountant.

5. Finance Officer Nov. 2009 to Nov. 2010

Population Services International (PSI) Juba South Sudan

I worked with Population Services International (PSI) for One Year under Global Fund
Project as Finance Officer in Juba, Reporting to Finance and Administration Manager.

Key Functions
• Complete all financial documentations required for all financial transactions,
liaises with the bank depositing and withdrawing money, Handles all Petty cash
transactions with supervisor approval.
• Prepare closing the loop report with logistician, prepare request for operating
funds, calculate operations budget, monitor office monthly expenses such as fuel,
perdiem, communication etc., reconcile all advances given out.
• Posting payments, journals, and receipt vouchers into QuickBooks System.
Ensure procurements were conducted using Organization procedures, payment of
salaries and supplies on time, watch out fraudulent activities as fake receipts,
uncompleted work, fake money and improper calculations, Frequent travel to the
field site for monthly stock count, Cash Count, payment, and reports.

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6. Finance Administrator March to October 2009

Tearfund Juba South Sudan

I worked with Tearfund Organization for Eight Months as Finance Administrator in Juba
South Sudan. Reporting to Finance Manager

Key Functions
• Responsible for daily Juba Finance function including budget management, cash
disbursements, cash receipts, petty cash management, currency exchanges, local
payroll, bank reconciliations, collection, and payment of relevant taxes to local
authorities, recharging personal calls made via Tearfund Satellite and Mobile
phones and other finance related task.
• Prepare timely and accurate monthly finance records for Juba expenditure and
submit to the Finance Manager, including the Money Manager File, original
invoices and receipts, local purchase orders and corresponding purchase request.
Prepare commentary on variances in Juba expenditure projections. Liaise with
field sites, logistics human resources and other staff to obtain information
required for accounting and financial management and provide them with
supportby answering ad hoc queries.
• Help facilitate visits by and meet requirements of external and internal auditor.
Assist with preparation of programmed budgets and financial operational plans.
Cash forecasting, requests and follow up from HQ. Training and development of
local staffs in Juba Head Office and Field Site locations.

My Personal’s Attitudes/Success Factors

• Team Player, Flexible, Attentive to Details
• High integrity and takes initiative,
• Identify myself with the mission, vision, and value of the Organization.
• Display of intercultural sensitivity and respect in dealing with others.
• Social, Friendly to everyone, Sense of humor & result oriented.

HOBBIES/INTEREST
• Reading Newspapers and Novels, Educational Tours and Educational Movies, Sports.
• Watching Football, Research, Training, Worship, Praying, Traveling

REFERENCE

Name of Title Organization Email Telephone No

Referee
Anne Kinuthia Chief of Party IntraHealth akinuthia@intrahealth.org +211924747639
International
Inc
Daud Syed Shah Director of Global IntraHealth + (919) 433-5720
Financial International Inc dshah@intrahealth.org
Operations

Mose Galla Deputy Chief of IntraHealth gmoses@intrahealth.org +211928112540

Party International Inc.

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